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Oki C5550 User Manual

C5000 series
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Summary of Contents for Oki C5550

  • Page 1 C5000 Series User’s Guide C5550 MFP C5000...

  • Page 2: Ontents Preface

    Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.

  • Page 3: Emergency First Aid

    Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan MPORTER TO THE AUTHORISED REPRESENTATIVE Oki Europe Limited (trading as OKI Printing Solutions) Blays House Wick Road Egham Surrey TW20 0HJ For all sales, support and general enquiries contact your local distributor.

  • Page 4: Environmental Information

    NVIRONMENTAL INFORMATION Environmental information > 4...

  • Page 5: Table Of Contents

    ONTENTS Preface ........2 Emergency first aid ......3 Manufacturer.
  • Page 6 Internet communication features ... . . 35 Configuration ......36 ..from the web page .
  • Page 7 Scanning ....... .109 Scanner operation ..... . .109 A look at the user interface .
  • Page 8 PCL saved driver settings ....187 Saving a set of driver settings ....187 Recalling saved driver settings.
  • Page 9 Index........239 Oki contact details ......242...

  • Page 10: Notes, Cautions And Warnings

    Oki Printing Solutions toner cartridges. These can be identified by the Oki Printing Solutions trademark. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

  • Page 11: Introduction

    NTRODUCTION Congratulations on choosing this Oki Printing Solutions Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of office print media.
  • Page 12 > “Ask Oki” – a user-friendly function that gives a direct link from your printer driver screen (but not always illustrated in this guide) to a dedicated web site specific to the exact model you are using.
  • Page 13 > Address Book/Phone Book/Profiles Managing - This provides a convenient way to manage all the e-mail addresses, fax numbers and profiles (filing destinations). Simply typing the machine's IP address in the URL field of your browser will prompt the MFP web page. This web page allows you to create up to 300 e-mail addresses, 200 fax numbers and several filing destinations to manage your document.

  • Page 14: About This Guide

    BOUT THIS GUIDE NOTE Images used in this manual may include optional features that your MFP does not have installed. This manual is your user’s guide (check the web site, www.okiprintingsolutions.com, for the most up-to-date version) for your MFP and forms part of the overall user support listed below: >...

  • Page 15: On-Line Usage

    LINE USAGE This guide is intended to be read on screen using an Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader. You can access specific information in two ways: > In the list of bookmarks down the left hand side of your screen, click on the topic of interest to jump to the required topic.

  • Page 16: Printing

    RINTING PAGES The whole manual, individual pages, or sections may be printed. The procedure is: From the toolbar, select File > Print (or press the Ctrl + P keys). Choose which pages you wish to print: [All pages], (1), for the entire manual. [Current page], (2), for the page at which you are looking.

  • Page 17: Mfp Overview

    OVERVIEW RONT VIEW 1. Output stacker, face 6. Multi purpose feeder (shown closed). down. Used for feeding heavier paper stocks, Standard printed copy envelopes and other special media. Also delivery point. Holds up for manual feeding of single sheets when to 250 sheets at 80g/m².

  • Page 18: Rear View

    EAR VIEW This view shows the connection panel and the rear output stacker. 13. ON/OFF Power switch. 17. Network Connector. 14. USB interface. 18. Line connection. Socket for connecting the fax 15. AC power socket. machine to the telephone line. 16.

  • Page 19: The Control Panel

    HE CONTROL PANEL OPY AND DIALLING AREA 1. Zoom Used to increase or decrease scaling in 1% increments up to 400% and down to -25%. A further choice of scaling can be made from preset percentages. 2. One-touch keypad Provides one-touch dialling of your most often used or favourite fax numbers.

  • Page 20: Start And Other Keys

    12. FTP Address Used to indicate the stored FTP address for the “Send” function. This key is only available in the “Send” mode. 13. Address book Used to indicate the stored E-mail addresses for the Send function. Also used to indicate the stored Fax numbers for the fax function.

  • Page 21: Getting Started

    ETTING STARTED CAUTION! Make sure the scanner is in the UNLOCKED position before operating. Open the document cover. Move scan lock lever to UNLOCKED position. NSTALLING DRIVERS AND UTILITIES WAIN AND PRINTER DRIVERS CAUTION! To ensure the scan function works properly, install the TWAIN driver FIRST then the printer driver, before connecting to the computer.

  • Page 22: Mfp Network Setup Tool

    NETWORK SETUP TOOL The MFP network setup utility can be found on the Networking/ Utilities CD in the Utilities folder. Follow the on-screen instructions to complete the setup tool installation. The MFP network setup tool can discover C5550MFP devices over network connections.

  • Page 23: Paper Recommendations

    MFP. Window envelopes are not suitable. Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki transparencies (Order No. 01074101). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

  • Page 24: Cassette Tray

    ASSETTE TRAY The cassette tray can handle paper weights of 64g/m² to 120g/m². The cassette tray is ideal for printing A4 documents of more than 1 page in length. SIZE DIMENSIONS WEIGHT (G/M²) 105 x 148mm 148 x 210mm 182 x 257mm Executive 184.2 x 266.7mm Light64-74g/m²...

  • Page 25: Face Down Stacker

    envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm. Watermarked or headed paper should be loaded print side up and top edge into the MFP. ACE DOWN STACKER The face down stacker on the top of the MFP can hold up to 250 sheets of 80g/m²...

  • Page 26: Loading Paper

    OADING PAPER ASSETTE TRAY Remove the paper tray from the MFP. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).
  • Page 27 Load the paper (for letter headed paper load face down with top edge towards the front of the MFP). Adjust the rear stopper (1) and paper guides (2) to the size of paper being used. To prevent paper jams: > Do not leave space between the paper and the guides and rear stopper.
  • Page 28 MFP). Stacking capacity is approximately 250 sheets, depending on paper weight. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

  • Page 29: Multi Purpose Tray

    ULTI PURPOSE TRAY Open the multi purpose tray and press gently down on the paper platform (1) to ensure it is latched down. Load the paper and adjust the paper guides (2) to the size of paper being used. > When printing on headed paper load the paper into the multi purpose tray with pre-printed side up and top edge into the MFP.
  • Page 30 Menu (scanner menu settings). See “Configuration” on page 36 for details. NOTE You only need to update one menu; the scanner and printer menus automatically synchronise to ensure the information is consistent. Loading paper > 30...

  • Page 31: Configuring Your Machine

    ..ONFIGURING YOUR MACHINE INIMUM CONFIGURATION REQUIREMENTS To make the best of this MFP, the following configuration is required: To send faxes: A PSTN telephone line connection. To send e-mails: > TCP/IP network. > A SMTP and an optional POP3 server. To file document(s) via intranet >...

  • Page 32: Network Set Up

    ETWORK SET UP The MFP must also be set up properly on your network to perform scan to e-mail and scan to FTP functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set. DHCP enable: IP Address: .
  • Page 33 SMTP Server: The IP address of your SMTP Mail Server assigned by your network administrator. SMTP Port: The port number of your SMTP Mail Server. DNS server: The IP address of DNS Server assigned by your network administrator. POP3 Server: The IP address of your POP3 server.
  • Page 34 NOTE 1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information.

  • Page 35: Internet Communication Features

    NTERNET COMMUNICATION FEATURES Scan to e-mail The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

  • Page 36: Configuration

    For more information on filing protocols refer to “Explanation of filing protocols” on page NOTE 1. If the system administrator has chosen DHCP, then the IP address of TCP/IP, gateway, subnet mask, and DNS server will be automatically given. 2. When installing the MFP for the first time, it is recommended that the Administrator retain the default system settings.

  • Page 37: From The Web Page

    ..FROM THE WEB PAGE Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page appears. For example: http://192.168.1.41 NOTE The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.

  • Page 38: From The Management Utility

    ..F ROM THE MANAGEMENT UTILITY If you have not already done so, install the MFP Network Setup Tool as described in “MFP network setup tool” on page NOTE The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.

  • Page 39: From The Scanner Control Panel

    ..FROM THE SCANNER CONTROL PANEL Press Menu (1) on the scanner control panel. Use the UP and DOWN arrow keys (2) to navigate, OK (3) to select, and Return (4) to cancel the selection or exit the menu item. Information ITEM DESCRIPTION OR CHOICE...

