MODEL AR-FX11 FACSIMILE EXPANSION KIT OPERATION MANUAL Page • BEFORE USING THE FAX FUNCTION • BASIC OPERATIONS • ADVANCED TRANSMISSION METHODS • TRANSMISSION USING F-CODES • CONVENIENT METHODS OF USE • PROGRAMMING • TROUBLESHOOTING • KEY OPERATOR PROGRAMS • APPENDIX Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.
I FAX interface cable and Line cable: These special accessories must be used with the device. I Notice for Users in Europe This equipment complies with the requirements of Directive 1999/5/EC. Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG. Cet appareil est conforme aux exigences de la directive 1999/5/CE. Este aparato satisface las exigencias de las Directiva 1999/5/CE.
INTRODUCTION Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling peripheral units, see the "Operation manual (for general information and copier)". For other functions, see the following manuals as appropriate: Copier function: See the "Operation manual (for general information and copier)".
CONTENTS INTRODUCTION ............................1 CONNECTING AN EXTENSION PHONE....................1 TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..............4 BEFORE USING THE FAX FUNCTION ADVANCED TRANSMISSION METHODS POINTS TO CHECK AND PROGRAM AFTER SENDING THE SAME DOCUMENT TO MULTIPLE INSTALLATION ..........7 DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION) ......
CONTENTS F-CODE RELAY BROADCAST TRANSMISSION ..........58 KEY OPERATOR PROGRAMS G USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine) ..59 G KEY OPERATOR PROGRAM LIST....92 G USING THE F-CODE RELAY REQUEST FUNCTION G KEY OPERATOR PROGRAM MENU.... 93 (your machine requests a relay broadcast) ...59 PROCEDURE FOR USING THE KEY OPERATOR PROGRAMS.......
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE Several points must be kept in mind when using this product as a facsimile. Please note the following. Line connection Be sure to use the provided telephone line cord to connect LINE jack the machine to a telephone line jack.
• The life of the battery is approximately 5 years when the power switch is kept continuously off. • When the battery dies, please contact your local Sharp dealer or authorised service representative for assistance in disposing of this battery. The machine will not operate once the battery dies.
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE IMPORTANT SAFETY INFORMATION • If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network. •...
BEFORE USING THE FAX FUNCTION This chapter contains basic information about using the fax function of the machine. Please read this chapter before using the fax function. POINTS TO CHECK AND PROGRAM AFTER INSTALLATION After installing the machine and before using it as a fax machine, check the following points and program the required information.
PART NAMES AND FUNCTIONS OPERATION PANEL COPY ON LINE DATA PRINT SPEAKER REDIAL/PAUSE SPEED COMM. SETTING SHIFT SYMBOL SPACE/– SCAN LINE DATA (10) (11) (12) (13) (14) (15) Page pallet (page 82) [CA] key This is used to cancel a transmission or Display (page 10) programming operation.
BEFORE USING THE FAX FUNCTION (3) (4) (7) (8) FAX STATUS BACK PQRS WXYZ PAPER COPY AUTO 2-SIDED COPY EXPOSURE OUTPUT SELECT RATIO IMAGE COPY @.- _ SPECIAL FUNCTION SCAN COLOUR MODE FORMAT RESOLUTION ADDRESS ORIGINAL SIZE DUPLEX SCAN PROGRAM BROADCAST ACC.
BEFORE USING THE FAX FUNCTION FAX MODE (BASE SCREEN) The base screen of fax mode is displayed by pressing the [FAX] key when the print mode, copy mode, or scan mode screen appears. The base screen of fax mode Stand-by. MAY 10 MON 10:25 AM MEMORY AUTO...
BEFORE USING THE FAX FUNCTION AUDITING MODE Accounts that can transmit faxes (up to 50) can be established and transmission time and other information can be tracked for each account. The Acc. Usage List (page 95) can be printed out which shows the time used for transmission and pages transmitted by each account.
