Page 1 User’s Guide [Box Operations]...
Page 2 Introduction Thank you for purchasing this machine. This User's Guide describes the operating instructions, precautions for proper operation, and simple troubleshooting of the User Box functions of bizhub 501/421/361. In order to allow functionality of this product fully and to use it effectively, please read this User's Guide as necessary. Also, by installing the softwares such as HDDTWAIN, and PageScope Box Operator, you can access the data in the user box from another computer over the network.
Page 3: To Check On The Function You Want To Use
To check on the function you want to use This manual contains details on setting up the functions. Understanding "Operation flow" The chapter "Operation flow" is provided for using major functions described in this manual.The flow charts in the chapter help to understand the general flow of operations such as saving and printing. Clicking the link in the flow chart takes you to the relevant pages of the function to see more details about the function settings.
Page 4: Using "Menu Trees
Using "Menu trees" Various functions can be specified for this machine.Refer to the "Menu tree" page to find out the specific setting items under certain button, or the list of items that can be specified. On the menu tree pages, there is a hierarchy of functions under one button.
Page 5: Table Of Contents
Contents Introduction To check on the function you want to use ......................x-2 Understanding "Operation flow" ......................x-2 Using "Menu trees" ..........................x-3 Contents ..................................x-4 About this manual..............................x-15 Contents ..............................x-15 Product notation ............................x-15 Explanation of manual conventions .......................x-16 User’s Guides................................x-18 Printed manual ............................x-18 User’s Guide CD manuals ........................x-18 Overview of the User Box functions User Box functions ..........................
Page 6 Detail - Check Original Settings ......................2-12 Settings when using documents ......................2-12 Document Detail .............................2-13 Check Job Settings ..........................2-13 Check Job Settings - Destination Settings.....................2-13 Check Job Settings - Communication Settings ..................2-14 Check Job Settings - E-Mail Settings ....................2-14 Preview ..............................2-14 Preview - Detail............................2-15 Preview - Detail (Print/Combine) ......................2-15 Preview - Detail (Send/Bind TX) ......................2-16...
Page 7 5.2.8 Erase.................................5-8 Frame Erase..............................5-8 5.2.9 Book Scan - Book Copy...........................5-9 Book Copy..............................5-9 Book Erase - Frame Erase........................5-9 Binding Position............................5-10 5.2.10 Application - Scan Size ..........................5-11 Standard ..............................5-11 Custom Size ............................5-11 Neg./Pos. Reverse..........................5-11 Original Settings ..........................5-12 Special Original............................5-12 Direction Settings - Original Direction ....................5-12 Direction Settings - Binding Position......................5-13 Use Document Overview of Use Document screen ....................
Page 8 Chapter Paper ............................6-13 6.4.6 Stamp/Composition..........................6-13 6.4.7 Stamp/Composition - Date/Time......................6-14 Date Format............................6-14 Time Format............................6-14 Pages..............................6-14 Text Size ..............................6-14 Print Position - Print Position........................6-14 Print Position - Fine-Tune........................6-15 6.4.8 Stamp/Composition - Page Number ......................6-15 Starting Page Number ..........................6-15 Starting Chapter Number ........................6-15 Page Number Type..........................6-15 Insert Sheet Setting ..........................6-15 Text Size ..............................6-16...
Page 9 6.5.3 Address Book - Search ..........................6-29 Address Type............................6-29 Index ...............................6-29 Detail Search ............................6-29 6.5.4 Direct Input .............................6-30 6.5.5 Direct Input - Fax ............................6-30 6.5.6 Direct Input - E-Mail ..........................6-30 6.5.7 Direct Input - Internet Fax........................6-30 RX Ability (Destination) ...........................6-31 6.5.8 Direct Input - IP Address Fax .........................6-31 6.5.9 Direct Input - PC (SMB) ..........................6-31...
Page 10 From ...............................6-42 Body ...............................6-42 6.5.20 Communication Settings - URL Notification Setting ................6-42 What is URL notification? ........................6-42 Detail Search ............................6-43 Direct Input .............................6-43 6.5.21 Communication Settings - Communication Method Settings..............6-43 Timer TX..............................6-43 Password TX............................6-44 F-Code TX ..............................6-44 6.5.22 Communication Settings - E-Mail Encryption ..................6-44 6.5.23 Communication Settings - Digital Signature ..................6-45 6.5.24...
Page 11 6.7.16 Application - Stamp/Composition - Page Number ................6-50 6.7.17 Application - Stamp/Composition - Stamp ....................6-50 6.7.18 Application - Stamp/Composition - Header/Footer ................6-50 Bulletin Board User Box (System User Box) ..................6-51 6.8.1 What is Bulletin Board User Box? ......................6-51 6.8.2 Bulletin Board User Box screen ......................6-51 6.8.3 Printing document in the bulletin board user box ..................6-51...
Page 12 6.12.29 Communication Settings - URL Notification Setting ................6-59 6.12.30 Communication Settings - E-Mail Encryption ..................6-59 6.12.31 Communication Settings - Digital Signature ..................6-59 6.12.32 Application - Stamp/Composition - Date/Time ..................6-59 6.12.33 Application - Stamp/Composition - Page Number ................6-59 6.12.34 Application - Stamp/Composition - Stamp ....................6-59 6.12.35 Application - Send &...
Page 13 7.2.4 Copy .................................7-5 7.2.5 Document Details .............................7-5 Display of detailed information .........................7-5 Preview ..............................7-6 System User Box ..........................7-7 7.3.1 Bulletin Board User Box ...........................7-7 7.3.2 Polling TX User Box..........................7-7 7.3.3 Secure Print User Box ..........................7-7 7.3.4 Memory RX User Box ..........................7-8 7.3.5 Annotation User Box ..........................7-8 7.3.6...
Page 14 PageScope Web Connection Using PageScope Web Connection ....................9-2 9.1.1 Operating environment ..........................9-2 9.1.2 Accessing PageScope Web Connection....................9-2 9.1.3 Web browser cache..........................9-3 With Internet Explorer ..........................9-3 With Netscape Navigator..........................9-3 With Mozilla Firefox ..........................9-3 9.1.4 Structure of pages ............................9-4 Logging on and logging off........................9-6 9.2.1 Login and logout operations........................9-6 When user authentication and account track settings are not specified ..........9-6...
Page 15 11.1 Index ..............................11-2 501/421/361 x-14...
Page 16: Contents
About this manual This document is a user's guide on the User Box functions of bizhub 501/421/361. The following describes the contents of this manual and representation of the product name. This manual is intended for persons with basic knowledge of computers and this machine. For details on the Windows or Macintosh operating systems, or software applications, refer to the respective manuals.
Page 17: Explanation Of Manual Conventions
Explanation of manual conventions 501/421/361 x-16...
Page 18 501/421/361 x-17...
Page 19: User's Guides
User’s Guides This machine is provided with printed manuals and PDF manuals on the User’s Guide CD. Printed manual Quick Guide [Copy/Print/Fax/Scan/Box Operations] This manual contains operating procedures and descriptions of the most frequently used functions, allowing the machine to immediately be used. In addition, this manual contains notes and precautions that should be followed for safe use of the machine.
Page 20: Overview Of The User Box Functions
Overview of the User Box functions...
Page 21: User Box Functions
Overview of the User Box functions Overview of the User Box functions User Box functions The User Box functions allow document data to be saved on the optional hard disk of the machine and later printed. Documents that can be saved are those read while in the copy, received in the fax, and scanned to be saved.
Page 22: Using Document Data
Overview of the User Box functions Using document data The document saved in boxes can be used as follows: Note For details of the difference in the box types based on whether or not a hard disk is optionally installed, "Type of boxes"...
Page 23: Organizing Document Data
Overview of the User Box functions Computers FTP server etc. E-mail etc. Printouts External memory Organizing document data Documents can be organized by renaming the saved document name, changing the box where they are saved, or duplicating or deleting them. User box Delete Change...
Page 24: Set-Up For User Box Functions
Overview of the User Box functions 1.1.2 Set-up for User Box functions Before using the User Box functions, the following settings should be specified. User box registration Register a box into which documents are saved. The registration can be made by using either of the following two methods: a method using the touch panel of this machine and the other method using the PageScope Web Connection through the computer on the network.
Page 25: Information Before Saving Documents
