Kyocera ecosys M2735DW Operation Manual
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Kyocera ecosys M2735DW Operation Manual

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OPERATION GUIDE

ECOSYS M2735dw
ECOSYS M2640idw

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Summary of Contents for Kyocera ecosys M2735DW

  • Page 1: Operation Guide

    PRINT COPY SCAN OPERATION GUIDE ECOSYS M2735dw ECOSYS M2640idw...
  • Page 2 Please read this Operation Guide before using the machine. To maintain quality, we recommend using genuine Kyocera toner containers, which must pass numerous quality inspections.

  • Page 3: Table Of Contents

    Contents Preface ............................. i Contents ..........................ii Overview ..........................ix Machine Features ........................x Color and Image Quality Functions ................... xiv Basic Color Modes ...................... xiv Adjusting Image Quality and Color................xv Guides Provided with the Machine ..................xvi About the Operation Guide (this Guide) ................. xviii Structure of the guide ....................
  • Page 4 Using the [Enter] key ....................2-19 Using the [Quick No. Search] key ................2-19 Help Screen ......................2-20 Login/Logout ........................2-21 Login ........................2-21 Logout ........................2-22 Default Settings of the Machine ..................2-23 Setting Date and Time .................... 2-23 Network Setup .........................
  • Page 5 Printing from PC ..................4-1 Printer Driver Properties Screen ..................4-2 Displaying the Printer Driver Help ................4-3 Changing the Default Printer Driver Settings (Windows 8.1) ........4-3 Printing from PC ........................ 4-4 Printing on Standard Sized Paper ................4-4 Printing on Non-standard Sized Paper ..............
  • Page 6 Copying ..........................5-18 Basic Operation ....................... 5-18 Canceling Jobs ......................5-19 Frequently-Used Sending Method ................. 5-20 Sending Document via E-mail ..................5-21 Configuring Settings before Sending ..............5-21 Sending Scanned Document via E-mail ..............5-21 Sending Document to Desired Shared Folder on a Computer (Scan to PC) ..... 5-23 Configuring Settings before Sending ..............
  • Page 7 Density ........................6-11 Duplex ........................6-12 Combine ........................6-14 Color Selection ......................6-16 Collate ........................6-16 Original Size ......................6-17 Original Orientation ....................6-18 Mixed Size Originals ....................6-19 Original Image ......................6-19 EcoPrint ........................6-20 Sharpness ....................... 6-20 Contrast ........................6-21 Background Density Adj.
  • Page 8 Internet ........................8-23 Address Book/One Touch ..................8-23 User Login/Job Accounting ..................8-24 Printer ........................8-25 System/Network ...................... 8-27 Date/Timer/Energy Saver ..................8-40 Adjustment/Maintenance ..................8-43 User Authentication and Accounting (User Login, Job Accounting) ... 9-1 Overview of User Login Administration ................9-2 Managing the Job Account from PC .................
  • Page 9 Loading Paper ....................... 10-10 Using the Maintenance Menu ..................10-11 Troubleshooting ......................10-12 Solving Malfunctions ..................... 10-12 Machine Operation Trouble ................... 10-12 Printed Image Trouble ................... 10-15 Responding to Messages ..................10-18 Adjustment/Maintenance ....................10-32 Overview of Adjustment/Maintenance ..............10-32 Drum Refresh ......................

  • Page 10: Overview

    > Overview Overview Input Data Security You can apply the various machine Original Electronic data USB memory Fax data security levels to your specific needs. Strengthen security (page xii) Application You can expand the machine Operations from your PC functions according to your needs.

  • Page 11: Machine Features

    > Machine Features Machine Features The machine is equipped with many useful functions. Using Various Functions (page 6-1) Here are some examples. Optimize your office workflow Access to frequently used functions Set up the machine easily Set up fax easily (FAX Setup) with just one touch (Favorites) (Quick Setup Wizard) You can preset frequently used functions.
  • Page 12 > Machine Features Optimize your office workflow Save energy and cost Send one time with multiple sending Send a FAX from a PC Save energy as needed options (Multi Sending) (Sending FAX from PC) (Energy Saver function) You can send a same document to the You can save the paper used for sending The machine is equipped with Energy multiple destinations using a different...
  • Page 13 > Machine Features Save energy and cost Create attractive documents Strengthen security Send a FAX to reduce the Scan originals in color and send them Password-protect a PDF file communication cost to a PC (Scan) (PDF Encryption Functions) (FAX Delayed Transmission) You can reduce the communication cost You can scan originals and convert them Use the PDF format's password security...
  • Page 14 > Machine Features Use functions more efficiently Make the machine quiet (Quiet Mode) Expand functions as necessary Install the machine without concerning (Application) the network cables (Wireless Network) The functionality of the machine can be If there is a wireless LAN environment, it You can make the machine quiet by reducing its running noise.

  • Page 15: Color And Image Quality Functions

    > Color and Image Quality Functions Color and Image Quality Functions The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired. Basic Color Modes The basic color modes are as follows. Reference image Reference Color mode...

  • Page 16: Adjusting Image Quality And Color

    > Color and Image Quality Functions Adjusting Image Quality and Color To adjust the image quality or color of an image, use the following functions. Sample image I want to... Function Page Before After Adjust the color precisely. Adjust the density. Density page 6-11 Adjust the image quality precisely...

  • Page 17: Guides Provided With The Machine

    Be sure to read this guide before using the machine. For safe use of the machine Safety Guide (ECOSYS M2735dw/ECOSYS M2640idw) Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.
  • Page 18 Explains how to print PDF files without launching Adobe Acrobat or Reader. Monitor the machine KYOCERA Net Viewer User Guide and printers on the Explains how to monitor your network printing system (the machine) with KYOCERA Net network Viewer. File Management Utility User Guide...

  • Page 19: About The Operation Guide (This Guide)

    > About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide The Operation Guide contains the following chapters. Chapter Contents Legal and Safety Information Provides precautions regarding use of the machine and trademark information. Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and Machine...

  • Page 20: Conventions Used In This Guide

    > About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader XI is used as an example in the explanations below. Click an item in the Table of Click to move from the current page to the previously Contents to jump to the displayed page.
  • Page 21 > About the Operation Guide (this Guide) Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Select the [System Menu] key. [System Menu] key >...

  • Page 22: Menu Map

    > Menu Map Menu Map This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles. Copy Paper Selection (page 6-9) Zoom (page 6-10)
  • Page 23 > Menu Map Send One Touch Key (page 5-42) Address Book (page 5-39) Ext Address Book (Refer to Command Center RX User Guide.) E-mail (page 5-21) Folder (page 5-23)(page 5-26) FAX Server (page 5-33) FAX (Refer to FAX Operation Guide.) WSD Scan (page 5-31)
  • Page 24 > Menu Map Functions Color Selection (page 6-16) File Format (page 6-25) Original Size (page 6-17) Original Orientation (page 6-18) Mixed Size Originals (page 6-19) Duplex (page 6-28) Sending Size (page 6-29) File Separation (page 6-29) Scan Resolution (page 6-30) Density (page 6-11)
  • Page 25 > Menu Map Removable Memory Removable Memory Print Paper Selection (page 6-9) Collate (page 6-16) Duplex (page 6-12) Functions EcoPrint (page 6-20) Job Finish Notice (page 6-23) Priority Override (page 6-24) Encrypted PDF Password (page 6-32) JPEG/TIFF Print (page 6-32) XPS Fit to Page (page 6-32)
  • Page 26 > Menu Map Sub Address Box (Refer to FAX Operation Guide.) Polling Box (Refer to FAX Operation Guide.) Print Job Status (page 7-8) Send Job Status (page 7-4) Store Job Status (page 7-5) Scheduled Job (page 7-6) Print Job Log (page 7-8) Send Job Log...
  • Page 27 > Menu Map System Menu Quick Setup Wizard FAX Setup (page 2-35) Paper Setup (page 2-35) Energy Saver Setup (page 2-35) Network Setup (page 2-35) Language (page 8-5) Report Report Print Status Page (page 8-5) Font List (page 8-5) Network Status (page 8-5) Service Status...
  • Page 28 > Menu Map Common Settings Default Screen (page 8-10) Sound Buzzer (page 8-10) FAX Speaker Volume (Refer to FAX Operation Guide.) FAX Monitor Volume (Refer to FAX Operation Guide.) Original Settings Custom Original Size (page 8-11) Auto Detect Original Size (DP) (page 8-11) Default Original Size...
  • Page 29 > Menu Map Common Settings Function Defaults Continuous Scan (Copy) (page 8-16) Continuous Scan (FAX) (Refer to FAX Operation Guide.) Continuous Scan (Send/Store) (page 8-16) File Name Entry (page 8-17) E-mail Subject/Body (page 8-17) FTP Encrypted TX (page 8-17) JPEG/TIFF Print (page 8-17) XPS Fit to Page...
  • Page 30 > Menu Map Document Box Sub Address Box (Refer to FAX Operation Guide.) Job Box Quick Copy Job Retention (page 8-22) Deletion of Job Retention (page 8-22) Polling Box (Refer to FAX Operation Guide.) FAX (Refer to FAX Operation Guide.) Application (page 5-13)
  • Page 31 > Menu Map User Login/Job Job Accounting Job Accounting (page 9-30) Accounting Settings Job Accounting Access (page 9-30) Print Accounting Report (page 9-41) Total Job Accounting (page 9-40) Each Job Accounting (page 9-40) Accounting List (page 9-31) Default Setting Apply Limit (page 9-39) Copy/Printer Count...
  • Page 32 > Menu Map System/Network Network Host Name (page 8-27) Wi-Fi Direct Settings Wi-Fi Direct (page 8-27) Device Name (page 8-27) IP Address (page 8-27) Auto Disconnect (page 8-27) Wi-Fi Settings Wi-Fi (page 8-27) Setup (page 8-28) TCP/IP Settings (page 8-29) Restart Network (page 8-30)
  • Page 33 > Menu Map Date/Timer/Energy Date/Time (page 8-40) Saver Date Format (page 8-40) Time Zone (page 8-40) Auto Panel Reset (page 8-40) Panel Reset Timer (page 8-40) Sleep Rules (models for Europe) (page 8-41) Sleep Level (models except for Europe) (page 8-41) Sleep Timer (page...

  • Page 34: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-4 Laser Safety (Europe) ..........................1-5 SAFETY OF LASER BEAM (USA) ......................

  • Page 35: Notice

    Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

  • Page 36: Environment

    Legal and Safety Information > Notice Environment The service environmental conditions are as follows: Temperature 50 to 90.5°F (10 to 32.5°C) Humidity 10 to 80% Avoid the following locations when selecting a site for the machine. • Avoid locations near a window or with exposure to direct sunlight. •...

  • Page 37: Precautions For Use

    Legal and Safety Information > Notice Precautions for Use Cautions when handling consumables CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

  • Page 38: Laser Safety (Europe)

    Legal and Safety Information > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

  • Page 39: Safety Of Laser Beam (Usa)

    Legal and Safety Information > Notice SAFETY OF LASER BEAM (USA) 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance.

  • Page 40: Safety Instructions Regarding The Disconnection Of Power

    Legal and Safety Information > Notice Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension.

  • Page 41: Warranty (The United States And Canada)

    Authorized KYOCERA Dealer from whom the product was purchased. If the KYOCERA Dealer is not able to provide service, write to KYOCERA at the address below for the name and address of the Authorized KYOCERA Dealer in your area, or check KYOCERA's website at www.kyoceradocumentsolutions.com for KYOCERA Document Solutions America, Inc.

  • Page 42: Legal Restriction On Copying/Scanning

    Legal and Safety Information > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

  • Page 43: Limited Use Of This Product (If Equipped)

    Legal and Safety Information > Notice Illegal Intrusion A third party with malicious intent may gain unauthorized access to personal or company networks and conduct the following illegal actions. • Extracting personal and confidential information (information leak) • Entering into communication while impersonating a specific person and distributing unauthorized information (spoofing) •...

  • Page 44: Legal Information

    Legal and Safety Information > Notice Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document Solutions Inc. is prohibited. Regarding Trade Names • PRESCRIBE and ECOSYS are registered trademark of Kyocera Corporation.
  • Page 45 Legal and Safety Information > Notice GPL/LGPL This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. For further information including availability of the source code, visit http://www.kyoceradocumentsolutions.com/gpl/.
  • Page 46 Legal and Safety Information > Notice 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
  • Page 47 Legal and Safety Information > Notice 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Monotype Imaging. 11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
  • Page 48 Legal and Safety Information > Notice "Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types. "Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).
  • Page 49 Legal and Safety Information > Notice 5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions.

