Page 1 User’s Guide [Network Scan/Fax/Network Fax Operations]...
Page 2 Introduction Thank you for purchasing this machine. This User’s Guide describes the operating instructions, precautions for proper operation, and simple troubleshooting of the network scan/fax/network fax operations of bizhub 501/421/361. In order to allow functionality of this product fully and to use it effectively, please read this User’s Guide as necessary. In order to operate the machine safely and properly, be sure to read the Quick Guide [Copy/Print/Fax/Scan/Box Operations].
Page 3: To Check On The Function You Want To Use
To check on the function you want to use This manual contains details on setting up the functions. Understanding general operation flow This manual provides a separate chapter "Operation flow" to describe how to use the major functions of this machine.
Page 4: Using Menu Trees
Using menu trees Various functions can be specified for this machine. To find out the specific setting items under certain button, or the list of items that can be specified, refer to the "Menu tree" page. On the menu tree pages, there is a hierarchy of functions under one button.
Page 5: Table Of Contents
Contents Introduction To check on the function you want to use ......................x-2 Understanding general operation flow ....................x-2 Using menu trees .............................x-3 Contents ..................................x-4 About this manual..............................x-17 Contents ..............................x-17 Functions covered in this manual ......................x-18 Network Scan functions ........................x-18 G3 fax function ............................x-18 Network Fax function ..........................x-18 Representation of product name ......................x-18 Explanation of manual conventions .......................x-19...
Page 6 Job List - Delete ............................2-7 Job List - Job Details..........................2-7 Check Job - Check Job Settings ......................2-11 Check Job - Check Job Settings - Destination Settings................2-12 Check Job - Check Job Settings - Scan Settings..................2-12 Check Job - Check Job Settings - Original Settings................2-12 Check Job - Check Job Settings - Communication Settings ..............2-13 Check Job - Check Job Settings - Check E-Mail Settings ..............2-13 Registration of basic information...
Page 7 4.4.3 Direct Input .............................4-25 4.4.4 Direct Input - Fax ............................4-26 4.4.5 Direct Input - E-Mail ..........................4-27 4.4.6 Direct Input - User Box...........................4-27 4.4.7 Direct Input - Internet Fax........................4-27 RX Ability (Destination) ...........................4-28 4.4.8 Direct Input - IP Address Fax .........................4-28 4.4.9 Direct Input - PC (SMB) ..........................4-29 Host Name..............................4-29...
Page 8 Encryption - Detail Settings - Changes Allowed ..................4-40 Stamp Composition..........................4-41 4.5.5 Scan Settings - Density ..........................4-41 4.5.6 Scan Settings - Separate Scan ......................4-42 4.5.7 Background Removal ..........................4-42 4.5.8 Erase - Frame Erase ..........................4-43 4.5.9 Book Scan - Book Copy.........................4-43 Book Spread............................4-43 Separation ..............................4-43 Front Cover.............................4-44 Front + Back Covers..........................4-44...
Page 9 4.6.1 Special Original - Mixed Original ......................4-57 4.6.2 Special Original - Z-Folded Original .......................4-57 4.6.3 Special Original - Long Original......................4-57 4.6.4 Direction Settings - Original Direction ....................4-57 4.6.5 Direction Settings - Binding Position......................4-58 Communication Settings ........................4-59 4.7.1 Line Settings (G3) ...........................4-59 Overseas TX ............................4-59 ECM OFF ..............................4-59 V.
Page 10 Reception information........................5-13 Printed inside the original ........................5-13 Printed outside the original........................5-13 Useful functions (G3/IP/I-FAX) Memory RX (G3/IP/I-FAX) ........................6-2 PC-FAX reception (G3) ......................... 6-3 TSI distribution (G3) ..........................6-4 Confidential communication (G3)......................6-5 Settings necessary for confidential reception ..................6-5 Performing confidential reception ......................6-5 Performing confidential transmission .......................6-5 Relay distribution (G3) ..........................
Page 11 7.4.6 Broadcasting TX reservation report......................7-16 7.4.7 One-destination polling RX reservation report ..................7-17 7.4.8 Sequential polling RX reservation report ....................7-17 7.4.9 Confidential RX report ..........................7-17 7.4.10 Bulletin TX report ............................7-18 7.4.11 Relay report ............................7-18 7.4.12 Relay request filing report........................7-18 7.4.13 PC-FAX TX error report ..........................7-19 Reports output in Internet fax operations ..................
Page 12 File Path ..............................8-20 User ID ..............................8-20 Password ..............................8-21 anonymous .............................8-21 PASV...............................8-21 Proxy...............................8-21 Port Number ............................8-21 Index ...............................8-21 Icon .................................8-21 8.2.7 Address Book - WebDAV ........................8-22 No................................8-23 Name ..............................8-23 User ID ..............................8-23 Password ..............................8-23 Host Address ............................8-23 File Path ..............................8-24 Proxy...............................8-24 SSL Settings ............................8-24 Port Number ............................8-24...
Page 13 Group..............................8-39 Program ..............................8-40 User Settings............................8-41 8.3.1 Displaying the User Settings screen.......................8-41 8.3.2 Custom Display Settings - Scan/Fax Settings ..................8-41 Default Tab .............................8-41 Program Default............................8-42 Address Book Index Default........................8-42 Shortcut Key 1/Shortcut Key 2.......................8-42 Default Address Book..........................8-43 Default Address Type ..........................8-43 8.3.3 Custom Display Settings - FAX Active Screen (G3/IP/I-FAX)..............8-43 TX Display...............................8-43...
Page 14 Restrict Operation - Restrict Broadcasting ....................9-10 9.3.3 System Settings - Reset Settings - Job Reset - Next Job - Reset Data After Job ........9-10 9.3.4 System Settings - Stamp Settings - Header/Footer Settings ..............9-11 Name ..............................9-11 Header Settings/Footer Settings ......................9-11 Header Settings/Footer Settings - Text....................9-11 Header Settings/Footer Settings - Date/Time ..................9-12 Header Settings/Footer Settings - Other....................9-12...
Page 15 TSI User Box Setting ..........................9-33 TSI User Box Setting - TSI User Box Registration .................9-33 TSI User Box Setting - TSI User Box Registration - TSI use box settings ..........9-34 9.4.12 Fax Settings - PBX Connection Setting ....................9-34 9.4.13 Fax Settings - Report Settings .......................9-35 Activity Report ............................9-35 TX Result Report.............................9-35 Sequential TX Report..........................9-36...
Page 16 Print E-Mail Message Body (I-FAX) ......................9-46 9.5.11 Fax Settings - Job Settings List ......................9-46 9.5.12 Fax Settings - Network Fax Settings......................9-47 Black Compression Level ........................9-47 Internet Fax Self RX Ability (I-FAX) ......................9-47 Internet Fax Advanced Settings (I-FAX)....................9-48 9.5.13 Security Settings - Security Details ......................9-48 Manual Destination Input........................9-48 Restrict Fax TX ............................9-48 Hide Personal Information ........................9-48...
Page 17 11.3.3 Network fax error code table ........................11-7 Transmission System Error Code ......................11-7 Reception system error code .........................11-8 11.4 When the message "Contact your Service Rep." appears (Service Call)........11-9 12 Appendix 12.1 Product specifications ........................12-2 12.1.1 Scanning functions ..........................12-2 12.1.2 Fax functions ............................12-2 12.2...
Page 18: Contents
About this manual This document is a User’s Guide on the network scan, fax and network fax operations of bizhub 501/421/361. The following describes the contents of this manual and representation of the product name. This manual is intended for persons with basic knowledge of computers and this machine. For details on the Windows or Macintosh operating systems, or software applications, refer to the respective manuals.
Page 19: Functions Covered In This Manual
Functions covered in this manual Network Scan functions This function transmits image data scanned on the machine via a network. The following transmission methods are available for the Network scan functions. Scan to E-Mail Scan to SMB Scan to FTP Scan to WebDAV Save in User BOX Web Service...
Page 20: Explanation Of Manual Conventions
Explanation of manual conventions 501/421/361 x-19...
Page 21 501/421/361 x-20...
Page 22: User's Guides
User’s Guides This machine is provided with printed manuals and PDF manuals on the User’s Guide CD. Printed manual Quick Guide [Copy/Print/Fax/Scan/Box Operations] This manual contains operating procedures and descriptions of the most frequently used functions, allowing the machine to immediately be used. In addition, this manual contains notes and precautions that should be followed for safe use of the machine.
Page 23: Before Using Network Scan/Fax/Network Fax Functions
Before using Network Scan/Fax/Network Fax functions...
Page 24: Information Before Saving Documents
Before using Network Scan/Fax/Network Fax functions Before using Network Scan/Fax/Network Fax functions Information before saving documents 1.1.1 Transmission functions Function type This machine can send and receive scanned images over the network or telephone line. This User’s Guide contains descriptions of the following functions. Network Scan functions •...
Page 25: Precautions For Using Ip Address Fax
You cannot add an extension telephone line if the IP Address Fax function is used. The IP Address Fax function is available only between the compatible models of Konica Minolta. We cannot guarantee proper operation other than the compatible models.
Page 26: External Server Authentication
Before using Network Scan/Fax/Network Fax functions External server authentication Specify the user name, password and authenticating server, and then touch [Login] or press the [Access] key. Account track Enter the account name and password, and then touch [Login] or press the [Access] key. Detail If "Prohibit Functions When Auth.
Page 27: Limitation On File Name
Before using Network Scan/Fax/Network Fax functions 1.1.3 Limitation on file name Document data to be saved can be named. A name can contain a maximum of 30 characters. The name can also be changed after it is saved. The name can be specified when the data is saved; however, if the data is saved without a name specified, a preset name is applied.
Page 28: Overview
Before using Network Scan/Fax/Network Fax functions Overview 1.2.1 Available Network Scan functions "Scanning" refers to the operation of reading images of an original fed through the ADF or placed on the original glass. The Scan functions can be used to temporarily store the scan data on the internal memory of the machine and transmit the data over the network.
Page 29: Smb Tx
Before using Network Scan/Fax/Network Fax functions SMB TX Scanned data can be sent to a shared folder on a specified computer. Enter the host name, file path and other information from the touch panel of the machine. Original Machine Scan data Memory Save to a shared folder Save in User Box...
Page 30: Webdav Tx
Before using Network Scan/Fax/Network Fax functions WebDAV TX Scanned data can be uploaded to a specified server. Enter the server address, login password and other information from the touch panel of the machine. The data uploaded to the server can be downloaded from a computer on the network. Original Machine Download...
Page 31: Available Fax Functions
Before using Network Scan/Fax/Network Fax functions 1.2.2 Available Fax functions G3 fax transmission/reception This machine can send/receive G3 fax. Select the destinations from the touch panel of the machine for broadcast the data. Also, you can add data using edit function available with the Scan function. Receiver Sender Polling...
Page 32: Available Network Fax Functions
Before using Network Scan/Fax/Network Fax functions 1.2.3 Available Network Fax functions Internet Fax The Internet Fax function sends and receives scanned originals as an attached file (TIFF format) via the intranet (enterprise networks) or Internet. This communication via intranet or internet largely reduces the communication cost as compared with general fax messages.
Page 33: Control Panel/Touch Panel
Control panel/touch panel...
Page 34: Control Panel
Control panel/touch panel Control panel/touch panel Control panel Use the control panel for fax/scan operation. The following describes the keys and switches provided on the control panel. Part name Description Touch panel Displays various setting screens and messages. Specify the various set- tings by directly touching the panel.
Page 35 Control panel/touch panel Part name Description [Start] key Press to start scanning. When the machine is ready to start scanning, the indicator on the [Start] key lights up in blue. If the indicator on the [Start] key lights up in orange, scanning cannot be started. Press to restart a stopped job.
Page 36: Touch Panel
Control panel/touch panel Touch panel 2.2.1 Screen layout Part name Description Message display area Displays the status of the machine and details on operations. Functions/settings display area Displays softkeys to select functions. This area is for specifying the set- tings of various functions. Touch softkeys to display the corresponding screen for specifying the settings.
