Xerox VersaLink C505S User Manual
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Xerox VersaLink C505S User Manual

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Version 0.1
April 2017
702P04963
®
®
Xerox
VersaLink
C505
Multifunction Printer
User Guide

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Summary of Contents for Xerox VersaLink C505S

  • Page 1 Version 0.1 April 2017 702P04963 ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 2 ® ® Xerox Extensible Interface Platform , ColorQube , Global Print Driver , and Mobile Express Driver ® are trademarks of Xerox Corporation in the United States and / or other countries. ® ® ® ® ™ ® ® Adobe...

  • Page 3: Table Of Contents

    Powering On the Printer or Exiting Low-Power or Sleep Mode.....2-7 Restarting, Placing in Sleep Mode, or Powering Off the Printer........................2-7 Accessing the Printer......................2-8 Information Pages....................2-8 Printing Information Pages..............2-9 Configuration Report................2-9 Logging In.........................2-9 Logging In at the Control Panel............2-9 ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 4 Rearranging Apps on the Home screen............3-2 Customizing or Personalizing the Apps...............3-2 Customizing or Personalizing the Feature List..........3-2 Customizing or Personalizing the Entry Screen..........3-3 Saving Presets......................3-3 Deleting a Saved Preset................3-3 Removing App Customization................3-4 Customizing App Default Settings..............3-4 ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 5 Xerox App Gallery........................4-1 Xerox App Gallery Overview................4-1 Creating a Xerox App Gallery Account............4-2 Logging in to your Xerox App Gallery Account...........4-2 Installing or Updating an App from the XeroxApp Gallery....4-3 Installing an App from the App Gallery...........4-3 Updating an App from the App Gallery...........4-3 Device............................4-4...
  • Page 6 Sharing a Folder on a Windows Computer........4-32 Sharing a Folder in Macintosh OS X Version 10.7 and Later....................4-32 Adding an SMB Folder as an Address Book Entry from the Embedded Web Server...............4-33 ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 7 Setting Default Printing Options for Windows......5-2 Selecting Printing Defaults in Windows for a Shared Network Printer....................5-3 Saving a Set of Commonly Used Printing Options for Windows.....................5-3 Macintosh Printing Options................5-4 Selecting Printing Options for Macintosh........5-4 ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 8 Table of Contents Saving a Set of Commonly Used Printing Options for Macintosh..................5-4 UNIX and Linux Printing..................5-4 Xerox Printer Manager................5-4 Printing with xeroxprint................5-6 Printing from a Linux Workstation.............5-6 Mobile Printing Options..................5-6 Printing with Wi-Fi Direct...............5-6 Printing with AirPrint................5-7 Printing from a Mopria-Enabled Mobile Device......5-7 Printing from a USB Flash Drive..................5-7...
  • Page 9 Loading Paper in the High Capacity Feeder (HCF).........6-14 Setting the Tray Mode..................6-15 Configuring the Tray Mode for Trays 1–5........6-16 Printing on Special Paper....................6-16 Envelopes........................6-16 Guidelines for Printing Envelopes.............6-16 Loading Envelopes in the Bypass Tray...........6-17 ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 10 Performing a Transfer Belt Cleaning Mode Procedure......7-16 Supplies..........................7-17 Consumables......................7-17 Routine Maintenance Items................7-17 Ordering Supplies....................7-17 When to Order Supplies...............7-17 Supply Status...................7-18 Supplies Usage Report.................7-19 Toner Cartridges....................7-19 General Precautions................7-19 Replacing a Toner Cartridge...............7-19 ® ® viii Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 11 Paper Jam Message Stays On............8-19 Jams During Automatic 2-Sided Printing........8-19 Print-Quality Problems.....................8-19 Controlling Print-Quality...................8-20 Paper and Media....................8-20 Solving Print-Quality Problems...............8-21 Copy and Scan Problems....................8-26 Fax Problems........................8-27 Problems Sending Faxes..................8-27 Problems Receiving Faxes.................8-29 ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 12 (HCF) with Casters................A-6 Total Space Requirements..................A-6 Clearance Requirements..................A-7 Clearance Requirements for Standard Configuration....A-7 Environmental Specifications..................A-7 Temperature......................A-7 Relative Humidity....................A-7 Elevation........................A-7 Electrical Specifications....................A-7 Power Supply Voltage and Frequency............A-7 Power Consumption....................A-8 Recycling Supplies....................A-8 Performance Specifications.....................A-8 ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 13 Canada CS-03 Issue 9................B-10 European Union....................B-10 Radio Equipment and Telecommunications Terminal Equipment Directive..............B-10 New Zealand......................B-11 South Africa......................B-12 Material Safety Data Sheets..................B-12 C Recycling and Disposal..............C-1 All Countries...........................C-1 North America........................C-1 European Union........................C-1 Domestic/Household Environment..............C-1 ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 14 Professional/Business Environment..............C-2 Collection and Disposal of Equipment and Batteries......C-2 Business Users in the European Union..........C-2 Disposal Outside of the European Union........C-2 Battery Symbol Note....................C-3 Battery Removal.....................C-3 Other Countries........................C-3 D Apps Features..................D-1 ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 15: Safety

    Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your Xerox printer. Notices and Safety Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer.

  • Page 16: Electrical Safety

    • Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 17: Emergency Turn Off

    Emergency Turn Off If any of the following conditions occur, power off the printer immediately and disconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if: • The equipment emits unusual odors or makes unusual noises.

  • Page 18: Ozone Release

    • Do not override any electrical or mechanical interlock devices. • Do not attempt to remove paper that is jammed deeply inside the printer. Switch off the printer promptly and contact your local Xerox representative. Warning • The metallic surfaces in the fuser area are hot. Always use caution when removing paper jams from this area and avoid touching any metallic surfaces.

  • Page 19: Maintenance Safety

    Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada.
  • Page 20 Do not burn the drum cartridges. Do not use paper attached with staples or any other form of binding clip. Do not use folded, creased, curled, or wrinkled paper. Do not use inkjet paper. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 21: Environmental, Health, And Safety Contact Information

    For details about all the printer symbols that appear on your printer, refer to the Printer Symbols guide at www.xerox.com/office/VLC505docs. Environmental, Health, and Safety Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines: United States and 1-800-ASK-XEROX (1-800-275-9376)
  • Page 22 Safety ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 23: Getting Started

    Tray 2, Optional 550-Sheet Feeder NFC Area Tray 1 Touch Screen Bypass Tray Duplex Automatic Document Feed Front Door Output Tray Card Reader Bay Output Tray Extension USB Memory Port Right-Side Door 7. Status LED Xerox ® VersaLink ® C505 Multifunction Printer User Guide...