  • Page 40: Printer Menu

    Printer menu ITEM DESCRIPTION OR CHOICE Tray 1 Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter, Executive, Custom. Tray 2 Paper Size A4, A5, B5, Legal, Legal 135, Legal 13, Letter, Executive, Custom. MP Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter, Executive, Custom, COM9, COM10, Monarch, DL, Tray 1 Media Weight...

  • Page 41: Mail Server

    Mail server ITEM DESCRIPTION OR CHOICE SMTP Server The IP address of your SMTP server. SMTP Port The port number of your SMPT server. POP3 Server The IP address of your POP3 server. POP3 Port The port number of your POP3 server. Authentification No, SMTP, POP3.
  • Page 42 Fax settings ITEM DESCRIPTION OR CHOICE Phone Book Edit speed dial! Edit group dial! Delete speed dial! Delete group dial! Delete All! Append phone #: OFF/On REPORTS: Activity Report Select to print activity report. Transmission Report Select to print transmission report. Transmission Report Yes / Error Only / No.
  • Page 43 Report print ITEM DESCRIPTION OR CHOICE Menu Map Select to print menu map. Printer Demo Page Select to print a sample page. MFP Usage report Select to print usage information. Supplies Status Report Select to print information on the consumables remaining.
  • Page 44 ITEM DESCRIPTION OR CHOICE Add “To” Address If “On” is selected, when finishing sending an e-mail, there will be a dialogue box inquiring whether the user wishes to add the new e-mail address to the machine’s address book. Choice: On, Off. Pin Setting Choice: Off, Copy, Copy + Scan to, Fax, Fax+Copy, Fax+Copy+Scan to.

  • Page 45: Specifying The Administrative Settings

    PECIFYING THE ADMINISTRATIVE SETTINGS NOTE The settings can only be done through the web page or the Network Setup Tool. It can not be set up on the Control Panel. The Administrative settings are blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security.

  • Page 46: Contents Of Each Printer Menu

    ONTENTS OF EACH PRINTER MENU The printer control panel offers some additional menu options. NOTE The scanner retrieves the latest information from the printer, ensuring both menu sets are always synchronised. Press Enter (1) on the printer control panel. Use the + and - keys (2) to navigate, Enter (1) to select, and Back (3) to cancel the selection or exit the menu item.
  • Page 47 ITEM ACTION DESCRIPTION Demo 1 Execute Prints demonstration page containing graphics and text in colour and monochrome. Print Error Log Execute Prints a list of errors encountered by the MFP. Color Prof List Execute Prints a list of the resident colour profiles. Shutdown menu This menu only appears if the hard disk drive is installed.

  • Page 48: Print Menu

    Print menu ITEM CHOICE DESCRIPTION Copies 1-999 Enter the number of copies of a document to be printed from 1 to 999. Duplex ON/OFF Turns the duplex (2-sided) printing function on or off if this feature is installed. Paper Feed TRAY1 Selects the default tray for paper feed, TRAY 2...
  • Page 49 ITEM CHOICE DESCRIPTION Mono-Print AUTO SPEED If the first page of a print job is black Speed and white, the MFP runs at 32ppm (pages per minute). When a colour page is detected the MFP slows down to 20ppm for the rest of that job. MONO 32PPM This setting operates in the same way as AUTO SPEED, except that the MFP...
  • Page 50 ITEM CHOICE DESCRIPTION Edit Size CASSETTE Sets the size of the printable page area SIZE to match the size of paper in use. This LETTER is not the same as the physical paper EXECUTIVE size, which is always slightly larger. For LEGAL14 dimensions of physical page sizes.
  • Page 51 ITEM CHOICE DESCRIPTION Tray2 Papersize A4 / A5 / B5 / Selects the size of paper loaded in Tray LEGAL14 2 (lower) if installed. For CUSTOM LEGAL13.5 setting see X-DIMENSION and Y- LEGAL13 DIMENSION later in this table. LETTER EXECUTIVE CUSTOM Tray2 Mediatype PLAIN...
  • Page 52 ITEM CHOICE DESCRIPTION Unit Of Measure MILLIMETRE Selects the unit of measure for the next INCH two items. X-Dimension 100-210-216 Selects the width of paper defined by MILLIMETRE the “CUSTOM” settings referred to in the foregoing PAPER SIZE settings. Y-Dimension 148-297-1200 Selects the length of paper defined by MILLIMETRE...
  • Page 53 Colour menu ITEM CHOICE DESCRIPTION Density Control AUTO If set to AUTO, image density will be MANUAL automatically adjusted at power on, when a new image drum or toner cartridge is installed, and at intervals of 100, 300 and 500 drum counts. If a 500 drum count interval occurs during a print job it will occur at the end of that job, and will take up to 55 seconds.
  • Page 54 ITEM CHOICE DESCRIPTION Ink Simulation Selects from a range of industry SWOP standard colour swatches. EUROSCALE JAPAN MEDIUM HIGH CMY 100% DISABLE When enabled, black areas are Density ENABLE produced using 100% C, M, and Y instead of black. This results in a glossier finish.

  • Page 55: System Configuration Menu

    System configuration menu ITEM CHOICE DESCRIPTION Pow Save Time Adjusts the idling time before the printer automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operating and ready to receive data. When a job is sent the MFP will require a warm-up time of up to 1 minute before printing can begin.
  • Page 56 ITEM CHOICE DESCRIPTION Error Report ON/OFF If ON, the MFP will print error details when a PostScript Emulation error occurs. PCL emulation ITEM CHOICE DESCRIPTION Font Source RESIDENT / Specifies the location of the PCL RESIDENT 2 default font. Normally this will be INTERNAL unless additional fonts are installed in the expansion ROM slot or additional fonts have been...
  • Page 57 ITEM CHOICE DESCRIPTION True Black OFF/ON Selects whether black image data is printed using black toner (ON) or 100% CMY (OFF). (Valid in PCL emulation mode only.) Pen Width ON/OFF Adjust Tray ID# 1~4~59 MP Tray PPR emulation ITEM CHOICE DESCRIPTION Character 10 CPI;...
  • Page 58 ITEM CHOICE DESCRIPTION TOF Position 0.0 Inch - 1.0 Inch Specifies the distance of print from the top edge of the paper. Left Margin 0.0 Inch - 1.0 Inch Specifies the distance of print from the left hand edge of the paper. Fit To Letter DISABLE Sets the printing mode that can fit...
  • Page 59 ITEM CHOICE DESCRIPTION Left Margin 0.0 inch - 1.0 inch Specifies the distance of print from the left hand edge of the paper. Fit To Letter DISABLE Sets the printing mode that can fit ENABLE print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area.
  • Page 60 ITEM CHOICE DESCRIPTION Paper Black –2~0~+2 Used for small adjustment when you Setting experience faded print or light specks / streaking in monochrome printing on white paper. Select a higher value to reduce fading, or a lower value to reduce specks or streaking in high density print areas.

  • Page 61: Explanation Of Filing Protocols

    Job log menu NOTE Access to this menu is password restricted. ITEM CHOICE DESCRIPTION Job Log ENABLE Prints a list of jobs carried out on DISABLE this MFP. XPLANATION OF FILING PROTOCOLS FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another.
  • Page 62 and password permitted by the server in the Login name and Password field for the MFP. Therefore, make sure of the mode that your Web Server allows before using HTTP for file saving. If anonymous access mode is not allowed, you must have a legal HTTP account and password. Since this MFP will check whether the directory for file saving really exists before proceeding to file saving and writing after scanning to the specified directory, you have to set the directory...
  • Page 63 In the X cabinet dialogue box, select the Directory security tab, and click Edit for "Anonymous Access and Authentication Control". Make sure " Anonymous Access" is selected in the "Authentication Methods" dialogue box. Click Edit to open “Account for anonymous access”. NOTE Make sure that the account stored in your computer system, in the “username”...
  • Page 64 Setting IIS privileged access: As in “Setting IIS anonymous access”, start “Internet service manager” and select Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties. Select the Directory tab on the Properties page. Ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.
  • Page 65 After that every user has the privilege to manage all files in the directory for saving files. NOTE 1. For security of the scanned files, “Everyone” should not be allowed to have full privileges of the file directory. Therefore, when setting the access privilege for your file system, it is recommended that you set the privilege of the directory for saving files to IIS anonymous account, or users and groups that can use that directory only.