ORIGINALS ORIGINALS THAT CAN BE FAXED Original sizes Minimum original size Maximum original size 297 mm (width) x 800 mm* (length) (11" (width) x 31-1/2"* (length)) A5: 210 mm (width) x 148 mm (length) Using the SPF * Long documents can be (8-1/2"...
PLACING THE ORIGINAL An original can be placed in the SPF or on the document glass. Use the SPF when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scanned using the SPF such as thick or thin sheet originals, or books or other bound originals.
CHECKING THE SIZE OF A PLACED ORIGINAL When a standard-size* original is placed, the original size is automatically detected Stand-by. 100% (automatic original detection function) and displayed in the original display. Make sure MAY 10 MON 10:25 AM that the size has been detected correctly. MEMORY AUTO (1) When an original is placed, an icon appears to indicate the original scanning mode.
SELECTING RESOLUTION AND EXPOSURE SETTINGS The resolution and exposure can be adjusted to match the size and darkness of text on the original, or for an original such as a photograph. To change the settings, follow the steps below after selecting fax mode and placing the original. (Page 13) Press the [RESOLUTION] key.
CONVENIENT DIALLING METHODS (AUTO-DIALLING) The fax function includes a convenient auto dial feature (Rapid dialling, speed dialling and group dialling). By programming frequently dialled numbers, you can call and send faxes to these locations by means of a simple dialling operation (page 20). There are three types of auto-dialling: Rapid dialling, speed dialling, and group dialling. To program auto-dial numbers, see page 62.
BASIC OPERATIONS This chapter explains the basic procedures for sending and receiving faxes. There are three basic methods for fax transmission: memory transmission, direct transmission, and manual transmission. When memory transmission is used, the document is temporarily stored in memory before being transmitted.
SENDING A FAX BASIC PROCEDURE FOR SENDING FAXES Make sure that the machine is in fax Dial the fax number. mode. SCAN The FAX indicator is lit when the Stand-by. 100% machine is in fax mode. If the LINE DATA COPY :0123456789 indicator is not lit, press the...
BASIC OPERATIONS Using the SPF Using the document glass Press the [START] key ( Press the [START] key ( WXYZ WXYZ READING READING No.001 P-XXX No.001 P-XXX @.- _ @.- _ MEMORY AUTO MEMORY AUTO READ-END READ-END CONT CONT AUTO AUTO STANDARD STANDARD...
BASIC OPERATIONS TRANSMISSION BY AUTO-DIALLING (RAPID DIALLING AND GROUP DIALLING) Fax numbers can be dialled by automatic dialling (Rapid dialling and group dialling) instead of pressing the numeric keys. Follow the steps below to send a fax using an auto dial number. To use an auto dial number, the name and fax number of the destination must first be stored.
BASIC OPERATIONS SEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY) At the time of dialling, you can enter letters to search for a destination stored in a Rapid key, Speed Dial number, or Group key. Perform steps 1 to 4 of "BASIC Select the desired destination with the PROCEDURE FOR SENDING FAXES"...
BASIC OPERATIONS FAXING A TWO-SIDED ORIGINAL Follow the steps below to automatically transmit both sides of a two-sided original. (This is only possible on models that have an RSPF installed.) Do not use an original that is not a standard size (A3, B4, A4, A4R, A5, 8-1/2" x 11", 8-1/2" x 11"R (11" x 17", Note 8-1/2"...
BASIC OPERATIONS Transmission settings (memory transmission mode and direct transmission mode) Transmission modes include memory transmission, where the original is temporarily scanned into memory before transmission, and direct transmission, where the original is transmitted directly without being scanned into memory. There are two types of memory transmission: "Storing a transmission"...
BASIC OPERATIONS • To change from "Direct Transmission" Press the [START] key. Note back to "Memory Transmission", select "MEMORY TX" in step 5. WXYZ When using the document • To cancel a direct transmission, press the glass, multiple original pages [C] key.