  • Page 24: Duplex Automatic Document Feeder

    14 in.). Use the document glass rather than the duplex automatic document feeder to copy or scan the following types of original documents: • Paper with paper clips or staples attached • Paper with wrinkles, curls, folds, tears, or notches ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 25: Internal Parts

    • Coated or carbonless paper or items other than paper, such as cloth or metal • Envelopes • Books Internal Parts Front Door Transfer Belt Toner Cartridges Drum Cartridges Document Glass Waste Cartridge Document Cover Cleaning Rod Single-Pass Duplex Automatic Right-Side Door Document Feeder ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 26: Rear View

    The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The control panel: • Displays the current operating status of the printer. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 27 • When the light blinks fast, the printer is powering down, or exiting a low-power mode. Home Button This button provides access to the Home menu for access to printer features. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 28: Power Options

    • If the printer is already powered on, the Power/Wake button can be used to: - restart the printer - enter or exit Sleep mode - enter or exit Low-Power mode • The Power/Wake button also flashes when the printer is in low-power mode. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 29: Powering On The Printer Or Exiting Low-Power Or Sleep Mode

    To restart the printer, place the printer in Sleep Mode, or power off the printer. 1. At the printer control panel, press the Power/Wake button. 2. Select an option. • To restart the printer, touch Restart. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 30: Accessing The Printer

    PCL Font List The PCL Font List provides a printout of all PCL fonts that are available on the printer. Demonstration Print Demonstration Print provides a demonstration of the current print-quality settings. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 31: Printing Information Pages

    4. If prompted, enter the password, then touch Enter. Note For more information on logging in as system administrator, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. 5. Touch OK. Note To access each password-protected service, enter the User Name and password.

  • Page 32: Introduction To Apps

    Getting Started Introduction to Apps Xerox Apps are a gateway to the features and functions of your device. Standard Apps are already installed on the device and appear on the Home screen. Some Apps are installed as standard, but hidden the first time you use the device.

  • Page 33: Obtaining The Printer Ip Address From The Configuration Report

    Ethernet cables, and USB cables are not included with your printer and must be purchased separately. Xerox recommends an Ethernet connection because it is typically faster than a USB connection, and it provides access to the Embedded Web Server.

  • Page 34: Opening The Output Tray Extension

    Ethernet. A connection through a router or network switch is required. An Ethernet network can be used for one or more computers and supports many printers and systems simultaneously. An Ethernet connection is typically ® ® 2-12 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 35: Connecting To A Computer Using Usb

    4. Set the network IP printer address, or set up the printer for automatic printer IP detection. For more information, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. Connecting to a Wireless Network A wireless local area network (WLAN) provides the means to connect 2 or more devices in a LAN without a physical connection.
  • Page 36 3. Remove the packaging from the Wireless Network Adapter. 4. To install the Wireless Network Adapter, follow the procedure defined on the instruction sheet provided with the Wireless Network Adapter. ® ® 2-14 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 37 6. Configure the Wi-Fi settings from the front panel or the embedded web server if connected via ethernet. For more information, refer to Resetting Wireless Settings. Removing the Wireless Network Adapter 1. Power off the printer. ® ® Xerox VersaLink C505 Multifunction Printer 2-15 User Guide...
  • Page 38 Do not use force to pull on the Wireless Network Adapter. If the latch is released properly, the adapter pulls out easily. Pulling on a secured adapter can damage it. ® ® 2-16 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 39 6. Place the left-side cover into place, then slide it toward the front of the printer. 7. To latch the cover, swing the handle toward the front of the printer, then push the handle in until it clicks into the locked position. ® ® Xerox VersaLink C505 Multifunction Printer 2-17 User Guide...
  • Page 40 2. Touch Device > Connectivity > Wi-Fi. 3. Touch the network selection that you want to reset. 4. Touch Forget This Network. 5. At the prompt, touch Forget & Reboot. ® ® 2-18 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 41 If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual Setup. 6. Touch PBC. 7. Touch OK. 8. On the wireless router, press the WPS button. ® ® Xerox VersaLink C505 Multifunction Printer 2-19 User Guide...
  • Page 42 When the printer has the correct information, it connects to the router and restarts with the proper setup and configuration information. If the router does not connect with the printer within 120 seconds, the connection attempt stops. ® ® 2-20 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 43 When the printer has the correct information, it connects to the router and restarts with the proper setup and configuration information. If the router does not connect with the printer within 120 seconds, the connection attempt stops. ® ® Xerox VersaLink C505 Multifunction Printer 2-21 User Guide...
  • Page 44 Wi-Fi Direct. Wi-Fi Direct is disabled by default. Note Wireless networking is available only on printers with the optional Wireless Network Adapter installed. To connect with Wi-Fi Direct, follow the directions provided with your mobile device. ® ® 2-22 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 45: Connecting To A Telephone Line

    • LDAP Settings • Apps Setup • Security Settings For more information on configuring the printer settings, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. Configuring AirPrint ® AirPrint is a software feature that allows you to print from wired or wireless Apple iOS-based mobile devices and Mac OS-based devices without the need to install a print ®...

  • Page 46: Configuring Google Cloud Print

    Google Cloud Print allows you to print documents that are stored in the cloud without using a print driver. Before you begin: • Set up a Google email account. • Configure the printer to use IPv4. • Configure Proxy Server settings as needed. ® ® 2-24 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 47: Installing The Software

    IP Address of Your Printer. If the Software and Documentation disc is not available, download the latest drivers from www.xerox.com/office/VLC505drivers. Operating System Requirements • Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008 R2, and Windows Server 2012.

  • Page 48: Installing The Print Drivers For A Windows Usb Printer

    ® 2. Open Xerox Print Drivers 3.xx.x.dmg/.pkg as needed for your printer. 3. To run Xerox ® Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name. 4. When prompted, click Continue. 5. To accept the license agreement, click I Agree.
  • Page 49 (mDNS), or connect using the IP address of your printer for an LPD/LPR connection. For a non-network printer, create a desktop USB connection. Online Support Assistant at: www.xerox.com/office/VLC505support To Add the Printer Using Bonjour ® To add the printer using Bonjour 1.

  • Page 50: Installing Drivers And Utilities For Unix And Linux

    Installing the Printer as a Web Service on Devices Web Services on Devices (WSD) allows a client to discover and access a remote device and its associated services across a network. WSD supports device discovery, control, and use. ® ® 2-28 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 51: More Information

    You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer. Other documentation for your printer www.xerox.com/office/VLC505docs Recommended Media List United States: www.xerox.com/rmlna European Union: www.xerox.com/rmleu Technical support information for your printer;...
  • Page 52 Getting Started ® ® 2-30 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 53: Customize And Personalize

    Default settings for each app can be specified, and settings for regular jobs can be saved for your use. Personalization options ensure that the features and functions displayed meet individual user needs, improving efficiency. Xerox ® VersaLink ®...

  • Page 54: Customizing Or Personalizing The Home Screen

    4. Touch Feature List. Note For logged-in administrators, a window appears that asks you to confirm if the changes are for a Guest or for you. 5. Touch the desired option. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 55: Customizing Or Personalizing The Entry Screen

    9. Touch Done. Note The preset is stored within the Preset feature. Deleting a Saved Preset To delete a saved preset: 1. At the printer control panel, press the Home button. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 56: Removing App Customization

    1. At the control panel, press the Home button. 2. Touch the App required. 3. Configure the required default settings. 4. Touch Save. 5. Touch Save Defaults. The new settings override the previous default settings. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 57: Xerox Apps

    For details about Customizing the Home screen and the apps features, refer to Customize Personalize. ® A range of apps is available for download and installation from the Xerox App Gallery. ® These include Xerox Extensible Interface Platform (EIP) Apps. EIP Apps enable you to install secure, signed apps on compatible printers.