  • Page 66: Setting The Fax Facility

    ETTING THE FAX FACILITY NITIAL SET UP The following parameters must be set before using the fax function on your MFP: > Date and time > Country code > Station ID and number There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (See “Fax settings”...

  • Page 67: Advanced Set Up

    Press Return to update selections and exit the menu. NOTE If connecting the machine through a private branch exchange (PBX) line, you must also specify a dial prefix to allow the machine to obtain an external line before dialling. Refer to “Connecting to a PBX”...
  • Page 68 Enter the new destination fax number and press OK. NOTE 1. The maximum length of name is 32 characters. The maximum length of number is 32 digits. 2. If the destination fax number has an “extension number”, press the Pause button to input a “-” between numbers. The machine will insert a one second pause when dialling.
  • Page 69 Deleting a speed dial entry from the phone book To delete a speed dial number from the phone book: Press the Menu button on the control panel. Using the UP arrow key, navigate to Fax Settings and press OK. Press OK to select Phone Book. Using the DOWN arrow key, navigate to Delete Speed Dial! then press OK.
  • Page 70 Press Return to finish selecting and return to the previous screen. The LCD display will confirm the quantity of group entries selected. Press OK to confirm deletion, or press Stop to cancel the deletions. Deleting all phone book entries To delete the entire contents of the phone book: Press the Menu button on the control panel.
  • Page 71 Connecting to a PBX Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally, for example, in a company. When dialling a telephone number, if a prefix (access) number is required to open an outside line, the line is connected to a PBX. If this MFP is going to be connected to a PBX, please make the following changes to enable it to recognise the prefix digits in the telephone numbers used to obtain access to the outside line.
  • Page 72 Using the DOWN arrow key, navigate to Re-dial and press Select the required number of redial attempts (between 0 and 10), then press OK. Using the DOWN arrow key, navigate to Redial Interval and press OK. Select the required redial interval (between 1 and 6 minutes), then press OK.
  • Page 73 Adding a telephone handset If you want to add a telephone handset to your MFP, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor). NOTE Loop the telephone line round the ferrite once as shown. You will also need to update the telephone settings to set the ring response: Press the Menu button on the control panel.

  • Page 74: Print Settings And Security

    RINT SETTINGS AND SECURITY Your MFP’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.

  • Page 75: Postscript Emulation

    OSTSCRIPT EMULATION Page orientation sets portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the paper through 90 degrees anti-clockwise. When printing double sided pages (duplex unit required). You can flip the paper either on its long edge or short edge. Pages can be printed in forward or reverse order.

  • Page 76: Pcl Emulation

    EMULATION When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document. Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size...

  • Page 77: Secure Printing

    ECURE PRINTING Secure printing allows you to print confidential documents on MFPs that are shared with other users in a network environment. The document does not print until a PIN (Personal Identification Number) is entered through the printer control panel. You must go to the MFP and enter the PIN.
  • Page 78 The Job PIN (Personal Identification Number) window opens. If the PIN window does not open, click the [PIN] button. In the Job PIN window, enter a [name] for this print job: The name may be up to 16 alpha-numeric characters. If you have more than one print job stored on the MFP when you come to print, you will need a distinctive name to distinguish between each of your print jobs.

  • Page 79: Printing The Document

    RINTING THE DOCUMENT Your secure print job is printed using the printer control panel on the front of the MFP. ON LINE READY ENTER BACK ATTENTION MENU CANCEL When the MFP is idle (“ONLINE” indicated in the display), use the +/- buttons to select the PRINT JOB menu, then press [ENTER].

  • Page 80: Deleting A Secure Print Document

    ELETING A SECURE PRINT DOCUMENT If you change your mind about printing a secure document, you can delete it from the MFP’s hard disk without printing it first. Follow Steps 1 to 4 in the above procedure for printing the document.

  • Page 81: Store To Hard Disk

    TORE TO HARD DISK This feature allows print jobs to be created on the PC and stored on the MFP’s hard disk for printing on demand. This is good for forms, generic memos, letterhead, stationery, etc. If you use this feature for standard forms, for example, you can walk up to the MFP at any time and print off your forms without having to re-send them from the PC.

  • Page 82: Sending The Document

    ENDING THE DOCUMENT Follow the same procedures as described in the section “Sending the document” on page 77 for sending a secure document, except that on the [Job Options] tab in step 2, click [Store to HDD]. RINTING THE DOCUMENT Follow the same procedures as described in the section “Printing the document”...

  • Page 83: Encrypted Secure Printing

    NCRYPTED SECURE PRINTING Security over the network is an increasing concern for some organisations. Encrypted secure printing allows you to send, store and print confidential documents on MFPs that are shared with other users in a network environment. Encrypting your documents before sending them to your MFP will prevent unauthorised personnel accessing confidential or sensitive information.
  • Page 84 The Encrypted Secure Print window opens. In the Encrypted Secure Print window, enter a [Password] for this print job: The password must be between 4 and 12 alpha-numeric characters. Numbers 1 to 9 and letters a to z are all valid. If you would like a prompt at the MFP for the job password, click the [Always ask for password] checkbox below the password entry.

  • Page 85: Printing The Document

    Select the Auto Erase Time-out period. Specify a period of time (hours:minutes) during which the print job is stored in the MFP’s HDD. When this period expires, the print job is automatically erased from the HDD. Click [OK] to accept your changes. Click [OK] to close the Printer Properties window.

  • Page 86: Operation

    PERATION With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward. NOTE If PIN restriction has been enabled for any or all of the MFP functions, you will first have to enter your PIN.
  • Page 87 > Keep the glass clean and without any documents left on it. NOTE To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead. If you have multiple pages, fan the pages to avoid paper jams.

  • Page 88: Placing Document(S) On The Glass

    LACING DOCUMENT ON THE GLASS Open the document cover. Place your document with the text face DOWN on the glass and align it to the upper-left corner. Close the document cover. ENDING DOCUMENT VIA E MAIL ASIC OPERATION Place your document(s) with text face UP in the ADF or face DOWN on the glass (as described above).
  • Page 89 mail address using the keypad (8). Press Return (5) to return to the e-mail main screen. Enter the subject of your e-mail. If not entered, “Default Subj.” will be displayed. Enter or select CC and BCC address(es), if necessary. Press the Mono button (6) to send your document(s) in black and white, or the Colour button (7) to send your document(s) in colour.

  • Page 90: Advanced Operation

    DVANCED OPERATION If you are not satisfied with the scanned image, you can use the advanced features to enhance it. NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool.
  • Page 91 MENU ITEM DESCRIPTION B&W output format Turn the multi-level B&W - Grey On or Off. Choose the output format for the document to be scanned in B&W from PDF, TIF, and MTIF. Also select the compression rate from Low, Medium, High.

  • Page 92: Sending Document Sto A File Server

    ENDING DOCUMENT TO A FILE SERVER Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters.

  • Page 93: Copying

    OPYING ASIC OPERATION Place your document(s) with text face UP in the ADF or face DOWN on the glass. If required, press the Copy Mode button (1) on the control panel to prompt the Copy screen. NOTE Factory default setting is Copy mode. Press Mono (2) to copy your document(s) in black and white, or Colour (3) to copy your document(s) in colour.
  • Page 94 Accessing additional settings NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool. To use the advanced features, press the Copy Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.
  • Page 95 Quality > Speed > Text > Photo Density > -2, -1, 0, 1, 2 Collation: > ON - The collate function is always enabled > OFF - The collate function is always disabled. NOTE When “Collate” is set, the items “N-Up” and “Duplex” are not displayed.
  • Page 96 Margin Shift > Right 0/6/13/19/25 (mm) > Bottom 0/6/13/19/25 (mm) Paper Supply > Legal > Letter > > Input Tray > Auto > Tray 1 > Tray 2 (Optional) > Operation > 96...
  • Page 97 Changing scaling The machine is preset to 100% scaling. If you wish to reduce or enlarge your original, you can apply this feature to enlarge up to 400% or reduce down to 25%. To reduce or enlarge the original document: Press Copy Mode (1) on the Control panel to prompt the...
  • Page 98 Improving copy quality The machine is preset to “Speed”. If required, you can change to “Text” or “Photo” to improve the copy quality. To change copy quality: Press the Copy Mode button on the control panel to prompt the Copy screen. Press the Additional Settings button.
  • Page 99 Increasing copy count The machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad. To increase the copy count: Press the Copy Mode button on the control panel to prompt the Copy screen.