BASIC OPERATIONS Quick On-line When you use the SPF to send a multi-page document and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destination after the first page is scanned and begins transmitting scanned pages while the remaining pages are being scanned.
BASIC OPERATIONS CANCELLING A FAX TRANSMISSION To cancel a transmission that is in progress or a stored transmission job, follow the steps below. A transmission in progress or a stored transmission job is cancelled from the fax status screen. (Printing of a received fax cannot be cancelled.) To cancel a transmission while the original is being scanned ("READING"...
BASIC OPERATIONS Cancelling a stored transmission job If you do not wish to cancel a stored transmission job and only wish to check its status, press the [BACK] key instead of the [C] key in step 4 to exit. Press the [FAX STATUS] key. Select "YES"...
RECEIVING FAXES When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing. (This is called automatic reception.) If you do not wish to have received faxes printed immediately, use the print hold function to hold received faxes in memory for printing at your convenience (all received faxes will be printed at once).
BASIC OPERATIONS F-code confidential fax reception When a fax has been received by F-code confidential fax reception, an icon ( ) will appear in the base screen of fax mode (message display (1) on page 10). The icon also appears in front of the box in the F-code confidential box name screen in the display.
BASIC OPERATIONS FAX PRINT HOLD FUNCTION Faxes are normally printed as soon as they are received. This function is used to hold received faxes in memory rather than printing them as they are received. Faxes held in memory are printed manually all at once. Settings required for fax print hold If a fax is received when auto power shut-off mode has activated ("TURNING THE POWER ON AND OFF"...
BASIC OPERATIONS Select "ON" with the [ ] or [ ] key. Press the [OK] key. FAX PRINT HOLD To disable fax print hold, select "OFF". Printing received faxes held in memory To print received faxes that are held in memory when fax print hold is enabled, follow the steps below. In Fax mode, press the [SPECIAL Select "PRINT HOLD DATA"...
ADVANCED TRANSMISSION METHODS This chapter explains advanced features that are designed for specific purposes and circumstances. Please read those sections that are of interest to you. SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION) This feature is used to send a fax to multiple destinations in a single operation. The original to be transmitted is scanned into memory and then successively transmitted to the selected destinations.
ADVANCED TRANSMISSION METHODS USING BROADCAST TRANSMISSION Perform steps 1 to 4 of "BASIC Press the [OK] key and then select the PROCEDURE FOR SENDING FAXES" next destination by entering a full fax (page 18). number or pressing an auto-dial key. After entering a full number with the numeric keys, press the Press the [BROADCAST] key.
AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION) This feature enables you to set up a transmission or polling operation to be performed automatically at a specified time up to a week in advance. This is convenient when you will be out of the office or for transmission at off-peak nighttime rates.
ADVANCED TRANSMISSION METHODS Press the [OK] key. Perform the desired fax operation. The selected day is set. The steps that follow will depend on the type of operation. The following operations can be performed as a timer operation: • Normal transmission (page 18) •...
TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION The polling function allows your machine to call a fax machine that has a document ready for transmission and initiate reception of the document. You can also perform the reverse operation: scan a document into the memory of your machine so that another machine can call your machine and initiate reception of the document.
ADVANCED TRANSMISSION METHODS USING THE POLLING FUNCTION When used in conjunction with the timer transmission function (page 34), only one polling job can be stored. If the other machine is using polling security (see "Restricting polling access (polling security)" on page 41), your Note fax number (sender's number) must be programmed in the key operator programs (see "OWN PASSCODE SET"...
ADVANCED TRANSMISSION METHODS Serial polling When performing serial polling, an auto-dial key that includes a sub-address or passcode (page 48) cannot be selected. Perform steps 1 to 3 of the polling procedure (page 37). Select "SERIAL POLLING" with the [ ] or [ ] key. SENDING OPTIONS POLLING SERIAL POLLING...