Page 37: Display With/Without Optional Settings
Control panel/touch panel Icon Description Indicates that Enhanced Security mode is set to ON. Indicates that an external memory is installed. 2.2.2 Display with/without optional settings Items appear in the screen vary depending on with or without optional fax kit installed to the machine. Without fax kit No fax address or fax menu appears.
Page 38: Display And Operation Of The Left Panel
Control panel/touch panel 2.2.3 Display and operation of the left panel In the left pane of the touch panel, the keys to check the job status and settings appear. The following are the keys that appear in the left panel in Fax/Scan mode. Part name Description [Job List]...
Page 39: Job List - Delete
Control panel/touch panel Job List - Delete A job being processed can be cancelled by deleting it from the list. Select the job from the job list, and then touch [Delete]. Check the message that appears, and then delete the job. Job List - Job Details Touch [Job Details], and a history list appears in the right area, along with a list of jobs being processed.
Page 40 Control panel/touch panel Current Jobs in the Print page Item Description List items No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Status: Job status (Receiving, PrintWait, Printing, StopPrint, Print Err, Job Stored) Document Name: File name to be printed.
Page 41 Control panel/touch panel Current Jobs in Send page Item Description List items No.: Job identification number assigned when the job is queued. Address type: Type of the destination (fax, E-Mail, FTP, PC (SMB), WebDAV, TWAIN, others). Status: Job status (Transferring, Waiting, Dialing, Waiting To Redial) Destination: Fax number, E-Mail address and user box name of the recipient.
Page 42 Control panel/touch panel Current Jobs in the Receive page Item Description List items No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Status: Job status (Receiving, Dialing (only with polling reception), Print Wait, Print- ing, StopPrint, Print Err, Saving to Memory) Document name: Displays the name of the received or saved document.
Page 43: Check Job - Check Job Settings
Control panel/touch panel Current Jobs in the Save page Item Description List items No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Status: Job status (Receiving, Saving to Memory). Document Name: Displays the name of the saved document.
Page 44: Check Job - Check Job Settings - Destination Settings
Control panel/touch panel Check Job - Check Job Settings - Destination Settings This screen displays the list of registered destinations. To add a destination to the list, touch [Store Address]. To view the details of the destination on the screen, select the destination, and then touch [Details]. To delete a destination, select the destination, and then touch [Delete].
Page 45: Check Job - Check Job Settings - Communication Settings
Control panel/touch panel Check Job - Check Job Settings - Communication Settings The line setting and transmission method settings can be checked. Touch either [← Back] or [Forward →] to check the settings. Check Job - Check Job Settings - Check E-Mail Settings The document name, subject, From address and message body for sending E-Mail messages can be checked.
Page 46: Registration Of Basic Information
Registration of basic information...
Page 47: To Begin Operation
Registration of basic information Registration of basic information To begin operation When starting operation of the product for the first time, register the following. 3.1.1 Required environment and equipment The following table shows environment and equipment required to enable respective functions. Description Environment and equipment Network scan function...
Page 48: Specifying The E-Mail Address Of The Machine
Registration of basic information Specifying the E-Mail address of the machine To send scanned data as an E-Mail message or to use the Internet fax function, register the E-Mail address on the machine beforehand. This E-Mail address is used when sending and receiving data. Generally, it is recommended that the E-Mail address registered for the administrator be used.
Page 49: Address Registration
Registration of basic information Address Registration Register the destination (address) of scanned/faxed data. Use one of the following registration methods. Using the touch panel of the machine Using PageScope Web Connection from a computer on the network 3.2.1 Address Book The following types of destination information can be registered in the Address Book.
Page 50: Optional Settings
Registration of basic information Optional settings Depending on the use, additional settings are also available. Fax/Scan programs The destination and scan settings can be registered together as a single program. This is convenient for frequently scanning documents and sending data under the same conditions. Use the touch panel of the machine to specify the settings.
Page 51: Using Web Services
Registration of basic information Using Web services It is possible to give a scan command from a computer (Windows Vista/7/Server 2008) on the network or to perform scanning according to the purpose from the machine and to send the scanned data to the computer. This section describes settings that should be specified on the computer in advance.
Page 52: Installation Procedure
Registration of basic information Installation procedure Click the [Start] button, and then select [Network]. Devices connected to the network are listed. Right-click the scanner icon on the machine, and then select [Install]. – Depending on the settings on the computer, the UAC (User Account Control) dialog box may appear.
Page 53 Registration of basic information – The driver software is installed automatically. When the confirmation dialog box appears, click the [Close] button. On the control panel of the machine, select [Web Service] and check that the connection destination is displayed. 501/421/361...
Page 54: Transmitting Data
Transmitting data...
Page 55: Operation Flow
Transmitting data Transmitting data Operation flow 4.1.1 Scan/Network fax This section describes the flow of steps for sending scanned data and using Internet fax operations. Press the [Fax/Scan] key. Specify a recipient. On the Address Book tab 4-23) On the Direct Input tab 4-25) On the Address Search tab 4-33)
Page 56 Transmitting data Position the original. To check the advance preview, press the [Proof Copy] key. 4-11) Press the [Start] key. 501/421/361...
Page 57: Fax (G3)
Transmitting data 4.1.2 Fax (G3) This section describes the flow of steps for using G3 fax operations. Press the [Fax/Scan] key. Specify a recipient. On the Address Book tab 4-23) On the Direct Input tab 4-25) On the Job History tab 4-33) Specify scan settings 4-36), original settings...
Page 58 Transmitting data Position the original. To check the advance preview, press the [Proof Copy] key. 4-11) Press the [Start] key. 501/421/361...
Page 59: Recalling A Program
Transmitting data 4.1.3 Recalling a program This section describes the flow of steps for recalling a registered fax/scan program. Press the [Fax/Scan] key. Press the [Mode Memory] key. Select a program, and then touch [OK]. 501/421/361...
Page 60 Transmitting data Specify scan settings 4-36), original settings 4-57), and communication settings 4-59). Position the original. To check the advance preview, press the [Proof Copy] key. 4-11) 501/421/361...
Page 61 Transmitting data Press the [Start] key. Note For details and the procedure of program registration, refer to "Register Scan/Fax Program" on page 8-34. 501/421/361...
Page 62: Broadcasting
Transmitting data 4.1.4 Broadcasting This section describes the procedure for transmitting data to multiple recipients at the same time. Press the [Fax/Scan] key. Specify two or more recipients. On the Address Book tab On the Direct Input tab On the Job History tab On the Address Search 4-23) 4-25)
Page 63 Transmitting data Position the original. To check the advance preview, press the [Proof Copy] key. 4-11) Press the [Start] key. 501/421/361 4-10...
Page 64: Using Advanced Preview
Transmitting data Using Advanced Preview By pressing the [Proof Copy] key after positioning the original for fax or scan transmission, the finishing status can be previewed on the control panel. In the Preview screen, direction of the scanned original can be checked and settings can be changed.
Page 65: Preview - View Pages - Change Setting
Transmitting data Preview - View Pages - Change Setting The following settings specified before scanning the original can be changed. The new settings are applied to the originals scanned after the change of setting. Item Description Basic - Document Select either 1-sided or 2-sided. If the "Cover + 2-Sided" is specified, [Cover + 2-Sided] also appears.
Page 66: Sending Using Advanced Preview
Transmitting data 4.2.2 Sending using Advanced Preview Operation procedure after positioning the original is described below. For details on fax and scan transmission procedure, refer to "Operation flow" on page 4-2. Position the document to be copied. Press the [Proof Copy] key. Select the original direction.
Page 67 Transmitting data – To continue to scan more originals, touch the View Status tab, clear the selection of [Finish], and position the next original. Press the [Start] key. Sending starts. 501/421/361 4-14...
Page 68: Menu Tree In Fax/Scan Mode
Transmitting data Menu tree in Fax/Scan mode The functions and settings that can be operated in Fax/Scan mode are structured as shown below. Address Book tab Note For details, refer to "Address Book" on page 4-23. Operations available on the Address Book tab are as follows: Group 4-23) Search...
Page 69: Job History Tab
Transmitting data Internet Fax 4-27) IP Address Fax 4-28) PC (SMB) 4-29) 4-30) WebDAV 4-31) Web Service 4-32) Scan Settings 4-36) Original Settings 4-57) Communication Settings 4-59) Job History tab Note For details, refer to "Job History (G3)" on page 4-33.
Page 70: Address Search Tab
Transmitting data Address Search tab Note For details, refer to "Address Search - Search" on page 4-33. Operations available on the Address Search tab are as follows: Search 4-33) Advanced Search 4-33) Scan Settings 4-36) Original Settings 4-57) Communication Settings 4-59) Off-Hook tab Note...
Page 71 Transmitting data Original Type 4-36) Simplex/Duplex 4-36) Resolution 4-37) File Type File Type 4-37) 4-37) Scan Setting 4-38) Encryption 4-38) Stamp Composition 4-41) Density 4-41) Separate Scan 4-42) Background Removal 4-42) Erase Frame Erase 4-43) 4-43) Book Scan Book Copy 4-43) Application Scan Size...
Page 72: Original Settings
Transmitting data Send & Print Copies 4-54) Simplex/Duplex Staple TX Stamp 4-55) Neg./Pos.Reverse 4-54) Document Name 4-56) Original Settings Note For details, refer to "Original Settings" on page 4-57. Operations available on the Original Settings screen are as follows: Special Original Mixed Original 4-57) 4-57)
Page 73: Communication Settings
Transmitting data Communication Settings Note For details, refer to "Communication Settings" on page 4-59. Operations available on the Communication Settings screen are as follows: Line Settings Overseas TX 4-59) 4-59) ECM OFF 4-59) V. 34 OFF 4-60) Check Dest. & Send 4-60) Select Line 4-60)
Page 74 Transmitting data E-Mail Encryption 4-68) Digital Signature 4-68) Fax Header Settings 4-69) 501/421/361 4-21...
Page 75: Initial Screen For Fax/Scan Operations
Transmitting data Initial screen for fax/scan operations 4.4.1 Screen layout Touching [Fax/Scan] displays the following screen. Detail If manual destination input is restricted by "Security Settings" in Administrator mode, [Direct Input], does not appear. Item Description Refer to [Address Book] Select a recipient from the registered destinations.
Page 76: Address Book
Transmitting data 4.4.2 Address Book You can select a registered address. Group A registered group address is displayed. Search - Address Type The destination types can be searched based on the type that was specified when the destination was registered. Detail This button appears if [Default Address Book] (displayed by touching [Custom Display Settings] - [Scan/Fax Settings] on the [User Settings] screen in the Utility mode) is set to "Index".
Page 77: Search - Index
Transmitting data Note For the method to register destinations in Address Book, refer to "One-Touch/User Box Registration" on page 8-7. Search - Index The index is displayed based on the index that was specified when the destination was registered. Detail This button appears if [Address Book Default] (displayed by touching [Custom Display Settings] –...
Page 78: Detail Search - Search Option
Transmitting data Detail Search - Search Option When using [Detail Search], selection of the conditions will display the option article at the time of the search. Choose the content to add at the time of the search, and touch [OK]. Detail The settings for Search Option screen and option items to be displayed on the screen are specified in the menu of [Search Option Setting].
Page 79: Direct Input - Fax
Transmitting data 4.4.4 Direct Input - Fax Enter a Fax number from the touch panel. If [Confirm Address (TX)] is specified, the fax number entering screen will appear again when [OK] is selected. Enter the fax number then touch [SEND] Detail You cannot use the off-hook function when [Confirm Address (TX)] is set to “ON”.
Page 80: Direct Input - E-Mail
Transmitting data 4.4.5 Direct Input - E-Mail Enter an E-Mail address from the touch panel. 4.4.6 Direct Input - User Box Select a user box type, and then specify a user box for saving the document. Detail For details on operating data saved in user boxes, refer to the User’s Guide [Box Operations]. 4.4.7 Direct Input - Internet Fax Enter an E-Mail address from the touch panel.
Page 81: Rx Ability (Destination)
Transmitting data RX Ability (Destination) Select a receivable setting at the Internet fax destination. You can select multiple receivable settings. Item Description Compression Type MMR, MR, and MH can be selected. Paper Size A3, B4, and A4 can be selected. Resolution 600 ×...