  • Page 58: Creating A Xerox App Gallery Account

    5. Touch OK. A message is displayed stating completion instructions have been sent to the email address entered. 6. Touch Close. ® 7. Access your email account for the email address that you provided to Xerox Gallery. ® 8. Open the Xerox App Gallery Account Request email, then click the URL link for creating an account.

  • Page 59: Installing Or Updating An App From The Xeroxapp Gallery

    4. Enter your Password using the touch screen keypad, then touch Enter. 5. Touch Log In. The Xerox ® App Gallery appears. ® Installing or Updating an App from the Xerox App Gallery Xerox ® Apps add, extend, or customize the functionality of your device. You can use the Xerox ®...

  • Page 60: Device

    ® Xerox Apps Device Device Overview The Device App gives you access to information about your printer, including the serial number and model. You can view the status of the paper trays, billing and supplies information, and print Information Pages.

  • Page 61: About

    Use the Resets option to reset device settings and font, forms, and macros to the factory-default settings. For details on configuring the printer settings, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. About The About option provides an overview of your device and current settings and status.

  • Page 62: Supply Status

    To check the supplies status and set up alerts using the Embedded Web Server, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. Checking the Supplies Status at the Control Panel 1.

  • Page 63: Billing And Usage Counters

    ® Xerox Apps 3. Use the touch screen keyboard to enter an email address, or select an entry from the Address Book, then touch OK. 4. Add more email addresses if necessary. 5. To customize the alerts for each supply item, or to enable or disable an alert, touch the toggle button.

  • Page 64: Remote Services

    You can use the Remote Services option in the Embedded Web Server to send error and usage information to the Xerox support team to help them resolve problems quickly. For information about enabling Remote Services and uploading information to Xerox, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs.

  • Page 65: Adding Or Editing Groups In The Address Book At The Control Panel

    ® Xerox Apps • To add an FTP scan location, touch Add FTP. Browse to the FTP location or enter the FTP address, then touch Enter. Note If authentication is required for scan locations, enter a valid login name and password.

  • Page 66: Adding Or Editing Contacts In The Address Book In The Embedded Web Server

    ® Xerox Apps Adding or Editing Contacts in the Address Book in the Embedded Web Server To Add Contacts in the Address Book in the Embedded Web Server To add contacts: 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

  • Page 67: Adding Or Editing Groups In The Address Book In The Embedded Web Server

    ® Xerox Apps Adding or Editing Groups in the Address Book in the Embedded Web Server To Add Groups in the Address Book in the Embedded Web Server To add groups: 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

  • Page 68: Managing Favorites

    ® Xerox Apps Managing Favorites You can mark contacts as Favorites. A star next to a contact in the list indicates a Favorite. You can mark a favorite as a Global Favorite for all services or as a Favorite for email, fax, or scan-to destinations.

  • Page 69: Managing Jobs

    ® Xerox Apps Managing Jobs From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or completed jobs. You can pause, delete, print, or view job progress or job details for a selected job. From the Jobs window in the Embedded Web Server, you can view a list of active and completed print jobs.

  • Page 70: Printing A Job Held For Resources

    • For Windows, click Printer Properties. Depending on your application, the title of the button can vary. • For Macintosh, in the Print window, click Preview, then select Xerox Features. 3. For Job Type, select Saved Job. 4. Type a job name or select a name from the list, then click OK.

  • Page 71: Secure Print

    • For Windows, click Printer Properties. Depending on your application, the title of the button varies. • For Macintosh, in the Print window, click Preview, then select Xerox Features. 3. For Job Type, select Secure Print. 4. Type the passcode, confirm the passcode, then click OK.

  • Page 72: Sample Set

    ® Xerox Apps Personal Print is a type of saved job with these features: • A Personal Print job appears in a folder named after the user ID associated with the print job. • A Personal Print job does not use a passcode.

  • Page 73: Managing Jobs Using The Embedded Web Server

    • For Windows, click Printer Properties. Depending on your application, the title of the button varies. • For Macintosh, in the Print window, click Preview, then select Xerox Features. 3. For Job Type, select Sample Set. 4. Select any other required printing options.

  • Page 74: Submitting Jobs For Printing Using The Embedded Web Server

    ® Xerox Apps 5. To return to the Home screen, click Home. Submitting Jobs for Printing Using the Embedded Web Server 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.
  • Page 75 ® Xerox Apps • For single, multiple, or 2-sided pages, use the single-pass duplex automatic document feeder. Remove any staples and paper clips from the pages. Insert the original documents face up in the document feeder, with the top of the page entering the feeder first.

  • Page 76: Stapling A Copied Document

    ® Xerox Apps Stapling a Copied Document With the optional finisher installed on the printer, copied documents can be stapled. 1. From the Copy app, touch Staple. 2. Touch 1 Staple. 3. Touch Save. 4. Touch Start. The stapled copy is delivered to the finisher.

  • Page 77: Changing The Page Layout

    ® Xerox Apps To adjust the Auto Background Suppression and Contrast: 1. At the printer control panel, press the Home button. 2. Touch Copy. 3. Touch Image Enhancement. 4. To enable Auto Background Suppression, touch the Auto Background Suppression toggle button.

  • Page 78: Shifting The Image

    ® Xerox Apps Note To make copies from books, magazines, or other bound documents, use the document glass only. Do not place bound original documents in the document feeder. To set up book copying: 1. At the printer control panel, press the Home button.

  • Page 79: Creating A Booklet

    ® Xerox Apps - Mirror Side 1: This option allows you to set the Image Shift for Side 1, and matches the Side 2 Image Shift accordingly. Touch the appropriate fields. To adjust the image shift, move the slider. - Independent Sides: This option allows you to position the images on Side 1 and Side 2 independently of each other.

  • Page 80: Erasing The Edges Of Copies

    ® Xerox Apps Note This function is available only on printers with an optional Productivity Kit installed only. To add a front cover to your copy job: 1. At the printer control panel, press the Home button. 2. Touch Copy.

  • Page 81: Printing A Sample Copy

    ® Xerox Apps Printing a Sample Copy Sample Copy allows you to print a test copy of a job to inspect before printing multiple copies. This feature is useful for complex or high-volume jobs. After you print and inspect the test copy, you can choose to print or cancel the remaining copies.

  • Page 82: Id Card Copy

    ® Xerox Apps c) To adjust which pages contain the selected annotation, touch Apply To, then select the required option. d) Touch OK. Note To create a prefix, touch the edit icon for Not in Use. Enter the required text, then touch OK.

  • Page 83: Copying An Id Card

    ® Xerox Apps For information about all the App features and available settings, refer to Apps Features. Copying an ID Card To copy an ID card: 1. At the printer control panel, press the Home button. 2. To clear previous App settings, touch Reset.
  • Page 84 ® Xerox Apps • For multiple, single, or 2-sided pages, use the single-pass duplex automatic document feeder. Remove any staples or paper clips from the pages. Insert the original documents face up in the automatic document feeder, with the top of the page entering the feeder first.

  • Page 85: Scan To

    ® Xerox Apps For details about available features, refer to Apps Features. 8. To start the scan, touch Send. 9. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan another page, touch Add Page. To cancel a job, touch Cancel Job.