ADVANCED TRANSMISSION METHODS USING POLLING MEMORY This function sends a document previously scanned into memory to a receiving machine when the receiving machine calls and polls your machine. (If desired, you can restrict polling to fax machines whose fax number you have programmed in your machine.
ADVANCED TRANSMISSION METHODS Select "1 TIME" or "REPEAT" with the Press the [START] key ( [ ] or [ ] key. WXYZ • Scanning begins. SELECT SENDING • If you are scanning from the 1 TIME @.- _ document glass and have REPEAT another page to scan, change READ-END...
ADVANCED TRANSMISSION METHODS Deleting documents from the Public Box This procedure is used to delete documents from the Public Box when they are no longer needed. Follow steps 2 to 6 of "Scanning a Select "YES" with the [ ] or [ ] key. document into polling memory (the Public Box)"...
All pages that you fax include this information. Example of fax page printed out by the receiving machine OCT-22-2004-FRI 03:00 PM SHARP PLANNING DIV. FAX No. 0666211221 P. 001/001 (1) Date and time Date and time: programmed in the key operator programs (see "DATE &...
FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN) When faxing a book or other bound document, you can use this function to divide the two open pages of the book into two separate fax pages. This function can only be used when the original is A3, B4, or A4R size (11" x 17" or 8-1/2" x 11"R size if the machine uses inch-based paper sizes) is scanned using the document glass.
ADDING A COVER SHEET/MESSAGE TO A FAX TRANSMISSION This function automatically attaches an A4 (8-1/2" x 11") cover sheet to your fax transmissions. The cover sheet shows the date and time, the destination name, the sender's name and fax number, and the number of pages in the transmission.
USING SETTINGS STORED AS A PROGRAM This function allows you to store the steps of an operation, including the destination and scanning settings, into a program. This function is convenient when you frequently send documents, such as a daily report, to the same destination.
FORWARDING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION) When printing is not possible because of a paper, toner, or other problem, you can forward received faxes to another fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently used in an office or other workplace where there is another fax machine connected to a different phone line.
ADVANCED TRANSMISSION METHODS Select "RX DATA TRANSFER" with the [ ] or [ ] key. SPECIAL FUNCTION PRINT ENTRY 2-SIDED RX DATA TRANSFER COPY SPECIAL FUNCTION Press the [OK] key. BACK Select "TRANSFER" with the [ ] or [ ] key. RX DATA TRANSFER :12345678901234 12345678901234...
This machine supports the "F-code" standard as established by the ITU-T*. Operations such as relay broadcast transmission and confidential transmission previously could only be performed with another Sharp fax machine; however, F-Code communication makes it possible to perform these operations with fax machines of other manufacturers that support F-Code communication.
TRANSMISSION USING F-CODES When communication occurs involving a box, the communication will only take place if the sub-address and passcode that the other machine sends match the sub-address and passcode programmed in your machine for that box. Therefore, to allow communication, you must inform the other party of the sub-address and passcode of the box.
F-CODE POLLING MEMORY F-code polling memory allows one fax machine to call another fax machine and initiate reception of a document that has been scanned into the other machine's F-code polling memory box. Calling another machine and initiating reception is called F-code polling, and scanning a document into a memory box for another machine to retrieve by polling is called F-code polling memory.
TRANSMISSION USING F-CODES USING F-CODE POLLING MEMORY In order for another machine to retrieve a document from your machine, you must first scan the document into the F-code polling memory box. You can check the document in the memory polling box by printing it out. (See "Checking and clearing document data in a box"...
TRANSMISSION USING F-CODES Checking and clearing document data in a box The procedures for checking document data in an F-code polling memory box by printing the data and for clearing the data are generally the same as in "Printing documents in the Public Box" (page 40) and "Deleting documents from the Public Box"...
TRANSMISSION USING F-CODES PROCEDURE FOR F-CODE POLLING Make sure that a document has not been placed in the document feeder tray or on the document glass, and then follow the steps below. • You must know the sub-address (SEP) and passcode (PWD) of the other machine's F-code polling memory Note box.