  • Page 100: Faxing

    AXING ASIC OPERATION Searching the phone book To search the contents of the phone book: Press the Fax Mode button (1) on the control panel to prompt the Fax screen. Press the Address Book button (2). Using the UP/DOWN arrow keys (3) navigate through the resulting list, and press OK to select an entry.
  • Page 101 > selecting an entry from the phone book (See “Searching the phone book” on page 100) NOTE If the destination fax number has an “extension number”, press the Pause button (6) to input a “-” between numbers. The machine will insert a 1 second pause when dialling. If required, press Return to go back to the fax screen.

  • Page 102: Advanced Operation

    DVANCED OPERATION Accessing additional settings NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool. To use the advanced features, press the Fax Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.
  • Page 103 Changing fax quality The machine is preset to “Fine”. If required, you can select “ExtraFine” or “Photo” to improve the fax quality or you can reduce the fax quality by selecting “Standard”. To change fax quality: Press the Fax Mode button on the control panel to prompt the fax screen.
  • Page 104 Document size The machine is preset to “A4” size. To change document size: Press the Fax Mode button on the control panel to prompt the Fax screen. Press the Additional Settings button. Using the DOWN arrow key, navigate to the Doc Size setting and press OK.
  • Page 105 Manual feed If you need to send multiple sets of documents from the ADF or flatbed, enable the “Manual Feed” option. To set the fax to manual feed: Place your document(s) with text face UP in the ADF or face DOWN on the glass. Press the Fax Mode button on the control panel to prompt the Fax screen.
  • Page 106 Press Return to exit the menu and return to the fax screen. Enter the desired location using the Speed Dial keys or the numeric keypad. Press Mono to begin polling. Overseas mode To avoid transmission problems when faxing overseas, set the fax to overseas mode: Place your document(s) with text face UP in the ADF or face DOWN on the glass.

  • Page 107: Cancel Fax Jobs

    > selecting entries from the phone book (See “Searching the phone book” on page 100) Press OK after entering each fax number. NOTE You can send to a maximum 100 different locations. If a destination fax number has an “extension number”, press the Pause button to input a “-”...

  • Page 108: Fax Job Reports

    Press Return to finish selection and return to the upper screen. Press OK to confirm deletion of fax jobs or press Stop to cancel the operation. AX JOB REPORTS Press the Menu button on the control panel to prompt the menu settings screen.

  • Page 109: Scanning

    CANNING CANNER OPERATION Start your scanning application. Select the File menu and choose Select Source. If the Select Source command is not available on the File menu, see your application's user's guide to determine how the TWAIN link is used. A dialogue box with a list of scanning sources appears.

  • Page 110: Alook At The User Interface

    Select the setting for the scanning features (e.g. Sharpen, Descreen, etc.) that you want to use (see “enhancing your image” later in this Chapter). Click on the Preview or Scan button to preview or scan you documents. LOOK AT THE USER INTERFACE 1.

  • Page 111: Using The Basic Features

    SING THE BASIC FEATURES Scan method Choice: > Flatbed: Select this setting if you need to scan photo, or newspaper clippings. > ADF/Multipage: Select this setting if you need to scan multi-page document from the automatic document feeder (ADF). Image type Choose B&W if your original contains only B&W text, pencil or ink sketch.

  • Page 112: Mirror Function

    Resolution The correct resolution will reproduce a clear image with good details. The resolution is measured in dots per inch (dpi). NOTE An A4 size color image scanned at 300 dpi at True Color mode consumes approximately 25 MB of disk space. A higher resolution (usually means over 600 dpi) is only recommended when you need to scan a small area in True Color mode.

  • Page 113: Colour Adjustment

    Auto select image Automatically set the whole image as your scan area. (Or you may resize the area by diagonal "drag and drop".) Enhancing the image Descreen Eliminates the moire* patterns commonly found in printed matter. (1) Before; (2) After. Moire pattern: An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone.
  • Page 114 Using the advanced features Click the Switch button (1) to select the Advanced Settings bar (2 to 7). Advanced settings include Highlight/ Shadow, Hue/Saturation/Lightness, Curve, Color Balance, Color Drop-out. Highlight/shadow levels Highlight refers to the lightest point in a scanned image while shadow refers to the darkest point.
  • Page 115 When the value of gamma changes, the image changes as shown below. 1. Gamma value: 1.0; 2. Gamma Value: 1.4; 3. Gamma Value: 2.0 When the value of highlight and shadow change, the image changes as shown below. 1. Highlight: 255/Shadow: 0(Normal); 2.
  • Page 116 Adjusting the curve Adjusts the midtones of the image without dramatically altering their lightest and darkest areas. When the curve is moved up or down, the image will become darker or lighter. Colour hue/saturation/lightness Improve an image by changing the level of hue/saturation/ lightness.

  • Page 117: Using Custom Settings

    Using colour balance The Colour Balance control allows you to set optimal image colour quality. You can either move the relevant pointer toward a colour (in the above example 63% green has been selected) or, if known, enter the figure in the box at the top. The first box refers to the Cyan/Red percentage content, the second to Magenta/Green and the third to Yellow/Blue.

  • Page 118: Other Tools

    THER TOOLS Measuring Unit: Indicates the measuring system in use. By clicking the button, you can change the measuring unit. Choice: Inch, cm, Pixel. Paper Size Choice: Card 4" x 2.5", Photo 5" x 3.5", Photo 3.5" x 5", Photo 4" x 6", Photo 6" x 4", B5, A5, A4, Letter and Scanner Maximum.

  • Page 119: Maintenance

    AINTENANCE ONSUMABLE LIFE EXPECTANCY NOTE: When the LCD display indicates TONER LOW, or if print appears faded, first open the top cover and try tapping the cartridge a few times to evenly distribute the toner powder. This will enable you to obtain the best "yield" from your toner cartridge.

  • Page 120: Consumable Order Details

    Oki Printing Solutions toner cartridges. These can be identified by the Oki Printing Solutions trademark. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

  • Page 121: Replacing Consumable Items

    EPLACING CONSUMABLE ITEMS ONER CARTRIDGE REPLACEMENT CAUTION! To avoid toner wastage and possible toner sensor errors, do not change the toner cartridge(s) until “TONER EMPTY” is displayed. The toner used in this machine is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black.
  • Page 122 Gently raise the scanner. Press the cover release (a) and open the MFP’s top cover (b) fully. WARNING! If the MFP has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch. Maintenance > 122...
  • Page 123 Note the positions of the four cartridges. 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge Pull the coloured toner release lever (1) on the cartridge to be replaced fully towards the front of the MFP. Maintenance > 123...
  • Page 124 Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the MFP. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture.
  • Page 125 Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge. Holding the cartridge by its top centre with the coloured lever to the right, lower it into the printer over the image drum unit from which the old cartridge was removed.
  • Page 126 Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge down onto the image drum unit. Pressing gently down on the cartridge to ensure that it is firmly seated, push the coloured lever (1) towards the rear of the MFP.

  • Page 127: Image Drum Replacement

    Close the top cover and press down firmly at both sides so that the cover latches closed. Gently lower the scanner. MAGE DRUM REPLACEMENT CAUTION! Static sensitive devices, handle with care. The MFP contains four image drums: cyan, magenta, yellow and black.
  • Page 128 Press the cover release (a) and open the MFP’s top cover (b) fully. WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. Note the positions of the four cartridges. 1.
  • Page 129 Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the MFP. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.
  • Page 130 Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the image drum cartridge. Place the cartridge on a piece of paper to avoid marking your furniture.
  • Page 131 Push the coloured release lever (1) away from you to lock the toner cartridge onto the new image drum unit and release toner into it. Holding the complete assembly by its top centre, lower it into place in the MFP, locating the pegs at each end into their slots in the sides of the MFP cavity.