Overview of the User Box functions Information before saving documents The following describes information to be kept in mind before using the user box functions. 1.2.1 User authentication This machine can be set so that an account or user name and a password must be entered in order to use the machine.
Page 26: Limitation On User Box Registration
Overview of the User Box functions For details of the method for logging in while in the authentication with the PageScope Authentication Manager, refer to the administrator of the server. For details of the method for logging in while in the authentication with the authentication unit AU-101 provided optionally, refer to "User's Guide Copy Operations".
Page 27: Authentication And Accessible User Boxes
Overview of the User Box functions Authentication and accessible user boxes When user authentication and account track settings have been applied, the accessible user boxes and the access permissions change as shown below. Specify the user authentication and account track settings according to the desired functions.
Page 28: When Only Account Track Settings Are Specified
Overview of the User Box functions 1.3.3 When only account track settings are specified Account A Public user box Group user box for account A Account B Group user box for account B Accessible Users can access all public user boxes and only group user boxes for the account that the user belongs to. If account track settings are canceled or if authentication method is changed, all group user boxes become public user boxes.
Page 29: When User Authentication And Account Track Settings Are Specified And Synchronized
Overview of the User Box functions 1.3.4 When user authentication and account track settings are specified and synchronized Account A Account B User 1 User 2 Since account name is synchronized with user names, group user boxes for accounts that the user does not belong to cannot be accessed.
Page 30: When User Authentication And Account Track Settings Are Specified But Not Synchronized
Overview of the User Box functions 1.3.5 When user authentication and account track settings are specified but not synchronized Account A Account B User 1 Since account name is not synchronized with user names, the account name and password must be entered when logging on.
Page 31: Type Of Boxes
Overview of the User Box functions Type of boxes 1.4.1 Type of boxes (With hard disk installed) When the optional hard disk has been installed, both the Public User Box/Personal User Box/Group User Box and System Box can be used. For the System User Box, there are 8 types of boxes available, such as Bulletin Board User Box / Polling TX User Box / Memory RX User Box / Secure Print User Box / Annotation User Box / Fax Retransmit User Box / Encrypted PDF User Box / External Memory.
Page 32 Overview of the User Box functions Box Name Function Annotation User Used when transmitting document data which was saved in the scan mode, with the attached [Date/Time] or [Page Number] through the network. Type of characters to be attached can be set up at the time of transmission. Detail For details, see User's Guide [Network Scan/Fax/Network Fax Operations].
Page 33: Type Of Boxes (With No Hard Disk Installed)
Overview of the User Box functions 1.4.2 Type of boxes (with no hard disk installed) When no hard disk has been installed, following boxes can be used. Box Name Function System Bulletin Board User This is a box into which documents for perusal are registered. Documents registered User Box in the bulletin board user box can be polling transmitted according to the polling in- struction from the other party.
Page 34: Control Panel/Touch Panel
Control panel/touch panel...
Page 35: Control Panel
Control panel/touch panel Control panel/touch panel Control panel Use the control panel for User Box mode operation. The following keys and switches are provided on the control panel. Part name Description Touch panel Displays various screens and messages. Specify the various settings by directly touching the panel.
Page 36 Control panel/touch panel Part name Description [Start] key Press to start scanning. When this machine is ready to begin to scan, the indicator on the [Start] key lights up in blue. If the indicator on the [Start] key lights up in orange, the operation cannot be started.
Page 37: Touch Panel
Control panel/touch panel Touch panel 2.2.1 Screen layout Detail Refer to for more information about secure "Secure Print User Box (System User Box)" on page 6-53 print. Part Name Description Message display area The status of the machine and details on operations are displayed.
Page 38: Display And Operation Of The Left Panel
Control panel/touch panel Icon Description Indicates that very little paper remains in the paper tray. Indicates that Enhanced Security mode is set to ON. Indicates that an external memory is installed. 2.2.2 Display and operation of the left panel In the left panel of the touch panel, job status and settings can be displayed using the keys. The followings are the keys appear in the left panal in User Box mode.
Page 39: Job List - Delete
Control panel/touch panel Job List - Delete Jobs being processed can be deleted from the list to cancel the job. Select the job from the job list, and then touch [Delete]. Check the message that appears, and then delete the job. Job List - Job Details Jobs that are being processed and the job history can be viewed from the Job List screens.
Page 40 Control panel/touch panel Detail If user authentication settings have been applied, the document name is not accessible from other users. Document names do not appear on the screen for secured documents. If Change Job Priority in Administrator mode is set to "Restrict", the print job priority control is not available.
Page 41 Control panel/touch panel Job History in Print page Item Description List items No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Document Name: File name to be printed. Time Stored: Time when the job is queued. Org.: The number of originals.
Page 42 Control panel/touch panel Job History in Send page Item Description List items No.: Job identification number assigned when the job is queued. Address Type: Type of the terminal receiving data (Fax, E-Mail, FTP, PC (SMB), WebDAV, TWAIN, others). Address: Fax number, E-mail address and user box name of the recipient. Time Stored: Time when the job is queued.
Page 43 Control panel/touch panel Job History in Receive page Item Description Items No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Document Name: Displays the name of the received or saved document. Time Stored: Time when the job is queued.
Page 44: Settings When Saving Documents
Control panel/touch panel Job History in Save page Item Description List items No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Document Name: Displays the name of the saved document. Time Stored: Time when the job is queued.
Page 45: Detail - Check Scan Settings
Control panel/touch panel Detail - Check Scan Settings ← The basic scan setting, scan settings, and application settings can be checked. To check, touch either [ Back] or [Forward →]. Detail - Check Original Settings The original settings can be checked. Settings when using documents When [Use Document] is selected, information of the selected user box is displayed.
Page 46: Document Detail
Control panel/touch panel Document Detail Touch [Document Details] in the Use Document screen to view the Registerd Time/User Name/Document Name/the No. of Pages/Job No. Touch [Preview] to view the preview image of the saved document. ↑ ↓ When multiple documents are selected, switch the preview page by touching [ Note For the procedure on viewing preview image, refer to "Preview"...
Page 47: Check Job Settings - Communication Settings
Control panel/touch panel Check Job Settings - Communication Settings ← The line setting and transmission method settings can be checked. To check, touch either [ Back] or [Forward →]. Check Job Settings - E-Mail Settings The document name, subject, From address and message body for sending e-mail messages can be checked.
Page 48: Preview - Detail
Control panel/touch panel Preview - Detail To enlarge the preview image, touch [Detail]. The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select the display size, and use the scroll bars in the right end and bottom end of the image to view the desired section of the image. Preview - Detail (Print/Combine) When [Print] or [Combine] is selected while using documents, by touching [Detail], the page image of printing result can be previewed.
Page 49: Preview - Detail (Send/Bind Tx)
Control panel/touch panel Preview - Detail (Send/Bind TX) If [Send] or [Bind TX] is selected when using documents, by touching [Detail], the result of the page image to be sent can be previewed. Item Description [Scan] Touch this key to display the preview for [E-mail TX], [PC (FTP)], [SMB], and [WebDAV]. [Fax] Touch this key to display the preview for sending G3 fax/IP address fax/Internet fax.
Page 50: Operation Flow Of User Boxes
Operation flow of user boxes...
Page 51: Saving Documents In User Boxes
Operation flow of user boxes Operation flow of user boxes Saving documents in user boxes The following outlines are the steps for saving documents in public user boxes. Press the [User Box] key. Touch [Save Document]. Select the user box where the documents are to be saved, and then touch [OK].
Page 52 Operation flow of user boxes Position the original. Press the [Start] key or touch [Start]. 501/421/361...
Page 53: Printing Documents In User Boxes
Operation flow of user boxes Printing documents in user boxes The following outlines are the steps for printing documents saved in public user boxes. Press the [User Box] key. Touch [Use Document]. Select the desired user box, and then touch [OK]. Select documents.
Page 54 Operation flow of user boxes If one document was selected, touch [Print]. 6-4) If multiple documents were selected, touch [Combine]. 6-47) Specify an order for printing (combination order). 6-47) Specify basic and application settings. 6-4) Specify basic and application settings. 6-47) Check the result in preview images.
Page 55 Operation flow of user boxes Press the [Start] key or touch [Start]. 501/421/361...
Page 56: Sending Documents In User Boxes
