Kyocera ECOSYS M8124cidn Operation Manual
  1. Manuals
  2. Brands
  3. Kyocera Manuals
  4. All in One Printer
  5. ECOSYS M8124cidn
  6. Operation manual

Kyocera ECOSYS M8124cidn Operation Manual

Hide thumbs Also See for ECOSYS M8124cidn:
Table of Contents

Advertisement

Quick Links

See also: Quick Manual
PRINT
COPY
SCAN
FAX
ECOSYS M
cidn
ECOSYS M
cidn
ECOSYS M
idn
ECOSYS M
idn
FAX System 13
OPERATION GUIDE

Advertisement

Table of Contents
loading

Related Manuals for Kyocera ECOSYS M8124cidn

Summary of Contents for Kyocera ECOSYS M8124cidn

  • Page 1 PRINT COPY SCAN FAX System 13 ECOSYS M cidn ECOSYS M cidn OPERATION GUIDE ECOSYS M ECOSYS M...
  • Page 2 > Contents Contents Contents ........................... i Menu Map ..........................vi [FAX] ..........................vi [Sub Address Box] ...................... vii [Polling Box] ........................ vii [FAX Memory RX Box] ....................vii [Status/Job Cancel] ....................viii [System Menu/Counter] ....................ix About the FAX Operation Guide (this Guide) ............... xix Structure of the guide ....................
  • Page 3 > Contents Methods For Entering the Destination ................. 3-6 Entering the destination fax number with the numeric keys ........3-6 Choosing from the Address Book ................3-7 Choosing from the One Touch Key ................3-8 Choosing from the Speed Dial .................. 3-9 Broadcast Transmission ....................
  • Page 4 > Contents [FTP Encrypted TX] ....................5-15 [Print] ........................5-16 [Schedule] ....................... 5-16 [File Name] ......................5-16 Settings for Forwarding from Command Center RX (Forward Settings) ....5-17 Sub Address Box ....................... 5-18 Registering a Sub Address Box ................5-18 Changing a Sub Address Box .................
  • Page 5 > Contents Printing Administrative Reports (Result Report Setting) ............. 7-4 Printing Send Result Reports ..................7-4 Report for Job Canceled before Sending ..............7-4 Changing Recipient Format ..................7-5 Printing FAX RX Result Reports ................7-6 Activity Report (Outgoing FAX Report and Incoming FAX Report) ........7-7 Printing Activity Reports ....................
  • Page 6 > Contents Troubleshooting ................... 10-1 Indicators During Sending/Receiving Operation ............... 10-2 Responding to an Attention Indicator Flashes ..............10-2 Responding to Messages ....................10-3 Error Code List ........................10-5 General Troubles ....................... 10-8 Frequently Asked Questions ................... 10-10 Appendix ....................11-1 Character Entry Method ....................

  • Page 7: Menu Map

    > Menu Map Menu Map [FAX] Function key Description Reference Page Select to send and receive faxes 3-13 On Hook manually. Sends FAX directly without reading 3-13 Direct original data into memory. When you want to send the fax to the Recall Destination same receiving system, select [Recall], and you can call the receiving system...

  • Page 8: Sub Address Box

    > Menu Map [Sub Address Box] Function key Description Reference Page Operate the sub address box. 5-18 Sub Address Box [Polling Box] Function key Description Reference Page Operate the polling box. 5-26 Polling Box [FAX Memory RX Box] Function key Description Reference Page FAX Memory RX Box...
  • Page 9 > Menu Map [Status/Job Cancel] Function key Description Reference Page Displays the Print Job Status screen. Machine’s Operation Print Job Status Screen Guide Displays the Send Job Status screen. Machine’s Operation Send Job Status screen Guide Displays the Store Job Status screen. Machine’s Operation Store Job Status Guide...

  • Page 10: Quick Setup Wizard

    > Menu Map Function key Description Reference Page Displays the presence/absence of the Machine’s Operation USB Keyboard USB Keyboard. Guide The status of the Bluetooth Keyboard is Machine’s Operation Bluetooth Keyboard displayed. Guide Checking remaining staple. Machine’s Operation Staple Guide The network connection status appears.
  • Page 11 > Menu Map Language System Menu Settings Description Reference Page Set the language to use for the touch Machine’s Operation Language panel display. Guide...

  • Page 12: Index

    > Menu Map Report System Menu Settings Description Reference Page Prints the status page, allowing you to check Report Report Print Status page the information including current settings, Print reports to available memory space, and optional check the equipment installed. machine settings, status, Prints the font list, allowing you to check the...

  • Page 13: User Property

    > Menu Map System Menu Settings Description Reference Page Each time you send a fax, you can print a Print reports to Result Report Send Result report to confirm whether the fax was sent check the Setting Report successfully. You can select attached image machine when a network fax is sent.

  • Page 14: Common Settings

    > Menu Map Common Settings System Menu Settings Description Reference Page Select the screen appearing right after start-up Machine’s Default Screen (default screen). Operation Guide Set options for buzzer sound during the machine Sound Buzzer operations. Adjust the volume of the speaker. FAX Speaker Volume Adjust the volume of the monitor.

  • Page 15: Document Box

    > Menu Map System Menu Settings Description Reference Page Configure settings for function key on the Function Key Function Key 1 to 3 operation panel. Assignment Set the mode whether display a confirmation Show Power Off Message message in power supply off. Home System Menu Settings Description...
  • Page 16 > Menu Map System Menu Settings Description Reference Page This is used to register an encryption key for TX/RX Encryption encrypted communication. Common Registration This feature enables our Service Center computer FAX Remote to access the machine over the phone and check Diagnosis the machine’s status or look for problems.
  • Page 17 > Menu Map System Menu Settings Description Reference Page If the reception method is fax automatic reception, Reception Rings (Normal) the number of rings until the machine answers a call can be changed as needed. If the reception method is FAX/Answering Machine Answering Auto Switch Reception, the number of rings until the Machine...
  • Page 18 > Menu Map Address Book/One Touch System Menu Settings Description Reference Page Configure settings for address book. 2-11 Address Address Book Book/One Configure settings for One Touch Key. 2-15 One Touch Key Touch Select the default sort setting of the address for the Machine’s Address Book Sort...
  • Page 19 > Menu Map Date/Timer/Energy Saver System Menu Settings Description Reference Page Set the date and time for the location 2-10 Date/Timer/Energy Date/Time where you use the machine. Saver Select the display format of year, month, 2-10 Date Format and date. Set the time difference from GMT.
  • Page 20 > About the FAX Operation Guide (this Guide) About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters. Chapter Description Provides precautions regarding use of the machine and trademark information. Legal Notice Explains the part names and the quick setup wizard.

