1. Manuals
  2. Brands
  3. Gestetner Manuals
  4. Printer Accessories
  5. F104
  6. Supplementary manual

Gestetner F104 Supplementary Manual

Color nic fax unit
Hide thumbs Also See for F104:
Table of Contents

Advertisement

Quick Links

See also: Product Information Manual
COLOR NIC FAX UNIT
Introduction
1
Getting Started
2
Using Scan to E-mail Functions
3
4
Using Internet Fax Functions
Using IP-Fax Functions
5
Using LAN-Fax Functions
6
Using Network Delivery Scanner Functions
7
Registering Addresses
8
9
Making Settings through a Web Browser
Troubleshooting
10
Appendix
11
For safe and correct use of this machine, please be sure to read the Safety Information in the
Basic Features manual before you use it.
TYPE410

Operating Instructions

Advertisement

Table of Contents
loading
Need help?

Need help?

Do you have a question about the F104 and is the answer not in the manual?

Questions and answers

Related Manuals for Gestetner F104

Summary of Contents for Gestetner F104

  • Page 1: Operating Instructions

    COLOR NIC FAX UNIT Introduction Getting Started Using Scan to E-mail Functions Using Internet Fax Functions Using IP-Fax Functions Using LAN-Fax Functions Using Network Delivery Scanner Functions Registering Addresses Making Settings through a Web Browser Troubleshooting Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features manual before you use it.
  • Page 2 Introduction Thank you for purchasing NIC FAX. This manual contains important information you need to know in order to get the most out of the powerful features and functions of this product. Be sure to read it care- fully, and keep it on hand for future reference. Note that you are authorized to use this manual and NIC FAX Driver and Utilities only after you agree to the terms and conditions of the User License Agree- ment.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS What Do You Want to Do with This Machine? ...1 How to Read This Manual ...2 Manuals for This Machine ...3 NIC FAX Unit Manual (on CD-ROM) (this manual) ... 3 NIC FAX Unit CD-ROM Manual ... 3 Basic Features ...
  • Page 4 2. Getting Started Control Panel... 23 Before Using Network Functions ... 25 Connecting to a LAN ...25 Assigning User Function Keys ... 26 NIC FAX Initial Settings ...28 Network Settings ...33 TCP/IP Settings ...33 Mail Server Settings ... 37 Auto Mail RX (Auto Mail Reception) ...42 Returning to the Initial Display...
  • Page 5 4. Using Internet Fax Functions E-mail Server Settings (by Network Administrator) ...73 Mail Server Settings ... 73 E-mail Servers That Have Been Confirmed to Work... 73 Transmitting Internet Fax... 74 Confirming Reception...80 Transmitting Journal by E-mail... 81 Transfer Request ... 82 Transfer Request by E-mail ...
  • Page 6 7. Using Network Delivery Scanner Functions Delivering Scanned Data... 117 Color Original ... 118 Monochrome Original...119 Specifying Destinations Without Using Quick Dial Keys or Speed Dials... 120 Specifying by Groups (Group Code) ... 120 Specifying by Groups (Quick Dial) ... 120 Specifying by Redial...
  • Page 7 11.Appendix Reports and Lists... 171 Transfer Result Report ...171 Error Mail Notification...172 Error Report (Mail) ...173 Server-Generated Error E-mail ...173 Journal ...174 Box List ... 176 Communication Result Report ... 177 LAN-Fax Error Report ... 178 Journal by E-mail ...180 Specifications...

  • Page 9: What Do You Want To Do With This Machine

    What Do You Want to Do with This Machine? This is the summary of this machine's features showing which page you have to read for detailed information. I Want... to change the interval time for automatic e- mail reception to block out unwanted e-mail to scan a colored document and send it to com- puters to adjust the color balance for color scanning...

  • Page 10: How To Read This Manual

    How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 11: Manuals For This Machine

    Manuals for This Machine Three Facsimile Reference manuals are provided, the Basic Features manual, the Advanced Features manual, and Before You Use This Machine manual . For Type 2 machines and Type 1 machines with option, the NIC FAX Unit manual, NIC FAX Unit CD-ROM manual are also provided.