TRANSMISSION USING F-CODES Enter a passcode (maximum 20 digits) Press the [OK] key. with the numeric keys. WXYZ • Characters that can be entered are numbers, "#", and spaces. However, the initial character cannot be Press the [START] key ( a space.
As the above diagram shows, receiving faxes to the machine's F-code confidential memory box is called F-code confidential reception, and sending faxes to another machine's F-code confidential memory box is called F-code confidential transmission. • This machine does not support Sharp's previous confidential transmission function, which uses the Note programmed sender's fax number and ID code.
TRANSMISSION USING F-CODES F-code confidential transmission Follow steps 1 to 4 of "BASIC Press the [OK] key. PROCEDURE FOR SENDING FAXES" (page 18) and then follow the steps Enter the sub-address (maximum 20 below. digits) with the numeric keys. WXYZ Press the [SPECIAL FUNCTION] key.
TRANSMISSION USING F-CODES PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX Faxes received in an F-code confidential memory box are printed out by entering the 4-digit print passcode (0000 to 9999) that was programmed when the box was created. •...
Transmission by the relay machine is called "F-code relay broadcast transmission", and transmission from the relay request machine to the relay machine is called "relay request transmission". • This machine does not support Sharp's previous relay broadcast function, which uses the programmed Note sender's number and relay ID code.
TRANSMISSION USING F-CODES USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine) When a document is received from a relay request machine, the F-code relay broadcast function transmits the document to the end receiving machines using a memory box only if the sub-address and passcode sent by the relay request machine are correct.
CONVENIENT METHODS OF This chapter explains convenient functions that can be used when sending a fax, connecting an extension phone, and other features that expand the scope of use of the fax machine. Please read those sections that are of interest to you.
CONVENIENT METHODS OF USE SETTING THE RECEPTION MODE The machine normally receives faxes automatically after ringing; however, when an extension phone is connected, you can set the reception mode to MANUAL. This will allow you to talk to the other party first and then receive a fax. This is convenient when you only have one telephone line and receive more voice calls than faxes.
PROGRAMMING This chapter explains the procedures for programming auto dial keys (Rapid keys, Speed Dial numbers, and group keys), programs, and F-code operations, and how to print out lists of programmed information. PROGRAMMING Auto dial numbers (Rapid keys, Speed Dial numbers, and group keys), programs, and F-code operations are stored and edited at the operation panel of the machine.
PROGRAMMING [Storing Rapid keys and Speed Dial numbers] Press the [OK] key. To store a Rapid key or Speed Dial number, follow steps 1 through 6 on pages 62 to 63 and then follow the steps below. BACK Press a Rapid key ( to ) or press the [SPEED] key.
PROGRAMMING Press the [OK] key. To finish the storing procedure, press the [START] key ( ). If you wish to program an option such as an F-code, chain dialling, transmission speed, or international transmission mode, press the [OK] key. • If you pressed the [START] key ( ), you will Enter search characters (see return to step 7.
PROGRAMMING [Chain Dialling] Enter a sub-address (maximum 20 To set an auto-dial number as a Chain Dial number, digits) with the numeric keys. complete steps 1 through 13 on pages 62 to 64 and then follow the steps below. SUB ADDRESS When a number is set as a Chain Dial Note PQRS...
PROGRAMMING [Transmission speed setting] [International transmission mode setting] To set the transmission speed, complete steps 1 To set the international transmission mode, complete through 13 on pages 62 to 64 and then follow the steps steps 1 through 13 on pages 62 to 64 and then follow below.
PROGRAMMING [Storing a group key] Store the destinations using Rapid To store a group key, follow steps 1 through 6 on keys, Speed Dial numbers, and the pages 62 to 63 and then follow the steps below. numeric keys. • To store a Rapid key, press the Rapid key that you Press a Rapid key ( to ).