  • Page 21: Conventions Used In This Guide

    > About the FAX Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click to move from the current page to the previously Click an item in the Table of displayed page.
  • Page 22 > About the FAX Operation Guide (this Guide) Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide [System Menu/Counter] key > [Common Settings] > [Next] of Press the [System Menu/Counter] key.

  • Page 23: Legal And Safety Information

    Legal and Safety Information > Legal and Safety Information Please read this information before using your machine. This chapter explains the following topics: Safety Conventions in This Guide ........................1-2 About this Operation Guide ..........................1-3 Legal Notice ............................... 1-4 Legal Notice ...............................

  • Page 24: Safety Conventions In This Guide

    Legal and Safety Information > Safety Conventions in This Guide Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

  • Page 25: About This Operation Guide

    Legal and Safety Information > About this Operation Guide About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...

  • Page 26: Legal Notice

    Legal and Safety Information > Legal Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

  • Page 27: Fcc Part 68 Requirements

    7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444...

  • Page 28: Important Safety Instructions

    Legal and Safety Information > IMPORTANT SAFETY INSTRUCTIONS IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

  • Page 29: Importantes Mesures De Securite

    Legal and Safety Information > IMPORTANTES MESURES DE SECURITE IMPORTANTES MESURES DE SECURITE Certaines mesures de securite doivent etre prises pendant l'utilisation de materiel telephonique afin de reduire les risques d'incendie, de choc electrique et de blessures. En voici quelques unes: 1 Ne pas utiliser l'appareil pres de l'eau, p.

  • Page 30: Canadian Ic Requirements

    Legal and Safety Information > CANADIAN IC REQUIREMENTS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five."...

  • Page 31: Conditions De L'ic Canadienne

    Legal and Safety Information > CONDITIONS DE L'IC CANADIENNE CONDITIONS DE L'IC CANADIENNE "Le present materiel est conforme aux specifications techniques applicables d’Industrie Canada." "L'indice d'equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de terminaux qui peuvent etre raccordes a une interface telephonique.

  • Page 32: Technical Regulations For Terminal Equipment

    Legal and Safety Information > Technical regulations for terminal equipment Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 05R00 National AN for D • AN 01R00 AN for P • DE 08R00 National AN for D •...

  • Page 33: Network Compatibility Declaration

    Legal and Safety Information > Network Compatibility Declaration Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: • Austria • France • Liechtenstein • Slovakia •...

  • Page 34: Trademark Information

    Legal and Safety Information > Trademark Information Trademark Information • Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries. •...

  • Page 35: Precautions When Turning Power Off

    Legal and Safety Information > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. The device will not be able to send and receive faxes.

  • Page 36: Before Using The Fax Machine

    Before Using the Fax Machine > Before Using the Fax Machine This chapter explains the following topics: Part Names (Machine Exterior) .......................... 2-2 Part Names (Document Processor) ........................2-3 Using the Operation Panel ..........................2-4 Using the Operation Panel ..........................2-5 Display the Home screen .........................

  • Page 37: Part Names (Machine Exterior)

    Before Using the Fax Machine > Part Names (Machine Exterior) Part Names (Machine Exterior) This chapter explains the names of parts when the machine is used as a fax machine. The appearance of some models may differ from the illustrations. Name Description Operation panel...

  • Page 38: Part Names (Document Processor)

    Before Using the Fax Machine > Part Names (Document Processor) Part Names (Document Processor) Name Description Top cover Open this cover when the original jammed in the Document Processor. Original width guides Adjust these guides according to the original width. Original table Stack the sheet originals on this table.

  • Page 39: Using The Operation Panel

    Before Using the Fax Machine > Using the Operation Panel Using the Operation Panel 15 14 13 11 10 Name Description Home Displays the Home screen. Status/Job Cancel Displays the Status/Job Cancel screen. Function key These keys enable various functions and applications, including copy and scan, to be registered.

  • Page 40: Using The Operation Panel

    Before Using the Fax Machine > Using the Operation Panel Using the Operation Panel Display the Home screen This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. To edit the home screen, refer to the following.

  • Page 41: Operating The Touch Panel

    Before Using the Fax Machine > Using the Operation Panel Operating the touch panel 1 Displays the status of the Ready to send. Ready to send. 10:10 10:10 equipment as well as necessary Dest. : Dest. : operation messages. Check Check On Hook Chain...

  • Page 42: Quick Setup Wizard

    Before Using the Fax Machine > Quick Setup Wizard Quick Setup Wizard For FAX functions, paper settings, Energy Saver functions and network settings, the following settings can be configured in a wizard-style screen.

  • Page 43: Fax Setup Items

    Before Using the Fax Machine > Quick Setup Wizard Fax setup items Step Setting item Description Reference Page 1.Dialing/RX Mode Dialing Mode Select the dialing mode according to the line type. Reception Mode Select the reception mode. 8-11 Auto (DRD)** Select the reception pattern.
  • Page 44 If the user authentication screen appears, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as shown below. Login User Name ECOSYS M8124cidn:2400, ECOSYS M8130cidn:3000 ECOSYS M4125idn:2500, ECOSYS M4132idn:3200 Login Password...

  • Page 45: Setting Date And Time

    Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Login User Name ECOSYS M4125idn:2500, ECOSYS M4132idn:3200 ECOSYS M8124cidn:2400, ECOSYS M8130cidn:3000 Login Password ECOSYS M4125idn:2500, ECOSYS M4132idn:3200 ECOSYS M8124cidn:2400, ECOSYS M8130cidn:3000 Display the screen.

  • Page 46: Registering Destinations In The Address Book

    Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Command Center RX.

  • Page 47: Adding A Group

    Before Using the Fax Machine > Registering Destinations in the Address Book Enter the fax number of the receiving system. Select [OK]. NOTE Up to 32 digits can be entered. Use the numeric keys to enter a number. Description Selecting this key adds about 3 seconds of waiting time during dialing For example, when Pause dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.
  • Page 48 Before Using the Fax Machine > Registering Destinations in the Address Book Maximum number of items registered: 50 items NOTE Before adding a group in the Address Book, the contacts to be included in the group must be added first. Register one or more individual destinations as needed before proceeding.

  • Page 49: Changing The Address Book

    Before Using the Fax Machine > Registering Destinations in the Address Book Changing the Address Book Edit and delete the destinations (contacts) you added to the Address Book. Display the screen. [System Menu/Counter] key > [Address Book/One Touch] > [Address Book] Select a destination or group to edit >...