Operation flow of user boxes Sending documents in user boxes The following outlines are the steps for sending documents saved in public user boxes. Press the [User Box] key. Touch [Use Document]. Select the desired user box, and then touch [OK]. Select documents.
Page 57 Operation flow of user boxes If one document was selected, touch [Send]. 6-28) If multiple documents were selected, touch [Bind TX]. 6-49) Specify an order for sending (combination order). 6-49) Specify a recipient. Selecting from Address Selecting from Direct Input Selecting from Job History Selecting via Address Book...
Page 58 Operation flow of user boxes Check the result in preview images. 2-14) Press the [Start] key or touch [Start]. 501/421/361...
Page 59: Saving Documents In External Memory
Operation flow of user boxes Saving documents in external memory The following outlines are steps for saving documents in external memory. The setting for saving documents into the External Memory has been turned off (no saving available) at the time of shipment. And when a setting is made for user authentication, the setting is also turned off (no saving available) with the function settings by the user.
Page 60 Operation flow of user boxes Specify document names 5-3) and scan settings 5-4) and original settings 5-12). Position the original. Press the [Start] key or touch [Start]. 501/421/361 3-11...
Page 61: Printing Documents In External Memory
Operation flow of user boxes Printing documents in external memory The following outlines are the steps for printing documents saved in external memory. Connect an external memory to the machine, and then press the [User Box] key. Touch [Use Document]. Touch the System User Box tab, select [External Memo- ry], and then touch [OK].
Page 62 Operation flow of user boxes Specify basic settings. 6-69) Press the [Start] key or touch [Start]. 501/421/361 3-13...
Page 63: Organizing User Box Documents
Operation flow of user boxes Organizing user box documents The following outlines are the steps for organizing documents saved in public user boxes. Press the [User Box] key. Touch [File Document]. Select the desired user box, and then touch [OK]. Select documents and choose action.
Page 64 Operation flow of user boxes Note For the procedure for deleting the documents, refer to "Deleting a document" on page 7-4. For the procedure for changing the name of saved document, refer to "Edit Name" on page 7-4 For the procedure for moving documents to a different user box, refer to "Move"...
Page 65: Menu Trees In User Box Mode
Operation flow of user boxes Menu trees in User Box mode The functions and settings that can be operated in User Box mode are structured as shown below. 3.7.1 Save Document Public/Personal/Group User Boxes The following are menu trees that are associated with saving documents in public, personal, and group user boxes.
Page 66: System User Box
Operation flow of user boxes System User Box The following are menu trees that are associated with saving documents in system user box. 5-3) Annotation User Box User Box ( 5-3) Document Name ( 5-4) Scan Settings Original Type ( 5-4) Simplex/Duplex ( 5-5)
Page 67: Use Document
Operation flow of user boxes 3.7.2 Use Document Public/Personal/Group User Boxes Print Copies ( 6-5) 6-5) Print 1-Sided ( 6-5) 2-Sided ( 6-6) Finishing Sort ( 6-6) Group ( 6-6) Offset ( Staple ( 6-6) 6-6) Punch ( 6-7) Center Staple/Fold ( 6-8) Page Margin Margin Position (...
Page 68 Operation flow of user boxes Change Pos./ 6-20) Delete( 6-21) Copy Protect 6-21) Copy Protect 6-22) Detail Settings ( Change Pos./Delete 6-24) Overlay 6-24) Registered Overlay (p. 6-24 Recall Header/Footer Header/Footer p. 6-25 p. 6-25 Check/Change Temporarily p. 6-25 Distribution Control Number (p.
Page 69 Operation flow of user boxes Communication Method Timer TX (p. 6-43 Settings p. 6-43 Password TX (p. 6-44 F-Code TX (p. 6-44 E-Mail Encryption (p. 6-44 Digital Signature (p. 6-45 Fax Header Settings p. 6-45 Stamp/Composition Application Date/Time (p. 6-45 p.
Page 70 Operation flow of user boxes File Path User Name Password Reference p. 6-32 Host Name File Path User Name Password Detailed Settings WebDAV Host Name p. 6-33 File Path User Name Password Detailed Settings Address Search Search (p. 6-35 Advanced Search (p.
Page 71: System User Box
Operation flow of user boxes System User Box Bulletin Board User Box 6-51) Polling TX User Box (p. 6-52 Secure Print User Box Print Copies (p. 6-55 p. 6-53 Print 1-Sided p. 6-55 2-Sided 6-6) Finishing Sort Group Offset Staple Punch Sheet/Cover/Chapter Insert Cover Sheet...
Page 72 Operation flow of user boxes 6-9) Sheet/Cover/Chapter Insert Cover Sheet ( 6-11) Insert Sheet ( 6-12) Chapters ( 6-14) Stamp/Composition Date/Time ( 6-15) Page Number ( 6-17) Stamp ( Stamp Repeat ( 6-18) 6-21) Copy Protect ( 6-24) Overlay ( Registered Overlay 6-24) Distribution Control Number...
Page 73: File Document
Operation flow of user boxes 3.7.3 File Document 7-4) Public/Personal/Group Delete ( 7-4) Edit Name ( 7-4) Move ( 7-5) Copy ( 7-6) Document Details Preview ( Bulletin Board User Box System User Box Delete 7-7) 7-7) Polling TX User Box ( Delete Secure Print User Box Delete...
Page 74: Entering User Box Mode
Entering User Box mode...
Page 75 Entering User Box mode Entering User Box mode Entering User Box mode When the machine is ready to begin making copies after being turned on, the Basic screen appears. To enter User Box mode, press the [User Box] key in the control panel. The User Box mode screen appears.
Page 76: User Box Operation Menus
Entering User Box mode User box operation menus In User Box mode, one of the following three menus can be chosen. 4.2.1 Save Document Scans original placed on the original glass and saves it in a user box. Specify document names, original type, or the like when saving documents if necessary.
Page 77: File Document
Entering User Box mode 4.2.3 File Document Documents saved in user boxes can be renamed, user boxes containing documents can be moved or documents can be copied to other user boxes. Note For details on filing documents, refer to "File Document" on page 7-2.
Page 78 Save Document...
Page 79: Save Document
Save Document Save Document Overview of Save Document 5.1.1 Available operations in the Save Document screen To save documents in User Box mode, directly specify the user box where the document is to be saved. Documents to be saved can be used in the same way as saved scan data. Public/personal/group user boxes Document data (copies and, scans) created using this machine can all be saved in boxes.
Page 80: System User Box
Save Document System User Box Selecting the System User Box tab lists the boxes where documents can be saved.Select a box you want to save documents in. When you select "Annotation User Box", select a box you want to save documents in. 5.1.3 Description of the Save Document screen On the Save Document screen, settings can be specified for the following.
Page 81: Scan Settings
Save Document Scan Settings In the Save Document screen, touch [Scan Settings] to specify detailed settings for saving documents. 5.2.1 Basic - Original Type From the following image quality settings, select the appropriate setting according to the type of document being scanned.
Page 82: Basic - Resolution
Save Document 5.2.3 Basic - Resolution Select the resolution for scanning. 5.2.4 Basic - File Type Select the file format for saving the scan data. File Type The following file types are available. Item Description Select this setting to save the data in the PDF format. TIFF Select this setting to save data in the TIFF format.
Page 83: Encryption
Save Document Encryption If the "PDF" is selected with the File Type, the encryption level can be specified. Item Description Encryption Select the encryption level. Level Password Enter the password necessary to open encrypted data (up to 32 characters). For confirmation, type in the password again.
Page 84: Basic - Density
Save Document Item Description Printing Al- Select whether or not to allow data printing. When you specify [High Level] for the encryption level, lowed [Low Resolution] appears. Enable copy- Select whether or not to allow copying of text, images and other content. ing of text, images and other content...
Page 85: Basic - Separate Scan
Save Document 5.2.6 Basic - Separate Scan The scan operation can be divided into several sessions for various types of documents, for example, when all pages of a document cannot be loaded into the ADF, when placing the document on the original glass, or when single-sided documents are combined with double-sided documents.
Page 86: Book Scan - Book Copy
Save Document Detail If a width to be erased around the document is specified with "Frame Erase" with the "Book Copy" function, the same settings are also applied on the"Frame Erase" screen (displayed from the "Erase" screen). 5.2.9 Book Scan - Book Copy Select the method for scanning page spreads.
Page 87: Binding Position
Save Document Detail If a width to be erased around the document is specified with "Frame Erase" with the "Book Copy" function, the same settings are also applied on the"Frame Erase" screen (displayed from the "Erase" screen). Binding Position If "Separation", "Front Cover" or "Front + Back Covers" was selected, touch [Binding Position], and then select the binding position.
Page 88: Application - Scan Size
Save Document 5.2.10 Application - Scan Size Specifies the size of paper for scanning. Standard To automatically detect the size of first paper when scanned, touch [Auto]. To scan a preset paper size (such as 8-1/2 × 11 (A4), or 7-1/4 × 10-1/2 (B5)), select appropriate paper size. Custom Size Type in the dimensions of a custom size that is not available as a preset size.
Page 89: Original Settings
Save Document Original Settings Specify the type of document that is loaded, for example, if it contains mixed page sizes or is folded in a zigzag. Detail [Original Settings] can be used together. Special Original Settings can be specified for the following. Item Description Mixed Origi-...
Page 90: Direction Settings - Binding Position
Save Document Direction Settings - Binding Position Select the binding position, such as when holes are punched in the document or the document is stapled. This adjusts the scan of double-sided documents so that the binding position is not reversed. Item Description Auto...
Page 91: Use Document
Use Document...
Page 92: Overview Of Use Document Screen