Page 82: Direct Input - Pc (Smb)
Transmitting data 4.4.9 Direct Input - PC (SMB) Specify the PC (SMB) address directly. Host Name Specify the host name (in uppercase letters) or IP address for the destination from the touch panel. File Path Type the path to the destination folder in uppercase letters from the touch panel. User Name Type the user name to log in from the touch panel.
Page 83: Direct Input - Ftp
Transmitting data 4.4.10 Direct Input - FTP Specify the FTP address directly. Host Name Specify the host name or IP address for the destination from the touch panel. File Path Specify the path to the destination folder from the touch panel. User Name Type the user name to log in from the touch panel.
Page 84: Detailed Settings
Transmitting data Detailed Settings Specify more detailed settings. Item Description Port Number Enter the port number. PASV Specify whether or not the PASV mode is used. Proxy Specify whether or not a proxy server is used. Next Destination Touch this button to add other destinations. 4.4.11 Direct Input - WebDAV Specify the WebDAV address directly.
Page 85: Detailed Settings
Transmitting data Detailed Settings Specify more detailed settings. Item Description Port Number Enter the port number. Proxy Specify whether or not a proxy server is used. SSL Settings Specify whether or not SSL is used for transmission. Next Destination Touch this button to add other destinations. 4.4.12 Direct Input - Web Service This function sends scan data to a computer registered in advance on the network.
Page 86: Search
Transmitting data Search Enter a keyword that is included in the destination name from the touch panel, and then search for the destination. 4.4.13 Job History (G3) The destinations of the five latest fax transmissions are displayed. You can select a destination from this history.
Page 87: Name
Transmitting data Name Enter the name from the touch panel. E-Mail Addr. Enter the E-Mail address from the touch panel. Fax Number Enter the Fax number from the touch panel. Last Name Enter the last name from the touch panel. First Name Enter the first name from the touch panel.
Page 88: Off-Hook (G3)
Transmitting data 4.4.16 Off-Hook (G3) Use this button for manual transmission. Detail You cannot use the off-hook function when [Confirm Address (TX)] is set to “ON”. Manual transmission Set the original in place and specify settings for scanning as needed. Touching [Off-Hook] displays a screen for specifying the destination.
Page 89: Scan Settings
Transmitting data Scan Settings Touch [Scan Settings] to specify detailed settings for scanning. 4.5.1 Basic - Original Type Select the type according to the contents of the original. The original type can be selected from the following: Text Select this setting for a text-only original. Text/Photo Select this setting for originals consisting of both text and photos (halftones).
Page 90: Basic - Resolution
Transmitting data 4.5.3 Basic - Resolution Select the resolution for scanning. Detail When 300 x 300dpi is selected at the time of G3 fax / IP address fax / Internet fax transmitting, it is changed automatically and transmitted by 200 x 200dpi. 4.5.4 File Type Select the file type for saving the scan data.
Page 91: Scan Settings
Transmitting data Scan Settings In addition, the grouping of the saved data can be specified. Item Description Single Page Creates a file in a format that allows data to be saved for each page when downloading data. Multi Page Creates a single file from the entire scanned document. Detail Even if "Single Page"...
Page 92: Encryption - Detail Settings - Printing Allowed/Enable Copying Of Text, Images And Other Content
Transmitting data Encryption - Detail Settings - Printing Allowed/Enable copying of text, images and other content When "Document Permissions" is selected under "Encryption", details of the permission can be specified. Under "Printing Allowed", select whether or not data printing should be allowed. When you specify [High Level] for the encryption level, [Low Resolution] appears.
Page 93: Encryption - Detail Settings - Changes Allowed
Transmitting data Encryption - Detail Settings - Changes Allowed In the Detail Settings screen, touch [Forward →] to select details of the changes allowed. Under "Changes Allowed", select the appropriate permission level for document changes including data signature, inputs, and remarks.
Page 94: Stamp Composition
Transmitting data Stamp Composition Select a method for composing contents to be added by stamp/page print. Item Description Image Inserts the text as an image. Text Insert the text as text. Detail The date/time, page number, and header/footer can be combined as text. Stamps are combined as images.
Page 95: Scan Settings - Separate Scan
Transmitting data 4.5.6 Scan Settings - Separate Scan The scan operation can be divided into several sessions for various types of documents, for example, when all pages of a document cannot be loaded into the ADF, when placing the document on the original glass, or when single-sided documents are combined with double-sided documents.
Page 96: Erase - Frame Erase
Transmitting data 4.5.8 Erase - Frame Erase Select this setting [Frame Erase] to erase black shadow around the original document. To erase the same width on all sides, touch [Frame], and then specify a value (range: 1/16 to 2 inches (0.1 to 50.0 mm)).
Page 97: Front Cover
Transmitting data Front Cover Select this setting to scan the first page as the front cover. Front + Back Covers Select this setting to scan the first page as the front cover, the second page as the back cover, and the remaining pages as the body.
Page 98: Application - Scan Size
Transmitting data 4.5.10 Application - Scan Size Specify the size of paper for scanning. Standard To automatically detect the size of the first sheet of the original upon scanning, touch [Auto]. To scan an original of a preset paper size (such as 8-1/2 × 11 (A4), or 7-1/4 × 10-1/2 (B5)), select the relevant paper size. Custom Size Enter the dimensions of a custom size that is not available as a preset size.
Page 99: Application - Annotation
Transmitting data 4.5.11 Application - Annotation Document data saved in Scan mode can be printed or transmitted with an image of the date/time or an annotation number. Selecting an annotation user box To use an annotation number, the scanned data must be stored in an annotation user box first. As annotation numbers are assigned box by box, select a user box for storing the data.
Page 100: Text Size
Transmitting data Text Size Select a size of characters to be printed from [8pt], [10pt], [12pt], and [14pt]. Print Position - Print Position Select a desired printing position. Print Position - Fine-Tune - Adjust Position To make fine adjustments, touch [Adjust Position]. Specify vertical/horizontal position adjustment with a value between 1/16 and 1 15/16 inches (between 0.1 and 50.0 mm).
Page 101: Application - Stamp/Composition
Transmitting data 4.5.13 Application - Stamp/Composition - Page Number Page numbers can be added to all pages of the document. Starting Page Number Specify the starting page number. Starting Chapter Number Specify the starting chapter number. Page Number Type Select the format for page numbers. Text Size Select a size of characters to be printed from [8pt], [10pt], [12pt], and [14pt].
Page 102: Print Position - Print Position
Transmitting data Print Position - Print Position Select a desired printing position. Print Position - Fine-Tune - Adjust Position To make fine adjustments, touch [Adjust Position]. Specify vertical/horizontal position adjustment with a value between 1/16 and 1 15/16 inches (between 0.1 and 50.0 mm). 4.5.14 Application - Stamp/Composition - Stamp Add preset text, such as "URGENT", to pages.
Page 103: Pages
Transmitting data Pages Select the pages to be printed on (either [All Pages] or [1st Page Only]). Text Size Select a size of characters to be printed from [Minimal] and [Std.]. Print Position - Print Position Select a desired printing position. Print Position - Fine-Tune - Adjust Position To make fine adjustments, touch [Adjust Position].
Page 104: Application - Stamp/Composition - Header/Footer
Transmitting data 4.5.15 Application - Stamp/Composition - Header/Footer The header or the footer can be inserted in the output page. The contents of the header/footer must be registered in advance in "Administrator settings". Touch [Check/Change Temporarily] to change what is registered and print it.
Page 105: Check/Change Temporarily - Header Settings/Footer Settings
Transmitting data Check/Change Temporarily - Header Settings/Footer Settings Specify whether or not to print a header/footer. Touch [Print] to specify a text, the date/time, or other information (distribution number, job number, or serial number). Check/Change Temporarily - Header Settings/Footer Settings - Text Specify the header/footer text from the touch panel.
Page 106: Check/Change Temporarily - Header Settings/Footer Settings - Other
Transmitting data Check/Change Temporarily - Header Settings/Footer Settings - Other The distribution control number, job number, and serial number can be included in the header/footer. Detail The serial number set up here represents the serial number of the machine. For details on the setup procedure, contact your service representative.
Page 107: Application - Send & Print
Transmitting data 4.5.16 Application - Send & Print Send & Print Specify whether or not to print a document as it is transmitted. In addition, various settings can be specified for printing. Copies Enter the desired number of print copies using the keypad. The input range is 1 to 999. Simplex/Duplex Select either 1-sided or 2-sided.
Page 108: Application - Tx Stamp (G3/Ip/I-Fax)
Transmitting data 4.5.17 Application - TX Stamp (G3/IP/I-FAX) TX Stamp When sending a document using the ADF, a TX Stamp can be printed on the original after it is scanned to enable page-by-page checking that scanning has succeeded. When sending a double-sided original, a TX stamp is only printed on the front page.
Page 109: Neg./Pos. Reverse
Transmitting data 4.5.18 Neg./Pos. Reverse The document can be transmitted by reversing the density of the original copy and black-and-white tone scale. ABCD ABCD ABCD ABCD ABCD ABCD ABCD ABCD To enable [Neg./Pos. Reverse] Select [Neg./Pos. Reverse] in the Application Screen. 4.5.19 Document Name (E-Mail/User Box/SMB/FTP/WebDAV/I-FAX) Enter the document name from the touch panel.
Page 110: Original Settings
Transmitting data Original Settings Specify the original setting type. For example, the original may contain pages of different sizes or zigzag- folded pages. Detail The special original and direction settings functions can be used in combination. 4.6.1 Special Original - Mixed Original Select this setting when originals of different sizes are loaded together into the ADF.
Page 111: Direction Settings - Binding Position
Transmitting data 4.6.5 Direction Settings - Binding Position Select the binding position, such as punching positions or stapling positions on the original. This function also corrects the orientation when scanning a double-sided original so that the binding position is not reversed.
Page 112: Communication Settings
Transmitting data Communication Settings 4.7.1 Line Settings (G3) Specify settings for a fax transmission line. Overseas TX To send a fax to an area under a poor state of communications, specify a slow transmission speed. Detail This function cannot be used together with the following functions. Polling TX Polling RX Bulletin Registration...
Page 113: Ecm Off
Transmitting data V. 34 OFF V. 34 is a communication mode used for super G3 fax communication. There are cases when the communication is not possible in super G3 mode depending on the telephone line conditions when the recipient’s machine or this machine is connected to the line via a private branch exchange. It is recommended that you set V.
Page 114: E-Mail Settings (E-Mail/I-Fax)
Transmitting data 4.7.2 E-Mail Settings (E-Mail/I-FAX) About E-Mail settings Specify the document name, subject, from address, and message body for sending messages. Document Name Displays the name of the file to be saved. The document name specified later appears as the document name, even if the document name was specified in the File Document screen.
Page 115: From
Transmitting data From Displays the administrator E-Mail address specified in the Utility mode. Press [Direct Input] to change the text. Detail For Internet fax, the E-Mail address of the machine is used. If you set "Change the From Address" (displayed by touching [System Settings] on the Administrator Settings screen, then [Restrict User Access], then [Restrict Operation]) to [Restrict], you cannot directly enter the from address.
Page 116: Url Notification Setting (User Box/Ftp/Smb/Webdav)
Transmitting data 4.7.3 URL Notification Setting (User Box/FTP/SMB/WebDAV) URL notification Specify the E-Mail address where notifications of completion of the job are to be sent. Detail The destinations that can be specified for URL notification setting include FTP, SMB and WebDAV destinations.
Page 117: Communication Method Settings (G3)
Transmitting data 4.7.4 Communication Method Settings (G3) Specify a communication method. Timer TX The transmission time can be specified. It is economical to communicate using telephone discount rate hours in early morning and late at night. Specify the communication start time with the numeric keypad. Detail You can only specify the time.
Page 118: Polling Rx - Normal
Transmitting data Polling RX - Normal This function enables a document specified for transmission or scheduled for polling transmission on the sender’s machine to be transmitted upon a command from the recipient. This is convenient when the recipient desires to bear the communications fees. Select [Normal], then a recipient.