  • Page 50: Printing Address List

    Before Using the Fax Machine > Registering Destinations in the Address Book [Delete] > [Yes] Delete the contact or group. Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. Display the screen.
  • Page 51 Before Using the Fax Machine > Registering Destinations in the Address Book Enter the One Touch Key name displayed in the send base screen > [Next >]. NOTE Up to 24 characters can be entered. For details on character entry, refer to the following: Character Entry Method (11-2) Select [Save].

  • Page 52: Registering Shortcuts (Adding Shortcuts)

    Before Using the Fax Machine > Registering Shortcuts (Adding Shortcuts) Registering Shortcuts (Adding Shortcuts) You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The settings for he selected function can also be registered. Maximum number of items registered: (copying function, sending function, document box, respectively) Two each for both shared and individual NOTE...
  • Page 53 Fax transmission > Fax transmission This chapter explains the following topics: Basic transmission procedure ..........................3-2 Using redial .............................. 3-3 Checking the Send Status ........................3-3 Priority Override Send ..........................3-3 Cancelling Memory Transmission (while originals are being scanned) ........... 3-4 Cancelling Memory Transmission (during communication) ..............

  • Page 54: Basic Transmission Procedure

    Fax transmission > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Select [FAX] on the Home screen. The base screen for fax appears. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Select the transmission method.

  • Page 55: Using Redial

    Fax transmission > Basic transmission procedure Send Start. Press the [Start] key. When scanning finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed.

  • Page 56: Cancelling Memory Transmission (While Originals Are Being Scanned)

    Fax transmission > Basic transmission procedure Select the [Status/Job Cancel] key. Select the job to be sent by priority override. Select [Sending Jobs]. Select the fax job to be sent by priority override and select [Menu] > [Priority Override]. The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue. NOTE If a fax job is in progress, the priority override fax job will be sent after the job in progress is completed.
  • Page 57 Fax transmission > Basic transmission procedure Select the [Status/Job Cancel] key. Disconnection of communication. [FAX] > [Line Off] > [Yes] When communication is disconnected, sending stops. NOTE To cancel direct transmission, delayed transmission, or polling transmission, refer to the section for that function.

  • Page 58: Methods For Entering The Destination

    Fax transmission > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number. Select the destination from the Address Book or the One Touch Key.

  • Page 59: Choosing From The Address Book

    Fax transmission > Methods For Entering the Destination Description Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps. TX Start Speed Detailed Settings NOTE Normally the default setting should be used. ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs.

  • Page 60: Choosing From The One Touch Key

    Fax transmission > Methods For Entering the Destination Select the Destination. Select the checkbox to select the desired destination from the list. Multiple destinations can be selected. The selected destinations are indicated by a checkmark in the check box. To use an address book on the LDAP server, select [Ext Address Book].

  • Page 61: Choosing From The Speed Dial

    Fax transmission > Methods For Entering the Destination Select the Destination. Select the One Touch Keys where the destination is registered. NOTE You can specify the One Touch Key using one touch number by selecting the [Quick No. Search] key. Select [OK].
  • Page 62 Fax transmission > Methods For Entering the Destination Enter the fax number of the receiving system. NOTE Up to 64 digits can be entered. Use the numeric keys to enter a number. Select [Next Dest.]. Another fax number can be entered. When all destinations have been entered, select [OK].

  • Page 63: Login/Logout

    Fax transmission > Login/Logout Login/Logout Logging in when User Login Administration has been Enabled When user login administration has been enabled, you need to enter a User ID and Password to use the machine. Login Enter the login user name and login password to login. If this screen is displayed during operations, select [Login User Name] to enter the login user name.

  • Page 64: Logging In When Job Accounting Has Been Enabled

    Fax transmission > Login/Logout Logout Autentication/ Logout To logout from the machine, select the [Authentication/Logout] key to return to the login user name/login password entry screen. Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login Enter the account ID using the numeric keys and select [Login].

  • Page 65: Manual Send

    Fax transmission > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

  • Page 66: Standby Transmission

    Fax transmission > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.

  • Page 67: Interrupt Send

    Fax transmission > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

  • Page 68: Using Chain Dial

    Fax transmission > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
  • Page 69 Fax transmission > Using chain dial When [OK] is selected, "001" is automatically added. NOTE When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and select [OK]. Machine’s Operation Guide 3-17...

  • Page 70: Using Favorites

    Fax transmission > Using favorites Using favorites A destination, transmission time, and other transmission settings can be registered as a program. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.

  • Page 71: Fax Reception

    FAX Reception > FAX Reception This chapter explains the following topics: Reception Method .............................. 4-2 Set the Reception Method ..........................4-2 Automatic Reception ............................4-3 Flow of automatic reception ........................4-3 Canceling reception (Disconnection of communication) ................4-3 Manual Reception .............................. 4-4 Flow of manual reception .........................

  • Page 72: Reception Method

    FAX Reception > Reception Method Reception Method The methods for receiving faxes on the machine are shown below. When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to automatic reception. No special operation is required when receiving faxes. •...

  • Page 73: Automatic Reception

    FAX Reception > Automatic Reception Automatic Reception Flow of automatic reception Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings.

  • Page 74: Manual Reception

    FAX Reception > Manual Reception Manual Reception This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following: [Reception] (8-10) Connecting a telephone set (commercially available product) to this machine enables you to receive originals...
  • Page 75 Detailed Settings of FAX Functions > Detailed Settings of FAX Functions This chapter explains the following topics: Fax transmission functions ............................5-3 [Original Size] ..............................5-3 [Original Orientation] ............................5-3 [2-sided/Book Original] ............................5-4 [FAX TX Resolution] ............................5-4 [Density] ................................5-4 [Original Image] ..............................
  • Page 76 Detailed Settings of FAX Functions > Delete the Original from Sub Address Box ...................... 5-22 Printing a Sub Address Box List ........................5-22 Sub Address Communication ............................. 5-23 Perform sub address transmission ........................5-24 Sub Address Reception ........................... 5-25 Polling Communication .............................. 5-26 Polling Transmission ............................

  • Page 77: Fax Transmission Functions

    Detailed Settings of FAX Functions > Fax transmission functions Fax transmission functions [Original Size] Specify the original size to be scanned. Detects the original automatically. Auto Select from A3, A4, A4-R, A5, A5-R, A6, B4, B5, B5-R, B6, B6-R, Folio, and 216 x 340 mm. Metric Select from Ledger, Letter, Letter-R, Legal, Statement, Statement-R, 11 x 15”, and Oficio II.