  • Page 86: Scanning To A User Home Folder

    ® Xerox Apps • To enter the email address manually, touch Email, then enter an email address. Touch Enter. • To select a contact or group from the Address Book, touch Contacts. 5. To save the scanned document as a specific file name, touch the attachment file name, then enter a new name using the touch screen keypad.

  • Page 87: Scan To Desktop

    Installing the Software. • On your printer, ensure that WSD is enabled. For details, refer the System Administrator Guide at www.xerox.com/office/VLC505docs. To Scan to Desktop: 1. Load the original document on the document glass or into the duplex automatic document feeder.

  • Page 88: Scanning To A Shared Folder On A Network Computer

    ® Xerox Apps Note If you are scanning a document from the automatic document feeder, a prompt does not appear. 7. To return to the Home screen, press the Home button. Scanning to a Shared Folder on a Network Computer Before you can use the printer as a scanner on a network do these steps: •...

  • Page 89: Adding An Smb Folder As An Address Book Entry From The Embedded Web Server

    ® Xerox Apps Adding an SMB Folder as an Address Book Entry from the Embedded Web Server 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

  • Page 90: Scanning Images Into An Application On A Connected Computer

    ® Xerox Apps 5. From the Contacts list, select the shared folder. 6. To save the scanned document as a specific file name, touch the attachment file name, enter a new name using the touch screen keypad, then touch Enter.

  • Page 91: Fax

    ® Xerox Apps 6. To preview the document or select a portion of the document to scan, select Preview. The printer scans a preview copy of the image. 7. To select part of the document, use the corner points to resize the frame.
  • Page 92 ® Xerox Apps 3. Load your original documents. • Use the document glass for single pages or paper that cannot be fed using the single-pass duplex automatic document feeder. Lift the document feeder, then place the original document face down in the upper-left corner of the document glass.

  • Page 93: Fax Workflows

    Note Before you use this feature, ensure that the printer is set to the current time. For details, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. To specify the time to send your fax: 1. At the printer control panel, press the Home button.

  • Page 94: Forwarding A Fax To An Email Address

    Before you can forward a fax to an email address, ensure that the Fax Forwarding feature is enabled and a SMTP server is configured. For details, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. To forward a fax to an email address: 1.

  • Page 95: Printing A Secure Fax

    ® Xerox Apps 9. To save the settings, touch OK. 10. For the new settings to take effect, press the Home button, then at the prompt, touch Restart Now. Printing a Secure Fax When the Fax Secure Receive option is enabled, all faxes that the device receives are held in the Jobs list until you enter a passcode.

  • Page 96: Polling A Remote Fax Machine

    ® Xerox Apps 7. To return to the Home screen, press the Home button. Polling a Remote Fax Machine Fax Polling allows the printer to retrieve a fax stored on another fax machine that supports fax polling. Note This feature is hidden from view when the Fax App is installed. For more information,...

  • Page 97: Printing A Fax Activity Report

    For most software applications, click File > Print or press CMD+P. 2. Select the required printer. 3. To access the fax driver settings, click Preview, select Xerox Features, then from Job Type list, select Fax. 4. To add a recipient, in the Fax window, click the Recipients tab, then click the Add Recipient icon.

  • Page 98: Usb

    ® Xerox Apps USB Overview Use the USB feature to save jobs to a USB Flash drive, or to print jobs already stored on a USB Flash drive. Jobs in a print-ready format, for example PDF, TIFF or JPEG can be printed.

  • Page 99: Printing From A Usb Flash Drive

    ® Xerox Apps Note If you are scanning a document from the automatic document feeder, a prompt does not appear. Caution Do not remove the USB Flash drive while the device is scanning and processing the job. If you remove the Flash drive before the transfer is complete, the file can become unusable and other files on the drive can be damaged.
  • Page 100 ® Xerox Apps Note If this feature does not appear, enable the feature or contact the system administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. 4. Add files to the Document Source Table. • To print a group of print-ready files, for the USB drive or folder, touch the Select All icon.

  • Page 101: Printing

    5. To access the print driver settings: • For Windows, select Properties or Preferences. ® • For Macintosh, select Xerox Features. The title of the button can vary depending on your application. 6. Modify the print driver settings as necessary, then click OK.

  • Page 102: Print Driver Help

    Printing Print Driver Help Xerox ® print driver software Help information is available from the Printing Preferences window. Click the Help button (?) in the bottom, left corner of the Printing Preferences window to see the Help. Information about Printing Preferences appears in the Help window. From there, you can select by topic or use the search field to enter the topic or function for which you need information.

  • Page 103: Selecting Printing Defaults In Windows For A Shared Network Printer

    Saving a Set of Commonly Used Printing Options for Windows You can define and save a set of options, so that you can apply them to future print jobs. In Xerox ® App Gallery, you can save an app as default, so you can have app by app default settings for printing.

  • Page 104: Macintosh Printing Options

    To use specific printing options, change the settings before sending the job to the printer. 1. With the document open in your application, click File > Print. 2. Select your printer. 3. In the Print Options menu, select Xerox Features. Note To see all printing options, click Show Details.
  • Page 105 ® Installing Xerox Printer Manager Before you begin: ® Ensure that you have root or superuser privileges to install Xerox Printer Manager. ® To install Xerox Printer Manager: 1. Download the appropriate package for your operating system. To locate print drivers for your printer, go to www.xerox.com/office/VLC505drivers.

  • Page 106: Printing With Xeroxprint

    Drivers and Downloads page on the Xerox Support website. 2. Copy the PPD file into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location of the folder, use the Find command to locate the PPD files.

  • Page 107: Printing With Airprint

    • Only USB Flash drives formatted to the typical FAT32 file system are supported. 1. Insert the USB Flash drive into the USB memory port on the printer. 2. At the USB Drive has been detected screen, touch Print from USB. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 108: Printing From A Usb Flash Drive Already Inserted In The Printer

    If this feature does not appear, enable the feature or contact the system administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. 3. Add files using the Browse USB screen. • To print a group of print-ready files, for the USB drive or folder, touch the Select All icon.

  • Page 109: Pausing The Print Job With The Option To Delete It

    Job Type. Saved Job Saved Jobs are documents sent to the printer and, unless deleted, are stored there for future use. Any user can print or delete a Saved Job. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 110: Secure Print

    2. Select your printer, then open the print driver. • For Windows, click Printer Properties. Depending on your application, the title of the button can vary. • For Macintosh, in the Print window, click Print Options menu, then select Xerox Features. 3. For Job Type, select Saved Job.

  • Page 111: Personal Print

    4. Select any other required printing options, then click OK. 5. To send the job to the printer, click Print. To Release a Personal Print Job 1. At the printer control panel, press the Home button. ® ® Xerox VersaLink C505 Multifunction Printer 5-11 User Guide...

  • Page 112: Sample Set

    • For Windows, click Printer Properties. Depending on your application, the title of the button varies. • For Macintosh, in the Print window, click Preview, then select Xerox Features. 3. For Job Type, select Sample Set. 4. Select any other required printing options.