Page 119 Transmitting data F-Code TX Sends data to the specified user box of the recipient by entering the SUB address and Sender ID. The following two types of user boxes can be specified. Confidential transmission – Sends data to the confidential transmission user box of the recipient. Enter the user box number as the SUB address, and the confidential transmission password as the Sender ID.
Page 120: Polling Tx - Normal
Transmitting data Polling TX - Normal This function saves a document scheduled for polling transmission so that it can be transmitted upon a command from the recipient side. Select [Normal] to have the original scanned and automatically saved in a polling transmission user box. Note For details on procedures for deleting or checking documents saved in polling transmission user boxes, refer to the User’s Guide [Box Operations].
Page 121: E-Mail Encryption (E-Mail)
Transmitting data Note For details on procedures for deleting or checking documents saved in bulletin board user boxes, refer to the User’s Guide [Box Operations]. Detail This function cannot be used together with the following functions. Memory transmission Polling TX Timer TX Overseas TX ECM OFF...
Page 122: Fax Header Settings (G3/Ip/I-Fax)
Transmitting data 4.7.7 Fax Header Settings (G3/IP/I-FAX) Select the sender information that is attached when sending a message. Select one from the list of sender names. In the initial state, the sender name set as default setting is added. Detail Use "TTI Setting"...
Page 123: Redialing (G3/Ip)
Transmitting data Redialing (G3/IP) Redialing refers to the action to dial the same recipient again. Redialing takes place after a certain length of time when the line is busy and transmission has failed. 4.8.1 Redial If transmission has failed because the line is busy, the recipient’s number is automatically redialed as many times as specified in the Line Parameter Setting screen.
Page 124: Fax Retransmit (G3)
Transmitting data 4.8.3 Fax Retransmit (G3) A job is saved in a retransmit user box after the setting for auto redialing specified in the Line Parameter Setting screen has been exceeded without successful transmission. Open the retransmit user box to redial manually.
Page 125: Receiving Data (G3/Ip/I-Fax)
Receiving data (G3/IP/I-FAX)
Page 126: Receiving Data (G3: When The External Phone Is Not Connect)
Receiving data (G3/IP/I-FAX) Receiving data (G3/IP/I-FAX) Receiving data (G3: When the external phone is not connect) 5.1.1 Auto RX (fax only) Specify this function for using the line as a dedicated line for fax transmission. Data reception automatically starts after the ringing signal has been detected as many times as specified. During receiving operation, a "Receiving"...
Page 127: Receiving Data (G3: When The External Phone Is Connect)
Receiving data (G3/IP/I-FAX) Receiving data (G3: When the external phone is connect) 5.2.1 Manual RX (phone only) This mode is useful if this machine is frequently used as a phone with an external phone connected to it. Incoming The external phone continues ringing - Pick up the receiver and talk To receive data through manual panel operation on this machine, when the external phone starts ringing, touch [Off-Hook] in the Fax/Scan mode screen, and then check that [RX] is enabled.
Page 128: Receiving Data (I-Fax)
Receiving data (G3/IP/I-FAX) Receiving data (I-FAX) E-Mail messages can be received in two ways: auto and manual reception. When having received a message, the machine automatically prints out the message body along with any attached file. If "Memory RX Setting" is set to "ON" in the Utility mode, the message is saved in a Memory RX user box. Saved documents can be printed out as needed.
Page 129: Receiving Data (Ip)
Receiving data (G3/IP/I-FAX) Receiving data (IP) IP address faxes are automatically printed out when the machine receives them. If "Memory RX Setting" is set to "ON" in the Utility mode, they are saved in a Memory RX user box. Saved documents can be printed out as needed.
Page 130: In-Memory Proxy Reception
Receiving data (G3/IP/I-FAX) In-memory proxy reception 5.5.1 In-memory proxy reception When the machine cannot print a received document due to paper misfeed or exhaustion of consumables, the received document is stored in the memory until the printing function is enabled again. This function is referred to as in-memory proxy reception.
Page 131: Recording Data Upon Reception
Receiving data (G3/IP/I-FAX) Recording data upon reception When a received document is recorded on paper, the paper size of the received document is compared with the size of the paper placed in the tray, and a preset reduction ratio is applied to recording of the document on the paper.
Page 132: Step 1: Selecting The Optimal Paper Size
Receiving data (G3/IP/I-FAX) Step 1: Selecting the optimal paper size The optimal paper size is determined based on the width and length of the received document, according to the rules shown in the following table. Width of the re- Printing position of Length of the received document ceived document the reception in-...
Page 133 Receiving data (G3/IP/I-FAX) If [Print Separate Fax Pages] is set to [OFF]: Paper is selected sequentially from the uppermost row. Detail Even when [Print Separate Fax Pages] is set to [OFF], the document may be printed in separate pages if the document is received as a long original or with high resolution. Optimal paper size 5-1/2 ×...
Page 134: Printing Limitations
Receiving data (G3/IP/I-FAX) If [Print Separate Fax Pages] is set to [ON]: Paper is selected sequentially from the uppermost row. Detail Even when [Print Separate Fax Pages] is set to [ON], the document is reduced in size to fit the actual paper size if the paper width is less than the image width of the received document.
Page 135: To Output In Full Size
Receiving data (G3/IP/I-FAX) Note For information on [Auto Tray Selection Setting], refer to the User’s Guide [Copy Operations]. When [Print Separate Fax Pages] is set to [ON], printing is not output on separate pages if [TX/RX Settings] in the Utility mode screen is set as follows: A fixed tray is specified using [Tray Selection for RX Print].
Page 136: Recording Method For Received Data
Receiving data (G3/IP/I-FAX) 5.6.4 Recording method for received data The following shows the relations between the paper size of the received document and the size of the document actually output. Paper size of the received docu- Setting for [Min. Reduction for RX Print] A fixed tray is speci- ment fied using [Tray Se-...
Page 137: Reception Information
Receiving data (G3/IP/I-FAX) Reception information The reception date, time, reception number, and page numbers are printed on the received document automatically. Received information is printed to either of the following positions, depending on the "TTI/RTI" settings specified in the Utility mode. Note For details on how to set reception information, refer to "Footer Position"...
Page 138: Useful Functions (G3/Ip/I-Fax)
Useful functions (G3/IP/I-FAX)
Page 139: Memory Rx (G3/Ip/I-Fax)
Useful functions (G3/IP/I-FAX) Useful functions (G3/IP/I-FAX) Memory RX (G3/IP/I-FAX) Received documents can be stored in the memory and printed out as needed. This function is referred to as memory RX. Received documents are stored in Memory RX user boxes. Browse documents in user boxes to perform printing operations.
Page 140: Pc-Fax Reception (G3)
Useful functions (G3/IP/I-FAX) PC-FAX reception (G3) This function enables received fax documents to be saved in user boxes on the optional hard disk installed in the machine. Saved data can be printed out and transmitted. Memory RX user boxes or any other user boxes specified are used as saving destination user boxes.
Page 141: Tsi Distribution (G3)
Useful functions (G3/IP/I-FAX) TSI distribution (G3) If the optional hard disk is installed in the machine, this function automatically distributes received documents with the sender fax ID (TSI) to locations preset by sender. The following locations can be specified for distribution destinations: User Box Address Book (E-Mail)
Page 142: Confidential Communication (G3)
Useful functions (G3/IP/I-FAX) Confidential communication (G3) Use this function to exchange a document to be sent/received to/from a particular person using a confidential user box. Sending a document to a confidential user box on the recipient machine is referred to as confidential transmission, and receiving a document in a confidential user box on this machine, as confidential reception.
Page 143: Relay Distribution (G3)
Useful functions (G3/IP/I-FAX) Relay distribution (G3) 6.5.1 Relay distribution This function saves a fax document to be transmitted in a relay station, and then transmit it to destinations from the relay station. If broadcasting to remote recipients frequently occurs, the overall communications cost can be reduced by grouping a relay station and destinations by area, compared to individual transmissions.
Page 144: Transmitting Faxes To A Relay Distribution Station
Useful functions (G3/IP/I-FAX) 6.5.3 Transmitting faxes to a relay distribution station On the Communications Settings > Communication Method Settings screen, select [F-Code TX], and then enter the following items. SUB Address: Enter the relay user box number of the relay distribution station, using the keypad. Password: Enter the relay password.
Page 145: Polling Tx/Rx (G3)
Useful functions (G3/IP/I-FAX) Polling TX/RX (G3) 6.6.1 Polling TX This function saves a document beforehand on the memory of this machine in order to enable transmission of the document driven by the recipient-side instruction for polling. For the procedure for saving a document in a Polling TX user box, refer to "Polling TX - Normal"...
Page 146: Bulletin (G3)
Useful functions (G3/IP/I-FAX) Bulletin (G3) It is possible to register a bulletin board on the machine in order to post documents to be browsed. To register a bulletin board, register a bulletin user box and save a document in the user box mode. When retrieving or printing a document from a bulletin board, printing or deleting operations can be performed by accessing the bulletin user box.
Page 147: Sending/Receiving Data Using Extension Lines (G3)
Useful functions (G3/IP/I-FAX) Sending/receiving data using extension lines (G3) If the optional fax multi line is installed, separate settings can be specified on extension lines. The following functions can be specified: Line Parameter Setting: the dialing scheme, number of incoming rings, and line monitoring sound can be specified.
Page 148: Forwarding Fax (G3)
Useful functions (G3/IP/I-FAX) Forwarding fax (G3) A received document can be forwarded to a preset destination. The following functions can be specified: The machine can be set up so that the forwarding function is enabled and, at the same time, the fax document is printed on the machine.
Page 149: Explanation Of Reports/Lists
Explanation of reports/lists...
Page 150: Types Of Reports/Lists
Explanation of reports/lists Explanation of reports/lists Types of reports/lists The following types of reports and lists can be printed on this machine. 7.1.1 Reports Reports that are printed automatically, printed by a specified printing method, and that are printed when ordered as needed.
Page 151: List
Explanation of reports/lists Report Name Description PC-FAX TX error report In the Utility mode, when [PC-Fax TX Error Report] under [Report Settings] is set to [G3] [ON], this report is printed automatically when an error has occurred in PC-FAX trans- mission.
Page 152: Common Lists
Explanation of reports/lists Common lists 7.2.1 Address Book List A list of registered one-touch addresses can be printed out. To print it out In the Administrator Settings screen, select [Address Book List] from [Address Registration List] under [One-Touch/User Box Registration]. Then specify the starting destination number, the number of destinations to be output, and the destination type, and then touch [Print].
Page 153: Output Example
Explanation of reports/lists Output example Items to be printed out Item Description One-touch address Index Registered index characters Name Registered destination name Address An address of the address type selected is displayed. Line Setting If line settings are defined, * is printed. Port number Registered port number Access Allowed Level...
Page 154: Group List
Explanation of reports/lists 7.2.2 Group List A list of registered group addresses can be printed out. To print it out In the Administrator Settings screen, select [Group List] from [Address Registration List] under [One- Touch/User Box Registration]. Then specify the starting destination number, the number of destinations to be output, and then touch [Print].
Page 155: Items To Be Printed Out
Explanation of reports/lists Items to be printed out Item Description Group number Name Registered group name Speed Dial One-touch destination number registered in the group Access Allowed Level Registered access-allowed level Regist Count Number of one-touch destination numbers registered in the group 7.2.3 Program List A registered program list can be printed out.
Page 156: Output Example
Explanation of reports/lists Output example Items to be printed out Item Description Program destination number Name Registered program name Destination It is the address (one-touch address / group address / direct entry address) of the program. 501/421/361...
Page 157: Reports/Lists Common To G3/Ip/I-Fax
Explanation of reports/lists Reports/lists common to G3/IP/I-FAX 7.3.1 Activity report This report provides records of transmission and reception jobs. Up to 700 communications jobs are recorded with TX and RX jobs reported on separated pages. An activity report is automatically printed out. Also, TX-only records (TX Report), RX-only records (RX Report), and TX and RX records (Activity Report) can be printed out as necessary.