  • Page 78: Sided/Book Original]

    Detailed Settings of FAX Functions > Fax transmission functions [2-sided/Book Original] Select the type and binding of originals. Setting item Available settings Description — 2-sided/Book Original is not set. 1-sided Binding Left/Right, Select the binding orientation of originals. 2-sided Binding Binding Top Top Edge on Top, Select the orientation of the original document top edge to...

  • Page 79: Original Image]

    Detailed Settings of FAX Functions > Fax transmission functions [Original Image] Select original image type for best results. Setting item Description Best for mixed text and photo documents. Text+Photo Best for photos taken with a camera. Photo Sharply renders pencil text and fine lines. Text Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or Light Text/Fine Line...

  • Page 80: Fax Delayed Transmission]

    Detailed Settings of FAX Functions > Fax transmission functions (Value: [Off] / [On]) NOTE Only a single side of a long original cannot be scanned. Originals of up to 1,600 mm/63" long can be scanned. [FAX Delayed Transmission] Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Media Type Description Does not use the delayed transmission.

  • Page 81: Setting The Delayed Transmission

    Detailed Settings of FAX Functions > Fax transmission functions Setting the Delayed Transmission You can cancel or send immediately Delayed Transmission. Cancelling Delayed Transmissions (Queued) Display the screen. [Status/Job Cancel] key > [Scheduled Job] Canceling a job. Select the job you want to cancel and select [Cancel] > [Yes]. The selected job is deleted.

  • Page 82: Fax Polling Reception]

    Detailed Settings of FAX Functions > Fax transmission functions [FAX Polling Reception] This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. (Value: [Off] / [On]) NOTE To turn on polling reception, refer to the following: Performing Polling Reception (5-28)

  • Page 83: Fax Reception Functions

    Detailed Settings of FAX Functions > Fax reception functions Fax reception functions The reception method and fax printing method can be set. I want to... Reference Page [Media Type] (5-10) Restrict the type of paper that can be used. [Reduce RX Size] (5-10) When the reception size is larger than the paper size, you can reduce the print size.

  • Page 84: Media Type]

    Detailed Settings of FAX Functions > Fax reception functions [Media Type] Specify the paper type to be used for print output of the received fax. For detailed information on the settings on the tab, refer to the following: Media Type 8-10 Setting the cassette for the print output of received faxes By specifying the media type, faxes can be received on the corresponding cassette.

  • Page 85: Reception Date/Time]

    Detailed Settings of FAX Functions > Fax reception functions [Reception Date/Time] Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

  • Page 86: Memory Forwarding

    Detailed Settings of FAX Functions > Memory Forwarding Memory Forwarding When you have received a fax, you can forward the received image to other faxes and computers or specify a number of copies. Type of Forwarding Destination You can forward the received fax to other fax machines, send it as an E-mail attachment or transfer it to a folder (SMB or FTP).

  • Page 87: Forward Settings

    Detailed Settings of FAX Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other faxes and computers or specify a number of copies. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP).

  • Page 88: Changing The Registered Information

    Detailed Settings of FAX Functions > Forward Settings Select [End]. Changing the Registered Information Display the screen. [System Menu/Counter] key > [FAX] > [Forward Settings] > [Forward Destination] Edit destination. Select [ ] and change the destination. Select [End]. Delete the Registered Information. Display the screen.

  • Page 89: Forwarding Detail Settings

    Detailed Settings of FAX Functions > Forwarding Detail Settings Forwarding Detail Settings [File Format] If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, XPS, or OpenXPS as the file format. Display the screen.

  • Page 90: Print]

    Detailed Settings of FAX Functions > Forwarding Detail Settings Display the screen. [System Menu/Counter] key > [FAX] > [Forward Settings] > [FTP Encrypted TX] Configure the settings. Select [Off] or [On]. [Print] You can set whether the machine should print received originals when forwarding them. Display the screen.

  • Page 91: Settings For Forwarding From Command Center Rx (Forward Settings)

    Detailed Settings of FAX Functions > Forwarding Detail Settings Select [Next]. To insert additional information into the file name, select [Job No.], [Date and Time], [Add No./Addr to Front] or [Add No./Addr to Back]. File name sample Example: doc00352720140826181723.pdf doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is .pdf) Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this...

  • Page 92: Sub Address Box

    Detailed Settings of FAX Functions > Sub Address Box Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.

  • Page 93: Changing A Sub Address Box

    Detailed Settings of FAX Functions > Sub Address Box Enter the information and then select [OK]. The table below lists the items to be set. Item Description Enter the box number by selecting [+], [-] or number keys. The box number can be from 01 to Box No.

  • Page 94: Delete The Sub Address Box

    Detailed Settings of FAX Functions > Sub Address Box To edit. Select the account information to be changed and change the account information. The table below lists the items to be set. Item Description Enter a box name consisting of up to 32 characters. Box Name Character Entry Method (11-2) Enter the box number by selecting [+], [-] or number keys.

  • Page 95: Check The Box Details

    Detailed Settings of FAX Functions > Sub Address Box Select [Sub Address Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to print > [Open] NOTE When the password is set to a Sub Address Box, you need to enter the password in the following situations: •...

  • Page 96: Delete The Original From Sub Address Box

    Detailed Settings of FAX Functions > Sub Address Box Print. Select [Start]. The original is deleted after printing. Delete the Original from Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box. Select [Sub Address Box] on the Home screen.

  • Page 97: Sub Address Communication

    Detailed Settings of FAX Functions > Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines.

  • Page 98: Perform Sub Address Transmission

    Detailed Settings of FAX Functions > Sub Address Communication Perform sub address transmission NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance. Encrypted transmission cannot be used in sub address transmission. For the setting method when the machine receives originals, refer to the following: Registering a Sub Address Box (5-18) Select [FAX] on the Home screen.

  • Page 99: Sub Address Reception

    Detailed Settings of FAX Functions > Sub Address Communication Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used. Printing Originals from a Sub Address Box (5-20) Check the box details (5-21) Deleting Printed Originals from a Sub Address Box Automatically (5-21)

  • Page 100: Polling Communication

    Detailed Settings of FAX Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.

  • Page 101: Place The Originals

    Detailed Settings of FAX Functions > Polling Communication Performing polling transmission Select [Polling Box] on the Home screen. Place the originals. Display the screen. Select [Store File]. Select the type of originals, scanning density, etc., as necessary. The table below lists the items to be set. Function Description Select the type and orientation of the binding based on the original.