  • Page 50: Energy Saving Control Function

    Legal and Safety Information > Notice Energy Saving Control Function The device comes equipped with a Sleep where printer and fax functions remain in a waiting state but power consumption is reduced to a minimum after a certain amount of time elapses since the device was last used. If the machine is not used while in sleep mode, the power automatically turns off.

  • Page 51: Installing And Setting Up The Machine

    Installing and Setting up the Machine This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation. Part Names (Machine Exterior) ..... 2-2 Installing Software ........2-37 Part Names (Connectors/Interior) ....2-4 Software on DVD (Windows) ....

  • Page 52: Part Names (Machine Exterior)

    Installing and Setting up the Machine > Part Names (Machine Exterior) Part Names (Machine Exterior) 1 Document Processor 8 Original Stopper 2 Inner Tray 9 Original Table 3 Paper Stopper 10 Original Width Guides 4 Cassette 1 11 Slit Glass 5 Power Switch 12 Operation Panel 13 Platen...
  • Page 53 Installing and Setting up the Machine > Part Names (Machine Exterior) 15 Rear Cover 16 Anti-theft Lock Slot...

  • Page 54: Part Names (Connectors/Interior)

    Installing and Setting up the Machine > Part Names (Connectors/Interior) Part Names (Connectors/Interior) 9 10 1 TEL Connector 7 Paper Width Guides 2 LINE Connector 8 USB Memory Slot 3 USB Interface Connector 9 Multipurpose Tray 4 Network Interface Connector 10 Tray Extension 5 Feed Cover 11 Paper Width Guides...
  • Page 55 Installing and Setting up the Machine > Part Names (Connectors/Interior) 13 Toner Container Release Button 14 Toner Container...

  • Page 56: Part Names (With Optional Equipments Attached)

    Installing and Setting up the Machine > Part Names (With Optional Equipments Attached) Part Names (With Optional Equipments Attached) 1 Cassette 2 2 Cassette 3 Optional Equipment (page 11-2)

  • Page 57: Connecting The Machine And Other Devices

    Installing and Setting up the Machine > Connecting the Machine and Other Devices Connecting the Machine and Other Devices Prepare the cables necessary to suit the environment and purpose of the machine use. When Connecting the Machine to the PC via USB When Connecting the Machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct Network cable connection...

  • Page 58: Connecting Cables

    Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting LAN Cable IMPORTANT Make sure that the power to the machine is turned off. Power Off (page 2-10) Connect the cable to the machine. Connect the LAN cable to the network interface connector. Connect the other end of the cable to the hub or the PC.

  • Page 59: Connecting Usb Cable

    Installing and Setting up the Machine > Connecting Cables Connecting USB Cable IMPORTANT Make sure that the power to the machine is turned off. Power Off (page 2-10) Connect the cable to the machine. Connect the USB cable to the USB interface connector. Connect the other end of the cable to the hub.

  • Page 60: Power On/Off

    Installing and Setting up the Machine > Power On/Off Power On/Off Power On Turn the power switch on. Power Off Turn the power switch off. The confirmation message for power supply off is displayed. Show Power Off Message (page 8-19) It takes approximately 3 minutes for power off.

  • Page 61: Using The Operation Panel

    Installing and Setting up the Machine > Using the Operation Panel Using the Operation Panel Operation Panel Keys 16 15 Select the function. 10:10 Home Admin Copy Send Removable Job Box Address Memory Status Task Screen 10 11 1 [Home] key: Displays the Home screen. 2 [Status/Job Cancel] key: Displays the Status/Job Cancel screen.

  • Page 62: Touch Panel

    Installing and Setting up the Machine > Touch Panel Touch Panel Home Screen This screen is displayed by selecting the [Home] key on the operation panel. Touching an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Editing the Home Screen (page 2-13) Desktop Task Screen...
  • Page 63 If user login administration is enabled, you can only change the settings by logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 Configure the settings.
  • Page 64 Installing and Setting up the Machine > Touch Panel Available Functions to Display on Desktop Reference Function Icon Description page Copy Displays the Copy screen. page 5-18 Send Displays the Send screen. page 5-20 Displays the FAX screen. Refer to FAX Operation Guide.
  • Page 65 Installing and Setting up the Machine > Touch Panel Available Functions to Display on Task Screen Reference Function Icon Description page Status/Job Cancel Displays the Status screen. If an error occurs, the icon will show "!". Once the error clears, the display will return to normal.

  • Page 66: Display For Device Information

    Installing and Setting up the Machine > Touch Panel Display for Device Information Allows you to check system and network information, as well as options that are used. [Home] key > [Task Screen] > [Device Information] Check the device information. Device information Description Identification/Wired Network...

  • Page 67: Functions Key

    Installing and Setting up the Machine > Touch Panel Functions key This screen appears when the Functions icon is selected. 1 Display functions. Ready to copy. 10:10 Copy Copies 2 Select [Functions] to display other functions. Paper Zoom Density Selection 3 Select [ ] or [ ] to scroll up and down.

  • Page 68: Display Of Keys That Cannot Be Set

    Installing and Setting up the Machine > Touch Panel Display of Keys That Cannot Be Set Keys of features that cannot be used due to feature combination restrictions or non-installation of options are in a non-selectable state. Normal Grayed out Ready to copy.

  • Page 69: Using The [Enter] Key

    Installing and Setting up the Machine > Touch Panel Using the [Enter] key The [Enter] key has the same function as the key with the Enter mark ( ), such as the [OK  ] key and the [Close  ]. Ready to copy.

  • Page 70: Help Screen

    Installing and Setting up the Machine > Touch Panel Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. When the [?] (help) is displayed on the touch panel, you can select it to display the Help screen. The Help screen shows explanations of functions and how to use them.

  • Page 71: Login/Logout

    NOTE The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.

  • Page 72: Logout

    Installing and Setting up the Machine > Login/Logout Simple Login Select the user to login. 10:10 None None None None None None Menu If this screen is displayed during operations, select a user and log in. NOTE If a user password is required, an input screen will be displayed. Simple Login Settings (page 9-23) Logout To logout from the machine, select the [Authentication/Logout] key to return to the login user...

  • Page 73: Default Settings Of The Machine

    Installing and Setting up the Machine > Default Settings of the Machine Default Settings of the Machine Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed.

  • Page 74: Network Setup

    If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and select [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 IPv4 setting Display the screen.
  • Page 75 Installing and Setting up the Machine > Network Setup IMPORTANT After changing the setting, restart the network from System Menu, or turn the machine OFF and then ON. Restart Network (page 8-37) NOTE Ask your network administrator for the IP address in advance, and have it ready when you configure this setting.

  • Page 76: Configuring The Wireless Network

    Installing and Setting up the Machine > Network Setup Configuring the Wireless Network When the connection settings are configured, it is possible to print or send in a wireless network (wireless LAN) environment. The configuration methods are as follows: Configuration Method Description Reference Page Configuring the Connection...
  • Page 77 Installing and Setting up the Machine > Network Setup Insert the DVD. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. • If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel]. •...
  • Page 78 Installing and Setting up the Machine > Network Setup [Easy setup] > [Next] The machine is detected. NOTE • Only one machine can be searched using Wi-Fi Setup Tool. It may take times to search the machine. • If the machine is not detected, select [Advanced setup] > [Next]. Select [Express] or [Custom] as device discovery method and specify the IP address or host name to search the machine.
  • Page 79 Installing and Setting up the Machine > Network Setup Display the screen. 1 Click [View License Agreement] and read the License Agreement. 2 Click [Accept]. Select [Maintenance]. [Wi-Fi Setup Tool] > [OK] Configure the settings. [Do not use automatic configuration] > [Next] > [Next] [Wi-Fi Direct] >...

  • Page 80: Setting Wi-Fi Direct

    Installing and Setting up the Machine > Network Setup Setting Wi-Fi Direct Setting Wi-Fi Direct enables you to print from the Wi-Fi Direct environment. The configuration methods are as follows: Configuring the Connection from the Operation Panel on This Machine Connecting to Computers or Handheld Devices that Support Wi-Fi Direct Display the screen.
  • Page 81 Installing and Setting up the Machine > Network Setup Configuring the Connection by Using Push Button When your computer or handheld device does not support Wi-Fi Direct but supports WPS, you can configure the network using push button. Display the screen. [System Menu/Counter] key >...

  • Page 82: Energy Saver Function

    If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and select [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 Sleep To enter Sleep, select the [Energy Saver] key.

  • Page 83: Sleep Rules (Models For Europe)

    Installing and Setting up the Machine > Energy Saver function Sleep Rules (models for Europe) You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot be recognized. For more information on Sleep Rules settings, refer to the following: Sleep Rules (models for Europe) (page 8-41) Sleep Level (Energy Saver and Quick Recovery) (models except for Europe)

  • Page 84: Quiet Mode

    Installing and Setting up the Machine > Quiet Mode Quiet Mode Lower print speed for quiet processing. Select this mode when the running noise is uncomfortable. When the [Quiet Mode] key is selected, the [Quiet Mode] key blinks and Quiet Mode is enabled. [Quiet Mode] key NOTE The processing speed will be slower than normal when in Quiet Mode.

  • Page 85: Quick Setup Wizard

    Installing and Setting up the Machine > Quick Setup Wizard Quick Setup Wizard For FAX functions, paper settings, Energy Saver functions and network settings, the following settings can be configured in a wizard-style screen. FAX Setup Configures basic fax settings. FAX Operation Guide 1.
  • Page 86 If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 Display the screen.

  • Page 87: Installing Software

    File Management Utility This makes it possible to send and save a scanned document to a specified network folder. KYOCERA Net Direct Print This makes it possible to print a PDF file without starting Adobe Acrobat/Reader. FONTS These are display fonts that enable the machine's built-in fonts to be used in a software application.

  • Page 88: Installing Software In Windows

    Installing and Setting up the Machine > Installing Software Installing Software in Windows Express Install The following procedure is an example for installing the software in Windows 8.1 using [Express Install]. For details on Custom Installation, refer to the following: Custom Install (page 2-40) Insert the DVD.
  • Page 89 Installing and Setting up the Machine > Installing Software Install the software. You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port. (A USB connection cannot be used.) IMPORTANT If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name.
  • Page 90 Installing and Setting up the Machine > Installing Software Finish the installation. When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine. Click [Finish] to exit the wizard.
  • Page 91 Installing and Setting up the Machine > Installing Software Display the screen. 1 Click [View License Agreement] and read the License Agreement. 2 Click [Accept]. Select [Custom Install]. Install the software. Select the device to be installed. IMPORTANT If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name. Installation may fail if the host name is specified.
  • Page 92 Installing and Setting up the Machine > Installing Software Select the driver to be installed. Click [Utility] tab and select the utility to be installed. Click [Install]. 2-42...
  • Page 93 Installing and Setting up the Machine > Installing Software NOTE To install Status Monitor on Windows versions preceding Windows 8, it is necessary to install Microsoft .NET Framework 4.0 beforehand. Finish the installation. When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page"...

  • Page 94: Uninstalling The Software

    Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the search box. Select [Uninstall Kyocera Product Library] in the search list.

  • Page 95: Installing Software In Mac Computer

    Insert the DVD. Double-click the [Kyocera] icon. Display the screen. Double-click [Kyocera OS X x.x] depending on your Mac OS version. Install the Printer Driver. Install the printer driver as directed by the instructions in the installation software. This completes the printer driver installation.
  • Page 96 Installing and Setting up the Machine > Installing Software Configure the printer. Open System Preferences and add the printer. Select [Default] and click the item that appears in "Name" and then select the driver in "Use". NOTE When using an IP connection, click the IP icon for an IP connection and then enter the host name or IP address.

  • Page 97: Setting Twain Driver

    Click [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Select [TWAIN Driver Setting] in the search list. TWAIN Driver screen appears. NOTE In Windows 7, select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. Click [Add].
  • Page 98 Installing and Setting up the Machine > Installing Software Finish registering. NOTE Click [Delete] to delete the added machine. Click [Edit] to change names. 2-48...