  • Page 13: Introduction

    Scan to E-mail Functions There are two types of scanner related functions Scan to E-mail and Network De- livery Scanner. This section describes about the Scan to E-mail function. For de- tails about the Network Delivery Scanner function, see p.13 “Network Delivery Scanner Functions”.

  • Page 14: Functions Not Supported By Scan To E-Mail

    Introduction Functions Not Supported by Scan to E-mail The following functions are supported with standard fax transmission and re- ception, but not with Scan to E-mail transmission. • Immediate Transmission for monochrome originals, Memory Transmission for color originals • Confidential Transmission •...

  • Page 15: Internet Fax Functions

    Internet Fax Functions NIC FAX converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by NIC FAX can be received by another NIC FAX or a computer. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.

  • Page 16: Internet Fax Precautions

    Introduction Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, NIC FAX usually receives an e-mail error notification. However, e-mail error notifications may not be transmitted for various reasons.

  • Page 17: Functions Not Supported By E-Mail Reception

    Internet Fax Functions Functions Not Supported by E-mail Reception The following functions are supported with standard fax reception, but not with Internet faxing. • ID Reception • Confidential Reception • Memory Lock Reception • Polling Reception • SEP Code Polling Reception •...

  • Page 18: Ip-Fax Functions

    Introduction IP-Fax Functions With the IP-Fax feature, you can send or receive faxes through fax machines di- rectly connected to the same network using TCP/IP protocol. Use the IP address or host name instead of the fax number to specify the desti- nation machine, or use the alias number when using the gatekeeper.

  • Page 19: Ip-Fax Precautions

    - Glossary ❖ ❖ ❖ ❖ Gatekeeper This is a device that manages equipment connected to an IP network by con- verting and authenticating addresses. ❖ ❖ ❖ ❖ VoIP (Voice over Internet Protocol) This is a technology that enables voice communications over the Internet by linking telephone network and IP network.

  • Page 20: Lan-Fax Functions

    Introduction LAN-Fax Functions With a NIC FAX connected to a LAN, you can use a telephone line to send a fax created using a computer application to another fax machine. To send a fax, simply select [Print] from the Windows application, and then select LAN-Fax as the printer and specify a destination.

  • Page 21: Network Delivery Scanner Functions

    Network Delivery Scanner Functions You can use NIC FAX as a network scanner for ScanRouter V2 Lite/Profession- al. The documents scanned in by NIC FAX can be saved in the network server or in designated folders on network computers. Note ❒...
  • Page 22 Introduction The designated folder on the same network as the ScanRouter V2 Lite server Scanned documents are: 1. saved in Fax In-Tray. 2. received with ScanRouter V2 Link. 3. viewed or picked up by DeskTopBinder V2 Lite. 4. delivered. 5. shared on network. Note ❒...

  • Page 23: Using Scanrouter V2 Professional Server

    Using ScanRouter V2 Professional Server Documents received from other fax machines or scanned by NIC FAX itself are sent to the ScanRouter V2 Professional server. Sent documents are delivered to or saved in the following locations depending on the setting of ScanRouter V2 Professional server: Fax In-Tray in the ScanRouter V2 Professional server The designated folder on the same network as the ScanRouter V2 Professional server...

  • Page 24: Functions Not Supported By Network Delivery Scanner

    Introduction Functions Not Supported by Network Delivery Scanner The following functions are supported with standard fax transmission and re- ception, but not with Network Delivery Scanner. • Immediate Transmission for monochrome originals, Memory Transmission for color originals • Confidential Transmission •...

  • Page 25: How To Read This Manual

    How to Read This Manual This manual describes the Network Delivery Scanner function that uses Scan- Router V2 Lite/Professional. Note that descriptions in some of the sections are applicable to both applications, and descriptions in other sections are applicable only to particular applications. Refer to the table below to find the sections that contain the information about the applications you want to use.

  • Page 26: Necessary Operation Manuals

    Introduction Necessary Operation Manuals Several other operation manuals are provided other than this that are necessary for using ScanRouter V2 Lite/Professional. Refer to the table below to find ad- ditional instructions that are necessary to you. ❖ ❖ ❖ ❖ When Using ScanRouter V2 Lite Basic Features manual/Advanced Features manual COLOR NIC FAX UNIT TYPE410 Operating...