  • Page 102: Polling Reception

    Detailed Settings of FAX Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE For polling reception, you cannot select multiple destinations. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
  • Page 103 Detailed Settings of FAX Functions > Polling Communication Press the [Start] key. The operations for reception begin. NOTE When [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Displaying the Confirmation Screen of Destinations (7-10) Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine.

  • Page 104: Printing From A Polling Box

    Detailed Settings of FAX Functions > Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box. Select [Polling Box] on the Home screen. Selecting the Originals. Select the document you want to print. [Menu] >...

  • Page 105: Fax Memory Rx Box

    Detailed Settings of FAX Functions > FAX Memory RX Box FAX Memory RX Box You can receive faxes to the FAX Memory RX Box, check the contents, and print only the faxes that you need. IMPORTANT Always print faxes saved in the FAX Memory RX Box. If the box becomes full, faxes received after that will be printed.

  • Page 106: How To Delete A Fax From The Fax Memory Rx Box

    Detailed Settings of FAX Functions > FAX Memory RX Box How to delete a fax from the FAX Memory RX Box Use the following procedure to delete an unneeded fax from the FAX Memory RX Box. Select [FAX Memory RX Box] on the Home screen. Select the received data.

  • Page 107: Encryption

    Detailed Settings of FAX Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.

  • Page 108: Changing Registration Contents Of Encryption Key

    Detailed Settings of FAX Functions > Encryption Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Common] > [Encryption Key Registration] Configure the settings. Select the [Icon] of an unregistered encryption key. [Encryption Key] > Enter the 16-digit encryption key > [OK] NOTE Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.

  • Page 109: Using The Encrypted Transmission

    Detailed Settings of FAX Functions > Encryption Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. Or, when dialing directly using the numeric key, set the encrypted transmission and transmit.

  • Page 110: Setting The Encrypted Reception

    Detailed Settings of FAX Functions > Encryption To transmit. Press the [Start] key. Transmission begins. NOTE When [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Displaying the Confirmation Screen of Destinations (7-10) Setting the Encrypted Reception To conduct encryption communication operating the receiving system, follow the steps below.

  • Page 111: Sending Faxes From Pc

    Sending Faxes from PC > Sending Faxes from PC This chapter explains the following topics: Flow of Network FAX Sending ........................... 6-3 Flow of Network FAX Receiving ......................... 6-4 Network FAX Setup ............................6-5 Installing the Network FAX Driver ......................6-5 Uninstalling the FAX Driver ........................
  • Page 112 Sending Faxes from PC > The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...

  • Page 113: Flow Of Network Fax Sending

    Sending Faxes from PC > Flow of Network FAX Sending Flow of Network FAX Sending Network FAX sending is performed in the following sequence. Prepare a document using a PC networked to this machine. Forward the document data from the PC to this machine using the same operation as for printing. The machine sends the document data to another fax machine.

  • Page 114: Flow Of Network Fax Receiving

    Sending Faxes from PC > Flow of Network FAX Receiving Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence. Another fax machine sends a fax to this machine. The machine receives the fax. The machine sends the fax data to a networked PC using the memory forwarding function. The PC networked to this machine receives the data.

  • Page 115: Network Fax Setup

    Sending Faxes from PC > Network FAX Setup Network FAX Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine and PC to the network using a network cable. Machine’s Operation Guide Machine Registration Using the memory forwarding function, select the recipient PC or file format.

  • Page 116: Uninstalling The Fax Driver

    NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard.

  • Page 117: Configuring The Driver Default Settings

    Sending Faxes from PC > Network FAX Setup Uninstall the software. Place a check in the check box of the driver to be deleted and click [Uninstall]. Finish uninstalling. If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure.

  • Page 118: Open The Default Settings Dialog Box

    Sending Faxes from PC > Network FAX Setup Specify whether the orientation of the document is portrait or landscape. Orientation Value: Portrait, Landscape Select the resolution of the document to be transmitted from the drop-down list. Resolution Value: 100 x 200dpi Normal, 200 x 200dpi Fine, 400 x 400dpi Ultra fine Click [FAX TX Setting] to change the default settings for fax transmission.
  • Page 119 Sending Faxes from PC > Network FAX Setup Configure the settings. (1) Sending Options Tab Item Description Check the checkbox in order to activate the time fields to the right of the checkbox Delayed transmission whenever you want to set the time that your documents will be transmitted. The desired time setting can be entered directly with the keyboard or by clicking on the arrows.
  • Page 120 Sending Faxes from PC > Network FAX Setup Item Description Check the checkbox when you want to add a cover page to your transmission. Attach a Cover Page. NOTE For information regarding the Cover Page registration method, refer to the following: Cover Page Registration (Default Settings) (6-23) (3) Authentication Tab Item...
  • Page 121 Sending Faxes from PC > Network FAX Setup Enter your own information into fields explained below to send a cover page with your faxes. Item Description A maximum of 64 characters can be entered. Company A maximum of 64 characters can be entered. Department A maximum of 32 characters can be entered.

  • Page 122: Basic Transmission

    Select [Print] from the File menu. The Print dialog box for the application that you are using will appear. Select settings in the Print dialog box. Select the product name of the machine (Kyocera XXX NW-FAX) to be used in the printer name list. Set the print range and other settings.
  • Page 123 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (6-7) You will return to the Print dialog box for the application.
  • Page 124 Sending Faxes from PC > Basic Transmission To use the Address Book, click [Select from Address Book] and select the destination. Click [Send]. Transmission begins. 6-14...

  • Page 125: Changing Transmission Settings

    Sending Faxes from PC > Changing Transmission Settings Changing Transmission Settings Transmit Settings can be changed at the time of transmission. Selecting Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book and Windows Address Book.

  • Page 126: Using Sub Address Communication

    Sending Faxes from PC > Changing Transmission Settings Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select a group of destinations, select [Group] from the filter's drop-down menu. Select the desired destination and click on the [Add>] button.

  • Page 127: Specify A Cover Page

    Sending Faxes from PC > Changing Transmission Settings Enter the sub-address and password as it is registered in the destination fax. • Maximum number of characters that can be entered: 20 characters • Characters that can be entered: 0 to 9, #, *, space (a space CANNOT be entered as the first character) Click on the [OK] button.

  • Page 128: Changing The Sender Information

    Sending Faxes from PC > Changing Transmission Settings Changing the Sender Information The settings that were selected in "(4) Sender Information Tab" can be changed by clicking the [Sender Information tab]. For the setting procedures, refer to the following: (4) Sender Information Tab (6-10) 6-18...