Page 158: Tx Result Report
Explanation of reports/lists Item Description Result OK: Printed when transmission has completed successfully S-OK: Printed when transmission is aborted PW-OFF: Printed when the power is switched off during transmission TEL: Printed when a phone call is received NG: Printed when a transmission error has occurred Continue: Printed when a transmission error has occurred and the job has been put in a queue for redial (error page redial) No response: Printed when the recipient does not respond...
Page 159: Broadcasting Tx Report
Explanation of reports/lists 7.3.3 Broadcasting TX report Automatically printed out when broadcasting has finished In the Utility screen, [Sequential TX Report] can be set to on or off. Also, [Broadcast Result Report] can be used to specify the report output timing ("All Destinations" or "Each Destination"). 7.3.4 Job Settings List The fax job settings list set up on this machine can be printed out.
Page 160: Fax Settings List
Explanation of reports/lists Fax settings list 501/421/361 7-12...
Page 161: Relay List
Explanation of reports/lists Relay list RX user box by sender (TSI) 501/421/361 7-13...
Page 162: List Of Confidential And Bulletin User Boxes
Explanation of reports/lists List of confidential and bulletin user boxes 501/421/361 7-14...
Page 163: Reports Output In G3 Fax Operations
Explanation of reports/lists Reports output in G3 Fax operations 7.4.1 Polling TX report Polling transmission results are automatically printed out. In the Utility screen, [TX Report] can be set to "ON", "If TX Fails", or "OFF". 7.4.2 Polling RX report Automatically printed out upon polling reception.
Page 164: Tx Reservation Report
Explanation of reports/lists 7.4.4 TX reservation report Automatically printed out when Timer TX is specified. In the Utility screen, [Timer Reservation TX Report] can be set to on or off. 7.4.5 Polling TX reservation report Automatically printed out when polling transmission reservation is made (when a document is saved in a polling transmission user box on the machine).
Page 165: One-Destination Polling Rx Reservation Report
Explanation of reports/lists 7.4.7 One-destination polling RX reservation report Automatically printed out when one-destination polling RX is reserved. In the Utility screen, [Timer Reservation TX Report] can be set to on or off. 7.4.8 Sequential polling RX reservation report Automatically printed out when multi-destination polling RX is reserved. In the Utility screen, [Timer Reservation TX Report] can be set to on or off.
Page 166: Bulletin Tx Report
Explanation of reports/lists 7.4.10 Bulletin TX report Automatically printed out when a document registered in a bulletin user box is transmitted in polling TX. In the Utility screen, [Bulletin TX Report] can be set to on or off. 7.4.11 Relay report Automatically printed out when the machine functions as a relay station to transmit data to a relay destination.
Page 167: Pc-Fax Tx Error Report
Explanation of reports/lists 7.4.13 PC-FAX TX error report Automatically printed out when an error occurs in a PC-FAX TX operation. In the Utility screen, [PC-Fax TX Error Report] can be set to on or off. 501/421/361 7-19...
Page 168: Reports Output In Internet Fax Operations
Explanation of reports/lists Reports output in Internet fax operations 7.5.1 Network fax RX error report Printed out when Internet fax or IP address fax reception has failed. In the Utility screen, [Network Fax RX Error Report] can be set to on or off. 7.5.2 Print MDN Message A MDN message is printed automatically when the recipient’s machine responds to the message opening...
Page 169: Print E-Mail Message Body
Explanation of reports/lists 7.5.4 Print E-mail Message Body Specify whether or not the body of a received E-Mail message is printed out automatically. In the Utility screen, [Print E-mail Message Body] can be used to specify whether or not the body is printed out.
Page 170: E-Mail Subject/Text List
Explanation of reports/lists 7.5.5 E-Mail Subject/Text List A list of registered message subjects and bodies can be printed out. To print it out In the Administrator Settings screen, select [E-Mail Subject/Text List] from [Address Registration List] under [One-Touch/User Box Registration]. Then specify the paper tray for outputting data and "1-Sided" or "2- Sided", and then touch [Start].
Page 171: Reports Output In Ip Operations
Explanation of reports/lists Reports output in IP operations 7.6.1 Network fax RX error report For details, refer to "Network fax RX error report" on page 7-20. 501/421/361 7-23...
Page 172: User Mode Settings
User mode settings...
Page 173: Menu Trees In User Mode
User mode settings User mode settings Menu trees in User mode Items that can be specified in user settings are as follows. This menu tree includes items related to network scan, G3 fax, and network fax. 8.1.1 One-Touch/User Box Registration 1 Create One-Touch 1 Address Book 1 E-Mail...
Page 174 User mode settings 4 PC (SMB) 8-16) Name User ID Password Host Address File Path Reference Index Icon 5 FTP 8-19) Name Host Address File Path User ID Password anonymous PASV Proxy Port Number Index Icon 6 WebDAV 8-22) Name User ID Password Host Address...
Page 175 User mode settings SSL Settings Port Number Index Icon 7 IP Address Fax 8-25) Name IP Address Port Number Index Icon 8 Internet Fax 8-28) Name E-Mail Address RX Ability (Destina- tion) Index Icon 2 Group Name 8-30) Select Group Icon 3 E-Mail Settings 1 E-Mail Subject...
Page 176: User Settings
User mode settings 8.1.2 User Settings 2 Custom Display Settings 2 Scan/Fax Settings Default Tab 8-41) Program Default 8-42) Address Book Index Default 8-42) Shortcut Key 1 8-42) Shortcut Key 2 8-42) Default Address Book 8-43) Default Address Type 8-43) 4 Fax Active Screen TX Display 8-43)
Page 177: Recall Scan/Fax Program
User mode settings 8.1.3 Recall Scan/Fax Program Register Program Name 8-34) Address 8-34) URL Notif. Destination 8-35) Check Program Settings Check Address 8-36) Check Scan Settings 8-36) Check Original Settings 8-36) Communication Settings 8-37) Check E-Mail Settings 8-37) Check URL Notif. Destination 8-37) RX Ability (Destination) 8-38)
Page 178: One-Touch/User Box Registration
User mode settings One-Touch/User Box Registration On the Address Book, up to 2000 addresses can be registered when a hard disk is installed optionally and up to 1000 addresses can be registered when a hard disk is not installed. Detail If "Registering and Changing Address"...
Page 179: Name
User mode settings 2/2 screen Detail To check a registered address, select a desired registration name, and then touch [Check Job Settings]. To change registered address settings, select a desired registration name, and then touch [Edit]. On the Edit screen, the registration number cannot be changed. To delete a registered address, select a desired registration name, and then touch [Delete].
Page 180: Index
User mode settings Index Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK- 101 or i-Option LK-103 is installed.
Page 181: Address Book - User Box
User mode settings 8.2.3 Address Book - User Box Destinations for user box can be registered. To register a new address, touch [New]. In order to register a user box as a destination, the user box must be registered first. For details, refer to the User’s Guide [Box Operations].
Page 182: User Box
User mode settings User Box Select one user box where data is to be saved. Index Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK- 101 or i-Option LK-103 is installed.
Page 183: Address Book - Fax
User mode settings 8.2.4 Address Book - Fax Register fax destinations. To register a new address, touch [New]. 1/2 screen 2/2 screen Detail To check a registered address, select a desired registration name, and then touch [Check Job Settings]. To change registered address settings, select a desired registration name, and then touch [Edit]. On the Edit screen, the registration number cannot be changed.
Page 184: Name
User mode settings Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. Fax Number Enter the fax number of the destination using up to 38 digits. Enter the number using the keypad. In order to dial a number without fail to send a fax from an extension number to the outside line when PBX connection setting is enabled, touch [Pause] after dialing the outside line such as "0".
Page 185: Line Settings
User mode settings Line Settings Specify transmission settings for the line. Item Description Overseas TX In order to transmit a message surely, specifies a slow transmission speed to send a Fax to an area in bad communication. ECM OFF Cancels ECM mode and cuts communication time to send data. The ECM mode is an error request repeat method communication defined by ITU-T (International Telecommunication Union).
Page 186: Index
User mode settings Index Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK- 101 or i-Option LK-103 is installed.
Page 187: Address Book - Pc (Smb)
User mode settings 8.2.5 Address Book - PC (SMB) Specify the PC (SMB) address directly. To register a new address, touch [New]. 1/3 screen 2/3 screen 3/3 screen Note To check a registered address, select a desired registration name, and then touch [Check Job Settings]. To change registered address settings, select a desired registration name, and then touch [Edit].
Page 188: Name
User mode settings Touch [No.], and then enter the registration number of Address Book (When a hard disk is installed: 1 to 2000; When a hard disk is not installed: 1 to 1000). Touching [OK] without entering any number registers the smallest number available.
Page 189: File Path
User mode settings File Path Enter the path to the saved file using up to 85 characters from the touch panel. Detail Enter the file path in uppercase letters. Reference The structure of the folders on the destination computer can be checked. This function can be used to directly check the destination folder.
Page 190: Address Book - Ftp
User mode settings 8.2.6 Address Book - FTP Specify the FTP address directly. To register a new address, touch [New]. 1/3 screen 2/3 screen 3/3 screen Detail To check a registered address, select a desired registration name, and then touch [Check Job Settings]. To change registered address settings, select a desired registration name, and then touch [Edit].
Page 191: Name
User mode settings Touch [No.], and then enter the registration number of Address Book (When a hard disk is installed: 1 to 2000; When a hard disk is not installed: 1 to 1000). Touching [OK] without entering any number registers the smallest number available.
Page 192: Password
User mode settings Password Enter the password for logging on to the destination computer using up to 31 characters from the touch panel. anonymous To specify no user ID for logging on to the host name, touch [ON]. PASV Select whether to use the PASV mode. Proxy Select whether to use a proxy server.
Page 193: Address Book - Webdav
User mode settings 8.2.7 Address Book - WebDAV Specify the WebDAV address directly. To register a new address, touch [New]. 1/3 screen 2/3 screen 3/3 screen Detail To check a registered address, select a desired registration name, and then touch [Check Job Settings]. To change registered address settings, select a desired registration name, and then touch [Edit].
Page 194: Name
User mode settings Touch [No.], and then enter the registration number of Address Book (When a hard disk is installed: 1 to 2000; When a hard disk is not installed: 1 to 1000). Touching [OK] without entering any number registers the smallest number available.
Page 195: File Path
User mode settings File Path Enter the path to the saved file using up to 96 characters from the touch panel. Proxy Select whether to use a proxy server. SSL Settings Select whether to use the SSL. Port Number Enter the port number. (Range: 1 to 65535) Index Select the index characters.
Page 196: Address Book - Ip Address Fax
User mode settings 8.2.8 Address Book - IP Address Fax Register the IP address fax destination. To register a new address, touch [New]. 1/2 screen 2/2 screen Detail To check a registered address, select a desired registration name, and then touch [Check Job Settings]. To change registered address settings, select a desired registration name, and then touch [Edit].
Page 197: Name
User mode settings Touch [No.], and then enter the registration number of Address Book between 1 and 2,000. Touching [OK] without entering any number registers the smallest number available. Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. IP Address Enter the host address for the destination device in the format of a host name, IPv4 address or IPv6 address.
Page 198: Index
User mode settings Index Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK- 101 or i-Option LK-103 is installed.
Page 199: Address Book - Internet Fax
User mode settings 8.2.9 Address Book - Internet Fax Register the Internet fax destination. To register a new address, touch [New]. 1/2 screen 2/2 screen Detail To check a registered address, select a desired registration name, and then touch [Check Job Settings]. To change registered address settings, select a desired registration name, and then touch [Edit].
Page 200: Name
User mode settings Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. E-Mail Address Enter the destination E-Mail address from the touch panel. RX Ability (Destination) From "Compression Type", "Paper Size", and "Resolution", select items the destination machine can receive. Index Select the index characters.
Page 201: Icon
User mode settings Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK- 101 or i-Option LK-103 is installed. 8.2.10 Group Register multiple addresses as a group destination by grouping. Up to 100 groups (00 to 99) can be registered using the Fax/Scan mode.
Page 202: Select Group
User mode settings Select Group Select a destination type, and then select the destination to be registered in the group. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK- 101 or i-Option LK-103 is installed.