  • Page 27: Overview Of Setting Up And Delivering Data

    Overview of Setting Up and Delivering Data In order to deliver data to designated server or fax machines, you need to set up NIC FAX and the server correctly. First, follow the steps described below before delivering data. Note that you need to register NIC FAX by I/O device settings for ScanRouter V2 Lite/Professional.

  • Page 28: Using Scanrouter V2 Professional

    Introduction Using ScanRouter V2 Professional Preparation You need to adjust "Network" settings beforehand. Also, you need to contact your service representative for the setup. Read precautions to use ScanRouter V2 Professional with NIC FAX. See p.122 “Setting up ScanRouter V2 Professional”. Install ScanRouter V2 Professional on the computer server.

  • Page 29: Precautions For Reading Instructions And Online Help

    Precautions for Reading Instructions and Online Help When using ScanRouter V2 Lite/Professional with NIC FAX, some specifica- tions differ from those described in the ScanRouter V2 Lite Management Guide stored in NIC FAX Unit CD-ROM and the Operating Instructions and Help are provided with ScanRouter V2 Professional.

  • Page 30: Making Settings Through A Web Browser

    Introduction Making Settings through a Web Browser Using a Web browser on your computer connected to a network, you can check the condition of fax communications as well as make changes to settings. Note ❒ You need to connect NIC FAX to a LAN and make "Network" settings in or- der to make fax settings through a Web browser.

  • Page 31: Getting Started

    Control Panel This section describes the control panel buttons and indicators that are unique to Scanner, Internet Fax, IP-Fax and functions. See Chapter 1 "Control Panel", Ba- sic Features for details on other control panel buttons and indicators. The following illustration is for Type 2. User Function keys You can assign the following functions to user function keys according your needs.
  • Page 32 Getting Started { { { { @} } } } { { { { .} } } } Space key (when selecting the QWERTY layout) You can use "@", ".", and Space to enter e- mail address, IP address, host name or alias fax number.

  • Page 33: Before Using Network Functions

    Before Using Network Functions Before using network functions, you need to connect the machine to a LAN, and assign necessary functions to the user function keys. Connecting to a LAN NIC FAX uses TCP/IP protocol to communicate over a LAN, and must b e c o n n e c t e d t o t h e L A N w i t h 10BASE-T or 100BASE-TX LAN ca- ble.

  • Page 34: Assigning User Function Keys

    Getting Started Assigning User Function Keys Assign necessary functions to the user function keys in advance. ❖ ❖ ❖ ❖ Auto Mail Reception Press the user function key as- signed to the Auto Mail Reception function to turn this feature on or off.
  • Page 35 ❖ ❖ ❖ ❖ JPEG You can assign this function when you send color documents using the Scanner function. You can se- lect whether you send color docu- ments in JPEG format or not (PDF file) by pressing the user function key assigned to the function.

  • Page 36: Nic Fax Initial Settings

    Getting Started NIC FAX Initial Settings NIC FAX settings of the machine include the following items. ❖ ❖ ❖ ❖ How to Read This Table Required: Setting required Optional: Setting required in order to use function, or as necessary : Setting not required Items you can acquire from the DHCP server when the Network Boot function is active Items you cannot set using the Web browser...
  • Page 37 ❖ ❖ ❖ ❖ Mail Server settings Item SMTP Server POP Server Mail Address Account Name Password Mail RX Interval (Mail reception interval) Time Zone Mail to Admin. (Mail to administrator) Backup Mail TX (Backup mail transmission) Max. Mail Size (Maximum mail size) Auth.
  • Page 38 Getting Started Note ❒ After making the settings, print out the list of parameter settings and save it for future reference. See Chapter 7 "How to Set the User Parameters - Printing the User Parameter List", Advanced Features. ❒ To acquire the set values from the DHCP server using the Network Boot func- tion, you need to register the set values on the DHCP server beforehand.
  • Page 39 ❖ ❖ ❖ ❖ Network Boot Network boot automatically acquires information related to network settings from the network's DHCP server. Setting Network Boot to "DHCP" activates the Network Boot function. See p.37 “Network Boot”. You do not need to set that information on the machine. You can acquire the following information from the DHCP server: Acquired information •...
  • Page 40 Getting Started ❖ ❖ ❖ ❖ WINS Server If a WINS server is running, the fax machine registers the host name and IP address to the WINS server, and renews them periodically. Computers with the WINS client function allow you to communicate with the fax machine us- ing the host name instead of the IP address.

