Sending Confidential Faxes; Receiving Confidential Faxes - Oki OKIFAX 5400 Handbook

Sending Confidential Faxes

!
To send a confidential fax, you must know in advance
the mailbox the message should be sent to. Ask the
person who will receive the fax to tell you their mailbox
number.
1 Load your documents.
2 Press the Select Function key.
3 Press the 3/Confidential TX One Touch key. The display
prompts you to enter the number of a confidential mailbox
on the receiving fax machine.
4 Using the numeric keypad, enter the number of the
confidential mailbox you are transmitting to.
5 Press the Yes key to confirm your entry. The display
shows
SELECT LOCATION.
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6 Select a location. Refer to the instructions below.
• To select a One Touch key, press the One Touch key
(lift the main One Touch keypad to access One Touch
keys 16 –30).
• To select an Auto Dial number, press the Auto Dial key,
then enter the two-digit Auto Dial number on the
numeric keypad.
• To select a number dialed on the numeric keypad, dial
as you would on a normal telephone.
7 Press the Start key. Your fax machine begins sending the
fax.

Receiving Confidential Faxes

If you need to receive a fax that should not be seen by
anyone else, have the person send the message from another
Oki fax-capable unit as a confidential fax.
In order to do this, you must first set up a confidential
mailbox. Refer to the "Creating a Personal (Confidential)
Mailbox" section of this handbook.
Then, give your mailbox number to the person sending the
message.
An incoming confidential fax is stored in memory until you
enter the password. It will not print until the password is
provided.