Page 203: E-Mail Settings - E-Mail Subject (E-Mail/I-Fax)
User mode settings 8.2.11 E-Mail Settings - E-Mail Subject (E-Mail/I-FAX) Up to 10 subjects for E-Mail and Internet fax can be registered. A registered subject can be selected when sending. To register a new subject, touch [New]. Detail To check a registered subject, select a desired subject name, and then touch [Check Job Settings]. To change a registered subject, select a desired subject name, and then touch [Edit].
Page 204: E-Mail Settings - E-Mail Body (E-Mail/I-Fax)
User mode settings 8.2.12 E-Mail Settings - E-Mail Body (E-Mail/I-FAX) Up to 10 bodies for E-Mail and Internet fax can be registered. A registered subject can be selected when sending. To register a new body, touch [New]. Detail To check a registered body, select a desired body, and then touch [Check Job Settings]. To change the registered body settings, select a desired body, and then touch [Edit].
Page 205: Scan/Fax Program
User mode settings 8.2.13 Scan/Fax Program Register a combination of destination to which data is sent frequently, scan setting, original setting, and communication setting in program. If these items are registered in program, you can call the registered destination, and the Scan Setting mode, Original Setting mode, and Communication Setting mode by simply touching the [Mode Memory] key.
Page 206: Register Program - Url Notif. Destination
User mode settings Detail When "Confirm Address (Register)" is specified, after specifying the fax number in [Direct Input] and touching [OK], a screen appears prompting you to enter the fax number again. Enter the fax number, and then touch [OK]. For details on the Confirm Address function, refer to "Function ON/OFF Settings - Confirm Address (Register) (G3)"...
Page 207: Check Program Settings - Check Address
User mode settings Check Program Settings - Check Address Check the specified address. Check Program Settings - Check Scan Settings Check the specified scan settings. Check Program Settings - Check Original Settings Check the specified original settings. 501/421/361 8-36...
Page 208: Check Program Settings - Communication Settings
User mode settings Check Program Settings - Communication Settings Check the specified communication settings. Check Program Settings - Check E-Mail Settings Check the specified E-Mail settings. Check Program Settings - Check URL Notif. Destination Check the specified URL notification destination settings. 501/421/361 8-37...
Page 209: Check Program Settings - Rx Ability (Destination)
User mode settings Check Program Settings - RX Ability (Destination) In the case of Internet fax address, the receiving capability set up of the partner machine can be checked. Delete To delete the already registered program, touch this key. If you are sure to delete the program, touch [Yes], then [OK].
Page 210: Limiting Access To Destinations - Apply Levels/Groups To Destinations
User mode settings 8.2.17 Limiting Access to Destinations - Apply Levels/Groups to Destinations Specify the access allowed level for the address book. Log on as a user with a level who is allowed to specify settings, and then change the destination level. Detail The level for a registered destination is "0".
Page 211: Program
User mode settings Program Select an address of which level must be changed, and then touch [Limiting Access to Destinations] or [Apply levels to Destinations]. 501/421/361 8-40...
Page 212: User Settings
User mode settings User Settings 8.3.1 Displaying the User Settings screen To display the User Settings screen, press the [Utility/Counter] key on the control panel, and then touch [User Settings]. Detail In the Utility screen, you can also select a setting by using the keypad to enter the number next to the desired button.
Page 213: Program Default
User mode settings Program Default Specify settings for the default screen for Fax/Scan mode (Default: PAGE1). Address Book Index Default Select the index characters that appear as a default in [Address Book] (Default: Favorites). Shortcut Key 1/Shortcut Key 2 Up to two shortcut keys can be registered, each of which is for the Scan/Fax Settings, Original Settings or Communication Settings mode provided at the bottom of the screen.
Page 214: Default Address Book
User mode settings Default Address Book Select whether the index or address type appear as a default in the Address Book screen. Default Address Type When you set "Default Address Book" to "Address Type", select an address type that is displayed as the default in the "Address Book"...
Page 215: Rx Display
User mode settings RX Display Specify whether to display messages being received (Default: No). 8.3.4 Custom Display Settings - Search Option Settings (E-Mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX) When carrying out [Detail Search] under [Address Book], set up the content in the Search Option screen. Item Description Upper case and Lower case Letters...
Page 216: Scan/Fax Settings
User mode settings 8.3.5 Scan/Fax Settings Black Compression Level Specify the coding mode ability for black-and-white image transmission. MH: The data size becomes large. MMR (Default): The data size becomes small. Detail Saved MMR-compressed data may not be opened on a computer depending on the application. Default Scan/Fax Settings Specify the default settings (settings selected when the [Reset] key is pressed) for the Fax/Scan mode.
Page 217: Default Enlarge Display Settings
User mode settings Default Enlarge Display Settings Make a default setting (a setting value displayed when [Reset] is pressed) for the Enlarged display screen of fax/scan. 501/421/361 8-46...
Page 218: Administrator Mode Settings
Administrator mode settings...
Page 219: First Specify These Settings
Administrator mode settings Administrator mode settings First specify these settings 9.1.1 E-Mail When using E-Mail functions or Internet fax functions, specify the following items first. This section introduces basic items. For details, also refer to the User’s Guide [Network Administrator]. Administrator’s E-Mail address TCP/IP setting E-Mail TX (SMTP)
Page 220: G3 Fax
Administrator mode settings 9.1.5 G3 FAX When using the G3 fax functions, specify the following items first. Header Information Refer to "Fax Settings - Header Information" on page 9-16. Line Parameter Setting Refer to "Fax Settings - Line Parameter Setting" on page 9-20.
Page 221: Menu Tree In Administrator Mode
Administrator mode settings Menu tree in Administrator mode Items that can be specified in administrator settings are as follows. This menu tree includes items related to network scan, G3 fax, and network fax. 9.2.1 System Settings 1 Power Save Set- Enter Power Save tings Mode...
Page 222: Network Settings (2/2)
Administrator mode settings 9.2.2 Network Settings (2/2) 3 Network Fax Settings Network Fax Function Settings 9-44) SMTP TX Settings 9-44) SMTP RX Settings 9-44) 9.2.3 Fax Settings 1 Header Information Sender 9-17) Sender Fax No. 9-17) 2 Header/Footer Position Header Position 9-18) Print Receiver’s Name 9-19)
Page 223 Administrator mode settings Number of RX Call Rings 9-21) Number of Redials 9-22) Redial Interval 9-22) Line Monitor Sound 9-22) Line Monitor Sound Vol. 9-23) 4 TX/RX Settings Duplex Print (RX) 9-23) Letter/Ledger over A4/A3 9-23) Print Paper Selection 9-24) Print Paper Size 9-24) Incorrect User Box No.
Page 224 Administrator mode settings TSI User Box Registration 9-33) 6 PBX Connection Setting 9-34) 7 Report Settings Activity Report 9-35) TX Result Report 9-35) Sequential TX Report 9-36) Timer Reservation TX Report 9-36) Confidential RX Report 9-36) Bulletin TX Report 9-37) Relay TX Result Report 9-37) Relay Request Report...
Page 225: Security Settings
Administrator mode settings 9.2.4 Security Settings 4 Security Details Manual Destination Input 9-13) Restrict Fax TX 9-42) Hide Personal Information 9-42) Display Activity Log 9-43) 8 Stamp Settings 1 Apply Stamps Printing 9-43) Sending 9-43) 501/421/361...
Page 226: Administrator Settings (E-Mail/User Box/Smb/Ftp/Webdav)
Administrator mode settings Administrator Settings (E-Mail/User Box/SMB/FTP/WebDAV) The section describes Administrator settings to be specified for E-mail transmission, save in user box, scan to SMB, scan to FTP, and scan to WebDAV. 9.3.1 Displaying the Administrator Settings screen To display the Administrator Settings screen, touch [Utility/Counter] on the control panel, and then touch [Administrator Settings] in the Utility screen.
Page 227: Restrict Access To Job Settings - Change The "From" Address (E-Mail)
Administrator mode settings Restrict Access to Job Settings - Change the "From" Address (E-Mail) Specify permission or prohibition of operations to change "From" addresses. Restrict Operation - Restrict Broadcasting Specify whether or not restriction on multiple address settings is enabled. 9.3.3 System Settings - Reset Settings - Job Reset - Next Job - Reset Data After Job Specify whether the settings, such as the read setting set up at the time of the transmitting, are canceled...
Page 228: System Settings - Stamp Settings - Header/Footer Settings
Administrator mode settings 9.3.4 System Settings - Stamp Settings - Header/Footer Settings Specify settings for the header/footer to be inserted on all pages. The headers/footers specified here can be used when faxing/scanning or printing. Touch [New] in the Header Footer Settings screen. The registration screen appears, enabling registration of a new header/footer.
Page 229: Header Settings/Footer Settings - Date/Time
Administrator mode settings Header Settings/Footer Settings - Date/Time Specify the date/time in the header/footer. Header Settings/Footer Settings - Other The distribution control number, job number, and serial number can be included in the header/footer. Detail The serial number set up here represents the serial number of the machine. For details on the setup procedure, contact your service representative.
Page 230: Text Size
Administrator mode settings Text Size Select a size of characters to be printed from [6pt], [8pt], [10pt], [12pt], [14pt], and [18pt]. Print Position Settings Select the position to print. Specify the header to the top left (Top Left)/midrange top (Top) / top right (Top Right), and the footer to the bottom left (Bottom Left)/bottom midrange (Bottom)/ bottom right (Bottom Right).
Page 231: Administrator Settings (G3)
Administrator mode settings Administrator Settings (G3) This section explains Administrator settings specified for G3 fax transmission. The explanation here is commonly applicable to the network fax function. 9.4.1 System Settings - Power Save Settings - Enter Power Save Mode Specify conditions for entering power save mode. Normal: If data is received in power save mode, the machine completes printing and then enters power save mode again after a certain length of time.
Page 232: Shift Output Each Job
Administrator mode settings Shift Output Each Job Set up the Output Tray Setting according to various printing functions. 9.4.3 System Settings - Restrict User Access Restrict Access to Job Settings - Changing Job Priority For the setting procedure, refer to "Restrict Access to Job Settings - Registering and Changing Addresses"...
Page 233: System Settings - Reset Settings - Job Reset - Next Job - Reset Data After Job
Administrator mode settings 9.4.5 System Settings - Reset Settings - Job Reset - Next Job - Reset Data After Job For the setting procedure, refer to "System Settings - Stamp Settings - Header/Footer Settings" on page 9-11. 9.4.6 System Settings - Skip Job Setting - Fax When the machine has run out of paper to print the receiving document or when the paper output tray reaches the maximum load, specify whether the skip of the receiving job is permitted.
Page 234: Sender
Administrator mode settings Sender Two or more sender's registered names can be registered as the sender's information to print on the recipient's receiving document. A maximum of 30 characters can be entered. Detail To add a destination to the list, touch [New]. Up to 20 sender names can be specified.
Page 235: Fax Settings - Header/Footer Position
Administrator mode settings 9.4.8 Fax Settings - Header/Footer Position Specify the position of information to be printed on documents received by the recipient. Header Position Specify the position for printing the sender information. [Inside Body Text]: Faxes are transmitted with sender’s information attached partially over the image. From : MFP01 To:123456789 05/25/2006 13:22 #138 P.001/001...
Page 236: Print Receiver's Name
Administrator mode settings Print Receiver’s Name Set up which is printed as the sender information between the sender fax No. or the name of recipient. Detail Display on the screen varies depending on the country. [ON]: The recipient name is added in the sender information. The sender fax No. is not printed. From : MFP01 To:123456789 02/25/2008 15:32 #138 P.001/001...
Page 237: Footer Position
Administrator mode settings Footer Position Specify the position for printing the reception time and number. For an output example, refer to "Reception information" on page 5-13. [Inside Body Text]: The reception information is printed partially over the image. [Outside Body Text]: The reception information is printed outside the image. [OFF]: No reception information is printed out.
Page 238: Receive Mode
Administrator mode settings Receive Mode Specify the receiving method. [Auto RX]: Faxes are received automatically. [Manual RX]: Specify this option if frequent phone calls are expected as an external phone is connected. Note For details on automatic reception, refer to "Auto RX (fax only)"...