  • Page 41: Network Settings

    Network Settings A A A A Press the { { { { User Tools} } } } key. The User Tools main menu ap- pears. Note ❒ Make sure the machine shows the standby display. If it does not, see Chapter 1 "Standby Dis- play", Basic Features to return to the standby display.
  • Page 42 Getting Started IP Address Enter the IP address. The IP (Internet Protocol) address is used by TCP/IP protocol to identify a particular computer. Consult your systems administra- tor if you are unsure about this set- ting. A Enter the IP address using the number keys.
  • Page 43 Host Name Enter the host name of NIC FAX. Consult your systems administra- tor if you are unsure about this set- ting. A Enter the host name. Note ❒ You can enter up to 63 char- acters for a host name. ❒...
  • Page 44 Getting Started DNS Address 2 Enter the secondary DNS server IP address of the network to which NIC FAX is connected. You may set the DNS Address 2 when two domain name systems are connected to your machine. A connection is made to DNS 2 only if DNS 1 does not respond.

  • Page 45: Mail Server Settings

    B Press the { { { { OK} } } } key. T h e dis play returns to the TCP/IP settings menu. Network Boot Set the Network Boot setting to "DHCP" if you use the Network Boot function with the DHCP serv- Consult your systems administra- tor if you are unsure about this set- ting.
  • Page 46 Getting Started Note ❒ If you make a mistake, press the { { { { Clear/Stop} } } } key to try again. ❒ The SMTP server can also be specified as a domain. In this case, you must specify the DNS server address beforehand.
  • Page 47 Password Enter the login password to be used for connection to the POP server. Consult your systems administra- tor if you are unsure about this set- ting. A Enter the password. Note ❒ You can enter up to 31 char- acters for a password.
  • Page 48 Getting Started A Enter the address to which no- tification will be sent if an er- ror occurs. Note ❒ You can enter up to 127 char- acters. ❒ If you make a mistake, press the 0 or 1 key to move the display cursor, and then press the { { { { Clear/Stop} } } } key to try again.
  • Page 49 Note ❒ If you do not want to set a maximum e-mail size, press the 0 or 1 key to select "Off". D Press the { { { { OK} } } } key. E Press the 0 0 0 0 or 1 1 1 1 key to dis- play "2.

  • Page 50: Auto Mail Rx (Auto Mail Reception)

    Getting Started A Enter the IP address or domain name of the server. Note ❒ If you want to enter the serv- er address with a domain name, make sure that the DNS server address is speci- fied in advance. ❒...

  • Page 51: Ip-Fax Parameter Settings

    IP-Fax Parameter Settings Preparation Select "Yes" with user parameters to use the gatekeeper for IP-Fax transmission. See p.166 “User Pa- rameters” (switch 32, bit 0). A A A A Press the { { { { User Tools} } } } key. The User Tools main menu ap- pears.
  • Page 52 Getting Started ❒ If you make a mistake, press the 0 or 1 key to move the display cursor, and then press the { { { { Clear/Stop} } } } key to try again. B Press the { { { { OK} } } } key. The display returns to the IP- Fax Parameter settings menu.

  • Page 53: Installing The Software

    Installing the Software NIC FAX comes with a CD-ROM con- taining the driver and utilities for LAN-Fax and Network Delivery Scanner functions. Note ❒ This manual assumes users al- ready have a working knowledge of Windows operating systems. Refer to the relevant Windows manual for specific details of Win- dows functions and operations.
  • Page 54 Getting Started D D D D Click [Quick Install]. Software License Agreement ap- pears. E E E E Make sure you read it carefully, click [I accept the agreement.], and then click [Next]. F F F F Click [NIC FAX UNIT]. G G G G Click [Install].

  • Page 55: Installing The Driver And Utilities Individually

    Note ❒ If you do not want to restart the computer, click [No. Restart later.] ❒ If the [Confirm restart] area does not appear, proceed to step I I I I Click [Finish]. If you click [Yes. Restart right now.] in the step display, installation completes and the computer re-...
  • Page 56 Getting Started F F F F Click [LAN-Fax Driver]. G G G G Click [Next]. H H H H Double-click [Printer Name: <LAN- Fax F3>]. I I I I Click [Port], and then [Add]. J J J J Select [SmartNetMonitor], and then click [OK].
  • Page 57 Note ❒ If you use the Network Boot function, specify the host name, as the NIC FAX IP address may change. In this case, you need to make the following settings to search for NIC FAX by host name: • When you use the DNS serv- The DNS server settings must be made on the com- puter on which LAN-Fax...