  • Page 99: Setting Wia Driver

    Installing and Setting up the Machine > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 8.1. Display the screen. Click [Search] in charms, and enter "View scanners and cameras" in the search box. Select [View scanners and cameras] in the search list then the Scanners and Cameras screen appears.

  • Page 100: Checking The Counter

    Installing and Setting up the Machine > Checking the Counter Checking the Counter Check the number of sheets printed and scanned. Display the screen. [System Menu/Counter] key > [Counter] Check the counter. 2-50...

  • Page 101: Additional Preparations For The Administrator

    Installing and Setting up the Machine > Additional Preparations for the Administrator Additional Preparations for the Administrator In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed. Sending Documents to a PC To Send to a Shared Folder (Send to Folder (SMB)) To send a document that has been loaded, you need to create a shared folder to receive the document on your computer.

  • Page 102: Command Center Rx

    Installing and Setting up the Machine > Command Center RX Command Center RX If the machine is connected to the network, you can configure various settings using Command Center RX. This section explains how to access Command Center RX, and how to change security settings and the host name. Command Center RX User Guide NOTE To fully access the features of the Command Center RX pages, enter the User Name and Password and click [Login].

  • Page 103: Accessing Command Center Rx

    Installing and Setting up the Machine > Command Center RX Accessing Command Center RX Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...

  • Page 104: Changing Security Settings

    Installing and Setting up the Machine > Command Center RX Changing Security Settings Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...
  • Page 105 Installing and Setting up the Machine > Command Center RX Configure the Security Settings. From the [Security Settings] menu, select the setting you want to configure. NOTE For details on settings related to certificates, refer to the following: Command Center RX User Guide 2-55...

  • Page 106: Changing Device Information

    Installing and Setting up the Machine > Command Center RX Changing Device Information Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...
  • Page 107 Installing and Setting up the Machine > Command Center RX Specify the host name. Enter the device information, and then click [Submit]. IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON. To restart the network, click [Reset] in the [Management Settings] menu, and then click [Restart Network] in "Restart".

  • Page 108: E-Mail Settings

    Installing and Setting up the Machine > Command Center RX E-mail Settings By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and to send E-mail notices when jobs have been completed. To use this function, this machine must be connected to a mail server using the SMTP protocol.
  • Page 109 Installing and Setting up the Machine > Command Center RX From the [Network Settings] menu, click [Protocol]. Configure the settings. Set "SMTP (E-mail TX)" to [On] in the "Send Protocols". 2-59...
  • Page 110 Installing and Setting up the Machine > Command Center RX Display the screen. Display the E-mail Settings screen. From the [Function Settings] menu, click [E-mail]. 2-60...
  • Page 111 Installing and Setting up the Machine > Command Center RX Configure the settings. Enter "SMTP" and "E-mail Send Settings" items. Setting Description SMTP Set to send e-mail from the machine. SMTP Protocol Displays the SMTP protocol settings. Check that "SMTP Protocol"...

  • Page 112: Registering Destinations

    Installing and Setting up the Machine > Command Center RX Registering Destinations Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...

  • Page 113: Transferring Data From Our Other Products

    This section explains how to transfer data between our products. Migrating the Address Book The Address Book registered on the machine can be backed up or migrated using the KYOCERA Net Viewer on the included DVD. For details on operating the KYOCERA Net Viewer, refer to the following:...
  • Page 114 Installing and Setting up the Machine > Transferring Data from Our Other Products Select destination device group and click [Next]. Select [Device Address Book] and click [Next]. Select [Create from device] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. 2-64...
  • Page 115 Installing and Setting up the Machine > Transferring Data from Our Other Products Select the model you want to back up, and click [Next]. NOTE If the "Admin Login" screen appears, enter the "Admin Login" and "Login Password", and then click [OK]. The default settings are as follows (Upper case and lower case letters are distinguished (case sensitive)).
  • Page 116 Please note that selecting [Finish] will write the data to the machine's Address Book. Writing Address Book Data to the Machine Launch the KYOCERA Net Viewer. Load the Address Book data. Right-click on the model name to which you want to transfer the Address Book, and select [Advanced] - [Set multiple devices].
  • Page 117 Installing and Setting up the Machine > Transferring Data from Our Other Products Select destination device group and click [Next]. Select [Device Address Book] and click [Next]. Select [Create from file] and remove the checkmark from [Overwrite settings on target device], and then click [Next].
  • Page 118 Installing and Setting up the Machine > Transferring Data from Our Other Products Click [Browse] and select the backup Address Book file, and then click [Next]. Click [Finish]. The write process of the Address Book data starts. Once the write process is complete, click [Close] 2-68...

  • Page 119: Preparation Before Use

    Preparation before Use This chapter explains the following operations. Loading Paper ..............................3-2 Precaution for Loading Paper ........................3-2 Selecting the Paper Feeder Units ......................3-3 Loading in the Cassette ........................... 3-4 Precautions for Outputting Paper ........................3-7 Paper Stopper ............................3-7 Preparation for Sending a Document to a Shared Folder in a PC ..............

  • Page 120: Loading Paper

    Preparation before Use > Loading Paper Loading Paper Precaution for Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Fan the paper, then tap it on a level surface. In addition, note the following points.

  • Page 121: Selecting The Paper Feeder Units

    Preparation before Use > Loading Paper Selecting the Paper Feeder Units Select the paper feeder units according to the size and type of paper. Name Paper Size Paper Type Capacity Page Cassette 1 A4, B5, A5-R, A5, A6, Legal, Oficio II, Plain, Preprinted, Bond, Recycled, 250 sheets page 3-4...

  • Page 122: Loading In The Cassette

    Preparation before Use > Loading Paper Loading in the Cassette Load paper in the cassettes. The procedures here represent the cassette 1. Pull the cassette completely out of the machine. NOTE If the bottom plate is up, press the bottom plate down until it locks. Adjust the paper length guide to the paper size required.
  • Page 123 Preparation before Use > Loading Paper When using Folio, Oficio II or Legal Adjust the position of the paper width guides located on the left and right sides of the cassette. Load paper. IMPORTANT • Load the paper with the print side facing down. •...
  • Page 124 Preparation before Use > Loading Paper Gently push the cassette back in. IMPORTANT Push all cassettes all the way in. Paper jams may result if a cassette is not pushed all the way in. NOTE There is a paper gauge on the left side of the front of the cassette to indicate the remaining paper supply.

  • Page 125: Precautions For Outputting Paper

    Preparation before Use > Precautions for Outputting Paper Precautions for Outputting Paper Paper Stopper When using paper A4/letter or larger, open the paper stopper shown in the figure.

  • Page 126: Preparation For Sending A Document To A Shared Folder In A Pc

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Preparation for Sending a Document to a Shared Folder in a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer.

  • Page 127: Making A Note Of The User Name And Domain Name

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Making a note of the user name and domain name Check the domain name and user name for logging onto Windows. Display the screen. Click [Search] in charms, and enter "Command Prompt"...

  • Page 128: Creating A Shared Folder, Making A Note Of A Shared Folder

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Creating a Shared Folder, Making a Note of a Shared Folder Create a shared folder to receive the document in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group.
  • Page 129 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Configure permission settings. Right-click the "scannerdata" folder, select [Property], and click [Sharing] and [Advanced Sharing]. In Windows XP, right-click the "scannerdata" folder and select [Sharing and Security] (or [Sharing]).
  • Page 130 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Specify the location. 1 If the computer name that you made a note of on page is the same as the domain name: If the computer name is not shown in "From this location", click the [Locations] button, select the computer name, and click the [OK] button.

  • Page 131: Configuring Windows Firewall

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Check the details set in the [Security] tab. 1 Select the [Security] tab. 2 Select the user you entered. If the user does not appear on "Group or user names", click [Edit] button to add user in a similar way of "configuration of permission settings".
  • Page 132 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select the [File and Printer Sharing] checkbox. Add a port. In charms on Desktop, click [Settings], [Control Panel], [System and Security], and [Check firewall status]. Select [Advanced settings].
  • Page 133 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select [New Rules]. Select [Port]. Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter "445" then click [Next]. 3-15...
  • Page 134 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select [Allow the connection] and click the [Next] button. Make sure all checkboxes are selected and click the [Next] button. Enter "Scan to SMB" in "Name" and click [Finish]. 3-16...
  • Page 135 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC In Windows 7 From [Start] button on the Windows, select [Control Panel], [System and Security], and [Allow a program through Windows Firewall]. If the User Account Control dialog box appears, click the [Continue] button. Configure the settings.

  • Page 136: Registering Destinations In The Address Book

    Preparation before Use > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Command Center RX.
  • Page 137 Preparation before Use > Registering Destinations in the Address Book The Folder (SMB) Address [SMB] > [Host Name], [Path], [Port], [Login User Name] and [Login Password] > [OK] NOTE For the computer name, share name, domain name, and user name, enter the information that you noted when you created the shared folder.
  • Page 138 Preparation before Use > Registering Destinations in the Address Book The Folder (FTP) Address [FTP] > [Host Name], [Path], [Port], [Login User Name] and [Login Password] > [OK] The table below explains the items to be entered. Max. No. of Item Descriptions Characters...

  • Page 139: Registering A Group

    Preparation before Use > Registering Destinations in the Address Book Registering a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. NOTE To add a group, you need individually added destinations.

  • Page 140: Editing Address Book Entries

    Preparation before Use > Registering Destinations in the Address Book Editing Address Book Entries Edit the destinations (contacts) you added to the Address Book. Display the screen. [System Menu/Counter] key > [Address Book/One Touch] > [Address Book] Edit the destination. NOTE Destinations can be sorted or searched by destination name or address number.

  • Page 141: Deleting Address Book Entries

    Preparation before Use > Registering Destinations in the Address Book Deleting Address Book Entries Delete the destinations (contacts) you added to the Address Book. Display the screen. [System Menu/Counter] key > [Address Book/One Touch] > [Address Book] Select a destination or group to delete. NOTE Destinations can be sorted or searched by destination name or address number.

  • Page 142: Adding A Destination On One Touch Key (One Touch Key)

    Preparation before Use > Registering Destinations in the Address Book Adding a Destination on One Touch Key (One Touch Key) Assign a new destination (contact or group) to an one touch key. A maximum of 100 destinations can be registered. NOTE •...
  • Page 143 Preparation before Use > Registering Destinations in the Address Book Editing One Touch Key Display the screen. [System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key] Select a One Touch Key number (001 to 100) to edit. Selecting the [Quick No. Search] key enables direct entry of a One Touch Key number.
  • Page 144 Preparation before Use > Registering Destinations in the Address Book Deleting One Touch Key Display the screen. [System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key] Select a One Touch Key number (001 to 100) to edit. Selecting the [Quick No. Search] key enables direct entry of a One Touch Key number.

  • Page 145: Printing From Pc

    Printing from PC This chapter explains the following topics: Printer Driver Properties Screen ........................4-2 Displaying the Printer Driver Help ......................4-3 Changing the Default Printer Driver Settings (Windows 8.1) ..............4-3 Printing from PC ..............................4-4 Printing on Standard Sized Paper ......................4-4 Printing on Non-standard Sized Paper ....................

  • Page 146: Printer Driver Properties Screen

    Printing from PC > Printer Driver Properties Screen Printer Driver Properties Screen The printer driver properties screen allows you to configure a variety of print-related settings. Printer Driver User Guide Description [Quick Print] tab Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.

  • Page 147: Displaying The Printer Driver Help

    Printing from PC > Printer Driver Properties Screen Displaying the Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. 1 Click the [?] button in the upper right corner of the screen.

  • Page 148: Printing From Pc

    Printing from PC > Printing from PC Printing from PC This section provides the printing method using the KX DRIVER. NOTE • To print the document from applications, install the printer driver on your computer from the supplied DVD (Product Library). •...
  • Page 149 Printing from PC > Printing from PC Select the [Basic] tab. Click "Print size" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.

  • Page 150: Printing On Non-Standard Sized Paper

    Printing from PC > Printing from PC Printing on Non-standard Sized Paper If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab of the print settings screen of the printer driver. The registered size can be selected from the "Print size"...
  • Page 151 Printing from PC > Printing from PC Click the [Save] button. Click the [OK] button. Click the [OK] button. Display the print settings screen. Click [File] and select [Print] in the application. Select the paper size and type of non-standard size paper. Select the machine from the "Printer"...
  • Page 152 Printing from PC > Printing from PC Click "Print size" menu and select the paper size registered in step 2. To print on the special paper such as thick paper or transparency, click "Media type" menu and select the media type. NOTE If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type"...