  • Page 113: Selecting Paper Options For Printing

    You can also select a specific tray loaded with the desired paper. • For Windows, paper options are in the Paper field on the Printing Options tab. • For Macintosh, in the Print window, in Xerox Features, paper options are in the Paper field for Paper/Output.

  • Page 114: 2-Sided Page Layout Options

    Image Options tab. • For Windows, Color Corrections, and Color Adjustment are on the Image Options tab. • For Macintosh, in the Print window, in Xerox Features, Color Options is on the Paper/Output list.

  • Page 115: Image Shift

    Add files using the Browse USB screen. The following options are available: • Xerox Black and White: This feature converts all color in the document to black and white or shades of gray. • Xerox Automatic Color: This option applies the best color correction to text, graphics, and images.

  • Page 116: Printing Mirror Images

    • For Windows, Booklet Layout is on the Page Layout tab. Page Layout is on the Document Options tab. • For Macintosh, in the Print window, in Xerox Features, Booklet Layout is on the Paper/Output list. When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep.

  • Page 117: Selecting Finisher Options

    The Special Pages options control how covers, inserts, and exception pages are added to your printed document. • For Windows, the Special Pages tab is on the Document Options tab. • For Macintosh, in the Print window, in Xerox Features, Special Pages is on the Paper/Output list. Printing Cover Pages A cover page is the first or last page of a document.

  • Page 118: Printing Insert Pages

    • Paper: Displays the default size, color, and type of paper selected in Use Job Settings. • 2-Sided Printing allows you to select 2-sided printing options. Click the Down arrow to select an option: - 1-Sided Print prints the exception pages on one side only. ® ® 5-18 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 119: Printing Watermarks For Windows

    1, use the arrows. 6. Under Layering, select how to print the watermark. • Print in Background: This option prints the watermark behind the text and graphics in the document. ® ® Xerox VersaLink C505 Multifunction Printer 5-19 User Guide...

  • Page 120: Orientation

    • Rotated Landscape: Orients the paper so that the content is rotated 180 degrees and with the long bottom side up. Note For Macintosh, to print portrait text and images in landscape orientation, clear the Auto Rotate check box. ® ® 5-20 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 121: Printing Banner Pages

    Printing Banner Pages To enable or disable Banner Pages, contact your system administrator, or refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. Selecting Job Completion Notification for Windows You can select to be notified when your job finishes printing. A message appears on your computer screen with the name of the job and the name of the printer where it was printed.

  • Page 122: Defining Custom Paper Sizes

    4. Touch the current paper size setting, then from the list, touch Custom. 5. In the Custom Paper Size screen, enter the height and width of the new paper size. 6. To save the setting, touch OK. ® ® 5-22 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 123 Printing 7. To return to the Home screen, press the Home button. ® ® Xerox VersaLink C505 Multifunction Printer 5-23 User Guide...
  • Page 124 Printing ® ® 5-24 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 125: Paper And Media

    Your printer is designed to use various paper and other media types. To ensure the best print quality and to avoid jams, follow the guidelines in this section. For best results, use Xerox paper and media recommended for your printer. Recommended Media A list of paper and media recommended for your printer is available at: •...

  • Page 126: Ordering Paper

    Paper and Media Ordering Paper To order paper or other media, contact your local reseller or visit www.xerox.com/office/VLC505supplies. General Paper Loading Guidelines • Do not overfill the paper trays. Do not load paper above the maximum fill line in the tray.

  • Page 127: Supported Paper Types And Weights

    Lightweight Cardstock 106–176 g/m² Lightweight Glossy Cardstock Tray 1 and Bypass Tray Envelopes Supported Paper Types and Weights for Automatic 2-Sided Printing Paper Type Weight Recycled 60–80 g/m² Custom 60–90 g/m² ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 128: Supported Standard Paper Sizes

    Folio (216 x 330 mm, 8.5 x 13 in.) B5 ISO (176 x 250 mm, 6.9 x 9.8 in.) Executive (184 x 267 mm, 7.25 x 10.5 in.) 203 x 254 mm, 8 x 10 in. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 129: Supported Custom Paper Sizes

    Loading Paper in Tray 1 and Trays 2–5. For details on how to change the paper setting when loading paper in the bypass tray, refer to Loading Paper in the Bypass Tray. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 130: Loading Paper

    4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 131 • Load hole-punched paper with the holes to the left. • For 1-sided printing, load letterhead or pre-printed paper face up with the top edge going into the printer. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 132 • To select a paper type, touch the current paper type, then from the list, select the type. • To select a paper color, touch the current paper color, then from the list, select the color. c) To save the settings, touch OK. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 133: Configuring Tray 1 And Trays 2-5 For The Paper Length

    4. To extend the tray for longer paper, hold the back of the tray with one hand. With the other hand, press the release latch at the front of the tray, then pull the ends outward until they latch. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 134: Loading Paper In Tray 1 And Trays 2-5

    (8.5 x 11 in.), and Legal (8.5 x 14 in.) paper sizes. You can also load label sheets in Tray 1. To remove the tray from the printer, pull out the tray until it stops. Lift the front of the tray slightly and then pull out the tray completely. ® ® 6-10 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 135 • For 1-sided printing, load letterhead paper face up with the top of the paper toward the back of the tray. • For 2-sided printing, load letterhead and pre-printed paper face down with the top edge feeding into the printer. ® ® Xerox VersaLink C505 Multifunction Printer 6-11 User Guide...
  • Page 136 6. Adjust the length and width guides to fit the paper. 7. Insert the tray into the printer. Note To avoid paper jams, do not remove the paper cover when printing is in progress. ® ® 6-12 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 137 • To select a paper color, touch the current paper color, then from the list, select a paper color. e) To save the settings, touch OK. f) To return to the Home screen, press the Home button. ® ® Xerox VersaLink C505 Multifunction Printer 6-13 User Guide...

  • Page 138: Loading Paper In The High Capacity Feeder (Hcf)

    1. Pull out the tray slowly until it stops. 2. Flex the sheets back and forth and fan the sheets before loading them into the tray. 3. Load the paper into the tray. ® ® 6-14 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 139: Setting The Tray Mode

    Tray Mode defines how the printer behaves when a paper conflict or mismatch occurs. To configure the Bypass Tray Mode: 1. At the printer control panel, press the Home button. 2. Touch Device > Paper Trays. ® ® Xerox VersaLink C505 Multifunction Printer 6-15 User Guide...

  • Page 140: Configuring The Tray Mode For Trays 1-5

    6. To save the setting, touch OK. 7. To return to the Home screen, press the Home button. Printing on Special Paper To order paper or other media, contact your local reseller or visit www.xerox.com/office/VLC505supplies. For reference: • www.xerox.com/rmlna Recommended Media List (United States) •...