  • Page 58: Smartnetmonitor For Client

    Getting Started Note ❒ If you click [No. Restart later.] in the step display, installation completes without restarting the computer. Installed driver and utilities are available only after you restart the computer. ❒ To edit the printer name, on the [Start] menu, point to [Settings], and then click [Printers].

  • Page 59: Smartnetmonitor For Admin

    G G G G Click [Next]. Software License Agreement ap- pears. H H H H Make sure you read it carefully, and then click [Yes]. I I I I Follow the steps displayed on the screen to complete the installa- tion of SmartNetMonitor for Cli- ent.

  • Page 60: Desktopbinder V2 Lite

    Getting Started F F F F Select the [SmartNetMonitor for Ad- min] check box, and then click [Next]. The [Welcome] dialog box appears. G G G G Click [Next]. Software License Agreement ap- pears. H H H H Make sure you read it carefully, and then click [Yes].

  • Page 61: Scanrouter V2 Lite

    ScanRouter V2 Lite A A A A Before beginning installation, exit all other applications. B B B B Insert the CD-ROM that contains NIC FAX Driver and Utilities into the CD drive on the server com- puter. The Select Language display ap- pears.

  • Page 62: Software Included On The Cd-Rom

    Getting Started Software Included on the CD-ROM List of Files The software for LAN-Fax features or Network Delivery Scanner function is stored in the following directories on the CD-ROM. SETUP.EXE Software installer DRIV- HELP NET- WORK UTILITY ROUTERV2 LAN-Fax WIN9X_ME LAN-Fax Driver, Address Book, LAN-Fax Cover Sheet Editor (for Windows 95/98/Me)

  • Page 63: Lan-Fax Driver

    LAN-Fax Driver LAN-Fax Driver enables you to send and print documents created using a com- puter. Note ❒ See LAN-Fax Help for detailed instructions. Reference p.107 “Using LAN-Fax Functions” ❖ ❖ ❖ ❖ File Location LAN-Fax Driver is stored in the following directories: •...

  • Page 64: Lan-Fax Cover Sheet Editor

    Getting Started ❖ ❖ ❖ ❖ Operating System • Microsoft Windows 95/98/Me • Microsoft Windows NT4.0 • Microsoft Windows 2000/XP LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ ❖ ❖ ❖ Operating System •...

  • Page 65: Smartnetmonitor For Admin

    SmartNetMonitor for Admin SmartNetMonitor for Admin is a network utility for administrator with it, you can confirm NIC FAX settings and conditions from a computer. Note ❒ See SmartNetMonitor for Admin Help for the detailed instructions. ❖ ❖ ❖ ❖ File Location SmartNetMonitor for Admin is stored in the following directory on the CD- ROM: NETWORK\NETMON\ADMIN...

  • Page 66: Desktopbinder V2 Lite

    Getting Started DeskTopBinder V2 Lite DeskTopBinder V2 Lite enables you to handle various data including scanned images, documents or files created with various software, or image files you al- ready have. This software is installed on client computers. With it, you can use NIC FAX as a network delivery scanner, or view the documents in the Fax In- Tray saved using ScanRouter V2 Lite/Professional.

  • Page 67: Scanrouter V2 Lite

    ❖ ❖ ❖ ❖ Software Installed with DeskTopBinder V2 Lite • Auto Document Link Monitors the delivery server regularly, picks up newly arrived documents in the Fax In-Tray, and sends notification to users when new documents are delivered to the server. Also, automatically registers the saved file under the specified directory to DeskTopBinder V2 Lite.

  • Page 68: Online Help

    Getting Started Note ❒ Administration Utility can be installed on client computers as well as the delivery server. To install it, click [Administration Utility] on the ScanRouter V2 Lite display of the installer. Online Help You can refer to this when you confirm or edit NIC FAX settings using a Web browser.