  • Page 153: Canceling Printing From A Computer

    Printing from PC > Printing from PC Canceling Printing from a Computer To cancel a print job executed using the printer driver before the printer begins printing, do the following: NOTE When canceling printing from this machine, refer to the following: Canceling Jobs (page 5-19) Double-click the printer icon ( ) displayed on the taskbar at...

  • Page 154: Printing From The Handheld Device

    Printing from PC > Printing from the Handheld Device Printing from the Handheld Device This machine supports the AirPrint, Google Cloud Print, Mopria and Wi-Fi Direct. According to the supported OS and application, you can print the job from any handheld device or computer without installing a printer driver.

  • Page 155: Printing Data Saved In The Printer

    Printing from PC > Printing Data Saved in the Printer Printing Data Saved in the Printer You can save the print job into the Job Box of this device and print it as necessary. To use the Stored Job Box and the Quick Copy Box, an SD/SDHC memory card must be installed in the device. To use the Private Print Box and the Proof and Hold Box, an expansion memory or SD/SDHC memory card must be installed in the device.

  • Page 156: Printing Documents From Private Print Box

    Printing from PC > Printing Data Saved in the Printer Printing Documents from Private Print Box In Private Printing, you can specify that a job is not to be printed until you operate the machine. When sending the job from the application software, specify a 4-digit access code in the printer driver. The job is released for printing by entering the access code on the operation panel, ensuring confidentiality of the print job.

  • Page 157: Printing Document From Stored Job Box

    Printing from PC > Printing Data Saved in the Printer Printing Document from Stored Job Box In Stored Job, the print data sent from the application is saved to the machine. You can set up an access code as necessary. If you set up an access code, enter the access code when printing. Print data will be stored in the Stored Job Box after printing.

  • Page 158: Printing Document From Quick Copy Box

    Printing from PC > Printing Data Saved in the Printer Printing Document from Quick Copy Box Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the touch panel.

  • Page 159: Printing Document From Proof And Hold Box

    Printing from PC > Printing Data Saved in the Printer Printing Document from Proof and Hold Box The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box.

  • Page 160: Monitoring The Printer Status (Status Monitor)

    Printing from PC > Monitoring the Printer Status (Status Monitor) Monitoring the Printer Status (Status Monitor) The Status Monitor monitors the machine status and provides an ongoing reporting function. NOTE When you activate Status Monitor, check the status below. • KX DRIVER is installed. •...

  • Page 161: Printing Progress Tab

    Printing from PC > Monitoring the Printer Status (Status Monitor) Printing Progress Tab The status of the print jobs is displayed. 1 Status icon 2 Job list Select a job on the job list and it can be canceled using the menu displayed with a right-click. Paper Tray Status Tab Information is displayed about the paper in the printer and about the amount of paper remaining.

  • Page 162: Alert Tab

    Printing from PC > Monitoring the Printer Status (Status Monitor) Alert Tab If an error occurs, a notice is displayed using a 3D image and a message. Status Monitor Context Menu The following menu is displayed when the settings icon is clicked. •...

  • Page 163: Status Monitor Notification Settings

    Printing from PC > Monitoring the Printer Status (Status Monitor) Status Monitor Notification Settings Click the setting icon to display valid events in the status monitor notification screen. Select whether notification is performed when an error in the event list occurs. Select Enable event notification.

  • Page 164: Configuration Tool

    Printing from PC > Configuration Tool Configuration Tool You can use the Configuration Tool to check and change settings on the machine. Accessing the Configuration Tool Insert the DVD. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. •...

  • Page 165: Exiting The Configuration Tool

    Printing from PC > Configuration Tool Exiting the Configuration Tool Use either of the methods listed below to exit the Configuration Tool. • Exit using the Close button: Click in the top-right corner of the Configuration Tool window. • Exit using the OK or Cancel button: Clicking OK exits the Configuration Tool after applying the modified printer settings.

  • Page 166: Configuration Tool Settings Screen

    Printing from PC > Configuration Tool Configuration Tool Settings Screen Device Defaults Settings Configure printer driver default settings and the energy save function of the machine. Item Description Print density Adjust print density. Value: Light, Medium light, Normal, Medium dark, Dark MP tray priority If paper is set in the multipurpose tray then it is possible for priority to be given to that multipurpose tray in the paper feed.
  • Page 167 Printing from PC > Configuration Tool Item Description Form feed timeout Receiving print data from the computer, the machine may sometimes wait if there is no information signaling that the last page does not have any more data to be printed. When the preset timeout passes, the machine automatically prints paper.

  • Page 168: Device Overview

    Printing from PC > Configuration Tool Device Overview Display machine information. Item Description Model name Displays the machine's model name. System firmware Displays the version of the machine's system firmware. Engine firmware Displays the version of the machine's engine firmware. Serial number Displays the machine's serial number.

  • Page 169: Operation On The Machine

    Operation on the Machine This chapter explains the following topics: Loading Originals .......... 5-2 Installing Driver Software ....5-30 Placing Originals on the Platen ... 5-2 WSD scan ......... 5-31 Loading Originals in the Document Scanning with File Management Utility ..5-32 Processor ..........

  • Page 170: Loading Originals

    Operation on the Machine > Loading Originals Loading Originals Load the originals on the platen or document processor, depending on the original size, type, volume, and function. • Platen: Place the sheet, book, postcards, and envelopes. • Document Processor: Place the multiple originals. You can also place the two sided originals. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals.

  • Page 171: Loading Originals In The Document Processor

    Operation on the Machine > Loading Originals Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. The document processor supports the following types of originals. Weight 50 to 160 g/m (duplex : 50 to 160 g/m...

  • Page 172: Place The Originals

    Operation on the Machine > Loading Originals Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. NOTE For details on Original Orientation, refer to the following: Original Orientation (page 6-18) IMPORTANT Confirm that the original width guides exactly fit the originals.

  • Page 173: Loading Paper In The Multipurpose Tray

    Operation on the Machine > Loading Paper in the Multipurpose Tray Loading Paper in the Multipurpose Tray For details of the supported paper sizes, refer to the following: Choosing the Appropriate Paper (page 11-12) For the paper type setting, refer to the following: Media Type Setting (page 8-15) Be sure to use the multipurpose tray when you print on any special paper.

  • Page 174: The Operation Panel

    Operation on the Machine > Loading Paper in the Multipurpose Tray Adjust the multipurpose tray size. Paper sizes are marked on the multipurpose tray. Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.
  • Page 175 Operation on the Machine > Loading Paper in the Multipurpose Tray When you load envelopes or cardstock in the multipurpose tray Load the paper with the print side facing up. For the procedure for printing, refer to the following: Printer Driver User Guide Example: When printing the address.

  • Page 176: Favorites

    Operation on the Machine > Favorites Favorites Frequently used functions can be registered as favorites so that they can be called up easily. The following functions are pre-registered on this machine. You can delete these functions as well as register new functions.

  • Page 177: Registering Favorite Using The Wizard Mode

    Operation on the Machine > Favorites Favorites Name Description Default Registration Scan to E-mail (Address Use this when you want to send the image to an • Sending Functions Book) E-mail address registered in the Address Book. • Wizard mode The settings such as the destination and color •...

  • Page 178: Registering Favorite Using The Program Mode

    Operation on the Machine > Favorites Check the settings and change or add information as needed. Item Description Name Enter the name displayed on the favorite screen (up to 32 characters). Job Type The type of the selected job is displayed. Number Enter the favorite number.

  • Page 179: Recalling Favorite Using The Wizard Mode

    Operation on the Machine > Favorites Check the settings and change or add information as needed. Item Description Name Enter the name displayed on the favorite screen (up to 32 characters). Number Enter the favorite number. If you enter 00, the smallest number available will be automatically assigned.

  • Page 180: Recalling Favorite Using The Program Mode

    Operation on the Machine > Favorites Recalling Favorite using the Program Mode Display the screen. Select [Favorites] registered in the home screen, or select the icon that appears in [Task Screen] > [Favorites]. Execute the favorite. Place the originals > [Start] key Editing Favorite You can change favorite number and favorite name.

  • Page 181: Application

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 Install the application.

  • Page 182: Activating Applications

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 Activate the application.

  • Page 183: Deactivating Applications

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 Deactivate the application.

  • Page 184: Registering Shortcuts

    Operation on the Machine > Registering Shortcuts Registering Shortcuts You can register shortcuts for easy access to the frequently used functions. The settings for the selected function can also be registered. A function name linked to a registered shortcut can be changed as necessary. Adding Shortcuts Shortcut registration is performed in the "Functions"...

  • Page 185: Editing Shortcuts

    Operation on the Machine > Registering Shortcuts Editing Shortcuts In the "Functions" screen of each function, select [Add/Edit Shortcut] in the bottom of the screen. Edit the shortcut. Select [Edit]. Select the shortcut type and number you wish to edit. Select [Number] or [Name].

  • Page 186: Copying

    Operation on the Machine > Copying Copying The procedures here represent the basic copy operation and how to cancel the copy. Basic Operation [Home] key > [Copy] Place the originals. Loading Originals (page 5-2) Select the functions. To configure the settings for functions, select the function key. By selecting [Functions], other selectable functions will be shown as a list.

  • Page 187: Canceling Jobs

    Operation on the Machine > Copying Canceling Jobs Select the [Stop] key with the copy screen displayed. Cancel a job. When there is a job is being scanned The copy job is canceled. When there is a job printing or on standby Canceling job screen appears.

  • Page 188: Frequently-Used Sending Method

    Operation on the Machine > Frequently-Used Sending Method Frequently-Used Sending Method This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send E-mail.

  • Page 189: Sending Document Via E-Mail

    Operation on the Machine > Sending Document via E-mail Sending Document via E-mail When transmitting using wireless LAN, select the interface dedicated to the send function in advance. Primary Network (Client) (page 8-37) Configuring Settings before Sending Before sending an E-mail, configure the SMTP and E-mail settings using the Command Center RX. E-mail Settings (page 2-58) Sending Scanned Document via E-mail [Home] key >...
  • Page 190 Operation on the Machine > Sending Document via E-mail Select the functions. Select [Functions] to display other functions. Send (page 6-4) Press the [Start] key. Sending starts. 5-22...

  • Page 191: Sending Document To Desired Shared Folder On A Computer (Scan To Pc)

    Operation on the Machine > Sending Document to Desired Shared Folder on a Computer (Scan to PC) Sending Document to Desired Shared Folder on a Computer (Scan to PC) Configuring Settings before Sending Before sending an document, configure the following settings. •...
  • Page 192 Operation on the Machine > Sending Document to Desired Shared Folder on a Computer (Scan to PC) Select the folder specification method. To search for a folder on a PC on the network, select [Search Folder from Network] or [Search Folder by Host Name]. If you selected [Search Folder from Network], you can search all PCs on the network for a destination.
  • Page 193 Operation on the Machine > Sending Document to Desired Shared Folder on a Computer (Scan to PC) Check the status. Check the information. Change the delay as required. Check the connection. [Menu] > [Connection Test] "Connected." appears when connection to the destination is correctly established. If "Cannot connect."...

  • Page 194: Sending Document To Folder On An Ftp Server (Scan To Ftp)

    Operation on the Machine > Sending Document to Folder on an FTP Server (Scan to FTP) Sending Document to Folder on an FTP Server (Scan to FTP) Configuring Settings before Sending Before sending an document, configure the FTP Client (Transmission). Protocol Settings (page 8-31) Sending Document to Folder on an FTP Server [Home] key >...
  • Page 195 Operation on the Machine > Sending Document to Folder on an FTP Server (Scan to FTP) Enter the destination information. Enter the next information. Once you have entered one item, select [Next] to advance to the next item. Character Entry Method (page 11-8) The table below lists the items to be set.

  • Page 196: Scanning Using Twain Or Wia

    Operation on the Machine > Scanning using TWAIN or WIA Scanning using TWAIN or WIA Configuring Settings before Sending Before sending an document, confirm that TWAIN/WIA driver is installed on a computer and the settings are configured. Setting TWAIN Driver (page 2-47) Setting WIA Driver (page 2-49) Scanning Document Using Application This subsection explains how to scan an original using TWAIN.

  • Page 197: Useful Sending Method

    Operation on the Machine > Useful Sending Method Useful Sending Method You can specify the following useful scanning (sending) methods. • WSD Scan: Saves images of originals scanned on this machine as files on a WSD-compatible computer. WSD Scan (page 5-30) •...