PROGRAMMING [Editing and deleting auto-dial numbers] • To edit a Speed Dial number, press the [SPEED] key and then enter the Speed Dial number (000 to 299) To edit or delete an auto-dial number, follow steps 1 through that you wish to edit with the numeric keys. 6 on pages 62 and 63 and then follow the steps below.
PROGRAMMING To finish the storing procedure, press Select "DELETE" with the [ ] or [ ] the [START] key ( ). If you wish to key. program an option such as F-code, SBC CO. chain dialling, transmission speed, or DELETE international transmission mode, NO DELETE press the [OK] key.
PROGRAMMING Select "CHANGE" with the [ ] or [ ] Edit the stored information. key. • To add a Rapid key or Speed Dial number, enter the GROUP Rapid key ( to ) or Speed Dial number that CHANGE you wish to add. DELETE A key or number that is already in the group cannot be added.
PROGRAMMING G Deleting a group key In step 3 on page 70, select "DELETE" with the [ ] or [ ] key. GROUP CHANGE DELETE 2-SIDED COPY SPECIAL FUNCTION Press the [OK] key. BACK Press the group key (one of Rapid keys  to ) that you wish to edit.
PROGRAMMING STORING, EDITING AND DELETING PROGRAMS You can store a transmission method*, cover sheet/message, transmission settings, dual pages, and/or resolution/exposure settings in a program. This will allow you to use the settings for a transmission by means of a simple operation (see "USING A PROGRAM" on page 45). * Transmission methods: normal transmission, broadcast transmission, polling, serial polling, F-code transmission, F-code polling An original size setting, screen setting, and timer transmission setting cannot be stored in a program.
PROGRAMMING Select the program that you wish to Edit the program name (see store with the [ ] or [ ] key. "ENTERING CHARACTERS" on page 82). PROGRAM • See step 8 of "STORING A PROGRAM". TX TYPE • If you do not wish to edit the program name, go SENDING MENU to the next step.
PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES The procedure for programming a box for F-code transmission is explained here. There are three types of F-code boxes: F-code public boxes (page 77), F-code confidential boxes (page 75), and F-code relay group boxes (page 76).
Take care not to forget SBC CO. the programmed print passcode. If you forget the — — — — — — passcode, consult your Sharp dealer. 2-SIDED — — — — — — COPY SPECIAL FUNCTION [OK]:STORE START Press the [OK] key.
PROGRAMMING [PROGRAMMING AN F-CODE RELAY GROUP] Enter a passcode (maximum 20 digits) This procedure is used to program an F-code relay with the numeric keys. group box for relay broadcast of a received fax upon See steps 5 and 6 on page 65. receipt of an F-code relay request.
PROGRAMMING [PROGRAMMING F-CODE PUBLIC (POLLING [EDITING AND DELETING F-CODE MEMORY BOXES] MEMORY) BOXES] To edit or delete an F-code box (F-code confidential box, F-code relay group box, or F-code public box), This setting is used to program a box to store follow steps 1 through 6 on page 74 and then follow document data for remote transmission when polled by the steps below.
PROGRAMMING G Editing an F-code confidential box Edit the passcode (maximum 20 digits) with the numeric keys. Select the name of the F-code • See steps 5 and 6 on page 65. confidential box that you wish to edit • If you do not need to edit the passcode, press with the [ ] or [ ] key.
PROGRAMMING [EDITING AND DELETING F-CODE RELAY Press the [OK] key. GROUPS] Select "CHANGE" or "DELETE" with the [ ] or [ ] key. S.A. RELAY GRP Edit the sub-address and passcode CHANGE (maximum 20 digits) with the numeric DELETE 2-SIDED keys.
PROGRAMMING [EDITING/DELETING F-CODE PUBLIC BOXES] Press the [OK] key. Select "CHANGE" or "DELETE" with the [ ] or [ ] key. S.A. MEM POLLING CHANGE Edit the sub-address and passcode DELETE 2-SIDED (maximum 20 digits) with the numeric COPY SPECIAL FUNCTION keys.
PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITY You can print lists showing programmed information, settings, and communication activity. The following lists can be printed. • ACTIVITY REPORT: This report shows information on your most recent transmissions and receptions, including communication time and the other party.
ENTERING CHARACTERS This section explains how to enter and edit characters for names of rapid dial numbers, Speed Dial numbers, and group keys, as well as account names, program names, and search characters for the address list. CHARACTERS THAT CAN BE ENTERED Characters that can be entered for names The following characters can be entered: •...
PROGRAMMING CHARACTER ENTRY KEYS To enter characters, use the character entry keys on the operation panel. The characters entered by each key and key functions are as follows. Character Character Characters and function Characters and function entry key entry key [SP] Use to enter special characters.
PROGRAMMING Entering special characters Special characters are entered with the Rapid key overlay opened. Press the [SP] key. SPEC. CHARACTER SPEED COMM. SETTING 1/ 2 SYMBOL SPACE/– Select the special character that you wish to enter with the [ ][ ][ ][ ] keys.
TROUBLESHOOTING This chapter contains information to help you make efficient use of the fax features of the machine, including solutions to common problems. WHEN A TRANSACTION REPORT IS PRINTED The machine has been set to automatically print a transaction report to notify you of the result when a transmission is not successful or when the Broadcast transmission function is used.
TROUBLESHOOTING Sending result Explanation XX-XX OK When group dialling, broadcast transmission, or F-code relay request transmission was performed, xxx- : Indicates total number of transmissions. xxx OK : Indicates completed transmissions. NO S ADD FUNC When an F-code transmission was attempted, (1) The other machine did not have the F-code function.
VIEWING THE COMMUNICATION ACTIVITY REPORT AT REGULAR INTERVALS (Communication activity report) Your machine keeps a record of the most recent 50 transactions (both transmissions and receptions) that were performed. The record includes the date of the transaction, the other party's name, the duration, and result. You can have the report automatically printed when the number of transactions exceeds 50, or at a specified time.
TROUBLESHOOTING Message Meaning of message Solution Page (alarm sounds) Toner is low. Toner is low. Replace the toner "REPLACING THE cartridge. TONER CARTRIDGES" in the "Operation manual (for general information and copier)" Add toner. There is no toner. Replace the toner "REPLACING THE Can not copy or print.
PROBLEMS AND SOLUTIONS If you experience a problem with the fax function, first check the following table. This section describes problems related to the fax function. For problems related to general operation of the machine, see "TROUBLESHOOTING" in the "Operation manual (for general information and copier)". Problem Check Solution...
TROUBLESHOOTING Problem Check Solution Page The transmitted image is Were line conditions poor Try the transmission distorted. due to thunder or another again. – reason? Were the resolution and Check the resolution and "SELECTING exposure settings exposure settings. RESOLUTION AND suitable? EXPOSURE SETTINGS"...
KEY OPERATOR PROGRAMS The key operator programs are used by the key operator (administrator of the machine) to customize certain features of the machine to better meet the needs of users. This section explains key operator programs for the fax features of the machine. For key operator programs that are for the copy function, print function, and network scanner function, see the respective manuals for those functions.
KEY OPERATOR PROGRAMS KEY OPERATOR PROGRAM MENU The key operator programs are accessed via the following menu structure. Refer to this menu when enabling or disabling the settings that are explained beginning on page 95. Some programs contain an additional level of settings (a settings screen). Level 1 Level 2 Level 3...
PROCEDURE FOR USING THE KEY OPERATOR PROGRAMS The key operator programs can be accessed from any mode (copy, fax, print, and scan mode). When the setting is completed, you will return to the previous mode. • Faxes cannot be sent or received while a key operator program is being used. •...
KEY OPERATOR PROGRAMS FOR THE FAX FUNCTION LIST PRINT/SET Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 94). This program is used to print lists showing current key operator program settings and other programmed information. Select "LIST PRINT/SET" with the [ ] or [ ] key and then press the [OK] key.