  • Page 69: Using Scan To E-Mail Functions

    3. Using Scan to E-mail There are two types of scanner related functions Scan to E-mail and Network De- livery Scanner. This section describes the Scan to E-mail function. If you want to deliver the scanned data to destinations registered to a networked ScanRouter V2 Lite server or ScanRouter V2 Professional server, see p.117 “Using Network Delivery Scanner Functions”.
  • Page 70 Using Scan to E-mail Functions ❖ ❖ ❖ ❖ Subject and Message You can enter a subject and mes- sage for the document you want to send. You can also enter either subject or message only. Note ❒ To enter a message, you need to assign the E-mail Message func- tion to a user function key be- forehand.
  • Page 71 ❒ You can adjust the quality of imag- es transmitted using the Color Scanning feature with user param- eters. If you make a setting that re- duces the difference between values for Brightness and Color Difference (for example, "Bright- ness: 1, Color Difference: 1, Color Difference: 1"), the quality of imag- es increases, but the data size also increases.
  • Page 72 Using Scan to E-mail Functions B Press the 0 0 0 0 or 1 1 1 1 key to dis- play "10. Mail Options". C Press the { { { { OK} } } } key. Using the User Function Key A Press the user function key ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the Mail Options function.
  • Page 73 B If you want to enter a message, press the user function key ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the E-mail Message function. Note ❒ If you do not want to enter a message, proceed to step D.
  • Page 74 Using Scan to E-mail Functions Note ❒ On Type 2 machines, the Scanner (Scan to E-mail) function is pre-assigned to the { { { { F10} } } } key. ❒ You do not need to press the user function key in the fol- lowing cases: •...

  • Page 75: Scanner Rgb

    Scanner RGB You can adjust the color balance for Color Scanning by using the Scanner RGB feature. A A A A Press the { { { { User Tools} } } } key. Note ❒ Start this procedure when the standby display is shown on the display.

  • Page 76: Scanning A Monochrome Original

    Using Scan to E-mail Functions Scanning a Monochrome Original You can scan originals and transmit them as image files with e-mail. The originals are converted into PDF or TIFF-F image files. Preparation You need to make Network set- tings beforehand. See p.28 “NIC FAX Initial Settings”.
  • Page 77 ❖ ❖ ❖ ❖ Confirmation of Reception You can confirm sent documents were properly received using e- mail or the Journal. ❖ ❖ ❖ ❖ Viewer URL Information You can record URL sites for downloading viewer applications on e-mail you are about to send. Note ❒...
  • Page 78 Using Scan to E-mail Functions C C C C Press 0 0 0 0 or 1 1 1 1 key to display the item you want to set, and then press the { { { { OK} } } } key. Subject/Message A Enter the subject.
  • Page 79 B Press the { { { { OK} } } } key. Viewer URL Information A Press the 0 0 0 0 or 1 1 1 1 key to select "Yes" or "No". B Press the { { { { OK} } } } key. D D D D Set the original.
  • Page 80 Using Scan to E-mail Functions Note ❒ You can enter up to 127 charac- ters for an e-mail address. ❒ You can enter the "." and "@" with the Quick Dial keys. Press the { { { { Symbols} } } } key when you want to enter other symbols.

  • Page 81: Using Internet Fax Functions

    4. Using Internet Fax Functions E-mail Server Settings (by Network Administrator) The information in this section is for your network administrator. Mail Server Settings NIC FAX uses an Internet e-mail system to send Internet faxes. Since it automat- ically connects to the e-mail server to get e-mail, a NIC FAX account and pass- word must be set up on the e-mail server.