  • Page 198: Wsd Scan

    Operation on the Machine > WSD Scan WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE • To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network-connected, and "WSD Scan"...

  • Page 199: Wsd Scan

    Operation on the Machine > WSD Scan In Windows 10 Right-click [Start] button on the Windows and select [Control Panel] and then [View devices and printer]. Install the driver. Click [Add a device]. Select the machine's icon and then click [Next]. When the machine's icon is displayed in "Printers"...

  • Page 200: Scanning With File Management Utility

    Operation on the Machine > Scanning with File Management Utility Scanning with File Management Utility File Management Utility is an application that sends a scanned document to a specified network folder or PC. You can create a work flow with FMU for processing of the scanned document, and register the workflow in the machine as a favorite.

  • Page 201: Using Fax Server To Send A Fax (Fax Server Transmission)

    Operation on the Machine > Using fax server to send a fax (fax server transmission) Using fax server to send a fax (fax server transmission) You can send a scanned document through a fax server. NOTE To use this function, you must have a fax server. For information on your fax server, ask your administrator. Configuring Settings before Sending Before sending a fax, the following setting is required.
  • Page 202 Operation on the Machine > Using fax server to send a fax (fax server transmission) Select [OK]. Destinations can be changed later. Confirmation Screen of Destinations (page 5-43) Choosing from the Address Book Select [Address Book]. Select the destination. Choosing from the Address Book (page 5-39) Select [OK].

  • Page 203: Sending To Different Types Of Destinations (Multi Sending)

    Operation on the Machine > Sending to Different Types of Destinations (Multi Sending) Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine E-mail addresses, folders (SMB or FTP) and fax numbers (Fax functionality can only be used on products equipped with fax capability.). This is referred to as Multi Sending. This is useful for sending to different types of destination (E-mail addresses, folders, etc.) in a single operation.

  • Page 204: Send To Me (E-Mail)

    Operation on the Machine > Send to Me (E-mail) Send to Me (E-mail) When user login is enabled, the document is sent to the E-mail address of the logged in user. NOTE • To use this function, user control must be set to network authentication and the e-mail address of the user must be registered in the network authentication server.

  • Page 205: Canceling Sending Jobs

    Operation on the Machine > Canceling Sending Jobs Canceling Sending Jobs Select the [Stop] key with the send screen displayed. Cancel a job. When there is a job is being scanned Job Cancel appears. When there is a job sending or on standby Canceling job screen appears.

  • Page 206: Handling Destination

    Operation on the Machine > Handling Destination Handling Destination This section explains how to select and confirm the destination. Specifying Destination Select the destination using either of the following methods except entering address directly: • Choosing from the Address Book Choosing from the Address Book (page 5-39) •...

  • Page 207: Choosing From The Address Book

    Operation on the Machine > Handling Destination Choosing from the Address Book For more information about how to register destinations in the Address Book, refer to the following: Registering Destinations in the Address Book (page 3-18) In the basic screen for sending, select [Address Book]. NOTE For details on the External Address Book, refer to the following: Command Center RX User Guide...
  • Page 208 Operation on the Machine > Handling Destination Accept the destination > [OK] Destinations can be changed later. Confirmation Screen of Destinations (page 5-43) NOTE You can set the default "Sort" settings. Sort (page 8-24) 5-40...

  • Page 209: Choosing From The External Address Book

    Operation on the Machine > Handling Destination Choosing from the External Address Book NOTE For details on the External Address Book, refer to the following: Command Center RX User Guide In the basic screen for sending, select [External Address Book]. Select the destinations.

  • Page 210: Choosing From The One Touch Key

    Operation on the Machine > Handling Destination Choosing from the One Touch Key NOTE This procedure assumes that One Touch Keys have already been registered. For more information on adding One Touch keys, refer to the following: Adding a Destination on One Touch Key (One Touch Key) (page 3-24) In the basic screen for sending, select [One Touch Key].

  • Page 211: Confirmation Screen Of Destinations

    Operation on the Machine > Handling Destination Confirmation Screen of Destinations When selecting [On] for Destination Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. Dest. Check before Send (page 8-21) Check the destinations and press [Check]. 10:10 Destinations Check A OFFICE...

  • Page 212: How To Use The Fax Function

    Operation on the Machine > How to use the FAX Function How to use the FAX Function FAX function can be used with the machine. FAX Operation Guide 5-44...

  • Page 213: Using Document Boxes

    Operation on the Machine > Using Document Boxes Using Document Boxes The available Document Boxes are as follows: Job Box, Removable Memory Box, Sub address Box, and Polling Box. What is Job Box? Job Box is a generic name for the "Private Print/Stored Job Box", "Quick Copy/Proof and Hold Box". These Job Boxes cannot be created or deleted by a user.

  • Page 214: Operating Using Removable Usb Memory

    Operation on the Machine > Operating using Removable USB Memory Operating using Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: •...
  • Page 215 Operation on the Machine > Operating using Removable USB Memory When the machine reads the USB memory, "Removable Memory is recognized. Displaying files. Are you sure?" may appear. Select [Yes]. Displays the removable memory screen. NOTE If the message does not appear, select [Removable Memory] on the Home screen. Print the document.

  • Page 216: Saving Documents To Usb Memory (Scan To Usb)

    Operation on the Machine > Operating using Removable USB Memory Saving Documents to USB Memory (Scan to USB) NOTE The maximum number of the storable files is 1,000. Place the originals. Loading Originals (page 5-2) Plug the USB memory. Plug the USB memory into the USB Memory Slot. When the machine reads the USB memory, "Removable Memory is recognized.

  • Page 217: Check The Usb Memory Information

    Operation on the Machine > Operating using Removable USB Memory Select [ Document Box. 10:10 Removable Memory 11-3-3.JPG 7-9-2.JPG Menu < Back Print Set the color mode, type of original, file format, etc., as desired. For the features that can be set, refer to the following: Removable Memory (Store File, Printing Documents) (page 6-6) Press the [Start] key.

  • Page 218: Using Various Functions

    Using Various Functions This chapter explains the following topics: Functions Available on the Machine ........................6-2 About Functions Available on the Machine ....................6-2 Copy ................................ 6-2 Send ................................ 6-4 Removable Memory (Store File, Printing Documents) ................6-6 Functions ................................6-8 Paper Selection ............................

  • Page 219: Functions Available On The Machine

    Using Various Functions > Functions Available on the Machine Functions Available on the Machine About Functions Available on the Machine This machine provides the various functions available. Copy To configure the settings for functions, select the function key. By selecting [Functions], other selectable functions will be shown as a list.
  • Page 220 Using Various Functions > Functions Available on the Machine Reference Functions Description page Continuous Scan Scans a large number of originals in separate batches and then produce as one job. page 6-22 Job Finish Notice Sends E-mail notice when a job is complete. page 6-23 File Name Entry Adds a file name.

  • Page 221: Send

    Using Various Functions > Functions Available on the Machine Send To configure the settings for functions, select the function key. By selecting [Functions], other selectable functions will be shown as a list. Ready to send. (FullColor) 10:10 Ready to send. (FullColor) 10:10 Send Dest.
  • Page 222 Using Various Functions > Functions Available on the Machine Reference Functions Description page FTP Encrypted TX Encrypts images when sending via FTP. page 6-31 FAX Delayed Set a send time. Refer to the FAX Transmission Operation Guide. FAX Direct Sends FAX directly without reading original data into memory. Refer to the FAX Transmission Operation...

  • Page 223: Removable Memory (Store File, Printing Documents)

    Using Various Functions > Functions Available on the Machine Removable Memory (Store File, Printing Documents) To configure the settings for functions, select the function key. By selecting [Functions], other selectable functions will be shown as a list. Ready to store in Box. (FullColor) 10:10 Ready to store in Box.
  • Page 224 Using Various Functions > Functions Available on the Machine Printing Documents Reference Function key Description page Paper Selection Select the cassette or multipurpose tray that contains the required paper size. page 6-9 Collate Offsets the output by page or set. page 6-16 Duplex Print a document on both sides of the paper.

  • Page 225: Functions

    Using Various Functions > Functions Functions On pages that explain a convenient function, the modes in which that function can be used are indicated by icons. Print from Printing: Copy Sending: Send Scan to Storing:...

  • Page 226: Paper Selection

    Using Various Functions > Functions Paper Selection Print from Copy Select the cassette or multipurpose tray that contains the required paper size. If [Auto] is selected, the paper matching the size of the original is selected automatically. NOTE • Specify in advance the size and type of the paper loaded in the cassette. Cassette/MP Tray Settings (page 8-8) •...

  • Page 227: Zoom

    Using Various Functions > Functions Zoom Scan to Copy Send Adjust the zoom to reduce or enlarge the image. Copying The following zoom options are available. Auto Adjusts the image to match the paper size. A4: 141% A6: 70% Standard Zoom Reduces or enlarges at preset magnifications.

  • Page 228: Density

    Using Various Functions > Functions Sending/Storing Item Description 100% Reproduces the original size. Auto Reduces or enlarges original to sending/storing size. NOTE To reduce or enlarge the image, select the paper size, sending size, or storing size. Paper Selection (page 6-9) Sending Size (page 6-29) Storing Size (page 6-31) Density...

  • Page 229: Duplex

    Using Various Functions > Functions Duplex Print from Copy Produces two-sided prints. You can also create single-sided prints from two-sided originals. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.
  • Page 230 Using Various Functions > Functions Copying Prints 1-sided originals to 2-sided, or 2-sided originals to 1-sided. Select the binding orientation for original and finished documents. Item Value Description 1-sided>>1-sided ― Disables the function. 1-sided>>2-sided ― Copy the original with the default setting. For the default settings, refer to the following: 2-sided>>1-sided ―...

  • Page 231: Combine

    Using Various Functions > Functions Combine Copy Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages. The following types of the boundary lines are available. None Solid Line Dotted Line...
  • Page 232 Using Various Functions > Functions Layout image Item Image 2 in 1 L to R/T to B R to L/B to T 4 in 1 Right then Down Left then Down Down then Right Down then Left NOTE • The paper sizes supported in Combine mode: A4, A5-R, B5, Folio, 216 × 340 mm, Letter, Legal, Statement, Oficio II, •...

  • Page 233: Color Selection

    Using Various Functions > Functions Color Selection Scan to Send Select the color mode setting. Item Description Auto (Color/Gray) Automatically recognizes whether the document is color or black and white, and scan color documents in Full Color and black and white documents in Grayscale. Auto (Color/B &...

  • Page 234: Original Size

    Using Various Functions > Functions Original Size Scan to Copy Send Specify the original size to be scanned. Select [Auto (DP)], [Metric], [Inch], or [Others] to select the original size. Item Value Description Auto (DP) ― Automatically detect the original size. Metric A4, A5, A6, B5, B6, Folio, 216 ×...

  • Page 235: Original Orientation

    Using Various Functions > Functions Original Orientation Scan to Copy Send Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. • Duplex •...

  • Page 236: Mixed Size Originals

    Using Various Functions > Functions Mixed Size Originals Scan to Copy Send Scan the documents of different sizes that are set in the document processor all at once. This function cannot be used if platen is used. (Value: [Off] / [On]) Supported Combinations of Originals Folio and A4 (Legal and Letter) Original Image...

  • Page 237: Ecoprint

    Using Various Functions > Functions EcoPrint Print from Copy EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not required. (Value: [Off] / [On]) Sharpness Scan to Copy Send Adjusts the sharpness of image outlines.

  • Page 238: Contrast

    Using Various Functions > Functions Contrast Scan to Copy Send You can adjust the contrast between light and dark areas of the image. Lower Original Higher Item Description [+1] to [+4] (Higher) Increases the sharpness of colors. [-1] to [-4] (Lower) Creates smoother colors.

  • Page 239: Skip Blank Page

    Using Various Functions > Functions Skip Blank Page Scan to Copy Send When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank. When set to [High], the level at which blank paper is recognized is higher. The machine detects blank pages, saving unnecessary printing without the need to check for blank pages in the document.

  • Page 240: Job Finish Notice

    Using Various Functions > Functions Job Finish Notice Print from Scan to Copy Send Sends E-mail notice when a job is complete. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.