  • Page 141: Loading Envelopes In The Bypass Tray

    • Do not use envelopes with heat-activated glue. • Do not use envelopes with press-and-seal flaps. Loading Envelopes in the Bypass Tray 1. Open the Bypass Tray. 2. Pull out the extension tray for larger sizes. ® ® Xerox VersaLink C505 Multifunction Printer 6-17 User Guide...
  • Page 142 4. To load the envelopes, select an option: • For Number 10 envelopes, load the envelopes with the short edge going into the printer, flaps down, and flaps to the right. ® ® 6-18 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 143 - Load envelopes with the print-side up, flaps open and down, and the bottom of the envelope going into the printer. - Load envelopes with the print-side up, flaps closed and down, and flaps going into the printer. ® ® Xerox VersaLink C505 Multifunction Printer 6-19 User Guide...
  • Page 144 For envelopes to print correctly, load envelopes with the flaps open. In the print driver, select Portrait, Landscape, or Rotated Landscape, as needed. To flip the images, select Rotate Image 180 Degrees. ® ® 6-20 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 145: Loading Envelopes In Tray 1

    3. Adjust the paper length and width guides as illustrated. 4. Load envelopes in the trays with the flaps closed, flap-side down, and the short edge leading into the printer. ® ® Xerox VersaLink C505 Multifunction Printer 6-21 User Guide...

  • Page 146: Labels

    • Store unused labels flat in their original packaging. Leave the label sheets inside the original packaging until ready to use. Return any unused label sheets to the original packaging and reseal it. ® ® 6-22 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 147: Loading Labels In The Bypass Tray

    1. Open the Bypass Tray. If the tray is already open, remove any paper that is a different size or type. 2. Pull out the extension tray for larger sizes. ® ® Xerox VersaLink C505 Multifunction Printer 6-23 User Guide...
  • Page 148 • To select the type, touch the current paper type, then from the list, select Labels. • To select the color, touch the current paper color, then from the list, select a color. c) To save the settings, touch OK. ® ® 6-24 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 149: Loading Labels In Tray 1

    Do not load paper above the maximum fill line. Overfilling can cause paper jams. 4. Slide the tray back into the printer. 5. Push the tray in all the way. ® ® Xerox VersaLink C505 Multifunction Printer 6-25 User Guide...

  • Page 150: Glossy Cardstock

    • Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy cardstock to curl and jam in the printer. • In the print driver software, select the glossy cardstock type, or select the tray loaded with the required paper. ® ® 6-26 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 151: Maintenance

    • Do not open covers and doors during printing. • Do not tilt the printer while it is in use. • Do not touch the electrical contacts or gears. Doing so could damage the printer and cause the print quality to deteriorate. Xerox ® VersaLink ®...

  • Page 152: Cleaning The Printer

    1. Remove any paper from the Document Feeder Tray, and the Document Output Tray. 2. Open the Document Cover. 3. Slightly dampen a soft, lint-free cloth with water. 4. Clean the document glass. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 153 Maintenance Note For best results, use Xerox ® Glass Cleaner to remove marks and streaks. 5. Clean the CVT glass. Note ® For best results, use Xerox Glass Cleaner to remove marks and streaks. 6. Wipe the white underside of the document cover until it is clean and dry.
  • Page 154 Note To prevent damage to the film around the glass, do not press heavily on the mirrored glass. 9. Close the Second-Side Scanning Access Cover. 10. Close the Document Cover. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 155: Cleaning The Feed Rollers On The Duplex Automatic Document Feeder

    Sparks inside the vacuum cleaner can cause a fire or explosion. To prevent stains inside the printer that can deteriorate print quality, clean the interior of the printer regularly. Clean the printer interior whenever you replace the drum cartridge. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 156: Cleaning The Led Lenses

    If you get toner in your eyes, wash it out immediately with cool water and consult a doctor. 1. Power off the printer. 2. Open the right-side door. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 157 To prevent toner spills, keep the openings facing up. Note • Be careful not to spill toner when handling the waste cartridge. • After removing the waste cartridge, do not touch the area shown in the illustration. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 158 Note To avoid toner spills or malfunction, do not lay the waste cartridge on its side, or with the openings facing down. 6. Remove the cleaning rod from inside the printer. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 159 9. Return the cleaning rod to its original location. 10. To reinsert the waste cartridge, lower the bottom of the cartridge into position. To lock the cartridge into place, push the top forward until the latch clicks into place. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 160: Cleaning The Color-Density Sensors

    If the print or color density is too light, missing, or the background is foggy, clean the color-density sensors. 1. Power off the printer. 2. Lift the rear door release and pull open the door. ® ® 7-10 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 161: Adjustments And Maintenance Procedures

    3. To perform an Automatic Color Registration adjustment, touch Start. 4. At the successfully completed prompt, touch Close. 5. To exit the menu, touch X. 6. To return to the Home screen, press the Home button. ® ® Xerox VersaLink C505 Multifunction Printer 7-11 User Guide...

  • Page 162: Color Calibration

    • To reset the color scan settings to factory-default values, touch Reset to Factory Defaults. Follow the onscreen instructions. 4. When finished, touch Close. 5. To exit the menu, touch X. ® ® 7-12 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 163: Adjusting Paper Registration

    1. At the printer control panel, press the Home button. 2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. 3. Touch Device > Support > Image Position. 4. Select the source paper tray for the registration print.

  • Page 164: Performing A Paper Registration Adjustment

    1. At the control panel, press the Home button. 2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs. 3. Touch Device > Support > Image Position. 4. To adjust registration, select the source paper tray.

  • Page 165: Transfer Voltage Adjustment

    1. At the printer control panel, press the Home button. 2. Touch Device > Support > Fuser Temperature Adjustment. 3. To select the paper type, touch Paper Type, then touch the name of the paper type in the list. ® ® Xerox VersaLink C505 Multifunction Printer 7-15 User Guide...

  • Page 166: Adjusting The Altitude

    3. To perform a Belt Cleaning Mode procedure, touch Start. 4. At the successfully completed prompt, touch Close. 5. To exit the menu, touch X. 6. To return to the Home screen, press the Home button. ® ® 7-16 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 167: Supplies

    Verify that you have replacements on hand. It is important to order these items when the messages first appear to avoid interruptions to your printing. An error message appears on the control panel when supplies must be replaced. Order supplies from your local reseller or go to www.xerox.com/office/VLC505supplies. ® ®...

  • Page 168: Supply Status

    Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada.

  • Page 169: Supplies Usage Report

    Use a damp cloth to wipe off spilled toner. Never use a vacuum cleaner to remove spills. Electric sparks inside the vacuum cleaner can cause a fire or explosion. If you spill a large volume of toner, contact your local Xerox representative. Warning Never throw a toner cartridge into an open flame.

  • Page 170: Managing The Printer

    If you provide regular billing information for your device, you can use the Remote Services Upload feature to simplify the process. You can enable Remote Services to send billing meter readings to Xerox automatically so that you do not have to collect the readings manually. Refer to the System Administrator Guide at www.xerox.com/office/VLC505docs...
  • Page 171 2. Remove any paper from the Bypass Tray. 3. Close the Bypass Tray. 4. Remove any paper or other media from the Output Tray. ® ® Xerox VersaLink C505 Multifunction Printer 7-21 User Guide...
  • Page 172 6. Remove any paper from Tray 1, then close the tray. 7. Keep the paper wrapped and away from humidity and dirt. 8. If the optional 550-Sheet Feeder is installed, unlock, then uninstall it before you move the printer. ® ® 7-22 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 173 Tilting the printer more than 10 degrees can cause toner spillage. • Repack the printer and its options using the original packing material and boxes or a Xerox Repackaging Kit. • Failure to repackage the printer properly for shipment can result in damage not ®...
  • Page 174 Maintenance ® ® 7-24 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 175: Troubleshooting

    Use a power source with the specifications lis- voltage or frequency that does not match the ted in the Electrical Specifications. printer specifications. Caution Plug the three-wire cord with grounding prong directly into a grounded AC outlet. Xerox ® VersaLink ® C505 Multifunction Printer User Guide...