Use Document Use Document Overview of Use Document screen 6.1.1 Available operations in the Use Document screen Printing Documents saved in user boxes by Copy, Fax/Scan, Print mode or Fax RX can be printed. Finishing settings, such as the number of copies and double-sided printing, can be added when the document is printed. "Bind" can also be specified to select and print multiple documents at the same time.
Page 93: Description Of Use Document Screen
Use Document 6.1.3 Description of Use Document screen Selecting a box you want to print and transmit displays the following screen. As an example, the following procedure describes the public user box. Part Name Description − Displays the user box number and name. −...
Page 94: Print
Use Document Print 6.2.1 Overview of Print The following functions can be added in Print. Item Description Copies Specifies the number of copies to be printed. Print Specifies whether 1-sided or 2-sided copies are to be printed. Finishing Specifies sort/group, stapling and hole punching. Page Margin Adds a binding margin to the left or right side or to the top of the printed pages.
Page 95: Print - Basic (Public/Personal/Group User Box)
Use Document Print - Basic (Public/Personal/Group user box) 6.3.1 Copies Using the keypad, type in the desired number of copies. The number of copies can be specified between 1 and 999. Detail To reset the number of copies to "1", press the [C] button. 6.3.2 1-Sided/2-Sided Selects whether 1-sided or 2-sided copies of the document are to be printed.
Page 96: Finishing
Use Document 6.3.3 Finishing Detail The feeding method when a finisher is installed can be changed from Administrator Setting. For details on the offset function, refer to the User's Guide [Copy Operations]. The [Replace Staples] key is available only if optional Finisher FS-522 is installed. Sort/Group Selecting "Sort"...
Page 97: Punch - Position Setting
Use Document Punch - Position Setting Specifies the punch position. Fold/Bind When [Fold/Bind] is displayed by the installed finisher, the following items can be specified. Item Description Half-Fold Select this option to fold copies in half before feeding them out. Center Staple Select this option to staple copies at two places along the center, then fold the copies in half before &...
Page 98: Print - Application (Public/Personal/Group User Box)
Use Document Print - Application (Public/Personal/Group user box) 6.4.1 Page Margin A binding margin can be added to the left or right side or to the top of the printed pages. Margin Position Specifies the location where the binding margin is to be added. When [Auto] is selected, a binding margin along the long side of the paper is selected if the document length is 11-11/16 inches (297 mm) or less.
Page 99: Image Shift - Change Back Shift
Use Document Image Shift - Change Back Shift To print the document double-sided with page margin, press [Change Back Shift] to specify the shift on the back side of the pages. The image can be shifted between 1/16 and 10 inches (0.1 and 250.0 mm) left, right, up or down, depending on the position of the binding margin.
Page 100: Cover Setting
Use Document REPORT REPORT REPORT REPORT REPORT Reminder Load the paper trays with the paper for the front cover page and the back cover page in advance. Detail To add the cover sheet setting to print the document saved for copying, either of the following conditions must be met when saving the document in a user box.
Page 101: Back Cover-Paper
Use Document Back Cover-Paper When you select [Back Cover], and then select [Back (Copy)] or [Back (Blank)], select a paper tray. 6.4.4 Sheet/Cover/Chapter Insert - Insert Sheet What is Insert Sheet? Documents can be printed with other paper, such as colored paper, inserted for the specified pages. There are two settings, [Copy] and [Blank], for selecting whether or not the inserted pages are printed.
Page 102: Specified Page/Sort
Use Document Specified page/Sort The page to insert paper can be specified. Touch a page button, and then use the keypad to type in the desired page number. To sort the entered page numbers, touch [Sort]. Insert Paper Selects the tray to insert paper. Insert Type Specifies Copy/Blank for the paper to be inserted.
Page 103: Specified Page/Sort
Use Document Detail The paper can be inserted at a maximum of 30 locations within a document of up to 999 pages. Specified page/Sort Specifies the page to be printed on the front side. Touch a page button, and then use the keypad to type in the desired page number.
Page 104: Stamp/Composition - Date/Time
Use Document 6.4.7 Stamp/Composition - Date/Time Prints the date and time of printing on the pages. Date Format Selects the format for the date. Time Format Selects whether or not the time is added and selects its format. Pages Selects the pages to be printed on (either all pages or 1st page only). Text Size Selects the size (8pt, 10pt, 12pt or 14pt) in which text is printed.
Page 105: Print Position - Fine-Tune
Use Document Print Position - Fine-Tune To make fine adjustments, touch [Adjust Position]. Adjusts the position between 1/16 and 1-15/16 inches (0.1 and 50.0 mm) in the left/right direction and the up/down direction. 6.4.8 Stamp/Composition - Page Number Adds page numbers to all pages of the document. Starting Page Number Specifies the starting page number.
Page 106: Text Size
Use Document Item Description Cover Print on Select this option to print the page numbers on the front and back cover pages. Sheet Front and Back Cov- Print on Select this option not to print the page number on the front cover page. Back Cov- er Only Do Not...
Page 107: Print Position - Fine-Tune
Use Document Print Position - Fine-Tune To make fine adjustments, touch [Adjust Position]. Adjusts the position between 1/16 and 1-15/16 inches (0.1 and 50.0 mm) in the left/right direction and the up/down direction. 6.4.9 Stamp/Composition - Stamp Prints preset text, such as "URGENT". Stamp Type/Preset Stamps Selects a stamp, such as "URGENT", "PLEASE REPLY", or "DO NOT COPY".
Page 108: Print Position - Print Position
Use Document Print Position - Print Position Selects the desired position to be printed. Print Position - Fine-Tune To make fine adjustments, touch [Adjust Position]. Adjusts the position between 1/16 and 1-15/16 inches (0.1 and 50.0 mm) in the left/right direction and the up/down direction.
Page 109: Stamp Repeat Type - Preset Stamp
Use Document Stamp Repeat Type - Preset Stamp Inserts preset text, such as "Invalid Copy", "Copy", or "Private", as preset stamps. One stamp requires one area. Stamp Repeat Type - Date/Time Insert the date and time that the document was registered. [Date Format] requires one area.
Page 110: Detail Settings
Use Document Detail Settings Touching [Detailed Settings] allows you to set the density of texts. Detailed Settings - Density Selects the printing density (light, std., darker or dark). Detailed Settings - Text Size Selects the size (minimal, std. or large) in which text is printed. Change Pos./Delete Specifies by selecting a stamp to be changed, and then pressing [Position]/[Insert Space]/[Delete] to make the setting in effect.
Page 111: Stamp/Composition - Copy Protect
Use Document 6.4.11 Stamp/Composition - Copy Protect What is Copy Protect? Prints hidden text on all pages of a document in order to prevent unauthorized copying. When a document printed with copy protection text is copied, the hidden text appears clearly repeated throughout the pages of the copies so that the reader knows that it is a copy.
Page 112: Copy Protect Type - Date/Time
Use Document Copy Protect Type - Date/Time Inserts the date and time that the document was registered. [Date Format] requires one area. [Time Format] requires one area. Copy Protect Type - Other Inserts the job number assigned to the document, the serial number or a distribution control number. Selecting [Job Number] prints the job number of the printed job.
Page 113: Detail Settings - Density
Use Document Detail Settings - Density Selects the printing density (light, std. or dark). Detail Settings - Copy Protect Pattern Selects the pattern type and contrast when the document is copied. Detail Settings - Text Size Selects the size (minimal, std. or large) in which text is printed. Detail Settings - Background Pattern Selects the pattern to be printed in the background.
Page 114: Position - Change Pos./Delete
Use Document Position - Change Pos./Delete Specifies by selecting a stamp to be changed, and then pressing [Change Position]/[Insert Space]/[Delete] to make the setting in effect. 6.4.12 Stamp/Composition - Overlay Displayed when the overlay function is used for the documents saved. A selection can be made to decide whether or not the overlay function is used while in printing..
Page 115: Stamp/Composition - Header/Footer
Use Document 6.4.14 Stamp/Composition - Header/Footer The header or the footer can be inserted in the output page. The contents of the header/footer must be registered in Administrator Settings. Touch "Check/Change Temporary" to change what is registered and print it. Note For details on header/footer registration, refer to the User's Guide [Network Scan/Fax/Network Fax Operations].
Page 116: Check/Change Temporarily - Header Settings/Footer Settings - Date/Time
Use Document Check/Change Temporarily - Header Settings/Footer Settings - Date/Time Specifies the date/time for the header/footer. Check/Change Temporarily - Header Settings/Footer Settings - Print Position Specifies the print position for the header/footer. Check/Change Temporarily - Header Settings/Footer Settings - Other Specifies the distribution control number, job number and serial number for the header/footer.
Page 117: Check/Change Temporarily - Text Size
Use Document Check/Change Temporarily - Text Size Selects the size (6pt, 8pt, 10pt, 12pt, 14pt or 18pt) in which text is printed. 6.4.15 Stamp/Composition - Distribution Control Number Make a setting of the density and the character size of the Distribution Control Number and the printing page and number.
Page 118: Send (Public/Personal/Group User Box)
Use Document Send (Public/Personal/Group user box) 6.5.1 Overview of Send Document data saved in user boxes can be sent using the following methods. The data can easily be routed simply by registering a destination with this machine instead of sending the data through different computers. Item Description Sends data in the document as Fax.