Page 239: Number Of Redials
Administrator mode settings Number of Redials Specify the number of redials to be made when the line is busy, for example, between zero and 7 times (Default: 3 x). Redial Interval Specify the redialing interval between one and 15 minutes (Default: 3 min.). Line Monitor Sound Specify this item to "ON"...
Page 240: Line Monitor Sound Vol
Administrator mode settings Line Monitor Sound Vol. Specify the speaker volume between zero and 31 (Default: 16). 9.4.10 Fax Settings - TX/RX Settings Specify file handling for polling TX operations and printing method for RX operations. Duplex Print (RX) Specify "ON" to have received documents to be printed on both sides of paper. Detail It does not appear if "Print Separate Fax Pages"...
Page 241: Print Paper Selection
Administrator mode settings Print Paper Selection [Auto Select]: Print paper is selected automatically. [Fixed Size]: Paper of the specified size is used for printing. [Priority Size]: Paper of the size specified as the priority size is used for printing. If no priority size is specified, paper of the closest size is used for printing.
Page 242: Incorrect User Box No. Entry
Administrator mode settings Incorrect User Box No. Entry When having equipped with the optional hard disk, specify action for a situation where an unregistered user box number is specified for fax RX using a user box. [Print]: Specify this to print received documents. [Show Error Message]:Handled as a communications error.
Page 243: Min. Reduction For Rx Print
Administrator mode settings Min. Reduction for RX Print Specify the reduction factor for outputting the received document to "Full Size" or a value between 87% and 96%. Detail If the reduction ratio for printing is set to "Full Size", "Print Paper Selection" and "Tray Selection for RX Print"...
Page 244: File After Polling Tx
Administrator mode settings File After Polling TX Specify whether or not a document through with polling TX should be deleted. No. of Sets (RX) Specify the number of copy sets of the received document between one and 10 (Default: 1 set). 9.4.11 Fax Settings - Function Settings Function ON/OFF Setting - F-Code TX...
Page 245: Function On/Off Setting - Relay Rx
Administrator mode settings Function ON/OFF Setting - Relay RX Set this to "ON" to enable transmitting received data as a intermediate relay station to terminating stations. In order to use the relay distribution functions, relay user box registration is necessary. Detail For details on registering relay user boxes, refer to the User’s Guide [Box Operations].
Page 246: Function On/Off Setting - Confirm Address (Tx)
Administrator mode settings Function ON/OFF Setting - Confirm Address (TX) When specifying the fax address by the direct entry, the screen which inputs the address once again for confirmation purpose. The address mistake can be prevented by inputting twice. Detail You cannot use the off-hook function when [Confirm Address (TX)] is set to “ON”.
Page 247: Memory Rx Setting
Administrator mode settings Memory RX Setting Specify whether or not the Memory function is used. To enable the function, specify the password for printing. Touch [No] to make it ready for input, and enter a password using the keypad (within 8 digits). Detail After enabling the Memory RX function, the following items cannot be specified.
Page 248 Administrator mode settings Forward TX Setting A received document can be forwarded to a preset recipient. The following items should be specified. Item Description Output Method Forward & Print: The received document is forwarded and also printed on this machine. Forward &...
Page 249 Administrator mode settings PC-Fax RX Setting When having equipped with the optional hard disk, specify whether or not the PC-Fax RX function is used. To use the function, specify settings for the following. Item Description Receiving User Box "Memory RX User Box" or "Specified User Box" can be specified for the RX destination. Destination When "Specified User Box"...
Page 250: Tsi User Box Setting - Tsi User Box Registration
Administrator mode settings TSI User Box Setting When having equipped with the optional hard disk, specify whether or not to use the TSI RX distribution function. To use the function, specify settings for the following. Item Description Action when TSI User Specify action when the specified user box does not exist.
Page 251: Tsi User Box Setting - Tsi User Box Registration - Tsi Use Box Settings
Administrator mode settings TSI User Box Setting - TSI User Box Registration - TSI use box settings Received faxes can be distributed to user boxes on other devices as well as on the machine. Specify the sender’s fax number for [Sender (TSI)]. Specify a distribution destination for [Forwarding Destination].
Page 252: Fax Settings - Report Settings
Administrator mode settings 9.4.13 Fax Settings - Report Settings Specify the report output method. Activity Report Specify output settings for the activity report. When enabling output, specify settings for the following contents. Item Description Output Setting Specify the timing to output. Daily: It outputs at the regular time every day.
Page 253: Sequential Tx Report
Administrator mode settings Sequential TX Report Specify the output setting for the sequential TX report. Select the option to output or not to output. Timer Reservation TX Report Specify the output setting for the timer reservation TX report. Select the option to output or not to output. Confidential RX Report Specify the output setting for the confidential RX report.
Page 254: Bulletin Tx Report
Administrator mode settings Bulletin TX Report Specify the output setting for the bulletin TX result report. Select the option to output or not to output. Relay TX Result Report Specify the output setting for the relay TX result report. Select the option to output or not to output. Relay Request Report Specify the output setting for the relay request report.
Page 255: Pc-Fax Tx Error Report
Administrator mode settings PC-Fax TX Error Report Specify the output setting for the PC-Fax RX error report. Select the option to output or not to output. Broadcast Result Report Specify the output setting for the broadcast result report. Select an output method. Detail When [Each Destination] is selected, a broadcasting result report is output only when transmission fails even after the number is redialed.
Page 256: Fax Settings - Job Settings List
Administrator mode settings 9.4.14 Fax Settings - Job Settings List A list of settings related to fax operations are output. Select a desired paper tray, and then touch [Start]. Detail For an output example of a job settings list, refer to "Job Settings List"...
Page 257: Line Parameter Setting - Number Of Rx Call Rings
Administrator mode settings Line Parameter Setting - Number of RX Call Rings Specify the count of recalling signals that can be received before the data is received in a range of 0 through 15 times (Default: 2 x). Line Parameter Setting - Line Monitor Sound Specify this item to "ON"...
Page 258: Function Settings - Pc-Fax Tx Setting
Administrator mode settings Function Settings - PC-FAX TX Setting Specify the line to use for PC-FAX transmission. Multi Line Setting Select a communications method for extension lines from "TX and RX", "RX Only", and "TX Only". Sender Fax No. Register the sender fax number for the extension line. The registered fax number is printed as the sender information on the document received by the recipient.
Page 259: Security Settings - Security Details
Administrator mode settings 9.4.16 Security Settings - Security Details Manual Destination Input For the setting procedure, refer to "Manual Destination Input" on page 9-13 Restrict Fax TX Select whether or not fax transmissions are prohibited. If [ON] is selected, the fax functions are not displayed on the Scan/Fax screen.
Page 260: Display Activity Log
Administrator mode settings Display Activity Log Specify whether or not the activity log is displayed. If [ON] is selected, the activity history is not displayed. 9.4.17 Security Settings - Stamp Settings Apply Stamps - Printing Specify the stamp added at the time of printing. Apply Stamps - Sending Specify the stamp added at the time of the transmitting.
Page 261: Administrator Settings (Ip/I-Fax)
Administrator mode settings Administrator Settings (IP/I-FAX) This section explains Administrator settings specified for Internet fax and IP address fax operations. 9.5.1 System Settings - Power Save Settings - Enter Power Save Mode For the setting procedure, refer to "System Settings - Power Save Settings - Enter Power Save Mode" on page 9-14.
Page 262: Fax Settings - Tx/Rx Settings
Administrator mode settings 9.5.8 Fax Settings - TX/RX Settings For the setting procedure, refer to "Fax Settings - TX/RX Settings" on page 9-23. Detail To enable the setting for [Print Paper Size], set [Tray Selection for RX Print] to "Auto". The available tray types vary depending on the options that are installed.
Page 263: Mdn Message (I-Fax)
Administrator mode settings MDN Message (I-FAX) Specify the output setting for the Internet fax MDN messages. Select the option to output or not to output. DSN Message (I-FAX) Specify the output setting for the Internet fax DSN messages. Select the option to output or not to output. Print E-Mail Message Body (I-FAX) Specify the output setting for body text of normally received messages.
Page 264: Fax Settings - Network Fax Settings
Administrator mode settings 9.5.12 Fax Settings - Network Fax Settings Specify the transmission capacity of the machine. Black Compression Level Select the compression method for saving black-and-white data. MH: Increases data in size. MR: Delivers data in a size between MMR and MH. MMR (Default): Decreases data in size.
Page 265: Internet Fax Advanced Settings (I-Fax)
Administrator mode settings Internet Fax Advanced Settings (I-FAX) This screen appears if the Internet fax function is available. Detailed settings can be specified for Internet fax operations. Item Description MDN Request Specify whether or not to request for MDN to the partner machine upon data transmission. DSN Request Specify whether or not to request for DSN to the partner machine upon data transmission.
Page 266: Pagescope Web Connection
PageScope Web Connection...
Page 267: Using Pagescope Web Connection
PageScope Web Connection PageScope Web Connection 10.1 Using PageScope Web Connection PageScope Web Connection is a device management utility supported by the HTTP server integrated into the main unit. Using a Web browser on a computer connected to the network, machine settings can be specified and the status of the machine can be checked.
Page 268: Web Browser Cache
PageScope Web Connection 10.1.3 Web browser cache The most recent information may not appear in the PageScope Web Connection pages because older versions of pages are saved in the cache for the Web browser. In addition, problems may occur when the cache is used.
Page 269: Structure Of Pages
The pages of PageScope Web Connection are constructed as shown below. Item Description Konica Minolta logo Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.jp PageScope Web Connection logo Click the logo to display the version information for PageScope Web Connection.
Page 270 PageScope Web Connection Item Description Tabs Select the category of the page to be displayed. The following tabs are displayed in User mode. • Information • • • Direct Print • Store Address Menu Information and settings for the selected tab are listed. The menu that appears differs depending on the tab that is selected.
Page 271: Logging On And Logging Off
PageScope Web Connection 10.2 Logging on and logging off 10.2.1 Login and logout operations When the machine is accessed with PageScope Web Connection, the logon page appears if user authentication and account track settings have been specified on the machine. If user authentication and account track settings have not been specified, the page for a public user appears.
Page 272: When User Authentication And Account Track Settings Are Specified
PageScope Web Connection Log in again as an administrator. When user authentication and account track settings are specified The User Authentication/Account Track screen appears. Enter the required information to log in. 501/421/361 10-7...
Page 273 PageScope Web Connection To log in as a different user or an administrator, log out. Log in again. 501/421/361 10-8...
Page 274: Logout
PageScope Web Connection 10.2.2 Logout When the [Logout] in the upper right screen is clicked, a logoff confirmation screen appears. Click [OK], and the logon page appears again. Detail The logon page that appears differs depending on the authentication settings specified on the machine. If a timeout occurs because no operation is performed for a set length of time while logged on or if the authentication settings are changed from the machine’s control panel while logged on to User mode, you will automatically be logged off.
Page 275: Login
PageScope Web Connection 10.2.3 Login Depending on the logon method used, PageScope Web Connection will be in User mode or Administrator mode. Depending on user authentication or user box administrator setting, it is possible to log on to PageScope Web Connection as a an administrator or user box administrator in User mode. Options that can be selected when logged on to PageScope Web Connection If necessary, select the display language and format.
Page 276: Logging On As A Registered User
PageScope Web Connection Logging on as a registered user If user authentication settings have been specified on the machine, the name and password for a registered user is required to log on. In the logon page, enter the user name and the password, and then click the [Login] button.
Page 277: Logging On To Administrator Mode
PageScope Web Connection Logging on to Administrator mode In order to specify system and network settings, log on to Administrator mode. In the logon page, select "Administrator", enter the administrator password, and then click the [Login] button. Detail When logged in to Administrator mode, the control panel of the machine is locked and cannot be used. Depending on the status of the machine, you may not be able to log in to Administrator mode.
Page 278: Logging On As A User Box Administrator
PageScope Web Connection Logging on as a user box administrator If user authentication settings have been specified on the machine, you can log on as an administrator in User mode to delete jobs. If user box administrators have been allowed in the control panel, it is possible to log on to PageScope Web Connection as a user box administrator in User mode.
