Overview Of Menu Options; Basic Fax Menu - HP 640 Fax series User Manual

Overview of menu options

Your fax machine has settings that you can change. To find out how the options are
currently set, print the System Data report (see
To change these settings, see
The tables below shows the options for a menu in the left column and their setting
choices in the right column.

BASIC FAX menu

Option
Silent Mode
Language
Sending Confirm
Paper Size
Auto Reduction
Discard Size
Rings To Answer
Navigate the menus
Settings
You can turn off the machine sounds either manually or on a daily schedule
(for example, to turn off the sounds after work hours and overnight).
The settings are: Off, On-Always, and On-Daily. For more information, see
Silent mode on page 38.
There are three languages you can use for display and reports: English,
Spanish, and French.
A confirmation report shows whether the transmission was successful or not,
how many pages were sent, etc.
ON: prints a confirmation report automatically each time you send a fax.
OFF: never prints a confirmation report (You can print one manually
(see Print reports on page 39)).
ERROR: prints only when an error occurs.
Note that this report can include the Image TCR (see Image TCR on page 26).
A4, Letter and Legal are the paper sizes you can use to receive faxes
and copy.
When receiving a document as long as or longer than the paper loaded, the
machine can automatically reduce the data to fit your paper. If the fax
machine cannot fit the data into one page with the feature enabled, the data
is divided and printed in actual size on two or more sheets. The settings are On
and Off.
If you turn the Automatic Reduction option off, you can set the fax machine
to discard any excess image at the bottom of the page when receiving a
document as long as or longer than the paper loaded in your machine. If the
incoming fax is out of the margin you have set, it will be printed on two sheets
of paper.
The Discard Size can be 00 to 30 mm.
You can select the number of rings before answering an incoming call. If you
are using your machine as both a telephone and a fax machine (AUTO or
TAM mode), we suggest you set the ring count to at least 4 to give you time
to answer.
The number of rings can be 2 to 7.
Note that TAM mode can only be used with a separate answering machine.
Overview of menu options
on page 39).
Print reports
on page 14.
HP Fax basics 11