  • Page 129: Using Cover Pages

    Sending Faxes from PC > Using Cover Pages Using Cover Pages About Cover Pages The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
  • Page 130 Sending Faxes from PC > Using Cover Pages Open the Transmit Settings dialog box. Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box. Configuring the Driver Default Settings (6-7) When selecting the destination from an Address Book, refer to “(1) Selecting a Destination from the Address Book”, select the destination, and go to Step 4.
  • Page 131 Sending Faxes from PC > Using Cover Pages To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button. Change the recipient information and click on the [OK] button.
  • Page 132 Sending Faxes from PC > Using Cover Pages Attach a Cover Page. Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox. Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.

  • Page 133: Cover Page Registration (Default Settings)

    Sending Faxes from PC > Using Cover Pages Click on the [Close] button. Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description A maximum of 1,000 characters can be entered.
  • Page 134 Sending Faxes from PC > Using Cover Pages Attach a Cover Page. Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox. Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list. NOTE Original Cover Page templates can be created.
  • Page 135 Sending Faxes from PC > Using Cover Pages Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. A maximum of 1,000 characters can be entered. Click on the [OK] button.
  • Page 136 Sending Faxes from PC > Using Cover Pages Edit the Cover Page templates. Place a check in the [Attach Cover Page] checkbox and click on the [New...] button. The [Edit Cover Page] screen will be displayed. Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. 6-26...
  • Page 137 Sending Faxes from PC > Using Cover Pages Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of the characters could be cut off.
  • Page 138 Sending Faxes from PC > Using Cover Pages From the Menu bar click on [File] and then [Save As], enter the file name, and click on the [Save] button. Close the [Edit Cover Page] screen. The new template will be registered at the top of the list and can now be selected. 6-28...

  • Page 139: Checking The Network Fax Transmission Status

    Sending Faxes from PC > Checking the Network FAX Transmission Status Checking the Network FAX Transmission Status Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.
  • Page 140 Job Control > Job Control This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............7-2 Checking FAX Job History ..........................7-3 Displaying Job Log Screen ........................7-3 Printing Administrative Reports (Result Report Setting) ..................7-4 Printing Send Result Reports ........................

  • Page 141: Various Tools For Checking Transmission Results And Registration Status

    Job Control > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Tool Display Contents to Check Timing of Check Reference Location Page...

  • Page 142: Checking Fax Job History

    Job Control > Checking FAX Job History Checking FAX Job History Display the history of the latest 16 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 16 each of send and receipt results are displayed regardless of the account ID.

  • Page 143: Printing Administrative Reports (Result Report Setting)

    Job Control > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Printing Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

  • Page 144: Changing Recipient Format

    Job Control > Printing Administrative Reports (Result Report Setting) Changing Recipient Format Select the Recipient Format for the send result report. The name and destination that appear on the Send Result Report are taken from the information stored in the address book.

  • Page 145: Printing Fax Rx Result Reports

    Job Control > Printing Administrative Reports (Result Report Setting) Printing FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. Reporting FAX Receipt Result by E-mail (7-9) Display the screen.

  • Page 146: Activity Report (Outgoing Fax Report And Incoming Fax Report)

    Job Control > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.

  • Page 147: Printing Status Page

    Job Control > Printing Status Page Printing Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen.

  • Page 148: Reporting Fax Receipt Result By E-Mail

    Job Control > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the [FAX RX Result Report setting] is [On] or [Error/Storing in Box]. Printing FAX RX Result Reports (7-6) E-mail notification is provided when an error occurs or a sub-address fax is received.

  • Page 149: Displaying The Confirmation Screen Of Destinations

    Job Control > Displaying the Confirmation Screen of Destinations Displaying the Confirmation Screen of Destinations If address verification before sending is set to [On], the address verification screen showing the address appears when the [Start] key is pressed. Machine’s Operation Guide Follow the steps below to confirm the destinations.

  • Page 150: Default Setting Of Fax [System Menu]

    Default Setting of FAX [System Menu] > Default Setting of FAX [System Menu] This chapter explains the following topics: System Menu Operation Method ........................8-2 Default fax settings ............................8-2 System Menu Settings ............................8-3 [Report] ..............................8-5 [Cassette/MP Tray Settings] ........................8-6 [Common Settings] ..........................

  • Page 151: System Menu Operation Method

    Default Setting of FAX [System Menu] > System Menu Operation Method System Menu Operation Method This section explains the fax settings in the system menu. Default fax settings The system menu is operated as follows: Display the screen. Select the [System Menu/Counter] key. Select a function.

  • Page 152: System Menu Settings

    Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Login User Name ECOSYS M4125idn:2500, ECOSYS M4132idn:3200 ECOSYS M8124cidn:2400, ECOSYS M8130cidn:3000 Login Password ECOSYS M4125idn:2500, ECOSYS M4132idn:3200 ECOSYS M8124cidn:2400, ECOSYS M8130cidn:3000 If function default settings have been changed, the [Reset] key can be selected in each function screen to immediately change the settings.
  • Page 153 Default Setting of FAX [System Menu] > System Menu Settings Configures settings related to the Sub Address Box. — Document Box For details on Sub Address Box, refer to the following. Sub Address Box (5-18) Configures settings related to the Polling Box. —...

  • Page 154: Report]

    Default Setting of FAX [System Menu] > System Menu Settings [Report] Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. [Report Print] Item Description A status page provides information on a number of user setups. FAX-related information Status page includes the Local FAX Number, Local FAX Name, fax line setting, etc.

  • Page 155: Cassette/Mp Tray Settings]

    Default Setting of FAX [System Menu] > System Menu Settings [Cassette/MP Tray Settings] Select paper size and media type for Cassette. [Cassette 1 (to 3)] Item Description Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 3). Paper Size IMPORTANT Specify the settings as follow for the cassette that you want to use for fax reception.

  • Page 156: Common Settings]

    Default Setting of FAX [System Menu] > System Menu Settings [Common Settings] Configures overall machine operation. [Sound] Item Description Set options for buzzer sound during the machine operations. Buzzer Emit a sound when a job is normally completed. Job Finish Buzzer Value: Off, On, FAX Reception Only...

  • Page 157: Document Box]

    Default Setting of FAX [System Menu] > System Menu Settings [Display Status/Log] Item Description Set the display method of the Status/Log. Display FAX Log Value: Show All, Hide All Function Key Assignment Item Description Select whether to enable the [FAX] Key on the operation panel. FAX Key Value: Disable, Enable...
  • Page 158 Default Setting of FAX [System Menu] > System Menu Settings [Transmission] Item Description Register the local FAX name printed in the transmit terminal identification (TTI) Local FAX Name area. This item is included in the Quick Setup Wizard. Quick Setup Wizard (page 2-9) Register the local FAX ID.
  • Page 159 Default Setting of FAX [System Menu] > System Menu Settings Item Description Set whether ECM TX is performed. ECM TX ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
  • Page 160 Default Setting of FAX [System Menu] > System Menu Settings Item Description When there are multiple originals received, they are output at once when reception Batch Print of all pages is completed. Value: Off, On NOTE Batch Print (page 5-11) If the reception method is fax automatic reception, the number of rings until the Rings(Normal) machine answers a call can be changed as needed.