  • Page 176: Printer Resets Or Powers Off Frequently

    Power off the printer, then power on again. For details, refer to Printing the Error History Report. If the error persists, contact your Xerox repres- entative. The printer is connected to an uninterruptible Power off the printer, then connect the power power supply.
  • Page 177 Power off the printer, confirm that the power cord is plugged in correctly to the printer and the outlet, then power on the printer. If the er- ror persists, contact your Xerox representative. The printer is busy. • If the Status LED is flashing blue, a previous print job could be the problem.

  • Page 178: Printing Takes Too Long

    Automatically Select. Note To have the print driver select the tray, set the tray used as the paper source to Auto Selection Enabled. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 179: Automatic 2-Sided Printing Problems

    There is an obstruction or debris inside the Power off the printer and remove the obstruc- printer. tion or debris. If you cannot remove the obstruc- tion, contact your Xerox representative. Paper Tray Will Not Close Probable Causes Solutions The paper tray does not fully close.

  • Page 180: Paper Jams

    If a sheet of paper is wrapped around the heat roller, do not try to remove it immediately. Switch off the printer immediately and wait 40 minutes for the fuser to cool. Try to remove the jam after the printer has cooled. If the error persists, contact your Xerox representative.

  • Page 181: Minimizing Paper Jams

    3. Optional Finisher or Mailbox Minimizing Paper Jams The printer is designed to function with minimal paper jams using Xerox supported paper. Other paper types can cause jams. If supported paper is jamming frequently in one area, clean that area of the paper path.

  • Page 182: Clearing Paper Jams

    • Loading more than one type, size, or weight of paper in a tray at the same time. • Overfilling the tray. • Allowing the output tray to overfill. For a detailed list of supported paper, go to www.xerox.com/rmlna. Clearing Paper Jams Clearing Paper Jams from the Duplex Automatic Document Feeder 1.
  • Page 183 3. To access the jammed paper, open the Second-Side Scanning Access Cover, then remove any jammed paper. 4. Close the Second-Side Scanning Access Cover. 5. Close the Document Cover, then reload the document in the Duplex Automatic Document Feeder. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 184: Clearing Paper Jams From The Bypass Tray

    1. Remove any paper from the Bypass Tray. 2. Grasp both sides of the Bypass Tray, then pull it straight out of the printer. 3. Remove Tray 1 from the printer. ® ® 8-10 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 185 To select a new paper size, type, or color, touch the current setting, then select a new setting. When finished, touch OK. 8. To return to the Home menu, press the Home button. ® ® Xerox VersaLink C505 Multifunction Printer 8-11 User Guide...

  • Page 186: Clearing Paper Jams From The Tray 1 Area

    1. Remove any paper from the Bypass Tray. 2. Grasp both sides of the Bypass Tray, then pull it straight out of the printer. 3. Remove Tray 1 from the printer. ® ® 8-12 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 187 To select a new paper size, type, or color, touch the current setting, then select a new setting. When finished, touch OK. 8. To return to the Home menu, press the Home button. ® ® Xerox VersaLink C505 Multifunction Printer 8-13 User Guide...

  • Page 188: Clearing Paper Jams From The Trays 2-5 Areas

    2. To remove the tray, lift the front of it slightly, then pull it out of the printer. 3. Remove any crumpled paper from the tray and any remaining paper jammed at the front of the printer. ® ® 8-14 Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 189 To confirm the same paper size, type, or color, touch OK. b) To select a new paper size, type, or color, touch the current setting, then select a new setting. When finished, touch OK. ® ® Xerox VersaLink C505 Multifunction Printer 8-15 User Guide...

  • Page 190: Clearing Paper Jams From The Fuser Area

    1. Lift the rear door release and pull open the door. 2. To open the paper guide on the top of the fuser, lift the paper guide tab. 3. Remove any jammed paper from the back of the printer. ® ® 8-16 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 191: Troubleshooting Paper Jams

    Remove the paper from the tray, and replace it with new dry paper. Too much static electricity is present. Try a new ream of paper. ® Using unsupported paper. Use only Xerox -approved paper. For details, refer to Supported Paper. Humidity is too high for coated paper.

  • Page 192: Paper Misfeeds

    If it still misfeeds, do not use that paper. The paper is moist from humidity. Remove the moist paper and replace it with new, dry paper. Using paper of the wrong size, thickness, or Use only Xerox approved paper. For details, type. refer to Supported Paper.

  • Page 193: Paper Jam Message Stays On

    Load the tray with only one type and size of paper. Print-Quality Problems Your printer is designed to produce consistently high-quality prints. If you observe print-quality problems, use the information in this section to troubleshoot the problem. For more information, go to www.xerox.com/office/VLC505support. ® ® Xerox VersaLink...

  • Page 194: Controlling Print-Quality

    Caution The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Contact your local Xerox representative for details.

  • Page 195: Solving Print-Quality Problems

    Information Pages. If the print quality does not improve after performing the appropriate action, contact your Xerox representative. Note • To maintain print quality, the toner, print, and drum cartridges for many models of equipment are designed to stop functioning at a predetermined point.
  • Page 196 The paper is damp. Replace the paper. ® The high-voltage supply is de- For assistance, go to the Xerox fective. Support website at www.xer- ox.com/office/VLC505support. Only one color is faded. Toner cartridge is empty or Check the condition of the damaged.
  • Page 197 Fingerprints can cause print-quality issues. The toner cartridges are not Ensure that the toner cart- Xerox ® toner cartridges. ridges meet specifications. Re- place the cartridges if neces- sary. For details, refer to Con- sumables.
  • Page 198 For details, refer to Supported Pa- per. ® A printer part is worn or dam- For assistance, go to the Xerox aged. Support website at www.xer- ox.com/office/VLC505support. The toner cartridges are not Verify that the toner cartridges ®...
  • Page 199 • Replace the Transfer Belt, which is included in the Maintenance Kit. • For assistance, go to the Xerox ® Support website at www.xerox.com/of- fice/VLC505support. Slanted printing. The paper guides in the trays Reset the paper tray guides.

  • Page 200: Copy And Scan Problems

    Clean all glass surfaces with a lint-free cloth. For details, refer to Cleaning Scanner. ® ® 8-26 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 201: Fax Problems

    For details, refer to Color Registration. If the problem persists, for online support information, go to www.xerox.com/office/VLC505support. Fax Problems Note If the printer cannot send and receive faxes, make sure that you are connected to an approved analog telephone line. The fax cannot send or receive when connected to a digital phone line.
  • Page 202 The fax is not installed or is not Verify that the fax is installed enabled. and enabled. If the problem persists, for online support information, go to www.xerox.com/office/VLC505support. ® ® 8-28 Xerox VersaLink C505 Multifunction Printer...