  • Page 241: File Name Entry

    Using Various Functions > Functions File Name Entry Print from Scan to Copy Send Adds a file name. Additional information such as job number and date and time can also be set. You can check a job history or job status using the file name, date and time, or job number specified here.

  • Page 242: File Format

    Using Various Functions > Functions File Format Scan to Send Specify the image file format. Image quality level can also be adjusted. Select the file format from [PDF], [TIFF], [JPEG], [XPS], [OpenXPS], and [High Comp. PDF]. When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality. If you selected [PDF] or [High Comp.

  • Page 243: Pdf Encryption Functions

    Using Various Functions > Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. Select [Others], [PDF] or [High Comp. PDF] in [File Format], and select [Encryption]. Items that can be set vary depending on the setting selected in [Compatibility].
  • Page 244 Using Various Functions > Functions Acrobat 5.0 and later, Encryption Level: High(128-bit) Item Value Description Password to Open Document Off, On Enter the password to open the PDF file. Select [On], enter a password (up to 256 characters) and then select [Next]. Enter the password again for confirmation, and select [OK].

  • Page 245: Duplex (2-Sided Original)

    Using Various Functions > Functions Duplex (2-sided Original) Scan to Send Select the type and orientation of the binding based on the original. NOTE This function is only displayed on models that have a duplex scan function. Item Value Description 1-sided ―...

  • Page 246: Sending Size

    Using Various Functions > Functions Sending Size Send Select size of image to be sent. Select [Same as Original Size], [Metric], [Inch], or [Others] to select the sending size. Item Value Description Same as Original Size ― Automatically sends the same size as the original.

  • Page 247: Scan Resolution

    Using Various Functions > Functions Scan Resolution Scan to Send Select fineness of scanning resolution. (Value: [600 × 600dpi] / [400 × 400dpi Ultra] / [300 × 300dpi] / [200 × 400dpi Super] / [200 × 200dpi Fine] / [200 × 100dpi Normal]) NOTE The larger the number, the better the image resolution.

  • Page 248: Ftp Encrypted Tx

    Using Various Functions > Functions FTP Encrypted TX Send Encrypts images when sending via FTP. Encryption secures the document transmission. (Value: [Off] / [On]) NOTE Click [Security Settings], and then [Network Security] in the Command Center RX. Be sure that "SSL" of Secure Protocol Settings is "On"...

  • Page 249: Encrypted Pdf Password

    Using Various Functions > Functions Encrypted PDF Password Print from Enter the preassigned password to print the PDF data. Enter the Password, and select [OK]. NOTE For details on entering the password, refer to the following: Character Entry Method (page 11-8) JPEG/TIFF Print Print from Select the image size when printing JPEG or TIFF files.

  • Page 250: Status/Job Cancel

    Status/Job Cancel This chapter explains the following topics: Checking Job Status ............................7-2 Details of the Status Screens ........................7-3 Checking Detailed Information of Jobs ....................7-7 Checking Job History ............................7-8 Checking the Detailed Information of Histories ..................7-9 Sending the Log History ..........................

  • Page 251: Checking Job Status

    Status/Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.

  • Page 252: Details Of The Status Screens

    Status/Job Cancel > Checking Job Status Details of the Status Screens NOTE • You can show the job statuses of all users, or only the statuses of your own jobs. Display Status/Log (page 8-19) • This setting can be changed from Command Center RX. Command Center RX User Guide Print Job Status Screen Status/Job Cancel.
  • Page 253 Status/Job Cancel > Checking Job Status Send Job Status Screen Status/Job Cancel. 10:10 Send Job Status 0005 0123456 Process Cancel Close Item Description Job No. Acceptance No. of job Type Icons that indicate the job type Sending Job FAX Sending Job E-mail Sending Job Folder (SMB/FTP) Sending Job Application Multi Sending...
  • Page 254 Status/Job Cancel > Checking Job Status Store Job Status Screen Status/Job Cancel. 10:10 Store Job Status 0016 doc0000162010082913... Storing Cancel Close Item Description Job No. Acceptance No. of job Type Icons that indicate the job type Storing Job Scan Storing Job Printer Storing Job FAX Job Name Job name or file name is displayed.
  • Page 255 Status/Job Cancel > Checking Job Status Scheduled Job Status Screen Status/Job Cancel. 10:10 Scheduled Job 0014 A OFFICE 12:00 Menu Cancel Close Item Description Job No. Acceptance No. of job Type Icons that indicate the job type Storing Job FAX Destination Destination (Either destination name, FAX number, or No.

  • Page 256: Checking Detailed Information Of Jobs

    Status/Job Cancel > Checking Job Status Checking Detailed Information of Jobs NOTE When you have logged in as a user, you can only check your own jobs. When you have logged in as administrator, you can check all jobs. Display the screen. Details of the Status Screens (page 7-3) Check the information.

  • Page 257: Checking Job History

    Status/Job Cancel > Checking Job History Checking Job History NOTE • Job history is also available by Command Center RX or KYOCERA Net Viewer from the computer. Command Center RX User Guide KYOCERA Net Viewer User Guide • You can show the job log of all users, or only your own job log.

  • Page 258: Checking The Detailed Information Of Histories

    Status/Job Cancel > Checking Job History Checking the Detailed Information of Histories Display the screen. Display Job History Screen (page 7-8) Check the information. Select [ ] for the job for which you wish to check details. Status/Job Cancel. 10:10 Print Job Log 0011 doc0000112010081817...

  • Page 259: Job Operation

    Status/Job Cancel > Job Operation Job Operation Pause and Resumption of Jobs Pause/resume all printing jobs in printing/waiting. Display the screen. Select the [Status/Job Cancel] key. Select [Pause All Print Jobs] on the printing jobs status screen. Printing is paused. When resuming the printing of jobs that have been paused, select [Resume All Print Jobs].

  • Page 260: Device/Communication

    Status/Job Cancel > Device/Communication Device/Communication Configure the devices/lines installed or connected to this machine or check their status. Display the screen. Select the [Status/Job Cancel] key. Select the device you wish to check. The screen to check the status or configure the devices is displayed. Check the status.
  • Page 261 Status/Job Cancel > Device/Communication "Wi-Fi Direct" • Information on the device that is connected by Wi-Fi Direct appears. • Select [Connected Device List] to display the list of connected devices. To refresh the list, select [Reload] in the Connected Device List screen. To disconnect all devices, select [Disconnect All].

  • Page 262: Checking The Remaining Amount Of Toner And Paper (Paper/Supplies)

    Status/Job Cancel > Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Check the remaining amount of toner, and paper on the touch panel. Display the screen. Select the [Status/Job Cancel] key. Select the device you wish to check.

  • Page 263: Setup And Registration (System Menu)

    Setup and Registration (System Menu) This chapter explains the following topics: System Menu ..............................8-2 Operation Method ............................ 8-2 System Menu Settings ..........................8-3 Language ..............................8-5 Report ..............................8-5 User Property ............................8-7 Cassette/MP Tray Settings ........................8-8 Common Settings ..........................8-10 Home ..............................

  • Page 264: System Menu

    In order to change settings that require administer privileges, you must log in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000...

  • Page 265: System Menu Settings

    Setup and Registration (System Menu) > System Menu System Menu Settings This section explains the functions that can be configured in System Menu. To configure the settings, select the item in System Menu and select the setting item. For details on each function, see the table below. Item Description Reference Page...
  • Page 266 Setup and Registration (System Menu) > System Menu Item Description Reference Page Configures settings for fax functions. — FAX Operation Guide Application Configure settings for Application. page 8-22 Internet Set the proxy for connection to the Internet from an application. page 8-23 Address Book/One Touch Configures Address Book and One Touch Key settings.

  • Page 267: Language

    Setup and Registration (System Menu) > System Menu Language [System Menu/Counter] key > [Language] Item Description Language Select the language displayed on the touch panel. Report Print reports to check the machine settings, status, and history. Settings for printing reports can also be configured. Report Print [System Menu/Counter] key >...
  • Page 268 Setup and Registration (System Menu) > System Menu Item Description Accounting Report Prints the accounting report, allowing you to check the accounts that have been registered on the machine. Sub Address Box List Prints the report on the FAX function. FAX Operation Guide FAX List (Index) FAX List (No.)

  • Page 269: User Property

    Setup and Registration (System Menu) > System Menu Sending Log History [System Menu/Counter] key > [Report] > [Sending Log History] Item Description Sending Log History You can also send the log history to the specified destinations manually. Auto Sending This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged.

  • Page 270: Cassette/Mp Tray Settings

    Setup and Registration (System Menu) > System Menu Cassette/MP Tray Settings Select paper size and media type for cassettes and multipurpose tray. Cassette 1 (to 3) [System Menu/Counter] key > [Cassette/MP Tray Settings] > [Cassette 1 (to 3)] Select paper size and media type for Cassettes 1 to 3. Selection Item Selectable Size/Type Paper Size...

  • Page 271: Multipurpose Tray

    Setup and Registration (System Menu) > System Menu Multipurpose Tray [System Menu/Counter] key > [Cassette/MP Tray Settings] > [Multipurpose Tray] Select paper size and media type for the multipurpose tray. Item Description Paper Size Metric Select from the Metric standard sizes. Values: A4, A5-R, A5, A6, B5, B6, Folio, 216 ×...

  • Page 272: Common Settings

    Setup and Registration (System Menu) > System Menu Common Settings Configures overall machine operation. Default Screen [System Menu/Counter] key > [Common Settings] > [Default Screen] Item Description Default Screen Select the screen appearing right after start-up (default screen). Value: Home, Copy, Send, FAX, Job Box, Removable Memory, Sub Address Box, Polling Box, Favorites, Status, Application Name *1 The running application will be displayed.

  • Page 273: Original Settings

    Setup and Registration (System Menu) > System Menu Original Settings [System Menu/Counter] key > [Common Settings] > [Original Settings] Configure settings for originals. Item Description Custom Original Size Set up frequently-used custom original size. The custom size option is displayed on the screen to select original size. Value Metric X: 50 to 356 mm (in 1 mm increments)
  • Page 274 Setup and Registration (System Menu) > System Menu Item Description Default Original Size Set the default original size. Value Metric: A4, A5, A6, B5, B6, Folio, 216×340mm Inch: Letter, Legal, Statement, Executive, OficioII Others: 16K NOTE When [Auto Detect] is set to [On], this function will not be displayed. Default Original Size (Platen) Select a default size for the originals placed on the platen.

  • Page 275: Paper Settings

    Setup and Registration (System Menu) > System Menu Paper Settings [System Menu/Counter] key > [Common Settings] > [Paper Settings] Configure settings for paper. Item Description Custom Paper Size Set up frequently-used custom paper size. One custom paper size is set for each paper supply source. The custom size option is displayed on the screen to select paper size.
  • Page 276 Setup and Registration (System Menu) > System Menu Item Description Media Type Setting Select weight for each media type. For Custom 1 to 8, settings for duplex printing and media type name can be changed. Media Type Setting (page 8-15) Default Paper Source Select the default paper source.
  • Page 277 Setup and Registration (System Menu) > System Menu Media Type Setting The following media type and paper weight combinations are available. Paper Weight Weight (g/m Paper Weight Weight (g/m Light Up to 59 g/m² Heavy 1 106 g/m² to 135 g/m² Normal 1 60 g/m²...

  • Page 278: Function Defaults

    Setup and Registration (System Menu) > System Menu Function Defaults [System Menu/Counter] key > [Common Settings] > [Function Defaults] Item Description File Format Select the default type of the files to be sent. Value: PDF, High Comp. PDF, TIFF, JPEG, XPS, OpenXPS Original Orientation Set the original orientation defaults.

  • Page 279: Preset Limit

    Setup and Registration (System Menu) > System Menu Item Description File Name Entry Set an automatically entered name (default) for jobs. Additional information such as Date and Time and Job No. can also be set. Value File Name: Up to 32 characters can be entered. Additional Info: None, Date and Time, Job No., Job No.

  • Page 280: Error Handling

    Setup and Registration (System Menu) > System Menu Error Handling [System Menu/Counter] key > [Common Settings] > [Error Handling] Select whether to cancel or continue the job when error has occurred. Item Description Duplexing Error Set what to do when duplex printing is not possible for the selected paper sizes and media types.

  • Page 281: Home

    Setup and Registration (System Menu) > System Menu Keyboard Layout [System Menu/Counter] key > [Common Settings] > [Keyboard Layout] Item Description Keyboard Layout Change the layout of the touch panel keyboard used to enter characters. Value: QWERTY, QWERTZ, AZERTY USB Keyboard Type [System Menu/Counter] key >...