  • Page 132: Transfer Belt Replacement

    Gently lower the scanner. NOTE If you need to return or transport this product for any reason, please make sure you remove the image drum unit beforehand and place in the bag provided. This is to avoid toner spillage. RANSFER BELT REPLACEMENT The belt unit is located under the four image drums.
  • Page 133 Press the cover release (a) and open the MFP’s top cover (b) fully. WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. Note the positions of the four cartridges. It is essential that they go back in the same order 1.
  • Page 134 Lift each of the image drum units out of the MFP and place them in a safe place away from direct sources of heat and light. CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
  • Page 135 Locate the two fasteners (5) at each side of the belt and the lifting bar (6) at the front end. Turn the two fasteners 90° to the left. This will release the belt from the MFP chassis. Pull the lifting bar (6) upwards so that belt tilts up towards the front, and withdraw the belt unit from the MFP.

  • Page 136: Fuser Replacement

    Close the top cover and press down firmly at both sides so that the cover latches closed. Gently lower the scanner. USER REPLACEMENT The fuser is located inside the MFP just behind the four image drum units. WARNING! If the MFP has recently been powered on, some fuser components will be very hot.
  • Page 137 Gently raise the scanner. Press the cover release (a) and open the MFP’s top cover (b) fully. Identify the fuser handle (1) on the top of the fuser unit. Maintenance > 137...
  • Page 138 Pull the two fuser retaining levers (2) towards the front of the printer so that they are fully upright. Holding the fuser by its handle (1), lift the fuser straight up and out of the MFP. If the fuser is still warm, place it on a flat surface which will not be damaged by heat.
  • Page 139 Push the two retaining levers (2) towards the rear of the MFP to lock the fuser in place. Close the top cover and press down firmly at both sides so that the cover latches closed. Gently lower the scanner. Maintenance > 139...

  • Page 140: Cleaning

    LEANING ..From time to time the pad assembly and feed rollers may become contaminated with ink, toner particles or paper dust. In this case the scan module may not feed documents smoothly. If this occurs, follow the cleaning procedure below. Moisten a cotton swab with isopropyl alcohol (95%).

  • Page 141: The Document Glass

    ..THE DOCUMENT GLASS The document glass needs to be cleaned occasionally to ensure optimum image quality and performance. Clean the glass as follows. Open the document cover (1). Moisten a soft, clean cloth with isopropyl alcohol (95%). Gently wipe the document glass (2) and the white sheet (3) on the under side of the document cover to remove dust or any toner particles.

  • Page 142: The Led Head

    ..HEAD Clean the LED head when printing does not come out clearly, has white lines or when text is blurred. There is no need to switch the MFP off to clean the lens. Gently raise the scanner. Press the cover release (a) and open the MFP’s top cover (b) fully.
  • Page 143 Gently wipe the LED head surface with a soft tissue. CAUTION! Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur. Close the top cover and press down firmly at both sides so that the cover latches closed.

  • Page 144: Installing Upgrades > 144

    NSTALLING UPGRADES This section explains how to install optional equipment into your MFP. This includes: > duplex (two-sided printing) unit > additional RAM memory > 40GB hard disk drive > additional paper tray > storage cabinet RDER CODES OPTION ORDER CODE Duplex unit 43347502 RAM memory:...
  • Page 145 swing inwards as you push the unit into it. Push the unit all the way in until it stops and latches home. Switch the MFP on and wait for it to warm up (about 1 minute). Print a menu map as follows: Press Menu (1) on the scanner control panel.

  • Page 146: Memory Upgrade

    EMORY UPGRADE This section explains how to install additional RAM memory into your MFP as a memory upgrade. The model comes equipped with 256MB of main memory.This can be upgraded with an additional memory board containing either 256MB or 512MB, giving a total memory capacity of either 512MB or 768MB maximum.
  • Page 147 Gently push the board into the RAM expansion slot until it latches in and will not go any further. Close the access panel, pressing firmly at top to latch it closed. Reconnect the AC power cable and switch the MFP on. Installing upgrades >...
  • Page 148 When the MFP is ready, print a menu map as follows: Press Menu (1) on the scanner control panel. Using the UP/DOWN arrow keys (2), navigate to the Report Print menu and press OK (3) once for the menu map. Press OK (3) again to print the menu map.

  • Page 149: Hard Disk Drive

    ARD DISK DRIVE The optional 40GB internal hard disk drive (HDD) enables collating of printed pages and can be used to store overlays and macros, fonts, and secure or proof documents waiting to be printed. Switch the MFP off and disconnect the AC power cable. Pull open the access panel on the side of the machine.
  • Page 150 Close the access panel, pressing firmly at the top to latch it closed. Reconnect the AC power cable and switch the MFP on. When the MFP is ready, print a menu map as follows: Press Menu (1) on the scanner control panel. Using the UP/DOWN arrow keys (2), navigate to the Report Print menu and press OK (3) once for the menu map.

  • Page 151: Additional Paper Tray

    All that remains is to configure the Windows printer driver so that it knows the hard disk unit has been fitted, and the additional features can be made available immediately. See “Adjusting windows printer drivers” on page 152. DDITIONAL PAPER TRAY Switch the MFP off and disconnect the AC power cable.

  • Page 152: Adjusting Windows Printer Drivers

    DJUSTING WINDOWS PRINTER DRIVERS Once your new upgrade has been installed, you may need to update the Windows printer driver so that the additional features are available to your Windows applications. Remember that if your MFP is shared between users on different computers, the driver must be adjusted on each user’s machine.

  • Page 153: Postscript Driver

    OSTSCRIPT DRIVER This driver must be adjusted for any upgrade just installed. Open the Printers window (called “Printers and Faxes” in Windows XP) via the Start Menu or from the Windows Control Panel. Right-click the printer icon for this printer, and choose Properties from the pop-up menu.

  • Page 154: Troubleshooting

    ROUBLESHOOTING LEARING PAPER JAMS Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your MFP should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply.

  • Page 155: In The Printer

    ..N THE PRINTER If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later.
  • Page 156 Note the positions of the four cartridges. 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge It will be necessary to remove the four image drums to gain access to the paper path. Holding it by its top centre, lift the cyan image drum, complete with its toner cartridge, up and out of the printer.
  • Page 157 Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
  • Page 158 and pull it forwards into the internal drum cavity and withdraw the sheet. CAUTION! Do not use any sharp or abrasive objects to separate sheets from the belt. This may damage the belt surface. To remove a sheet from the central area of the belt (2), carefully separate the sheet from the belt surface and withdraw the sheet.
  • Page 159 cavity area. Then allow the pressure release lever to rise again. NOTE If the sheet is well advanced into the fuser (only a short length is still visible), do not attempt to pull it back. Follow the next step to remove it from the rear of the MFP. Starting with the cyan image drum unit nearest the fuser, replace the four image drums into the drum cavity, making sure to locate them in the correct order.
  • Page 160 Holding the complete assembly by its top centre, lower it into place in the MFP, locating the pegs at each end into their slots in the sides of the MFP cavity. Lower the top cover but do not press down to latch it closed yet.
  • Page 161 the top cover, reach around and press down on the fuser pressure release lever (7). If you are not using the rear exit tray, close it once paper has been removed from this area. If your MFP has a duplex unit installed, press the cover release at the centre of the unit, open the cover and remove any sheets in this area, then close the cover.
  • Page 162 Check inside the cover for sheets in this area and remove any that you find, then close the cover. Pull out the paper tray and ensure that all paper is stacked properly, is undamaged, and that the paper guides are properly positioned against the edges of the paper stack.
  • Page 163 Close the top cover and press down firmly at both sides so that the cover latches closed. Gently lower the scanner. When the jam has been cleared, if Jam Recovery is set to ON in the System Configuration Menu, the MFP will attempt to reprint any pages lost due to paper jams.

  • Page 164: Fax Problem Checklist

    AX PROBLEM CHECKLIST If a problem occurs, read through the list of problems and solutions before calling for service. The MFP will not dial a telephone number. Check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is connected to the LINE socket on the back of the machine.
  • Page 165 dark, try changing the fax quality and density settings (See “Advanced operation” on page 102). Copy the document on the machine to determine how it will transmit. The problem may be caused by telephone line interference. Try sending the document again later.