  • Page 203: Problems Receiving Faxes

    If the copy prints correctly, have the recipient verify that the receiving fax machine is operating correctly. If the problem persists, for online support information, go to www.xerox.com/office/VLC505support. ® ® Xerox VersaLink C505 Multifunction Printer 8-29...

  • Page 204: Getting Help

    You can find solutions for print-quality problems, paper jams, software installation issues, and more. To access the Online Support Assistant, go to www.xerox.com/office/VLC505support. More Information You can obtain more information about your printer from these sources: ®...
  • Page 205 Troubleshooting Resource Location Installation Guide Packaged with the printer. Other documentation for your printer www.xerox.com/office/VLC505docs Recommended Media List United States: www.xerox.com/rmlna European Union: www.xerox.com/rmleu Technical support information for your printer, www.xerox.com/office/VLC505support including online technical support, Online Sup- port Assistant, and print driver downloads.
  • Page 206 Troubleshooting ® ® 8-32 Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 207: A Specifications

    Productivity Kit with 250-GB hard drive Option Standard Wireless Network Adapter Option Option CAC Kit/Card Reader Option Option Standard Features Features Description Print Speed Standard and Enhanced modes up to 45 ppm Xerox ® VersaLink ® C505 Multifunction Printer User Guide...
  • Page 208 215.9 x 355.6 mm (8.5 x 14 in.) File Formats • JPEG • TIFF • PDF • PDF/A • XPS Supported Scanning • Scan to Desktop (WSD) • Scan to SMB ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 209: Options And Upgrades

    • Cabinet with Casters • Productivity Kit with 250-GB hard drive • CAC Kit/Card Reader Physical Specifications Weights and Dimensions Dimension Configuration without Options Width 42.0 cm (16.5 in.) Depth 50.3 cm (19.8 in.) ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 210: Standard Configuration

    Specifications Dimension Configuration without Options Height 64.4 cm (25.4 in.) Weight 35 kg (77.1 lb.) Standard Configuration Optional 550-Sheet Feeder Optional Cabinet with Casters ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 211: Optional High-Capacity Feeder With Casters

    (33.7 in.) (38.6 in.) (43.4 in.) (48.3 in.) Document 63.8 cm 76.1 cm 88.4 cm 100.7 cm 113.0 cm Glass Height (25.1 in.) (30.0 in.) (34.8 in.) (39.6 in.) (44.5 in.) ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 212: Height Configurations For Optional Feeders And Cabinet With Casters

    Document Glass Height 100.7 cm (39.7 in.) 113. mm (44.5 in.) Total Space Requirements Dimension Configurations without Options Width 87.0 cm (34.3 in.) Depth 132.2 cm (52.0 in.) Height 87.8 cm (34.6 in.) ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 213: Clearance Requirements

    For optimum performance, use the printer at elevations below 3100 m (10,170 ft.). Electrical Specifications Power Supply Voltage and Frequency Power Supply Voltage Frequency Current Required 120 VAC +/-10% 60 Hz +/-3 Hz 12 A (108–132 VAC) ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 214: Power Consumption

    • Continuous printing: 730W Recycling Supplies If you want to return used supplies for recycling, follow the instructions included with the new supplies. If the instructions or shipping label are not available, go to www.xerox.com/gwa for more information. Performance Specifications Feature...

  • Page 215: B Regulatory Information

    • Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio/TV technician for help. Changes or modifications to this equipment not approved by Xerox can void the authority of the user to operate this equipment. Note To ensure compliance with Part 15 of the FCC rules, use shielded interface cables.

  • Page 216: Canada

    Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada. European Union The CE mark applied to this product symbolizes a declaration of conformity by Xerox with the following applicable Directives of the European Union as of the dates indic- ated: •...
  • Page 217 45 ppm monochrome the duplex function has been auto enabled, during the setup and driver installation. Some Xerox models below these speed bands may also be enabled with 2-sided printing settings defaulted on at the time of install.

  • Page 218: Germany

    Note Changing the default Power Saver activation times can result in an overall higher energy consumption of the product. To learn more about Xerox participation in sustainability initiatives, go to: www.xerox.com/about-xerox/environment/enus.html. Default Power Saver Settings This device is ENERGY STAR ®...

  • Page 219: Lärmemission

    (2) this device must accept any interference received, including interference that may cause undesired operation. Changes or modifications to this device not specifically approved by the Xerox Corporation may void the user's authority to operate this equipment.

  • Page 220: United States

    8. Selective Service Induction papers that bear any of the following Registrant’s information: • Earnings or Income. • Court Record. • Physical or mental condition. • Dependency Status. • Previous military service. • Exception: United States military discharge certificates may be photographed. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 221: Canada

    This list is provided for your convenience and assistance, but it is not all-inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 222: Other Countries

    You can safely connect the printer to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. Refer to the installation instructions for details. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 223 Ask your local Telephone Company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

  • Page 224: Canada

    European Union Radio Equipment and Telecommunications Terminal Equipment Directive This Xerox device has been self-certified by Xerox for pan-European single terminal connection to the analog public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. This device has been designed to work with the national public switched telephone...

  • Page 225: New Zealand

    ES 203 021-1/2/3 technical specifications for terminal equipment for use on analog-switched telephone networks in the European Economic Area. If you have problems with your product, contact your local Xerox representative. This product can be configured to be compatible with other country networks. Before reconnecting the device to a network in another country, contact your Xerox representative for assistance.

  • Page 226: South Africa

    This modem must be used in conjunction with an approved surge protection device. Material Safety Data Sheets For Material Safety Data information regarding your printer, go to: • North America: www.xerox.com/msds • European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.

  • Page 227: C Recycling And Disposal

    Recycling and Disposal All Countries If you are managing the disposal of your Xerox product, please note that the printer may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market.

  • Page 228: Professional/Business Environment

    In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures. Prior to disposal, please contact your local reseller or Xerox representative for end of life take-back information. Collection and Disposal of Equipment and Batteries...

  • Page 229: Battery Symbol Note

    Directive. Battery Removal Batteries should only be replaced by a manufacturer-approved service facility. Other Countries Please contact your local waste management authority to request disposal guidance. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 230 Recycling and Disposal ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

  • Page 231: D Apps Features

    You can use the 2-Sided options to Scanning set the device to scan one or both sides of an original document. For Copy jobs, you can specify 1-Sided or 2-Sided output. Xerox ® VersaLink ® C505 Multifunction Printer User Guide...
  • Page 232 You can use the Original Orientation option to specify the layout of the original images that you scan. The printer uses the information to de- termine if images require rotation to produce the desired output. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 233 Kit installed. Annotations You can add Annotations, such as page numbers and the date, to your copies. Note This function is only available on printers with an optional Productivity Kit installed. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 234 You can use the Contrast feature to adjust the variation between light and dark areas of the image. Remove Blank Pages Remove Blank Pages configures the printer to ignore blank pages. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 235 File Name Use the File Name option to specify a name for the file containing the scanned images. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...
  • Page 236 This feature is helpful to dial international numbers, or to use phone systems that require you to wait for a specific audio tone. Polling Polling allows you to retrieve faxes stored on other fax machines. ® ® Xerox VersaLink C505 Multifunction Printer User Guide...

This manual is also suitable for:

Versalink c505Versalink c505xVersalink c505v/sm

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