Page 119: Address Book - Search
Use Document 6.5.3 Address Book - Search The destination address can be searched. Search the registered destination according to the following method. Address Type This button appears if [Address Book Default] (displayed by touching [Custom Display Settings] - [Fax/Scan Settings] on the [User Settings]) is set to "Index". You can search the destination by destination type specified when the destination was registered.
Page 120: Direct Input
Use Document 6.5.4 Direct Input An unregistered destination can be specified by directly entering it. 6.5.5 Direct Input - Fax Enter the fax number from the touch panel. 6.5.6 Direct Input - E-Mail Enter an E-Mail address from the touch panel. Detail Frequently entered user names and domain names can be registered to be recalled and used again.
Page 121: Rx Ability (Destination)
Use Document RX Ability (Destination) Selects a receivable setting at the Internet Fax destination. You can select multiple receivable settings. Item Description Compres- MMR, MR, and MH can be selected. sion Type Paper size A3, B4, and A4 can be selected. Resolution 600 ×...
Page 122: Host Name
Use Document Host Name Specifies the host name (in uppercase letters) or IP address of the destination from the touch panel. File Path Enter the path to the destination folder in uppercase letters from the touch panel. User Name Enter the user name to log in from the touch panel. Password Enter the login password from the touch panel.
Page 123: Detailed Settings
Use Document Detailed Settings Make further detail settings. Item Description Port Number Type in the port number. PASV Specifies whether or not the PASV mode is used. Proxy Specifies whether or not a proxy server is used. Next Destination Continues to specify other destinations. 6.5.11 Direct Input - WebDAV Specifies the WebDAV address directly.
Page 124: Next Destination
Use Document Detailed Settings Make further detail settings. Item Description Port Number Type in the port number. Proxy Specifies whether or not a proxy server is used. SSL Settings Specifies whether or not SSL is used for transmission. Next Destination Continues to specify other destinations.
Page 125: Address Search - Search
Use Document Detail For details on the LDAP server settings, refer to "Enabling LDAP" in the User's Guide [Network Administrator]. If the manual destination input is restricted by Security Settings in the Administrator mode, "Address Search" does not appear. The display position of "Address Search" varies dependimng on the user settings. For details, refer to in the User's Guide [Network Scan/Fax/Network Fax Operations].
Page 126: Fax Number
Use Document Fax Number Enter the fax number from the touch panel. Last Name Enter the family name from the touch panel. First Name Enter the first name from the touch panel. City Enter the city name from the touch panel. Company Name Enter the company name from the touch panel.
Page 127: File Type
Use Document File Type The following file types are available. Item Description Saves the data in the PDF format. TIFF Saves the data in the TIFF format. Saves the data in the XPS format. When saved in the XPS format, a hard disk is optionally required. Scan Setting Specifies a group of data.
Page 128 Use Document If [High Level] is selected If [Low Level] is selected Item Description Printing Al- Specifies whether or not to allow data printing. When you specify [High Level] for the encryption level, lowed [Low Resolution] appears. Enable copy- Specifies whether or not to allow copying of text, images and other content. ing of text, images and other content...
Page 129: Stamp Composition
Use Document If [Low Level] is selected Item Description Changes Al- Specifies the appropriate permission level for document changes including data signature, inputs lowed and remarks. Stamp Composition You can select a stamp composition for what is added by stamp/page print. Item Description Image...
Page 130: Communication Settings - Line Settings
Use Document 6.5.18 Communication Settings - Line Settings About Line Settings Specifies settings for a fax sending line. Overseas TX Specifies a slow transmission speed to send a fax to an area in bad communication. Detail This is not used with the following functions. Polling TX Polling RX Bulletin Board...
Page 131: Check Dest. & Send
Use Document Check Dest. & Send A Fax is sent only after a comparison of the specified Fax number with the Fax number information (CSI) for the recipient's machine indicates a match. This prevents misdirected transmissions since a transmission error occurs if the numbers do not match. Detail [Check Dest.
Page 132: From
Use Document From Displays the E-Mail address specified in the Utility mode. Touch [Direct Input] to change the text. Detail For Internet fax, the E-Mail address of the machine is used. If you set "Change the From Address" (displayed by touching [System Settings] on the Administrator Settings screen, then [Restrict User Access], then [Restrict Operation]) to "Restrict", you cannot directly enter the From address.
Page 133: Detail Search
Use Document Detail Search You can search the notification E-Mail address from where the address is registered. Type in the destination name or part of the address to search for the corresponding address. Select [Name] or [Destination] and enter the search text. Direct Input Enter the E-Mail address from the touch panel.
Page 134: Password Tx
Use Document Detail You can specify the time only. Specify the time in hours and minutes. You may not specify the date. Password TX Sends data with a password. If the recipient's Fax machine is set for closed network receptions, the sender's Fax machine should transmit a Fax with the same password as the closed network reception password.
Page 135: Communication Settings - Digital Signature
Use Document 6.5.23 Communication Settings - Digital Signature This parameter appears when "S/MIME Communication Settings" (under "E-Mail Settings" under "Network Setting" under "Administrator Setting") is set to "ON". Specifies whether or not to add a digital signature to E-Mail messages for transmission. Detail This parameter may not be available or may be set to normally sign, depending on the specified S/MIME communication settings.
Page 136: Application - Stamp/Composition - Stamp
Use Document 6.5.28 Application - Stamp/Composition - Stamp For the setting procedure, refer to "Stamp/Composition - Stamp" on page 6-17 6.5.29 Application - Stamp/Composition - Header/Footer For the setting procedure, refer to "Stamp/Composition - Header/Footer" on page 6-25. 6.5.30 Application - Send & Print What is Send &...
Page 137: Combine (Public/Personal/Group User Box)
Use Document Combine (Public/Personal/Group user box) 6.6.1 What is Combine? Multiple documents can be selected and printed together. Up to 10 documents can be selected to print together. Additional settings can be made on finishing such as the number of copies for the selected document.
Page 138: Basic
Use Document 6.6.4 Basic For the setting procedure, refer to "Print - Basic (Public/Personal/Group user box)" on page 6-5. 6.6.5 Finishing For the setting procedure, refer to "Finishing" on page 6-6. 6.6.6 Continuous Print A selection can be made when the double sided printing is selected. A setting can be made to decide whether or not the continuous printing of odd-numbered-page documents is made while in the double sided printing.
Page 139: Bind Tx (Public/Personal/Group User Box)
Use Document Bind TX (Public/Personal/Group user box) 6.7.1 What is Bind TX? Multiple documents can be selected and sent together. Up to 10 documents can be selected to send together. File format specifications can be added to the selected document. Settings can be specified for the following.
Page 140: Communication Settings - E-Mail Settings
Use Document 6.7.11 Communication Settings - E-Mail Settings For the setting procedure, refer to "Communication Settings - E-Mail Settings" on page 6-41. 6.7.12 Communication Settings - URL Notification Setting For the setting procedure, refer to "Communication Settings - URL Notification Setting" on page 6-42.
Page 141: Bulletin Board User Box (System User Box)
Use Document Bulletin Board User Box (System User Box) 6.8.1 What is Bulletin Board User Box? The box to register a document for reference. Documents registered in the Bulletin Board User Box is transmited by polling instruction from the destination. 6.8.2 Bulletin Board User Box screen Selecting [Bulletin Board User Box] from the System tab displays the registered bulletin board user boxes.
Page 142: Polling Tx User Box (System User Box)
Use Document Polling TX User Box (System User Box) The polling TX user box is used to save documents to be sent by an instruction from the recipient.The operation to send a document to the polling TX user box and save it is called Polling TX. You can print documents saved in the polling transmission user box.
Page 143: Secure Print User Box (System User Box)
Use Document 6.10 Secure Print User Box (System User Box) 6.10.1 What is Secure Print User Box? Documents being sent for print jobs by protecting with an ID and password are saved in this box. The ID and password must be entered in order to print a document. The authentication procedure may vary depending on how [Prohibited Functions When Authentication Error] (displayed by touching [Security Settings], and then [Security Details] in Administrator Settings) is set.
Page 144: Authentication Procedure 2
Use Document 6.10.3 Authentication procedure 2 Take an appropriate operation acccording to the following procedure when [Prohibited Functions When Authentication Error] (displayed by touching [Security Settings], and then [Security Details] in Administrator Settings) is set to "Mode 2". Touch [User Box]. Touch [Use Document].
Page 145: Printing
Use Document 6.10.4 Printing You can add several functions to documents stored in secure print user box when you print them. Copies Type in the desired number of print copies using the keypad. The input range is 1 to 999. 1-Sided/2-Sided Select either 1-sided or 2-sided.
Page 146: Memory Rx User Box (System User Box)
