Manager / Secretary; To Set Up Manager/Secretary Combinations; To Programme A Key To Answer The Manager's Calls - BT Versatility Manual

Manager / Secretary

The Manager/Secretary feature is a set of programming options used to maximise the efficiency
with which two people work together. It is typically used for a manager/secretary partnership.
To activate the Manager/Secretary feature it is necessary to first combine the Manager and
Secretary Extensions. When the Manager/Secretary combinations are programmed the Secretary
may answer calls ringing on the Manager's Extension by pressing a key on which the number is
programmed.
Other standard features include programming a Dedicated Line for the Manager, so that no
other Extension may make or receive calls on that Line. You can program the Manager's
Extension with a key for paging, or calling the Secretary's Extension, and you can program the
Manager's Extension to 'Divert All Calls' to the Secretary.

To set up Manager/Secretary combinations

• From the Programming Extension, press the PROGRAMME Key
• Press the Scroll Down Key ( ) until 'System programming' is displayed.
• Select 'System programming'.
• Enter the System Programming Password and select 'Extensions'.
• Press the Scroll Down Key ( ) until 'Manager/secretary' is displayed.
• Select 'Manager/secretary'.
• Select the Secretary Extension. When selected, the menu changes to allow you to select the
Manager Extension(s).
• Select the Manager Extension(s). Manager Extensions will be indicated by a ♦ alongside. (If
the Extension has been combined previously with a Secretary the existing Manager
Extensions will be indicated with a ♦. Selecting an extension with a ♦ will remove that
Extension as a Manager of that Secretary.)
Press the Hands-free Key to finish programming.

To programme a key to answer the Manager's calls:

With this feature set, the Secretary can answer calls ringing on the Manager's Extension by
pressing a key. The Manger / Secretary combination must be programmed for this to operate.
The key will also offer the standard features available when a Programmable Key is programmed
to ring an extension. That is, the Secretary can call the Manager, while the Manager's Extension
is idle, by pressing the key. Also, the Secretary can see the status of the Manager's Extension
from the key light – lit if the Extension is busy, and flashing if ringing.
• From the Secretary's telephone, press the PROGRAMME Key
• Press the Scroll Down Key ( ) until 'Key Programming' is displayed
• Select 'Key programming'.
• Select the Programmable Key you want to programme.
• Select 'Extensions'.
• Enter the Manger's Extension number
• Select 'Confirm'.
Press the Hands-free Key to finish programming.
BT Versatility
Owner's Manual
40