  • Page 82: Transmitting Internet Fax

    Using Internet Fax Functions Transmitting Internet Fax Preparation You need to make Network set- tings beforehand. See p.28 “NIC FAX Initial Settings”. This section describes how to scan a document into NIC FAX memory and send it as e-mail. You can enter the e- mail address directly, or use a Quick Dial key, Speed Dial or Group with an address already stored in it.
  • Page 83 Note ❒ Because NIC FAX sends docu- ments as e-mail messages with an attached TIFF-F image, viewer ap- plications are required in order to view documents when they are re- ceived on a computer. You can in- form the receiver of sites for downloading viewer applications using the Viewer URL Information mail option.
  • Page 84 Using Internet Fax Functions Using { { { { Trans. Option} } } } Key A Press the { { { { Trans. Option} } } } key. B Press the 0 0 0 0 or 1 1 1 1 key to dis- play "10.
  • Page 85 B If you want to enter a message, press the user function key ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the E-mail Message function. Note ❒ If you do not want to enter a message, proceed to step D.
  • Page 86 Using Internet Fax Functions Note ❒ On Type 2 machines, the Inter- net FAX function is pre-as- signed to the { { { { F5} } } } key. ❒ You do not need to press the user function key in the follow- ing cases: •...
  • Page 87 Note ❒ With a large volume of docu- ment, it may take some time be- fore transmission starts. This is due to the time NIC FAX re- quires to convert the data in memory. ❒ To cancel transmission of an In- ternet fax, see p.96 “Canceling Transmission of an Internet Fax”.

  • Page 88: Confirming Reception

    Using Internet Fax Functions Confirming Reception When Reception Confirmation is se- lected, the receiver sends back a re- ception confirmation message. Once the reception confirmation message has been received, "OK" appears in the Result column of Journal, allow- ing the originator to verify that the transmission has been received.

  • Page 89: Transmitting Journal By E-Mail

    Transmitting Journal by E-mail Preparation To transmit the Journal by e-mail, it is necessary to make settings with user parameters. See p.166 “User Parameters” (switch 18, bit 5). The Journal is automatically transmit- ted to an e-mail address of the admin- istrator by 50 communications.

  • Page 90: Transfer Request

    Using Internet Fax Functions Transfer Request You can request transfer specifying Quick Dial, Speed Dial, and Group destina- tions registered in Transfer Station. Transfer requests allow you to make use of the Internet to reduce costs, particularly with long distance and international communications.
  • Page 91 Limitation ❒ Fax machines that are equipped with NIC FAX KIT TYPE 140, TYPE 500, COLOR NIC FAX UNIT TYPE410, or NIC FAX UNIT TYPE 510 can be spec- ified as the Transfer Station for a transfer request by e-mail. Note ❒...

  • Page 92: Transfer Request By E-Mail

    Using Internet Fax Functions Transfer Request by E-mail Preparation In order to use this function, you must make polling ID and Transfer Report settings. The same polling ID must be set for both Transfer Requester and Transfer Stations. See Chapter 7 "ID Codes" and "Transfer Report", Advanced Fea- tures.
  • Page 93 G G G G Enter a Transfer Station. Limitation ❒ When an originator requests transfer by e-mail to a station that is not capable of perform- ing transfers, the station ad- dressed receives the request as ordinary e-mail and does not transfer it or return an Error Re- port to the originator of the re- quest.
  • Page 94 Using Internet Fax Functions Note ❒ On Type 2 machines, the In- ternet FAX function is pre-as- signed to the { { { { F5} } } } key. ❒ If the Network Transmission Auto Check function is set to "Off"...

  • Page 95: Specifying End Receivers

    Specifying End Receivers You can only specify End Receivers already programmed in a Quick Dial key, Speed Dial, or Group Dial of the designated Transfer Station. ❖ ❖ ❖ ❖ Quick Dial Enter the number (two or three digits) of the Quick Dial where the End Receiver is stored.

  • Page 96: Receiving Internet Fax

    Using Internet Fax Functions Receiving Internet Fax There are two methods of receiving e- mail: Auto Mail Reception and Manu- al Mail Reception. Limitation ❒ Documents sent from computers as e-mail attachments cannot be re- ceived. Senders receive an Error Mail Notification if their e-mail contains attachments.
  • Page 97 Receiving E-mail with the Mail Reception Function A A A A Press the user function key ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the Mail Re- ception function. B B B B Press the { { { { Start} } } } key to check for e-mail.

  • Page 98: Receiving Transfer Request E-Mail

    Using Internet Fax Functions Receiving Transfer Request E-mail When the machine receives Transfer Request e-mail, it transfer faxes to all the End Receivers specified in the e-mail. Note ❒ You must register Polling ID and End Receivers. ❒ End Receivers must be programmed into Quick Dial keys, Speed Dials, or Groups in the Transfer Station (this machine).