Use Document 6.11 Memory RX User Box (System User Box) 6.11.1 What is Memory RX User Box? This is the box to store the received document in memory and to print as necessary. When Memory RX is set to on, the received document is automatically saved. 6.11.2 Memory RX User Box screen Selecting [Memory RX User Box] from the System tab displays the list of saved documents.
Page 147: Annotation User Box (System User Box)
Use Document 6.12 Annotation User Box (System User Box) 6.12.1 What is Annotation User Box? This is the box to print and transmit the saved document data with an image of the date/time and an annotation number. You can set the character string added to the saved box and change it when you print and send a document.
Page 148: Sheet/Cover/Chapter Insert - Insert Sheet
Use Document 6.12.8 Sheet/Cover/Chapter Insert - Insert Sheet For the setting procedure, refer to "Sheet/Cover/Chapter Insert - Insert Sheet" on page 6-11. 6.12.9 Sheet/Cover/Chapter Insert - Chapters For the setting procedure, refer to "Sheet/Cover/Chapter Insert - Chapters" on page 6-12. 6.12.10 Stamp/Composition - Date/Time For the setting procedure, refer to...
Page 149: Communication Settings - Url Notification Setting
Use Document 6.12.27 File Type For the setting procedure, refer to "File Type" on page 6-36. 6.12.28 Communication Settings - E-Mail Settings For the setting procedure, refer to "Communication Settings - E-Mail Settings" on page 6-41. 6.12.29 Communication Settings - URL Notification Setting For the setting procedure, refer to "Communication Settings - URL Notification Setting"...
Page 150: Date/Time
Use Document Date/Time Specifies the display type for the date and time to be printed. Density Specifies the density for the annotation numbers to be printed. Number Type Specifies the output format (number of digits) for the annotation numbers to be printed. Print Position Specifies the printing position.
Page 151: Fax Retransmit User Box (System User Box)
Use Document 6.13 Fax Retransmit User Box (System User Box) 6.13.1 What is Fax Retransmit User Box? A box to save documents that could not be sent even by dialing exceeding the automatic redial count specified in the line parameter setting for a certain period because the recipient's line is busy during fax transmission.
Page 152: Encrypted Pdf User Box (System User Box)
Use Document 6.14 Encrypted PDF User Box (System User Box) 6.14.1 What is Encrypted PDF User Box? If the password-protected PDF file data is saved using PageScope Web Connection or PageScope Direct Print, documents are automatically saved in the encrypted PDF user box. Detail Printing is instructed from the encrypted PDF box to print an encrypted PDF file with an external memory.
Page 153: Id & Print User Box
Use Document 6.15 ID & Print User Box (System User Box) 6.15.1 ID & Print User Box This user box appears if user authentication is applied. If an appropriate user is logged on this machine, documents can be printed. Document data, which is printed from a computer on the network by entering the user name and password, is temporarily saved in the ID &...
Page 154: Deleting
Use Document 6.15.3 Printing Select the document to be printed, and then touch [Print]. 6.15.4 Deleting Select the document to be deleted and then touch [Delete]. 501/421/361 6-64...
Page 155: External Memory (System User Box)
Use Document 6.16 External Memory (System User Box) 6.16.1 About External Memory Available External Memory The conditions of external memories available on this machine are as follows. USB flash memory supporting the USB (1.1/2.0) Interface FAT32 formatted A memory of which size is 2GB or less (a memory of 4GB or higher may not work properly) A memory without a security feature (or with the feature disabled) A memory that is recognized as one drive by a PC Detail...
Page 156: To Print Encrypted Pdf Data
Use Document Reminder Do not pull out the external memory while a document is being saved to the external memory or being printed. Do not use any USB device other than the USB flash memory (such as hard disk or USB hub). However, the optional products connectable to the USB connector of this machine are exceptions.
Page 157: File Selection
Use Document File selection File formats used for printing are PDF, TIFF and XPS. Select appropriate files from the list. 2-sided printing, punching, or stapling is not available for files in the XPS format. Versions of PDF files which can be printed by this machine are the PDF Version 1.6 and before. Note Only file names of printable file formats are displayed among saved files.
Page 158: External Memory - Print
Use Document 6.16.3 External Memory - Print Touch [Print] to display the following screen. Part Name Description Basic Specifies the basic settings such as number of copies and 1- sided/2-sided. 501/421/361 6-68...
Page 159: Copies
Use Document 6.16.4 Basic Copies Type in the desired number of print copies using the keypad. The input range is 1 to 999. Print Select either 1-sided or 2-sided. Finishing For the setting procedure, refer to "Finishing" on page 6-6. Detail 2-sided printing, punching, or stapling is not available for files in the XPS format.
Page 160 File Document...
Page 161: Available Operations In The File Document Screen
File Document File Document Available operations in the File Document screen The following operations can be performed from the File Document screen. 7.1.1 Public/Personal/Group Documents stored in public, personal, or group user box are subject to the following operations: Item Description Delete Deletes documents that are no longer needed after being printed or transmitted.
Page 162: System User Box
File Document Item Description [↑] [↓] When seven or more documents are saved, use the [↑] and [↓] keys to switch list dis- plays. [Select All] Selects all documents in the user box. [Reset] Resets all documents in the user box. [Detail Switches the display format of the saved document.
Page 163: Public/Personal/Group User Box
File Document Public/Personal/Group user box 7.2.1 Deleting a document Deletes documents that are no longer needed after printing, etc. Multiple documents can be selected and deleted at once. After checking the details of the document, touch [Yes], and then [OK]. 7.2.2 Edit Name Changes the name of a saved document.
Page 164: Copy
File Document 7.2.4 Copy Copies data of documents stored in the user box to another user box. You can select the destination from public, personal and group user boxes. Select the destination user box, check the contents of the document, and then touch [OK]. Detail Display contents vary for personal and group user boxes according to the user who is logged on.
Page 165: Preview
File Document Preview On the Document Details screen, touch [Preview] to display the preview image of the saved document. The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select the display size, and use the scroll bars in the right end and bottom end of the image to view the desired section of the image.
Page 166: Bulletin Board User Box
File Document System User Box 7.3.1 Bulletin Board User Box Enables documents for viewing stored in a bulletin board user box to be checked and deleted. Select a bulletin board user box, check the contents of the box, and then touch [Delete]. 7.3.2 Polling TX User Box Enables documents stored in a polling TX user box to be checked and deleted.
Page 167: Memory Rx User Box
File Document Detail To delete all documents stored in secure print user boxes, touch [Administrator Settings], and select "User Box Settings" - "Delete Secure Print Documents""Delete Secure Print Documents" on page 8-14. 7.3.4 Memory RX User Box Enables operation on documents stored under "Memory RX User Box". Available operations are as follows: Item Description...
Page 168: Fax Retransmit User Box
File Document 7.3.6 Fax Retransmit User Box Enables operation on documents stored under Fax Retransmit User Box. Available operations are as follows: Item Description Delete Deletes documents that are no longer needed after printing, etc. Document Details Enables checking of the saving date and time and a preview image of a docu- ment.
Page 169 User box setting...
Page 170: Menu Tree For User Box Setting
User box setting User box setting Menu tree for user box setting The following describes the menus and items related to the user box setting in the Utility mode. 8.1.1 Utility 1 One-Touch/User Box Registration 2 Create User Box 1 Public/Personal User Box 8-5) 8-5) Edit...
Page 171: Administrator Settings
User box setting 8.1.2 Administrator Settings 1 System 0 User Box Settings 1 Delete Unused User Box Settings 8-14) 8-14) 2 Delete Secure Print Docu- ments 8-14) 3 Auto Delete Secure Docu- ment 8-14) 4 Encrypted PDF Delete Time 8-15) 5 ID &...
Page 172 User box setting 3 Overwrite All Data 8-19) 4 HDD Lock Password 5 Format HDD 8-20) 6 HDD Encryption Setting 8-21) 501/421/361...
Page 173: User Box Registration
User box setting User box registration 8.2.1 User box registration Public/Personal/Group user boxes When registering or editing, specify the following items. Detail To change settings for a registered user box, select the user box and touch [Edit]. After touching [Edit], the user box number cannot be changed. To delete a registered user box, select the user box and touch [Delete].
Page 174: Delete Empty User Box(Es)
User box setting Screen (2/2) Item Description Auto Document Delete Time Specify the length of time for documents to remain before they are deleted, counting from the registration. Confidential RX This key appears when the optional fax kit is installed. Select the option to add or not to add the confidential reception function to the user box.
Page 175 User box setting Screen (1/2) Item Description User Box No. The next available user box number is displayed. To specify a user box number, touch [User Box No.], and then use the keypad to type in the user box number (between 1 and 999999999).
Page 176: Confidential Rx User Box
User box setting Confidential RX User Box When a hard disk is not installed optionally, the registration of up to 20 Confidential RX User Boxes is available. When registering or editing, specify the following items. Screen (1/2) Item Description User Box No. The next available user box number is displayed.
Page 177: Relay User Box
User box setting Relay User Box Up to five relay user boxes can be registered. When registering or editing, specify the following items. Detail To change settings for a registered user box, select the user box and touch [Edit]. After touching [Edit], the user box number cannot be changed. To delete a registered user box, select the user box and touch [Delete].