Page 279: Overview Of User Mode
PageScope Web Connection 10.3 Overview of User mode By logging on to PageScope Web Connection in User mode, the following functions can be specified. Detail For other details on the User mode, refer to the PageScope Web Connection Help on the PageScope Utilities CD-ROM.
Page 280: Job
PageScope Web Connection 10.3.2 Item Description Current Jobs On this list, you can check currently running jobs and those in a queue. Job History On this list, you can check completed jobs. Communication List On this list, you can check received or transmitted jobs. 501/421/361 10-15...
Page 281: Box
PageScope Web Connection 10.3.3 Item Description Open User Box A currently created public, personal or group user box can be opened to work on a saved document or to change user box settings. Create User Box New user boxes can be created. Open System User Box Displays if the optional fax kit is installed.
Page 282: Direct Print
PageScope Web Connection 10.3.4 Direct Print Item Description Direct Print Files that are saved on a computer can be specified and printed on this machine. Detail In order to use the Direct Print function, the optional image controller IC-207 is required. The following files can be printed by Direct Print.
Page 283: Store Address
PageScope Web Connection 10.3.5 Store Address Item Description Address Book The list of address book registered to the machine can be displayed, and desti- nations can be registered or their settings can be changed. Group The list of group destinations registered to the machine can be displayed, and destinations can be registered or their settings can be changed.
Page 284: Overview Of Administrator Mode
PageScope Web Connection 10.4 Overview of Administrator mode By logging on to PageScope Web Connection in Administrator mode, the following functions can be specified. Detail For details on the Administrator mode, refer to the User’s Guide [Network Administrator]. 10.4.1 Maintenance Item Description Meter Count...
Page 285 PageScope Web Connection Item Description Machine Setting The registered machine information can be changed. Online Assistance Specify the support information for the machine. To display this information, click the Information tab in User mode, and then click "Online Assistance" in the menu. Date/Time Settings Specify the date and time that are displayed on the machine.
Page 286: Security
PageScope Web Connection 10.4.2 Security Item Description Authentication Specify user authentication and account track settings for the machine. To per- form authentication, an external server and default function permission can also be specified. User Registration If user authentication settings are specified, users can be registered and their settings can be changed.
Page 287: Box
PageScope Web Connection 10.4.3 When logged on in Administrator mode, user boxes can be used without typing in the password. Item Description Open User Box A currently created public, personal or group user box can be opened to work on a saved document or to change user box settings.
Page 288: Print Setting
PageScope Web Connection 10.4.4 Print Setting Item Description Basic Setting The default printer setting can be specified. PCL Setting The default setting for PCL mode can be specified. PS Setting The default setting for PS mode can be specified. TIFF/PDF Setting The settings for the TIFF/PDF direct printing can be performed.
Page 289: Store Address
PageScope Web Connection 10.4.5 Store Address Item Description Address Book The list of address book registered to the machine can be displayed, and desti- nations can be registered or their settings can be changed. Group The list of group destinations registered to the machine can be displayed, and destinations can be registered or their settings can be changed.
Page 290: Network
PageScope Web Connection 10.4.6 Network Item Description TCP/IP Setting Specify the TCP/IP settings to connect the machine to the network. E-Mail Setting Specify the E-Mail TX/RX setting and extended I-Fax functions. LDAP Setting Enables server registration when using an LDAP server. 501/421/361 10-25...
Page 291 PageScope Web Connection Item Description IPP Setting Specify the settings for IPP printing. It is displayed when having equipped with the optional Image controller IC-207. FTP Setting Specify the settings to use this machine as an FTP client or server. SNMP Setting Specify the SNMP settings.
Page 292: Fax/Scan Function Troubleshooting
Fax/Scan function troubleshooting...
Page 293: Cannot Send Data
Fax/Scan function troubleshooting Fax/Scan function troubleshooting 11.1 Cannot send data When data transmission fails, refer to the following table for corrective action. If the action also fails to enable successful transmission, contact your service representative. Note When transmission fails, a TX result report is output. For details, refer to "TX Result report"...
Page 294: Internet Fax/Ip Address Fax/Network Fax/Scan Transmission (E-Mail/Smb/Ftp/Webdav/Web Service).11-3
Fax/Scan function troubleshooting 11.1.2 Internet fax/IP address fax/network fax/scan transmission (E- Mail/SMB/FTP/WebDAV/Web service) Checkpoint Action Is the volume of E-Mail message to When the SMTP server capacity is specified, an error occurs and transmission be sent exceeded the SMTP server fails if that value is exceeded.
Page 295: Cannot Receive Data
Fax/Scan function troubleshooting 11.2 Cannot receive data When data reception fails, refer to the following table for corrective action. If the action also fails to enable successful reception, contact your service representative. Note When reception fails, an TX result report is output. For details, refer to "TX Result report"...
Page 296: Internet Fax/Ip Address Fax
Fax/Scan function troubleshooting 11.2.2 Internet fax/IP address fax Symptom Checkpoint Action Cannot receive Is paper supplied in When the paper supply icon is lit, it indicates that the paper tray is data place? empty and received documents are stored in the memory. Replenish paper.
Page 297: Displaying An Error Message
Fax/Scan function troubleshooting 11.3 Displaying an error message When any trouble occurs, this machine displays an error screen with one of error messages shown in the following table. Refer to the following table for corrective action. If the action also fails to enable successful communication, contact your service representative. 11.3.1 G3 Fax Error message...
Page 298: Network Fax Error Code Table
Fax/Scan function troubleshooting 11.3.3 Network fax error code table When any trouble occurs during network fax transmission, this machine displays an error screen with an error code in the "Nxx" format. Refer to the following table for corrective action. Transmission System Error Code Code Type Error contents...
Page 299: Reception System Error Code
Fax/Scan function troubleshooting Reception system error code Code Type Error contents Remedy SMTP reception SMTP reception This error occurs when SMTP reception does not start error in 60 minutes after connecting to the incoming call. Request the sender to resend the fax. Decode Reception length Request the sender to shorten the length of sent original...
Page 300: When The Message "Contact Your Service Rep." Appears (Service Call)
Fax/Scan function troubleshooting 11.4 When the message "Contact your Service Rep." appears (Service Call) If the malfunction that occurred cannot be corrected by the user, a message "Contact our services center" appears. (The Service Call screen) The phone number and fax number for the usual service representative appear in the center of the Service Call screen.
Page 301: Appendix
Appendix...
Page 302: Product Specifications
Appendix Appendix 12.1 Product specifications 12.1.1 Scanning functions Item Specifications Scan speed 70 pages/minute (8-1/2 × 11 (200dpi, A4)) Scannable range Same as the copier (11 × 17 (A3) maximum) Description Scan to E-Mail Scan to FTP Scan to SMB Save in User Box WebDAV Web Service...
Page 303: Tips
Appendix 12.2 Tips 12.2.1 About the number of pages stored in the memory The machine can be equipped with 60GB of hard disk as the option. If the optional hard disk is installed, the images can be saved to the range of 40GB in the optional hard disk. The hard disk is capable of storing about 10,000 originals (of our standard-specs originals - A4-size originals with about 700 characters) received via various functions (copy, print, scan, user box and fax functions).
Page 304 Appendix Select this machine from the list of "Scanners and Cameras", and then click the [Import] button. The New Scan screen starts. Place the original in the machine. Specify the scanning settings, and then click the [Scan] button. Enter a file name in the "Tag these pictures (optional)" field, and then click the [Import] button. Now scanning is performed and scanned data are added to the list of images.
Page 305: Entering Text
Appendix 12.3 Entering text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear.
Page 306: Enlarging The Keyboard
Appendix 12.3.1 Enlarging the keyboard The keyboard can be displayed larger so that it easier to read. While the keyboard is displayed, touch [Enlarge ON]. The keyboard is displayed enlarged. To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard is displayed enlarged.
Page 307: List Of Available Characters
Appendix 12.3.3 List of Available Characters Alphanumeric characters/ space symbols 501/421/361 12-7...
Page 308: Scanning Glossary
Appendix 12.4 Scanning glossary Term Definition 10Base-T/ A set specifications under the Ethernet standards. Uses cables consisting of pairs of 100Base-TX/ twisted copper wires. The transmission speed is 10 Mbps for 10Base-T, 100 Mbps 1000Base-T for 100Base-TX, and 1,000 Mbps for 1000Base-T. Active Directory A service that consolidates management of all information such as hardware re- sources for servers, clients, and printers on a network supported by Microsoft and...
Page 309 Appendix Term Definition Ethernet LAN transmission line standard. File extension The characters added to the file name in order to identify file formats. The file exten- sion is added after a period, for example, ".bmp" or ".jpg". Abbreviation for File Transfer Protocol. A protocol for transferring files over the Inter- net or an intranet on the TCP/IP network.
Page 310 Appendix Term Definition Abbreviation for Line Printer Daemon. A printer protocol that uses TCP/IP and is plat- form-independent. Originally developed for BSD UNIX, it has become the standard printing protocol and can be used with any general computer. LPR/LPD Abbreviation for Line Printer Request/Line Printer Daemon. A printing method over a network in a Windows NT system or UNIX system.
Page 311: Index
Appendix Term Definition Property Attribute information. When using a printer driver, various functions can be specified in the file properties. In the file properties, you can check the attribute information of the file. Protocol The rules that allow computers to communicate with other computers or peripheral devices.
Page 312 Appendix Term Definition Web browser Software for viewing Web pages. Internet Explorer and Netscape Navigator are this type of software. WINS Abbreviation for Windows Internet Naming Service. A service for recalling named servers for the conversion of computer names and IP address in a Windows environ- ment.
Page 313: Internet Fax Glossary
Appendix 12.5 Internet fax glossary The words commonly used regarding Internet fax operations are described below. Term Definition Abbreviation for Delivery Status Notifications. A delivery status notification message that is sent back to the sender at the time the E-Mail is received at the recipients mail server.
Page 314: Fax Glossary
Appendix 12.6 Fax glossary The words commonly used regarding fax operations are described below. This glossary also includes terms regarding functions that are not implemented on this machine. Term Definition Address Book This is a function to register the fax numbers of the frequently destinations. When registering addresses in the Address Book, you can register destination names and search characters.
Page 315 Appendix Term Definition Group Grouping of multiple one-touch numbers. This function is useful when certain addresses are frequently used for broadcasting or sequential polling RX oper- ations. In-memory proxy reception This is a function for automatically saving the received document in the mem- ory when the machine cannot print the received document, such as when the machine has run out of paper.
Page 316 Appendix Term Definition Relay broadcast This is a function to send the broadcast the fax via other fax (called "relay dis- tribution station"). When there are multiple broadcast destinations at distant places, one of the broadcast destination is specified to the relay station and the entire amount of the communication charges can be reduced by doing the relay transmission from the relaying station.
Page 317: Index
Index...
Page 318 Index Index 13.1 Index Confidential communication ......... 6-5 Confidential RX Report ........9-36 Activity Report ............. 9-35 Confidential RX report ......... 7-17 Activity report ............7-9 Confidential User Box ......... 8-38 Adding Digital Signature ........4-68 Confirm Address (Register) ......... 9-29 Address Book ..........
Page 319 Index Fax Header Settings ..........4-69 Limiting Access to Destinations ......8-39 Fax Number ............4-34 Line Monitor Sound ........9-22 9-40 Fax Retransmit ............ 4-71 Line Monitor Sound Vol........9-23 Fax TX Settings ......... 9-15 9-16 Line Parameter Setting ......9-20 9-39 F-Code TX ............
Page 320 Index PC-FAX TX Setting ..........9-41 Scan/Fax Program ..........8-34 Polling ..............1-9 Scan/Fax Settings ........8-41 8-45 Polling RX .............. 6-8 Security ............. 10-21 Polling RX - Bulletin ..........4-65 Security Details ........... 9-13 Polling RX - Normal ..........4-65 Select Line ............
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Konica Minolta bizhub 361 User Manual

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1 Before Using Network Scan/Fax/Network Fax Functions

2 Control Panel/Touch Panel

3 Registration of Basic Information

4 Transmitting Data

5 Receiving Data (G3/IP/I-FAX)

6 Useful Functions (G3/IP/I-FAX)

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