KEY OPERATOR PROGRAMS INITIAL SETTING Select "LIST PRINT/SET" with the [ ] or [ ] key and then press the [OK] key. These programs are used to change the default Select "LIST SETTING" with the [ ] or [ ] settings (initially set at the factory) for the various fax key and then press the [OK] key.
KEY OPERATOR PROGRAMS Enter your fax number with the numeric Select "SEND" or "RECEIVE" with the [ ] keys and then press the [OK] key. or [ ] key and then press the [OK] key. • If you make a mistake, press the [C] key and re-enter Select "PATTERN 1", "PATTERN 2", or the number.
KEY OPERATOR PROGRAMS DISTINCTIVE RING ACCOUNT CONTROL This program can only be activated in Australia, and This setting is used to enable (or disable) auditing New Zealand. mode. Auditing mode is initially disabled. If multiple telephone numbers have been assigned to When this program is enabled, the operator must enter your telephone line, the number called can be a valid 5-digit account number in order to use the fax...
KEY OPERATOR PROGRAMS Enter an account name (up to 18 Enter an account name (up to 18 characters characters) and then press the [OK] key. long) and press the [OK] key. • See "ENTERING CHARACTERS" (page 82) for the • See "ENTERING CHARACTERS" (page 82) for the procedure for entering letters.
KEY OPERATOR PROGRAMS AUTO REDUCE TX Select "AUTO SUMMER TIME SETTING" with the [ ] or [ ] key and then press the This setting is used to have transmitted faxes reduced to [OK] key. match the size of the other machine's printing paper. •...
KEY OPERATOR PROGRAMS PAGE COUNTER SET Select "SENDING FUNCTION" with the [ ] or [ ] key and then press the [OK] key. This setting lets you select whether page numbers are printed at the top of fax pages by the receiving machine. Select "QUICK ON LINE TX"...
KEY OPERATOR PROGRAMS RECALL SETTING (BUSY) RECALL SET (ERR) This program is used to set the number of recall When sending a fax, this setting is used to select attempts and the interval between recall attempts whether or not the machine will automatically when a transmission is not successful due to the line re-attempt the call if the transmission fails due to a line being busy or other reason.
KEY OPERATOR PROGRAMS RING TIMEOUT IN AUTO TX RCV. FUNCTION When sending a fax by automatic transmission (see These programs are used to change the default settings "Storing transmission jobs (memory transmission)" on (initially set at the factory) for the various fax reception page 24), this setting lets you select the amount of functions to settings that better meet your needs.
KEY OPERATOR PROGRAMS #OF RINGS AT. RX RECEIVED DATA PRINT CONDITION When the reception mode is set to auto, this program This setting determines the selection condition for is used to select the number of rings on which the paper when printing received documents. Select either machine automatically receives a call and begins fax of the two conditions below.
KEY OPERATOR PROGRAMS DUPLEX RECEPTION Select "RCV. FUNCTION" with the [ ] or [ ] key and then press the [OK] key. (Only on models with the two-sided printing function) Select "FW. RX DATA" with the [ ] or [ ] This setting is used to select whether or not received key and then press the [OK] key.
KEY OPERATOR PROGRAMS INDEX PRINT ANTI JUNK FAX This setting is used to have a black mark (index) When this setting is enabled, reception from fax printed at the top of each received fax page. numbers programmed using the "ENTER JUNK FAX The position of the mark is shifted with each fax #"...
KEY OPERATOR PROGRAMS POLLING SECURITY Enter the passcode number (up to 20 digits) and then press the [OK] key. These settings are used for the public box for regular If you make a mistake, press the [C] key and then polling memory.
APPENDIX This chapter contains the specifications of the fax function and the index. SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, see "SPECIFICATIONS" in the "Operation manual (for general information and copier)". Applicable telephone line Public switched telephone network Compression method...