Page 178: User Box Permissions
User box setting Administrator Settings 8.3.1 User box permissions Types of users Users of various levels can use this machine. The User Box functions are managed by the user box administrator, apart from the administrator of the machine. Each type of users can access certain types of user boxes as shown in the following table.
Page 179: Registering Public, Personal And Group User Boxes
User box setting Item Description Relay user box Used for storing relay data when this machine operates as the relay distribution station for F-coded relay distribution. This type can be specified if the optional fax kit is installed. Annotation user box Used for adding an image of the date/time or an annotation number to a docu- ment when printing or transmitting it.
Page 180 User box setting Item Description User Box No. The next available user box number appears automatically. To specify a user box number, touch [User Box No.], and then use the keypad to type in the user box number (between 1 and 999999999). User Box Name Touch [User Box Name], and then enter the user box name from the touch panel (20 characters or less).
Page 181: Maximum Number Of User Boxes
User box setting 8.3.7 Maximum Number of User Boxes Specify the upper limit of the number of user boxes that can be registered for each user. Public/Personal/Group Depending on the state of user authentication and account track operations, either [Public], [Personal], or [Group] can be selected.
Page 182: User Box Settings
User box setting 8.3.8 User Box Settings Delete Unused User Box Boxes containing no documents can be deleted as unused boxes. To delete unused user boxes, confirm the message and select [Yes]. Delete Secure Print Documents All documents stored in secure print user boxes can be deleted. To delete secure print documents, confirm the message and select [Yes].
Page 183: Encrypted Pdf Delete Time
User box setting Encrypted PDF Delete Time A setting is made to decide whether or not the encrypted PDF files that have been saved is automatically deleted. To delete them automatically, select the delete time. Detail Select the delete time from "1 day", "2 days", "3 days", "7 days", "30 days" or enter the time (00:05 - 12:00).
Page 184: External Memory Functions Settings
User box setting External Memory Functions Settings This operation enables or disables functions using an external memory connected to this machine. Select a function, and then [ON] or [OFF]. Item Description Save Document With [Save Document] in User Box mode, enable or disable the function to save documents scanned into the external memory.
Page 185: Id & Print Settings
User box setting When a setting is made to allow the user to set a time for deletion, select [No]. Detail For the deletion time, a selection can be made from among the 1 day/2 days/3 days/7 days/30 days, or enter a time (00:05 - 12:00). 8.3.9 ID &...
Page 186: When Logging On As The Box Administrator:
User box setting Detail If "Password Rules" is enabled, a password containing less than eight characters cannot be registered. If you have already registered a password containing less than eight characters, change it to one using eight characters containing eight characters before enabling "Password Rules". For the password rules, refer to the "User’s Guide [Copy Operations]".
Page 187: Overwrite All Data
User box setting The following items can be specified. (Default setting: Mode 1) Item Description Mode 1 Overwritten with 0x00 Overwritten with 0x00 → Overwritten with 0xff → Overwritten with the letter [A] Mode 2 (0x61) → Verified Overwrite All Data This operation deletes all data on the hard disk by overwriting.
Page 188: Hdd Lock Password
User box setting Item Description Overwritten with 0x00. → Overwritten with 0xff. → Overwritten with 0x00. → Mode 6 Overwritten with 0xff. → Overwritten with 0x00. → Overwritten with 0xff. → Over- written with random numbers. Overwritten with 0x00. → Overwritten with 0xff. → Overwritten with 0x00. → Mode 7 Overwritten with 0xff.
Page 189: Hdd Encryption Setting
User box setting Detail User registration information and address data can be backed up using the export function of PageScope Web Connection.For details, refer to the PageScope Web Connection Help. HDD Encryption Setting Installation of an optional security kit is required to enable HDD encryption setting. With an encryption passphrase of 20 characters set up, data saved on the hard disk cannot be accessed easily.
Page 190 PageScope Web Connection...
Page 191: Using Pagescope Web Connection
PageScope Web Connection PageScope Web Connection Using PageScope Web Connection PageScope Web Connection is a device management utility supported by the HTTP server integrated into the machine. Using a Web browser on a computer connected to the network, machine settings can be specified and the status of the machine can be checked.
Page 192: Web Browser Cache
PageScope Web Connection 9.1.3 Web browser cache The most recent information may not appear in the PageScope Web Connection pages because older versions of pages are saved in the cache for the Web browser. In addition, problems may occur when the cache is used.
Page 193: Structure Of Pages
The pages of PageScope Web Connection are constructed as shown below. Part Name Description Konica Minolta logo Click the logo to visit the Konica Minolta Web site at the following URL. http://konicaminolta.com PageScope Web Connection logo Click the logo to display the version information for PageScope Web Connection.
Page 194 PageScope Web Connection Detail The page that appears immediately after accessing the machine with PageScope Web Connection is called the User mode page. This page appears when a user has logged on. If user authentication settings have been specified, the user name and password must be entered. For details, refer to "Logging on as a registered user"...
Page 195: Logging On And Logging Off
PageScope Web Connection Logging on and logging off 9.2.1 Login and logout operations When the machine is accessed with PageScope Web Connection, the logon page appears if user authentication and account track settings have been specified on the machine. If user authentication and account track settings have not been specified, the page for a public user appears.
Page 196 PageScope Web Connection The User Authentication/Account Track screen appears. Enter the required information to log in. To log in as a different user or an administrator, log out. Log in again. 501/421/361...
Page 197: Logout
PageScope Web Connection 9.2.2 Logout When clicking [Logout] in the upper right screen, a log off confirmation message appears. Click [OK], and the logon page appears again. Detail The logon page that appears differs depending on the authentication settings specified on the machine. If a timeout occurs because no operation is performed for a set length of time while logged on or if the authentication settings are changed from the machine’s control panel while logged on to User mode, you will automatically be logged off.
Page 198: Logging On As A Public User
PageScope Web Connection Logging on as a public user If user authentication settings have not been specified on the machine, logon will be as a public user. In the logon page, select "Public User", and then click the [Login] button. Logging on as a registered user If user authentication settings have been specified on the machine, the name and password for a registered user is required to log on.
Page 199: Logging On To Administrator Mode
PageScope Web Connection Logging on to Administrator mode In order to specify system and network settings, log on to Administrator mode. In the logon page, select "Administrator", to enter the administrator password, and then click the [Login] button. Detail When logged on to Administrator mode, the control panel of the machine is locked and cannot be used. Depending on the status of the machine, you may not be able to log on to Administrator mode.
Page 200: Overview Of User Mode
PageScope Web Connection Overview of User mode By logging on to PageScope Web Connection in User mode, the following functions can be specified. Detail For other details on the User mode, refer to the PageScope Web Connection help in the PageScope Utilities CD-ROM.
Page 201 PageScope Web Connection 9.3.2 Item Description Current Jobs On this list, you can check currently running jobs and those in a queue. Job History On this list, you can check completed jobs. Communica- On this list, you can check received or transmitted jobs. tion List 9.3.3 Item...
Page 202: Direct Print
PageScope Web Connection 9.3.4 Direct Print Item Description Direct Print Files that are saved in a computer can be specified and printed with this machine. The display is made when the image controller IC-207 is installed optionally. Note In order to use the direct print function, the image controller IC-207 is required optionally. The direct print function allows you to print the following.
Page 203: Store Address
PageScope Web Connection 9.3.5 Store Address Item Description Address The list of address book registered to the machine can be displayed, and destinations can be regis- Book tered or their settings can be changed. Group The list of group destinations registered to the machine can be displayed, and destinations can be registered or their settings can be changed.
Page 204: Operation Of Documents In User Boxes
PageScope Web Connection Operation of documents in user boxes In the [Open User Box] menu, the following operations can be performed. Displaying the list of documents saved in a user box Printing document Sending document to another device Downloading and saving document data to the local computer Moving/copying document to another user box Deleting document 9.4.1...
Page 205: File List
PageScope Web Connection File List When a user box is selected, basic information of the user box and the list of documents saved in the user box are displayed. Item Description [User Box User box name, index, expansion function, and password settings can be changed. Setting] but- [Delete User Click this button to delete the user box currently displayed.
Page 206: Printing Document