  • Page 161: Adjustment/Maintenance

    Default Setting of FAX [System Menu] > System Menu Settings Item Description Set whether ECM RX is performed. ECM RX ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.

  • Page 162: Transmission Restriction

    Default Setting of FAX [System Menu] > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.

  • Page 163: Register Permitted Fax No

    Default Setting of FAX [System Menu] > Transmission Restriction Prerequisites Reception Rejection Requirements • Register Reject FAX numbers. • The sender’s Local FAX Number is not Reception Rejection registered. Register Reject FAX numbers. (8-16) • The sender’s Local Fax Number matches •...

  • Page 164: Changing Permit Fax No

    Default Setting of FAX [System Menu] > Transmission Restriction Changing Permit FAX No. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit No. List] To edit. Select [ ] for Permit FAX No. you want to change, and enter the new number. NOTE For the procedure for entering a number, refer to the following: Register Permitted FAX No.

  • Page 165: Register Reject Fax Numbers

    Default Setting of FAX [System Menu] > Transmission Restriction Register Reject FAX numbers. NOTE Up to 25 Reject FAX numbers can be registered. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] Add a Reject FAX No. Select [ Use the numeric keys to enter Reject FAX No.

  • Page 166: Registering Permit Fax No

    Default Setting of FAX [System Menu] > Transmission Restriction Select [Yes]. The registration is deleted. Registering Permit FAX No. NOTE Up to 10 Permit ID numbers can be registered. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] Add a Permit ID No.

  • Page 167: Setting Send Restriction

    Default Setting of FAX [System Menu] > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. Display the screen.

  • Page 168: Unusable Time

    Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Login User Name ECOSYS M4125idn:2500, ECOSYS M4132idn:3200 ECOSYS M8124cidn:2400, ECOSYS M8130cidn:3000 Login Password ECOSYS M4125idn:2500, ECOSYS M4132idn:3200 ECOSYS M8124cidn:2400, ECOSYS M8130cidn:3000 Display the screen.

  • Page 169: Account Management

    Default Setting of FAX [System Menu] > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
  • Page 170 Default Setting of FAX [System Menu] > Account Management Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast Transmission • Sub address transmission • Encrypted Transmission • Manual send when dialed from this machine to the receiving system •...
  • Page 171 Optional Equipment > Optional Equipment This chapter introduces the optional equipment available for the FAX kit. Using a Connected Telephone ........................... 9-2 FAX/TEL Auto Switch Reception ......................9-2 FAX/Answering Machine Auto Switch Reception ..................9-4 DRD reception mode is available for some countries................9-6 Manual Send ............................

  • Page 172: Using A Connected Telephone

    Optional Equipment > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 173 Optional Equipment > Using a Connected Telephone The telephone rings. The connected telephone set makes a ringing tone. If the number of rings (for fax/phone switchover) is set to "0", the machine will not ring. NOTE You can change the number of times the ringing tone rings. Rings(FAX/TEL) (8-11) Answer the call.

  • Page 174: Fax/Answering Machine Auto Switch Reception

    Optional Equipment > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 175 Optional Equipment > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 176: Drd Reception Mode Is Available For Some Countries

    Optional Equipment > Using a Connected Telephone DRD reception mode is available for some countries. This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
  • Page 177 Optional Equipment > Using a Connected Telephone The telephone rings. When a call comes in, the telephone will ring. NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception.

  • Page 178: Manual Send

    Optional Equipment > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination. Lift the handset, and dial the number of the receiving system.

  • Page 179: Manual Reception

    Optional Equipment > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE To use Manual Reception, you need to change the receiving mode to [Manual Reception]. [Reception] (8-10) The telephone rings.

  • Page 180: Remote Switch Function

    Optional Equipment > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.

  • Page 181: Troubleshooting

    Troubleshooting > Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................10-2 Responding to an Attention Indicator Flashes ....................10-2 Responding to Messages ..........................10-3 Error Code List ..............................10-5 General Troubles ............................. 10-8 Frequently Asked Questions .......................... 10-10 10-1...

  • Page 182: Indicators During Sending/Receiving Operation

    Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. •...

  • Page 183: Responding To Messages

    Troubleshooting > Responding to Messages Responding to Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the following: Error Code List (10-5) To print the sent/receipt result report, refer to the following:...
  • Page 184 Troubleshooting > Responding to Messages Reference Message Checkpoint Corrective Action Page ― The number of jobs has exceeded the 5-7ページ Scheduled sending jobs limit set for delayed transmission. Select exceeded. [End]. The job is canceled. Wait until the delayed transmission is executed, or cancel the delayed transmission and then perform the job again.

  • Page 185: Error Code List

    Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Failed to establish connection with the recipient despite auto redialing the preset number of...
  • Page 186 Troubleshooting > Error Code List Error Code Possible Cause/Action Communication error occurred during high-speed transmission. Send again. E01500 If you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu.
  • Page 187 Troubleshooting > Error Code List Error Code Possible Cause/Action When it was attempted to send an original to a sub address box and the other party’s machine E04000 is an our brand model, the specified sub address box was not registered on the other party’s U04000 machine.

  • Page 188: General Troubles

    Troubleshooting > General Troubles General Troubles When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Is the modular cord connected Connect the modular cord correctly. ―...
  • Page 189 Troubleshooting > General Troubles Reference Symptom Checkpoint Corrective Action Page Is the recipient fax machine Sub address transmission cannot be ― Cannot perform sub address equipped with a sub address performed unless the recipient fax transmission. transmission feature? machine has a similar sub address transmission feature.

  • Page 190: Frequently Asked Questions

    Troubleshooting > Frequently Asked Questions Frequently Asked Questions The following are questions customers often ask after purchasing the machine. Question Answer I want to add a completion stamp when sending faxes. This product does not have a function for completion stamps.

  • Page 191: Appendix

    Appendix > Appendix This chapter explains the following topics: Character Entry Method ............................ 11-2 Entry Screens ............................11-2 Entering Characters ..........................11-3 Specifications ..............................11-5 Default Setting Value List ..........................11-7 Received FAX Sizes and Paper Priority ......................11-10 Direct Size Priority ..........................11-10 Reduction Priority ..........................