  • Page 99: Routing Received Documents

    Routing Received Documents When a document is received, its SUB code is compared to user codes registered in Personal Boxes and, if a match is found, the document is routed to the desti- nation whose user code is specified. If the destination specified is an e-mail ad- dress, the received document is routed to that destination as e-mail.

  • Page 100: Forwarding Received Documents

    Using Internet Fax Functions Forwarding Received Documents NIC FAX can automatically forward received documents to other destinations registered in memory based on Own Name, Own Fax Number or sender's e-mail address. If an e-mail address is registered as the destination, documents re- ceived are forwarded as e-mail.

  • Page 101: Smtp Reception

    SMTP Reception NIC FAX ordinarily uses POP e-mail reception, but can be set to use SMTP re- ception. With POP reception, e-mail is received using Auto Mail Reception or Manual Reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by NIC FAX.

  • Page 102: Routing Mail Received Via Smtp

    Using Internet Fax Functions Routing Mail Received via SMTP Mail received via SMTP can be routed to other fax machines. It can also be rout- ed to destinations registered as Quick Dial entries, Speed Dial entries, or Groups. Preparation Before routing mail received via SMTP, you first must set "Route documents received with SMTP"...

  • Page 103: Specifying Mail Transfer

    - Specifying Mail Transfer The originator can request transfer of mail sent to another NIC FAX by specify- ing the e-mail address as follows: ❖ ❖ ❖ ❖ Fax Number fax=destination fax number@host name of NIC FAX. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@nicfax.abc.company.com ❖...

  • Page 104: Canceling Transmission Of An Internet Fax

    Using Internet Fax Functions Canceling Transmission of an Internet Fax While the Original is Being Scanned In A A A A Press the { { { { Clear/Stop} } } } key. The machine will stop storing the original and the data will not be sent. After the Original Has Been Scanned In Limitation...

  • Page 105: Using Ip-Fax Functions

    5. Using IP-Fax Functions IP-Faxing enables you to send fax messages via networks that use TCP/IP such as LAN or Internet. The transmission procedure for IP-Faxing is almost the same as that for conventional fax transmission. The functions used for conventional fax transmission are also available for IP- Fax with similar operation procedures.

  • Page 106: Transmitting Ip-Fax

    Using IP-Fax Functions Transmitting IP-Fax Transmitting by Specifying an IP Address or Host Name This section describes how to send fax messages to an IP-Fax connected to the same LAN or connected directly to the Internet. A A A A Set the original, and then select the scan settings as necessary.
  • Page 107 Note ❒ When specifying a destination using IP address, you may need to give the port number too, de- pending on network settings at the receiving end. For example, if the destination IP address is 192.168.1.10 and the port number is 2100, you should identify the destination as 192.168.1.10:2100.

  • Page 108: Transmitting By Specifying A Voip Gateway

    Using IP-Fax Functions Transmitting by Specifying a VoIP Gateway This section describes how to send fax messages through your network to ordinary G3 fax machines connected to the public telephone lines via a VoIP gateway. A A A A Set the original, and then select the scan settings as necessary.

  • Page 109: Transmitting By Specifying An Alias Fax Number

    E E E E Press the { { { { OK} } } } key. F F F F Press the 0 0 0 0 or 1 1 1 1 key to select "Yes". G G G G Press the { { { { OK} } } } key. The display for entering the VoIP gateway address appears.
  • Page 110 Using IP-Fax Functions B B B B Press the user function key ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the Internet FAX function. The display for entering an ad- dress appears.
  • Page 111 Note ❒ If you do not use the gateway, select "No", press the { { { { OK} } } } key, and then proceed to step G G G G Enter the alias fax number regis- tered on the gatekeeper. Reference p.44 “Own Fax Number (Alias Fax Number)”...

  • Page 112: Canceling Transmission Of An Ip-Fax

    Using IP-Fax Functions Canceling Transmission of an IP-Fax While the Original Is Being Scanned In To cancel IP-Fax transmission while scanning is in progress, perform the procedure described below. A A A A Press the { { { { Clear/Stop} } } } key. The machine will stop storing the original and the data will not be sent.
  • Page 113 F F F F Press the { { { { OK} } } } key. G G G G Press the { { { { Job Information} } } } key. The standby display reappears. Canceling Transmission of an IP-Fax...
  • Page 114 Using IP-Fax Functions...

This manual is also suitable for:

F104l410

Table of Contents