  • Page 282: Copy

    Setup and Registration (System Menu) > System Menu Copy [System Menu/Counter] key > [Copy] Configures settings for copying functions. Item Description Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size selection method when the zoom changes.

  • Page 283: Send

    Setup and Registration (System Menu) > System Menu Send [System Menu/Counter] key > [Send] Configures settings for sending functions. Item Description Dest. Check before Send When performing sending jobs, display the confirmation screen of destinations after pressing the [Start] key. Value: Off, On Entry Check for New Dest.

  • Page 284: Document Box

    Setup and Registration (System Menu) > System Menu Document Box [System Menu/Counter] key > [Document Box] Configures settings related to the Job Box, Sub Address Box and Polling Box. Item Description Sub Address Box FAX Operation Guide Job Box Configure settings for Job Box. Quick Copy Job To maintain free space on the box, you can set the maximum number of stored jobs.

  • Page 285: Internet

    Setup and Registration (System Menu) > System Menu Internet [System Menu/Counter] key > [Internet] Set the proxy for connection to the Internet from an application. Item Description Proxy Specify the proxy settings. Value: Off, On Use Same Proxy Set whether or not the same proxy server is used for all protocols. If the same proxy server is not used, select [Off].

  • Page 286: User Login/Job Accounting

    Setup and Registration (System Menu) > System Menu Address Book Defaults [System Menu/Counter] key > [Address Book/One Touch] > [Address Book Defaults] Item Description Sort Select the default sort setting of the address for the address book. Value: No., Name Address Book Specify the default sort setting of the external address book.

  • Page 287: Printer

    Setup and Registration (System Menu) > System Menu Printer [System Menu/Counter] key > [Printer] Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. Item Description Emulation...
  • Page 288 Setup and Registration (System Menu) > System Menu Item Description Job Name Set whether the job name set in the printer driver is displayed. Value: Off, On NOTE When selecting [On], select the job name to be displayed from [Job Name], [Job No. & Job Name], or [Job Name &...

  • Page 289: System/Network

    Setup and Registration (System Menu) > System Menu System/Network Configures machine system settings. Network [System Menu/Counter] key > [System/Network] > [Network] Configures network settings. Host Name Item Description Host Name Check the host name of the machine. Host name can be changed from Command Center RX. Changing Device Information (page 2-56) Wi-Fi Direct Settings Set Wi-Fi Direct.
  • Page 290 Setup and Registration (System Menu) > System Menu Item Description Setup Connection Status Check the wireless LAN status. Quick Setup Wizard If the machine will connect to an access point that supports the automatic wireless network setup, connection settings can be configured by Quick Setup. NOTE When [Reload] is selected, the list is reloaded.
  • Page 291 Setup and Registration (System Menu) > System Menu Item Description TCP/IP Setting TCP/IP Select whether to use TCP/IP Protocol. Value: Off, On IPv4 Set up TCP/IP (IPv4) to connect to the network. This setting is available when [TCP/IP] is set to [On].
  • Page 292 Setup and Registration (System Menu) > System Menu Item Description IPv6 Set up TCP/IP (IPv6) to connect to the network. This setting is available when [TCP/IP] is [On]. IPv6 Select whether to use IPv6. Value: Off, On NOTE Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network. Manual Setting Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6).
  • Page 293 Setup and Registration (System Menu) > System Menu Bonjour Item Description Protocol Setting Select whether to use Bonjour. Value: Off, On Available Network Set whether to enable this function for each network. (Wi-Fi Direct) Value: Disable, Enable Available Network (Wi-Fi) Available Network (Wired Network) IPSec...
  • Page 294 Setup and Registration (System Menu) > System Menu Item Description FTP Server (Reception) Protocol Setting Select whether to receive documents using FTP. Value: Off, On Available Network Set whether to enable this function for each network. (Wi-Fi Direct) Value: Disable, Enable Available Network (Wi-Fi) NOTE Available Network...
  • Page 295 Setup and Registration (System Menu) > System Menu Item Description SNMPv3 Protocol Setting Select whether to communicate using SNMPv3. Value: Off, On Available Network Set whether to enable this function for each network. (Wi-Fi Direct) Value: Disable, Enable Available Network (Wi-Fi) NOTE Available Network This function is displayed when [Protocol Setting] is set to [On].
  • Page 296 Setup and Registration (System Menu) > System Menu Item Description IPP over SSL *1, *2 Protocol Setting Select whether or not to use IPP over SSL. Value: Off, On NOTE When selecting [On], it also requires a certificate for SSL. the default certificate is the self-certificate of the machine.
  • Page 297 Setup and Registration (System Menu) > System Menu Item Description ThinPrint *1, *2 Protocol Setting Select whether to use ThinPrint. Value: Off, On NOTE This function is displayed only when the optional ThinPrint Option is activated. Port Number Set the ThinPrint default Port Number. The default port number is 4000. Value: 1-32767 NOTE This function is displayed when [Protocol Setting] is set to [On].
  • Page 298 Setup and Registration (System Menu) > System Menu Item Description eSCL Protocol Setting Selects whether to receive scanned documents using eSCL. Value: Off, On Available Network Set whether to enable this function for each network. (Wi-Fi Direct) Value: Disable, Enable Available Network (Wi-Fi) NOTE Available Network...

  • Page 299: Interface Block Setting

    Setup and Registration (System Menu) > System Menu Restart Network Item Description Restart Network Restarts the network. Proxy Item Description Proxy Set the proxy for connection to the Internet from an application. Value: Off, On Use the Same Proxy Set whether the same proxy server is used for all protocols. Server for All Protocols Value: Off, On Proxy Server (HTTP)

  • Page 300: Security Level

    Setup and Registration (System Menu) > System Menu Security Level [System Menu/Counter] key > [System/Network] > [Security Level] Item Description Security Level Specify the security level. Value Low: This mode is used during maintenance. Do not use normally. High: This is the security setting we recommend. Use this setting normally. Very High: In addition to [High] setting, this setting disables the machine settings to be changed from external command.

  • Page 301: Optional Memory

    Setup and Registration (System Menu) > System Menu Optional Memory [System Menu/Counter] key > [System/Network] > [Optional Memory] Item Description Optional Memory When optional memory is installed, select the memory allocation scheme based on the application in which you are using the equipment. Value: Printer Priority, Normal, Copy Priority IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON.

  • Page 302: Date/Timer/Energy Saver

    Setup and Registration (System Menu) > System Menu Date/Timer/Energy Saver [System Menu/Counter] key > [Date/Timer/Energy Saver] Configures settings related to the date and time. Item Description Date/Time Set the date and time for the location where you use the machine. If you perform Send as E-mail, the date and time set here will be displayed on the header.
  • Page 303 Setup and Registration (System Menu) > System Menu Item Description Sleep Rules (models for Select whether to use the Sleep mode for the following functions individually: Europe) • Network • Card Reader • • Application Value: Off, On NOTE When the machine has entered sleep mode with Energy Saver setting, the ID card cannot be recognized.
  • Page 304 Setup and Registration (System Menu) > System Menu Item Description Power Off Rule (models for Select whether or not the machine enters Power Off mode for the following function. Select Europe) [On] to set the Power Off mode. • Network •...

  • Page 305: Adjustment/Maintenance

    Setup and Registration (System Menu) > System Menu Adjustment/Maintenance [System Menu/Counter] key > [Adjustment/Maintenance] Adjust printing quality and conduct machine maintenance. Item Description Density Adjustment Adjust density. Copy Adjust copy density. Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker) Send/Box Adjust scan density when sending or storing the data in Document Box.

  • Page 306: User Authentication And Accounting (User Login, Job Accounting)

    User Authentication and Accounting (User Login, Job Accounting) This chapter explains the following topics: Overview of User Login Administration ......................9-2 Managing the Job Account from PC ......................9-2 Enabling User Login Administration ........................9-3 Setting User Login Administration ........................9-5 Authentication Security ..........................

  • Page 307: Overview Of User Login Administration

    User Authentication and Accounting (User Login, Job Accounting) > Overview of User Login Administration Overview of User Login Administration User login administration specifies how the user access is administered on this machine. Enter a correct login user name and password for user authentication to login. Enable User Login Set the user Enter the login user name and...

  • Page 308: Enabling User Login Administration

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [User Login Setting] >...
  • Page 309 User Authentication and Accounting (User Login, Job Accounting) > Enabling User Login Administration "Do you want to add a new function to the home screen?" screen appears.To display a new function on the Home screen, select [Yes] and specify the position in which you want to display the icon of registered function.

  • Page 310: Setting User Login Administration

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [User Login Setting] >...

  • Page 311: Adding A User (Local User List)

    By default, one of each default user with machine administrator rights and administrator privileges is already stored. Each user's properties are: Machine Administrator User Name: DeviceAdmin Login User Name: ECOSYS M2735dw: 3500, ECOSYS M2640idw: 4000 Login Password: ECOSYS M2735dw: 3500, ECOSYS M2640idw: 4000 Access Level: Machine Administrator Administrator...
  • Page 312 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Enter the user information. Select [Next]. The table below explains the user information to be registered. Item Descriptions User Name Enter the name displayed on the user list (up to 32 characters). Login User Name Enter the login user name to login (up to 64 characters).
  • Page 313 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Select [Save]. A new user is added on the local user list. NOTE If simple login is enabled, a confirmation screen appears when new registration is finished asking if you will configure simple login settings.

  • Page 314: Changing User Properties

    You can only view user information if you log in as a regular user. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000...
  • Page 315 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Change the user properties. Changing user properties Select [ ] for the user to edit. System Menu/Counter. 10:10 User Login S... - Local User List Admin Admin DeviceAdmin 5000 User A...
  • Page 316 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration To change the user information of logged in user (User Property) These users can partially change their own user properties including user name, login password, and Simple Login. Although "Login User Name", "Access Level", or "Account Name"...

  • Page 317: User Login Administration For Printing

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration User Login Administration for Printing It is possible to manage the users that print on this machine from a PC. Setting Printer Driver To manage the users that print on this machine from a PC, the following settings are necessary in the printer driver. Instructions are based on interface elements as they appear in Windows 8.1.

  • Page 318: Managing The Users To Scan Using Twain

    Select [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Click [TWAIN Driver Setting] in the search list then the TWAIN Driver Setting screen appears. NOTE In Windows 7, select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. Select the machine, and click [Edit].

  • Page 319: Managing The Users To Scan Using Wia

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Managing the Users to Scan Using WIA It is possible to manage the users that scan using WIA. Setting WIA Driver To manage the users that scan using WIA, the following settings are necessary in the WIA driver. Instructions are based on interface elements as they appear in Windows 8.1.

  • Page 320: Managing The Users That Send Faxes From A Pc

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Managing the Users that Send Faxes from a PC It is possible to manage the users that send faxes from a PC. Setting FAX Driver To manage the users that send faxes from a PC, the following settings are necessary in the FAX driver. Instructions are based on interface elements as they appear in Windows 8.1.

  • Page 321: Group Authorization Settings

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [User Login Setting] >...
  • Page 322 [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [User Login Setting] >...
  • Page 323 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Configure the settings. Enter the group ID > [Next] Enter the group name > [Next] NOTE For details on entering characters, refer to the following: Character Entry Method (page 11-8) Select the group access privileges >...

  • Page 324: Guest Authorization Set

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [User Login Setting] >...
  • Page 325 [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [User Login Setting] >...

  • Page 326: Obtain Nw User Property

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [User Login Setting] >...
  • Page 327 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Configure the settings. [Server Name] > Enter the LDAP server name or the IP address > [OK] [Port] > Enter the LDAP port number > [OK] [Name 1] > Enter the LDAP Attribute to obtain the user name to be displayed > [OK] Similar to steps 3, set [Name 2].

  • Page 328: Simple Login Settings

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [User Login Setting] >...
  • Page 329 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Enter the user information. Select the key to which you want to register a user. Select System Menu/Counter. 10:10 Simple login settings - Simple Login Setup None None None None...
  • Page 330 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Select the user icon to be displayed and select [OK]. Register the user. Select [Save]. 9-25...

  • Page 331: Id Card Settings

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [User Login Setting] >...

  • Page 332: Pin Login Settings

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 Select [PIN Login].