  • Page 166: Lcd Message List

    MFP is connected to a PBX but it is not possible to dial out. Be certain that the dial prefix is entered before the telephone number for each number dialled or programmed into the MFP (See “Connecting to a PBX” on page 71).
  • Page 167 STATUS MESSAGE MEANING / ACTION / CODE Initializing Check Data An error occurs when writing NIC download data has: Data write error <%DLCODE%> <%DLCODE%> 1.Memory allocation error. 2.Download file error. 3.Device free space acquirement error. 4.Device free area shortage error. 5.File write error.
  • Page 168 STATUS MESSAGE MEANING / ACTION / CODE Normal Cancelling job Indicates that a job is being cancelled because the printer (Buffer full) area where the logs are stored has been used up and also “Cancel job” is specified as an operation at the time of Log Full.
  • Page 169 STATUS MESSAGE MEANING / ACTION / CODE Warning <%color%> toner empty Toner empty. Warning status takes effect at Cover Open/Close. Allows printing approx. 50 pages (A4 5% duty, density 5%). Warning <%color%> toner not installed Notifies that the toner cartridge is not installed.
  • Page 170 STATUS MESSAGE MEANING / ACTION / CODE Warning File erasing Warning Deleting encrypted job Warning Erased data full Warning Expired secure job Indicates that an applicable job has been automatically deleted as the retention period for authentication printing has expired. Warning Disk use failed <%FE_ERR%>...

  • Page 171: Error Messages

    STATUS MESSAGE MEANING / ACTION / CODE Warning PU flash error RROR MESSAGES STATUS MESSAGE MEANING / ACTION / CODE Error Load %MEDIA_SIZE% in MP tray Manual paper feed is required. Manually insert the paper shown (online) and press on-line switch by %MEDIA_SIZE%.
  • Page 172 STATUS MESSAGE MEANING / ACTION / CODE Error Download message Indicates that writing of message data to be uploaded (online) Failed %CODE% has been failed. %CODE%: 1.FAIL: Other errors. 2.DATA_ERROR: Hash check error in data reading/writing, or abnormal FLASH 3.OVERFLOW: Down loading failure due to FLASH memory full at starting or during writing in a language file...
  • Page 173 Error 410: Y Error 411: M Error 412: C Error 413: K Error Replace toner OKI regional mismatch: Incorrect toner cartridge fitted %ERRCODE%:%COLOR% toner (incorrect signature ID; correct regional distribution channel group). Replace with genuine toner cartridge.
  • Page 174 STATUS MESSAGE MEANING / ACTION / CODE Error Replace toner OEM mismatch: Incompatible toner cartridge fitted (protected %ERRCODE%: incompatible signature ID; incorrect %COLOR% toner distribution channel group). Replace with genuine toner cartridge. Error 620: Y Error 621: M Error 622: C Error 623: K Error Genuine toner is recommended...
  • Page 175 STATUS MESSAGE MEANING / ACTION / CODE Error Open front cover Inappropriate size paper was fed from a tray. Check the paper %ERRCODE%: paper size error in the tray or check for multi feed (See “Clearing paper jams” Open and close the cover to perform recovery printing, and continue.
  • Page 176 STATUS MESSAGE MEANING / ACTION / CODE Error Open duplex cover Open the duplex cover, remove the paper and close the cover. %ERRCODE%: paper jam Error 370: Duplex reversal Error 371: Duplex input Error 373: Multi-feed into duplex (duplex remain jam) See “Clearing paper jams”...
  • Page 177 STATUS MESSAGE MEANING / ACTION / CODE Error Replace belt The transfer belt has reached the end of its life and printing %ERRCODE%: belt life will stop. Warning status takes effect at cover open/close. Replace transfer belt. Error Check fuser Open the top cover, check the fuser is installed correctly and %ERRCODE%: fuser missing...
  • Page 178 STATUS MESSAGE MEANING / ACTION / CODE Error Wait a moment Your printer's network card firmware is being Data receive reprogrammed. Error Wait a moment Your printer's network card firmware is being Data received OK reprogrammed. Error Check data An error has occurred while your printer’s network card firmware Rec data error <%DLCODE%>...
  • Page 179 STATUS MESSAGE MEANING / ACTION / CODE Error Rebooting %CODE% Controller unit is rebooting. %CODE%: 0 … Reboot due to a reason other than the following. 1 … Reboot due to PJLCommand. 2 … Reboot in accordance with a menu change. 3 …...

  • Page 180: Error Messages During Networking

    RROR MESSAGES DURING ETWORKING MESSAGE ACTION Connection failed Ping the IP address of the MFP from another PC in DOS prompt. For example, Check network settings type “Ping 10.1.20.144" in DOS prompt. If the MFP does not respond, then Address is invalid perform the following steps.
  • Page 181 MESSAGE ACTION Fail to get Mail server response. Turn on Log File option in [ADMIN / MANAGEMENT/ Service mode] to record Contact network administrator and observe network actions and contact your network administrator or nearest Unpredicted error. dealer for further help. Contact network administrator Service unavailable Service not available, closing...
  • Page 182 MESSAGE ACTION Parameters or argument error Check if the Device Name is valid. The Device Name can be found in Menu/ Check network settings General. Check “From” address. Check “To” address. Contact your network administrator for further help. Sequence error Reboot the machine, and try later.

  • Page 183: Error Messages During Filing

    RROR MESSAGES DURING ILING MESSAGE ACTION Fail to connect FTP server Make sure the FTP server is not shut down and port number is correct. If the Contact server administrator error is still there, contact your FTP server administrator. Unpredicted error Contact your server administrator for help.
  • Page 184 MESSAGE ACTION CIFS dialect negotiation fail This CIFS may not support PC NETWORK PROGRAM 1.0 dialect. Contact server administrator CIFS login fail CIFS (User level) login fail. Check login name and password you typed and try Check ID & password again.
  • Page 185 MESSAGE ACTION HTTP service unavailable Contact your server administrator for help. Contact server administrator HTTP no support That server does not support HTTP version 1.1, contact your server That server does not support administrator for help. HTTP Resource not found That server can't save the files, contact your server administrator for help.

  • Page 186: Aguide To Printing

    GUIDE TO PRINTING This Chapter provides a convenient on-screen reference to the many features of the driver software supplied with your MFP. OW TO ACCESS THE DRIVER SCREENS Most of the features described are accessed via the printer driver screens. How you access them depends on your computer and its operating system.

  • Page 187: Changing The Driver Defaults

    HANGING THE DRIVER DEFAULTS XP/2000/S 2003 INDOWS ERVER Click [Start] Æ [Printers and Faxes] to open the Printers and Faxes window. In the Printers and Faxes window, right-click on the appropriate printer driver icon, and choose [Printing Preferences] from the context menu. ’...

  • Page 188: Recalling Saved Driver Settings

    In the driver’s [Setup] tab, click [Save…]. Enter a meaningful name for the settings you are saving, and click [OK]. ECALLING SAVED DRIVER SETTINGS In the driver’s [Setup] tab, choose any previously saved [driver settings] you need. Proceed to make any other adjustments for this job, as described in the relevant section in this manual.

  • Page 189: Blacks And Greys (Black Overprint)

    Select the [Device Options] tab. In the Windows XP PostScript driver the tab may be called “Device Settings”. Set the options for any devices you have installed, including the correct number of paper trays, high capacity feeder, duplex unit, etc. Click [OK] to close the window and save your changes.

  • Page 190: Black Printing (Black Generation)

    On the [Job Options] tab, click [Advanced]. Check [Black Overprint]. LACK PRINTING BLACK GENERATION To use Black Generation, Office Colour or Graphic Pro must be the selected Print Mode. Your MFP prints the colour black in one of two ways: Composite Black or True Black.
  • Page 191 Use True Black when printing a combination of text and graphics. If you use True Black to print photographs, dark sections of the photos may appear black. Office colour On the driver’s [Colour] tab, select [Office Colour] (1) and click the [Options] button. On [Black Finish] (2), make your selection: [Auto] (allow printer to choose the best method depending on page content), [True Black] or [Composite Black].