  • Page 192: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select the [System Menu/Counter] key, [Common Settings] and then [Keyboard Layout] to choose the desired layout.

  • Page 193: Entering Characters

    Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: Del. Cancel < Back Next > Number/Symbol Entry Screen Add - Name Input: Limit: Symbol ─ Del. Cancel < Back Next > Display/Key Description To enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to view other numbers or symbols to enter.
  • Page 194 Appendix > Character Entry Method Register the characters you entered. Add - Name Input: List A-1 Limit: Symbol ─ Del. Cancel < Back Next > Select [Next>]. The entered characters are registered. 11-4...

  • Page 195: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. FAX function Item Description Compatibility Communication Line Subscriber telephone line Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...

  • Page 196: Network Fax Functions

    Appendix > Specifications Network FAX functions Item Specifications IBM PC-AT compatible computer Hardware 10BASE-T, 100BASE-TX, 1000BASE-T Interface Windows Vista, Windows 7, Windows 8, Windows 8.1, Windows Server 2008, Windows Server Operating system 2008 R2, Windows Server 2012, Windows 10, Windows Server 2012 R2, Windows Server System 2016 Ultra fine (400 ×...

  • Page 197: Default Setting Value List

    Appendix > Default Setting Value List Default Setting Value List The setting ranges and default setting values of FAX functions are as follows:? Item Setting Range Default Setting Value Outgoing FAX Report Off, On Incoming FAX Report Off, On Send Result Report Off Specify Each Job, Error Only, On Error Only (FAX)
  • Page 198 Appendix > Default Setting Value List Item Setting Range Default Setting Value FAX Number 4 digits (0000 to 9999) 0000 Encrypted Reception On (Encryption key No. 01 to 20), Off Encryption Key 0 to 9, A to F 16 digits (Encryption key No. 01 to Unregistered Registration Off, Outside, Inside...
  • Page 199 Appendix > Default Setting Value List Item Setting Range Default Setting Value Encrypted Off, On Transmission Receiving system Off, On encryption box FAX TX Resolution 400 × 400dpi (Ultra Fine) 200 × 100 dpi (Normal) 200 × 400dpi (Super Fine) 200 ×...

  • Page 200: Received Fax Sizes And Paper Priority

    Appendix > Received FAX Sizes and Paper Priority Received FAX Sizes and Paper Priority When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Direct Size Priority When Reduce RX Size is set to [Off], paper is selected by giving priority to the direct size printing.
  • Page 201 Appendix > Received FAX Sizes and Paper Priority Received FAX Size Priorit A4-R Folio Folio Long Long Long Long Origin Origin Origin Origin A5-R* A4-R Folio A4-R B5-R* A4-R* A4-R Folio Folio Folio* A4-R* A4-R* B5-R* Folio* Folio* *5*7 A4-R* A4-R Folio B5-R*...
  • Page 202 Appendix > Received FAX Sizes and Paper Priority B5-R* *1 A4 Long Originals: Originals longer than A4 in the direction of the paper feed. *2 Folio Long Originals: Originals longer than Folio in the direction of the paper feed. *3 B4 Long Originals: Originals longer than B4 in the direction of the paper feed. *4 A3 Long Originals: Originals longer than A3 in the direction of the paper feed.

  • Page 203: Reduction Priority

    Appendix > Received FAX Sizes and Paper Priority Reduction Priority When Reduce RX Size is set to [On], paper is selected by giving priority to the reduced size printing. [Reduce RX Size] (5-10) 11-13...
  • Page 204 Appendix > Received FAX Sizes and Paper Priority Received FAX Size Priorit A4-R Folio Folio Long Long Long Long Origin Origin Origin Origin A5-R* A4-R Folio A4-R B5-R* A4-R* A4-R Folio Folio Folio* A4-R* A4-R* A4-R* Folio* A4-R* Folio* Folio* A4-R Folio B5-R*...
  • Page 205 Appendix > Received FAX Sizes and Paper Priority *1 A4 Long Originals: Originals longer than A4 in the direction of the paper feed. *2 Folio Long Originals: Originals longer than Folio in the direction of the paper feed. *3 B4 Long Originals: Originals longer than B4 in the direction of the paper feed. *4 A3 Long Originals: Originals longer than A3 in the direction of the paper feed.

  • Page 206: Received Fax Sizes And Paper Priority (Inch Model)

    Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override If [Off] is set for Reduced RX Size, the printing paper is chosen by prioritizing the same size override.
  • Page 207 Appendix > Received FAX Sizes and Paper Priority (Inch Model) set as the Legal size is empty. : indicates print output on two sheets. NOTE When a paper type is selected in [Media Type], a received fax is printed using the matching paper source. Media Type for Print Output (page 4-6) Even if [Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source is not suitable for fax printouts.
  • Page 208 Appendix > Received FAX Sizes and Paper Priority (Inch Model) Statement Letter Letter Legal Ledger Ledger Legal Ledger Paper Size Letter Letter Letter Letter Letter Ledger Ledger Letter *4,*6 Legal Legal Legal Letter Letter Letter Ledger Letter Letter Ledger Ledger Ledger Legal Letter...
  • Page 209 > Index Encryption Communication Index Changing Registration Contents of Encryption Key Deleting Registration Contents of Encryption Key 5-34 Numerics Encryption Box No. 5-33 2 in 1 Print 5-11 Encryption Key 5-33 2-sided/Book Original Encryption Key No. 5-33 Registering an Encryption Key 5-33 Using the Encrypted Transmission 5-35...
  • Page 210 > Index Memory Forwarding 5-12 Type of Forwarding Destination 5-12 Received FAX Sizes and Paper Priority 11-10, 11-16 Memory Reception Reception Memory transmission Reception Date/Time 5-11 Cancel Reception Mode Menu Map Redial Reject FAX No. Change 8-16 Delete 8-16 Network FAX Reject FAX numbers 8-16 Basic Transmission...
  • Page 211 > Index Transmission Restriction 8-13 Communication Establishing Requirements 8-13 Permitted FAX numbers 8-14 Prerequisites 8-13 Reception Rejection Requirements 8-14 Reception Restriction Setting 8-18 Registering Permit FAX No. 8-17 Reject FAX numbers 8-16 Unknown Number Reception 8-18 Troubleshooting 10-8 Unusable Time 8-19 User Login 8-20...
  • Page 212 2017.8 3S4KDEN000...

This manual is also suitable for:

Ecosys m4132idnEcosys m8130cidnEcosys m4125idn

Table of Contents