PageScope Web Connection 9.4.2 Printing document Documents saved in a user box can be printed by specifying the following settings. Function Description Change order This box appears when multiple documents are selected. The printing order of the documents can be changed. Click a document, and then click the [Top], [Up], [Down], [Bottom] or [Undo] button. Click the [Thumbnail View] button to check the documents in thumbnail images.
Page 207: Printing Procedure
PageScope Web Connection Printing procedure In "Specify operation", select "Print", and then click the [Change the display] button. The "Select" check box appears beside the documents available for printing. Select the check box for the documents to be printed, and then click the [Print Setting] button. 501/421/361 9-18...
Page 208: Sending Document To Another Device
PageScope Web Connection Specify the print settings. Click the [OK] button. Printing starts. Click the [OK] button. The file list page appears again. 9.4.3 Sending document to another device Documents saved in a user box can be sent to another device by specifying the following settings. Item Description Specify desti-...
Page 209: Sending Procedure
PageScope Web Connection Item Description Communica- Specify the E-mail setting, URL notification destination, etc. To specify, click the [Display] button. tion Setting Application Detailed settings such as stamp and whether to send and print at the same time can be specified. To Setting specify, click the [Display] button.
Page 210 PageScope Web Connection Specify the contents for sending. Click the [OK] button. Sending starts. Click the [OK] button. The File List page appears again. 501/421/361 9-21...
Page 211: Downlowding Document Data To Computer
PageScope Web Connection 9.4.4 Downlowding document data to computer Documents saved in a user box can be downloaded by specifying the following settings. Item Description Change order This box appears when multiple documents are selected. The documents are bound in the order shown here and can be saved as a single document.
Page 212 PageScope Web Connection Select the check box for the documents to be downloaded, and then click the [Download Setting] button. Specify the desired settings. Click the [OK] button. When the "Preparation for download has been completed." message appears, click the [Download] button.
Page 213 PageScope Web Connection Specify the location to save the file, and then click the [Save] button. – When multiple documents are selected, the name of the document selected first is displayed. The Download complete dialog box appears. Click the [Close] button. Click the [Back] button.
Page 214: Moving/Copying Document To Another User Box
PageScope Web Connection 9.4.5 Moving/copying document to another user box Documents saved in a user box can be moved or copied to another user box by specifying the following settings. Item Description User Box Select the destination user box for moving/copying from the user box list. Number Copy Select this check box to copy the document to the selected user box.
Page 215 PageScope Web Connection – Only one document can be selected. Specify the desired settings. Click the [OK] button. The document is moved or copied, and the File List page appears again. 501/421/361 9-26...
Page 216: Deleting Document
PageScope Web Connection 9.4.6 Deleting document In "Specify operation", select "Delete", and then click the [Change the display] button. The "Select" check box appears beside the documents available for operation. Select the check box for the documents to be deleted, and then click the [Delete] button. –...
Page 217 PageScope Web Connection – Click the [Thumbnail View] button to check the documents in thumbnail images. Click the [OK] button. The document is deleted, and the File List page appears again. 501/421/361 9-28...
Page 218: Overview Of Administrator Mode
PageScope Web Connection Overview of Administrator mode By logging on to PageScope Web Connection in Administrator mode, the following functions can be specified. Detail For details on the Administrator mode, refer to the User's Guide [Network Administrator]. 9.5.1 Maintenance Item Description Meter Count Counters managed by the machine can be displayed.
Page 219: Security
PageScope Web Connection Item Description License Set- A license is issued and the function is enabled. And a request code is also issued. tings Detail When printing documents from the external memory, a hard disk and an image controller are required optionally.
Page 220 PageScope Web Connection 9.5.3 When logged on in Administrator mode, user boxes can be used without entering the password. Item Description Open User A currently created public, personal or group user box can be opened to work on a saved document or to change user box settings.
Page 221: Print Settings
PageScope Web Connection 9.5.4 Print Settings Item Description Basic The default printer settings can be specified. PCL Setting The default settings for PCL mode can be specified. PS Setting The default settings for PS mode can be specified. TIFF/PDF A setting can be made with respect to the TIFF/PDF direct print. Settins XPS Settings The XPS print settings can be specified.
Page 222: Store Address
PageScope Web Connection 9.5.5 Store Address Item Description Address The list of address book registered to the machine can be displayed, and destinations can be regis- Book tered or their settings can be changed. Group The list of group destinations registered to the machine can be displayed, and destinations can be registered or their settings can be changed.
Page 223: Network
PageScope Web Connection 9.5.6 Network Item Description TCP/IP Set- Specify the TCP/IP settings to connect the machine to the network. ting E-mail Set- Specify the E-Mail TX/RX setting and I-Fax extended functions. ting LDAP Setting Register an LDAP server when using it. IPP Setting Specify the settings for IPP printing.
Page 224 PageScope Web Connection Item Description Open API Specify OpenAPI settings. Setting TCP Socket Specify TCP Socket settings used for data transmissions between the computer application and this Setting machine. SSDP Setting Make a setting of SSDP. IEEE802.1X Make a setting of the IEEE802.1X authentication. Authentica- tion Setting 501/421/361...
Page 225 Appendix...
Page 226: Error Message List
Appendix Appendix 10.1 Error message list If an error message appears, perform the corresponding operation described below. Message Cause and solution Unable to connect to the network. A connection to the network could not be established. Check if the network cable is correctly connected.
Page 227: Entering Text
Appendix 10.2 Entering text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered users and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear.
Page 228: Enlarging The Keyboard
Appendix 10.2.1 Enlarging the keyboard The keyboard can be displayed larger so that it is easier to read. While the keyboard is displayed, touch [Enlarge ON]. The keyboard display is enlarged. To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard display is enlarged.
Page 229: To Type Text
Appendix 10.2.2 To type text Touch the button for the desired character from the keyboard that appeared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box. Note To revert to the setting when the keyboard was displayed, touch [Cancel].
Page 230: Glossary
Appendix 10.3 Glossary Term Description 10Base-T/100Base- A set specifications under the Ethernet standards. TX/1000Base-T Uses cables consisting of pairs of twisted copper wires. The transmission speed of 10Base-T is 10Mbps, of 100Base-TX is 100Mbps, and of 1000Base-T is 1,000 Mb- ®...
Page 231 Appendix Term Description Abbreviation for File Transfer Protocol. A protocol for transferring files over the In- ternet or an intranet on the TCP/IP network. Gradation The light and dark levels of an image. As the number increases, smoother bright- ness variations can be reproduced Gray Scale Monochrome image expressive form using the gradation information from black to white...
Page 232 Appendix Term Description Property Attribute information when using a printer driver, various functions can be specified in the file properties. In the file properties, you can check the attribute information of the file. Protocol The rules that allow computers to communicate with other computers or peripheral devices Proxy server A server that is installed to act as an intermediary connection between each client...
Page 233 Index...
Page 234 Index Index 11.1 Index Settings - Date/Time ..........6-26 Check/Change Temporarily - Header Settings/Footer Numerics Settings - Other ...........6-26 1-Sided/2-Sided ............6-5 Check/Change Temporarily - Header Settings/Footer Settings - Text .............6-25 Check/Change Temporarily - Pages ....6-26 About Line Settings ..........6-40 Check/Change Temporarily - Text Size ....6-27 Account track ..........1-8 Combine ..............6-47 Address Book - Search ........6-29...
Page 235 Index Direct Input - FTP ..........6-32 Insert Type ............6-12 Direct Input - Internet Fax ........6-30 Direct Input - IP Address Fax ......6-31 Job ...............9-12 Direct Input - PC (SMB) ........6-31 Job History ..........2-8 6-34 Direct Input - WebDAV ........6-33 Job List ..............2-5 Direct Print ............9-13 Job List - Delete ............2-6 Direction Settings - Binding Position ....5-13...
Page 236 Index Public User Box ...........1-12 Public/Personal/Group user boxes .......8-5 Text Size ..........6-14 6-16 6-17 Punch ..............6-6 Time Format ............6-14 Punch - Position Setting ........6-7 Timer TX ...............6-43 Touch panel ............2-4 Recall Header/Footer ..........6-25 Reference ............6-32 URL notification ...........6-42 Registered user .............9-9 Use Document ..........4-3 Relay User Box ............8-9 User authentication ........1-6...

This manual is also suitable for:

Bizhub 421 Bizhub 501

Konica Minolta bizhub 361 Function Manual

To Check on the Function You Want to Use

Contents

About this Manual

User's Guides

1 Overview of the User Box Functions

2 Control Panel/Touch Panel

3 Operation Flow of User Boxes

4 Entering User Box Mode

5 Save Document

6 Use Document

9 Pages

11 Index

Quick Links

Need help?

Questions and answers

Subscribe to Our Youtube Channel

Related Manuals for Konica Minolta bizhub 361

Summary of Contents for Konica Minolta bizhub 361