  • Page 192: Fine Lines Enhancement

    From the [Black Finish] menu (2), choose your preferred setting. INE LINES ENHANCEMENT This feature can be used to emphasize the pen width of very fine lines (minimum line width). With some software applications, if this feature is turned ON, the spaces in bar codes may become too narrow.
  • Page 193 On the driver’s [Colour] tab, click [Greyscale], then click [Options]. If using the PS driver, on the [Colour] tab, click [Greyscale], and then click [Advanced] if you want to adjust brightness and contrast. Some applications will attempt to set the halftone screen information for the MFP.

  • Page 194: Colour Matching

    halftones] is left at ON, the MFP will set its own halftone screen value, giving a smoother result. It is recommended to leave this option on. [Optimised greyscale halftones] may take slightly longer to print but will give best quality. OLOUR MATCHING ASICS There are three methods by which your document’s colour can be...

  • Page 195: What This Guide Describes

    Printer Colour Management (3). When you print your document and modify settings in the printer driver, the MFP performs colour adjustments. NOTES 1. Only use one colour management system if you want the best results from your MFP. 2. If you wish to use your MFP’s colour management system, ensure that your application or operating system colour management is switched off.

  • Page 196: Printer Colour Management

    RINTER COLOUR MANAGEMENT Your printer has two separate colour management systems – Office Colour and Graphic Pro. Windows > Office Colour (3a) –“Office colour” on page 198 > This is a simpler colour management system designed for ease of use. Office Colour is recommended for users who are not experts in colour but want good results when printing from programs such as Microsoft Office.

  • Page 197: About Rgb And Cmyk Colour

    CMYK BOUT COLOUR Some application programs give you the choice to create and edit documents using either RGB colour or CMYK colour. Typically, only professional graphics and desktop publishing software support CMYK colour. Most application programs only support RGB colour, for example Microsoft Office programs or web browsers.

  • Page 198: Office Colour

    FFICE COLOUR This section describes the features in the printer driver for “Office Colour” printer colour management. There are two different sets of options in Office Colour: RGB OPTIONS CMYK OPTIONS (POSTSCRIPT ONLY) Monitor (6500K) – Auto SWOP Monitor (6500K) – Perceptual Euroscale Monitor (6500K) –...

  • Page 199: Office Colour - Rgb Options

    - RGB FFICE COLOUR OPTIONS Office Colour provides a collection of several different colour matching presets for RGB data. These presets each change the colour of your print in a slightly different way. These RGB colour matching options are available in all printer drivers.

  • Page 200: Customising Rgb Office Colour

    On the printer driver [Colour] tab, select [Office Colour] (1) and click the [Options] button. Select a preset from [Colour matching options] (2). USTOMISING OFFICE COLOUR WITH THE COLOUR CORRECT UTILITY If the Office Colour presets are not sufficient for your needs, the Colour Correct utility provides a means of further adjustment.

  • Page 201: Matching Mfp Colour To An Rgb Input Device

    Profile Assistant utility and then selected in the printer driver. When a job is sent to the MFP, the ICC profiles are applied to the print job on the MFP. NOTES 1. Some features of Graphic Pro colour matching can only be used if your MFP is fitted with a hard disk.

  • Page 202: Types Of Icc Profile Supported

    YPES OF PROFILE SUPPORTED There are four classes of ICC profile supported by the Graphic Pro colour matching system: PROFILE DESCRIPTION TYPES RGB Source These profiles describe the device that was used to capture RGB data (e.g. scanner or digital camera). (RGB Input) The RGB Input Profile may also be your monitor profile if you are trying to match to your screen.

  • Page 203: Step 1 - Gather Or Create The Icc Profiles

    1 - G ATHER OR CREATE THE PROFILES Where can I get the profiles I need? PROFILE WHERE TO GET PROFILES TYPE RGB Source Obtain your RGB source profiles from your scanner, camera or monitor manufacturer. (RGB Input) CMYK Obtain the simulation profile from the manufacturer of the Simulation printer you wish to simulate.

  • Page 204: Step 3 - Select Icc Profiles In The Printer Driver

    Once you have selected a profile, you can add it to the MFP as one of the 4 profile types - RGB Source, CMYK Simulation, Printer or Linked. The options available will depend on which ICC profile you have selected. For example, if you have selected a CMYK profile, you may only be able to add this to the printer as a CMYK Simulation or Printer output profile.

  • Page 205: Matching The Colour Of A Monitor, Scanner Or

    ATCHING THE COLOUR OF A MONITOR SCANNER OR CAMERA The Graphic Pro colour matching system can be used to match the printer colour to an RGB input device such as a monitor, scanner or digital camera. 1. RGB data 2. Printed document 3.
  • Page 206 On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options]. Select [ICC Profile Colour Matching] (2). Select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera (3). Remember that the names “RGB Source 1”, “RGB Source 2”...

  • Page 207: Simulating Another Printer - Rgb Source Data

    MFP profile yourself using profile creation software, select it here. NOTE If you have selected your own output profile (4), you will also be able to adjust the rendering intent. See “Rendering intents” on page 212. - RGB IMULATING ANOTHER PRINTER SOURCE DATA The Graphic Pro colour matching system can be used to simulate the colour output of another printer.
  • Page 208 To simulate the output of another printer, you need to download at least 2 profiles to your MFP using Profile Assistant: > RGB Source Profile > Simulation Target Profile > Printer Output Profile (optional) Once the profile(s) have been down loaded, make the appropriate selections in the printer driver, as described below.
  • Page 209 Select the ICC profile that corresponds to the device used to capture or display your source document - this could be a monitor, scanner or digital camera (3). Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant.

  • Page 210: Cmyk Ink Simulations - Cmyk Source Data

    CMYK - CMYK INK SIMULATIONS SOURCE DATA The ICC-based colour matching system can be used to simulate the output on commercial printing presses. You can select from the ink types most commonly used in different regions of the world: > Euroscale –...
  • Page 211 If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation: On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options]. Select [ICC Profile Colour Matching] (2). Select the [CMYK Input profile] (3) that corresponds to the device you are trying to match such as a SWOP or Euroscale Press.

  • Page 212: Rendering Intents

    disabled, the grey components may be printed using a mixture of CMYK toner, instead of just K (black) toner. Select a Printer Output Profile (4). If [Auto] is selected, the factory default profiles that are embedded in the MFP will be used. If you have created a profile yourself using profile creation software, select it here.

  • Page 213: Absolute Colorimetric

    BSOLUTE COLORIMETRIC This option is recommended if you are proofing images on your MFP that are intended for final output on a printing press. This may result in a visible colour cast on your print as it will also try to simulate the paper white of the target device.

  • Page 214: Finishing Options

    On the PCL printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options]. Select [Disable Colour Matching for Profile Creation] (2) if you are creating an ICC profile using third-party profile creation software. Select [Use Application Colour Matching] (3) if you wish to switch off all printer colour management and use your application’s colour matching.

  • Page 215: Booklet Printing (Imposition)

    > “Custom page size” on page 222 > “Duplex (double-sided) printing” on page 225 > “Printing multiple pages on one sheet (N-up)” on page 227 > “Poster printing” on page 228 > “Scale to page” on page 230 > “Watermarks” on page 231 OOKLET PRINTING IMPOSITION Booklet printing in the Windows drivers printing allows printing of...
  • Page 216 Note that the number of pages in a booklet is always a multiple of four, since two pages are printed on each side of each sheet of paper. If your document is not a multiple of four pages long, the last one, two or three pages in your folded booklet will be blank.
  • Page 217 Windows PCL In the driver’s [Setup] tab, recall any saved [driver settings] you may wish to use. Choose [Booklet] from the [Finishing Mode] drop-down list, then click [Options]. In the Options window you can set the [signature] size, the number of [pages] per side of paper and the [binding margin] if your document is going to be thick.

  • Page 218: Collating

    OLLATING This feature allows multiple copies of a multi-page document to be printed with the pages of each copy in sequence. Uncollated pages print like this Collated pages print like this Application collate—Some application programs have a collate feature in their print options. In this case the application performs the document collation and may send the job multiple times to the MFP.

  • Page 219: Colour Separation

    If using the PCL driver, on the [Setup] tab first choose any saved [driver settings] that you wish to use. “Recalling saved driver settings” on page 188. In the [Job Options] tab, choose how many [copies] you want to print from the scrolling list. Click the [Collate] checkbox.

  • Page 220: Separating Queued Print Jobs

    In the postscript driver’s [Colour] tab, click [Advanced]. Select which [separations] you want to print from the drop-down list. EPARATING QUEUED PRINT JOBS When you share an MFP with other users it can be useful to print a special page between print jobs to help locate each user’s job in a paper stack at the MFP.

  • Page 221: Cover Print

    In the driver’s Advanced tab click the [Separator Page…] button (1). Click [Browse] (2) and navigate to a file containing an image of the separator page you wish to use, then click [OK]. OVER PRINT Cover print is when the first page (cover) of a print job is fed from one paper tray, and the remaining pages of the print job are fed from another paper tray.

  • Page 222: Custom

    USTOM PAGE SIZE This feature enables printing on non-standard sized print media. The multipurpose tray is used for feeding non-standard media sizes. Print media width can be from approximately 76mm to 328mm, and its length can be from 90mm to 1200mm. Actual limits vary slightly depending on which printer driver you use and your computer’s operating system.
  • Page 223 In the PostScript Custom Page Size Definition window, Choose your [paper feed direction] from the drop-down list. The available choices are: Short edge first The page is portrait (tall) format and you will feed the top of the page into the MFP. Long edge first The page is landscape (wide) format and you will feed the top of the page into the MFP.
  • Page 224 Windows PCL In the driver’s [Setup] tab, select any previously saved settings you wish to use. Click the [Paper Feed Options] button. In the Paper Feed Options window, click [Custom Size]. If you have previously saved any special custom sizes they will be listed in the Custom Size window.

  • Page 225: Duplex (Double-Sided) Printing

    If this is the size of your document but you want to scale it to fit a standard size of paper, click [Resize document to fit printer page] in the Paper Feed Options window, and choose the MFP’s actual paper size from the [Conversion] drop-down list.
  • Page 226 Windows PostScript In the driver’s Layout tab, under [2-Sided Printing], select the binding edge you want. WINDOWS XP For portrait (tall) page layout the usual choice is [Long Edge]. For landscape (wide) page layout the usual choice is [Short Edge]. Choosing [Off] turns off duplex printing and your document will be printed single-sided.

  • Page 227: Printing Multiple Pages On One Sheet (N-Up)

    Choosing [Off] turns off duplex printing and your document will be printed single-sided. RINTING MULTIPLE PAGES ON ONE SHEET This feature scales the page size of your document for printing and reproduces several pages per sheet. This is useful when you simply want to proof your page layout, or distribute your document in a more compact format.

  • Page 228: Poster Printing

    Windows PCL In the driver’s Setup tab, choose the number of pages (“N-up”) you want to print on each sheet. 1-up is normal, 16-up is maximum. Click [Options] to choose from the available options for this feature. From here you can choose the page printing order, the page layout, whether you want printed page borders, and a binding margin if you need it.
  • Page 229 In the driver’s Setup tab, under [Finishing Mode], choose [Poster Print]. Click [Options] to open the Options window. Choose the [enlargement] required for your document to fill the poster. [Registration marks] can be printed if required so that your printed pages (tiles) can be trimmed exactly to the edge of the image.

  • Page 230: Scale To Page

    CALE TO PAGE Scale to Page allows you to print data formatted for one size page onto a different size page, without modifying the print data. This feature is only available with the Windows PCL drivers. In the driver’s Setup tab, click the [Options] button. Check the [Fit to Page] checkbox.

  • Page 231: Watermarks

    ATERMARKS A watermark is typically faint text that is superimposed on a printed document. This can used to indicate that the document is “Draft”, or perhaps “Confidential”. The illustration below shows the Windows PostScript driver. The PCL driver is very similar. The Watermarks Feature is found in the driver’s [Job Options] tab.
  • Page 232 To create a new watermark In the Watermarks window, click [New…]. Enter the text you want for your watermark. Adjust your watermark’s font, size, colour, angle, position and border (trim) as required. Click [OK] to accept your changes. To choose a previously created watermark In the Watermarks window, click the watermark in the list.

  • Page 233: Specifications

    PECIFICATIONS ITEM SPECIFICATION General Dimensions 500 x 600 x 670mm (W x D x H) Weight 37Kg approximately Power source Input: 220 to 240VAC, 50 to 60Hz Power consumption Max. operating: 1200W Normal operating: 490W Stand-by: 110W Power save mode: <27W Environmental: Noise <70dBA...
  • Page 234 ITEM SPECIFICATION Network workgroup Stand-alone copy solution for: E-mail (via Internet/Intranet) Filing Direct faxing Output format PDF, JPEG, TIFF Interface USB 2.0 Host Copy USB 2.0 Device Scan Ethernet 10/100 Mb E-mail, Scan to file, Print Document size 114 x 140 to 216 x 355mm Document weight/ 60 to 105 g/m²...
  • Page 235 ITEM SPECIFICATION Density control 5 levels Enlarge/reduce Whole page (98%) 25% to 400% in 1% and 10% increments Preset Scaling Input tray Tray 1/Tray 2 (optional)/MP Tray Paper supply Letter SEF (Short Edge Feeding) Legal SEF A4 SEF A5 SEF Edge erase 0 to 25mm Margin shift...
  • Page 236 ITEM SPECIFICATION Compatibility ITU-T G3 (Super G3) Modem speed 33.6Kbps Line interface Dual RJ-11C (Line and TEL) Line input level range 19dB to -43dB Coding MH, MR, MMR, JBIG Receiving memory 1.5 Mb Resolution: Standard 200 x 100dpi Fine 200 x 200dpi Photo 200 x 200dpi Extra fine...
  • Page 237 ITEM SPECIFICATION Address book volume: Max. addresses Group No. of addresses in each group Multiple recipients allow Security check Mail server authentication SMTP, POP3 Supported mail server Lotus Mail Server 5.0 application MS Exchange Server 2000 RedHat 7.0 SendMail Supported LDAP Windows 2000 Active Directory server Windows NT 4.0 + MS Exchange 5.5...
  • Page 238 ITEM SPECIFICATION Max. number of profiles Printing Speed 20 pages per minute colour/32 pages per minute monochrome Resolution 600 x 600dpi 600 x 1200dpi Optical: 600x600dpi Auto features Auto registration Auto density adjustment Auto consumable counter reset Memory 256MB standard, upgradeable to 768MB max.

  • Page 239: Index

    NDEX About RGB and CMYK colour ..197 Duplex selecting in Windows ... 75, 76 Belt how to replace ......132 Envelopes life expectancy......119 loading ........29 life remaining ......60 Explanation of filing protocols..61 Black printing (black FTP .........61 generation) ......190 HTTP ........61 Blacks and Greys ......189 Booklet printing PCL emulation ......
  • Page 240 Information Codes/messages ..166 Placing Document(s) on the during E-mailing .....180 Glass ........88 during Filing ......183 Scanning ....... 109 during Networking....180 Sending Document(s) to a File during scanning and Server........92 copying ......166, 171 Sending Document(s) via Installing MFP drivers and E-mail ........88 Utilities Overlays MFP Setup tool ......
  • Page 241 Secure documents printing........79 Secure printing......77 Separator page ......220 Setting the driver device options ........188 Simulating another printer - RGB source data ......207 Specifications......233 ADF........234 Copy ........234 E-mail ........236 Filing ........237 Printing........238 Scanning........233 Store to hard disk......81 Switching off correctly ....47 Toner current usage state ....

  • Page 242: Oki Contact Details

    Tel:(64) 9 477 0500 108-8551, Japan Fax:(64) 9 477 0549 http://www.comworth.co.nz Tel:(81) 3 5445 6158 Fax:(81) 3 5445 6189 http://www.okidata.co.jp Oki Data (Singapore) Pte. Ltd. 78 Shenton Way, #09-01, Singapore 079120 Tel:(65) 221 3722 Fax:(65)421 1688 http://www.okidata.com.sg Oki contact details > 242...
  • Page 243 Oki Europe Limited Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom Tel: +44 (0) 208 219 2190 Fax: +44 (0) 208 219 2199 www.okiprintingsolutions.com 07079001 iss.2...

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