  • Page 333: Using User Login Administration

    User Authentication and Accounting (User Login, Job Accounting) > Using User Login Administration Using User Login Administration This section explains procedures while setting job accounting. Login/Logout If user login administration is enabled, the login user name and login password entry screen appears each time you use this machine.

  • Page 334: Overview Of Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Overview of Job Accounting Overview of Job Accounting Job accounting manages the copy/print/scan/FAX count accumulated by individual accounts by assigning an ID to each account. Enable job Setting an Enter the assigned account Count the number of pages accounting.

  • Page 335: Enabling Job Accounting

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [Job Accounting Settings] >...

  • Page 336: Setting An Account

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [Job Accounting Settings] >...

  • Page 337: Restricting The Use Of The Machine

    User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether "Individual" or "Total" is selected for "Copy/Print Count". Copy/Print Count (page 9-39) Restriction Items "Individual"...

  • Page 338: Editing An Account

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [Job Accounting Settings] >...

  • Page 339: Deleting An Account

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [Job Accounting Settings] >...

  • Page 340: Job Accounting For Printing

    User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for Printing The number of jobs to be printed from the computer can be managed by Job Accounting. Setting Printer Driver To manage the number of jobs to be printed from the PC on the network, you need configure the following settings by using the printer driver on the PC.

  • Page 341: Job Accounting For Scan Using Twain

    Select [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Click [TWAIN Driver Setting] in the search list then the TWAIN Driver Setting screen appears. NOTE In Windows 7, select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. Select the machine, click [Edit].

  • Page 342: Job Accounting For Scan Using Wia

    User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for Scan Using WIA The number of jobs scanned by using WIA can be managed by Job Accounting. Setting WIA Driver To manage the number of jobs scanned by using WIA, you need to configure the following settings by using the WIA Driver on the computer.

  • Page 343: Job Accounting For The Fax Transmitted From A Computer

    User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for the FAX Transmitted from a Computer The number of FAX jobs transmitted from the computer can be managed by Job Accounting. Setting FAX Driver To manage the number of FAX jobs transmitted from the computer, you need to configure the following settings by using the FAX Driver on the computer.

  • Page 344: Configuring Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Configuring Job Accounting Default Setting Set the defaults for job accounting. To configure the settings, select the item in Default Setting and select the setting item. [System Menu/Counter] key > [User Login/Job Accounting] > [Job Accounting Settings] > [Default Setting] For details on each function, see the table below.

  • Page 345: Counting The Number Of Pages Printed

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. [System Menu/Counter] key >...

  • Page 346: Print Accounting Report

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 Print the report.

  • Page 347: Using Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting Using Job Accounting This section explains procedures while setting job accounting. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Login When the screen for entry of account codes on the machine appears, perform the following.

  • Page 348: Unknown User Settings

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [Unknown User Settings] >...

  • Page 349: Registering Information For A User Whose Id Is Unknown

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 [Unknown User Settings] >...
  • Page 350 User Authentication and Accounting (User Login, Job Accounting) > Unknown User Settings Enter the user information. The table below explains the user information to be registered. Item Descriptions User Name Enter the name displayed on the user list (up to 32 characters). NOTE This is displayed when user login administration is enabled.

  • Page 351: 10 Troubleshooting

    10 Troubleshooting This chapter explains the following topics: Regular Maintenance ............................10-2 Cleaning ..............................10-2 Cleaning Glass Platen ........................... 10-2 Cleaning Slit Grass ..........................10-3 Cleaning the inside of the Machine ......................10-4 Toner Container Replacement ....................... 10-7 Loading Paper ............................. 10-10 Using the Maintenance Menu .........................

  • Page 352: Regular Maintenance

    Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Cleaning Glass Platen Wipe the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.

  • Page 353: Cleaning Slit Grass

    Troubleshooting > Regular Maintenance Cleaning Slit Grass When using the document processor, clean the slit glass surface and the reading guide with the soft cloth. NOTE Dirt on the slit glass or the reading guide may cause black streaks to appear in the output. 10-3...

  • Page 354: Cleaning The Inside Of The Machine

    Troubleshooting > Regular Maintenance Cleaning the inside of the Machine To maintain optimum print quality, clean the interior of the machine each time you replace the toner container, and whenever vertical lines appear. Open the front cover. Lift the developer unit together with the toner container out of the machine.
  • Page 355 Troubleshooting > Regular Maintenance Remove the drum unit from the machine. IMPORTANT Do not touch the drum or subject the drum to shock. Print quality will be degraded if the drum is exposed to direct sunlight or intense light. Place the drum unit flat on a clean, level surface. IMPORTANT Do not place the drum unit on end.
  • Page 356 Troubleshooting > Regular Maintenance On the drum unit, slide the main charger cleaner back and forth 2 or 3 times to clean the charger wire. IMPORTANT • Before using the charger cleaner for the first time, remove the tape that holds the charger cleaner knob.

  • Page 357: Toner Container Replacement

    For ECOSYS M2735dw: 1,000 images For ECOSYS M2640idw/ECOSYS M2640idw/L: 3,600 images • To maintain quality, we recommend using genuine Kyocera toner containers, which must pass numerous quality inspections. CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.
  • Page 358 Troubleshooting > Regular Maintenance Replacing the Toner Container Open the front cover. Unlock the toner container. Remove the toner container. Put used toner containers into the plastic waste bag. 10-8...
  • Page 359 Troubleshooting > Regular Maintenance Remove the new toner container from the box. IMPORTANT Do not touch the points shown below. Shake the toner container. 5 ~ 6 5 ~ 6 Install the toner container. 10-9...

  • Page 360: Loading Paper

    Troubleshooting > Regular Maintenance Close the front cover. NOTE • If the front cover does not close, check that the new toner container is installed correctly. • Return the exhausted toner container to your dealer or service representative. The collected toner container will be recycled or disposed in accordance with the relevant regulations.

  • Page 361: Using The Maintenance Menu

    Troubleshooting > Using the Maintenance Menu Using the Maintenance Menu You can use the [Maintenance Menu] to adjust the print position and scan position, and maximize the print quality for the elevation of your location. Maintenance Menu User Guide Item Description Adjust print Printing start position...

  • Page 362: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. NOTE When contacting us, the serial number will be necessary.
  • Page 363 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printouts are wrinkled. Is the paper loaded correctly? Load the paper correctly. page 3-4 ― Turn the orientation 180 degrees around page 3-2 in which the paper is positioned. Is the paper damp? Replace the paper with new paper.
  • Page 364 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot send via SMB. Is the network cable connected? Connect the correct network cable page 2-8 securely. Have the network settings for the Configure the TCP/IP settings properly. page 8-30 equipment been configured properly? Have the folder sharing settings been Check sharing settings and access page 3-10...

  • Page 365: Printed Image Trouble

    Troubleshooting > Troubleshooting Printed Image Trouble When the following printed image trouble occurs, implement appropriate procedures. Reference Symptom Checkpoints Corrective Actions Page Printed images are totally Is the paper damp? Replace the paper with new paper. page 3-2 too light. Have you changed the density? Select appropriate density level.
  • Page 366 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Black points appear in white Is the original holder or the glass platen Clean the original holder or the glass page 10-2 background parts of the dirty? platen. image. ― Run [Drum Refresh] page 10-32 ―...
  • Page 367 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page The altitude is 1000 m or ― Select the [System Menu/Counter] key ― higher and dots appear in > [Adjustment/Maintenance] > the image. [Service Setting] > [Altitude Adjustment], and set to an elevation one level higher than the current setting.

  • Page 368: Responding To Messages

    Troubleshooting > Troubleshooting Responding to Messages If the touch panel or the computer displays any of these messages, follow the corresponding procedure. NOTE When contacting us, the serial number will be necessary. To check the serial number, refer to the following: Checking the Equipment's Serial Number (page i) Reference Message...
  • Page 369 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Cannot connect to — Set machine time to match the page 2-23 Authentication Server. server's time. — Check the domain name. page 9-2 — Check the host name. page 9-2 — Check the connection status with —...
  • Page 370 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Cannot process this ― This job is canceled because it is ― job. restricted by User Authorization or Job Accounting. Select [End]. Cannot read data in this ― In registration process, the ID card ―...
  • Page 371 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Incorrect account ID. — The account ID was incorrect when — processing the job externally. The job is canceled. Select [End]. Incorrect box password. — The box password was incorrect — when processing the job externally.
  • Page 372 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Machine failure. ― Internal error has occurred. Make a ― note of the error code displayed on the screen, and contact your Service Representative. Maximum number of Is the acceptable scanning count Only one copy of the scanned pages —...
  • Page 373 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Paper jam. ― If a paper jam occurs, the machine page 10-33 will stop and the location of the jam will be indicated on the screen. Leave the machine on and follow the instruction to remove the jammed paper.
  • Page 374 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Removable memory Is writing to a removable memory An error occurred in the removable ― error. prohibited? memory. The job stopped. Select [End]. The possible error codes and their descriptions are as follows. 01: Connect a removable memory that can be written to.
  • Page 375 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Removable Memory is ― Job is canceled. Select [End]. ― full. Insufficient free space in the removable memory. Delete unnecessary files. Remove originals in the Are there any originals left in the Remove originals from the ―...
  • Page 376 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Scanner memory is — Scanning cannot be performed due — full. to insufficient memory of scanner. Only one copy of the scanned pages is available. Select [Continue] to print, send or store the scanned pages.
  • Page 377 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page The cover is open. Is there any cover which is open? Close the cover indicated on the — screen. The device cannot be — Cancel a connection to a portable — connected because device that is not being used, or set allowed connections...
  • Page 378 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page You cannot use this box. — You cannot use the specified box. — Job is canceled. Select [End]. 10-28...
  • Page 379 Troubleshooting > Troubleshooting Responding to Send Error Error Reference Message Corrective Actions Code Page 1101 Failed to send the e-mail. Check the host name of the SMTP server on the page 2-58 Command Center RX. Failed to send via FTP. Check the host name of FTP.
  • Page 380 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 1105 Failed to send via SMB. Select [On] of the SMB settings on the Command page 2-52 Center RX. Failed to send the e-mail. Select [On] of the SMTP settings on the Command page 2-58 Center RX.
  • Page 381 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 2102 Failed to send via FTP. Check the network. — 2103 • The network cable is connected. • The hub is not operating properly. • The server is not operating properly. Check the following of the FTP server.

  • Page 382: Adjustment/Maintenance

    Troubleshooting > Adjustment/Maintenance Adjustment/Maintenance Overview of Adjustment/Maintenance If there is an image problem and the message to run adjustment or maintenance menu appears, run Adjustment/Maintenance in the system menu. The table below lists the item you can Procedure. Item Description Reference Page Drum Refresh Remove image blur and white dots from the printout.

  • Page 383: Clearing Paper Jams

    Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, the touch panel will display "Paper Jam." and the machine will stop. Refer to these procedures to remove the jammed paper. Jam Location Indicators 1 Shows the location of a paper jam. 10:10 2 Shows the previous step.

  • Page 384: Remove Any Jammed Paper In Cassette 1

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 1 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. Pull Cassette 1 out toward you until it stops.
  • Page 385 Troubleshooting > Clearing Paper Jams Open the front cover. Close the front cover. 10-35...

  • Page 386: Remove Any Jammed Paper In Cassette 2

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 2 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. Pull Cassette 2 out toward you until it stops.
  • Page 387 Troubleshooting > Clearing Paper Jams Open the front cover. Close the front cover. 10-37...

  • Page 388: Remove Any Jammed Paper In Cassette 3

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 3 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. Pull Cassette 3 out toward you until it stops.
  • Page 389 Troubleshooting > Clearing Paper Jams Open the front cover. Close the front cover. 10-39...

  • Page 390: Remove Any Jammed Paper In The Multipurpose Tray

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Multipurpose Tray CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.

  • Page 391: Remove Any Jammed Paper Inside Of The Machine

    Troubleshooting > Clearing Paper Jams Remove any jammed paper inside of the Machine CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 392 Troubleshooting > Clearing Paper Jams Open the front cover. Lift the developer unit together with the toner container out of the machine. IMPORTANT Do not touch the developer roller or subject the developer roller to shock. Print quality will be degraded. Place the developer unit together with the toner container flat on a clean, level surface.
  • Page 393 Troubleshooting > Clearing Paper Jams Remove the drum unit from the machine. IMPORTANT • The fuser unit inside the machine is hot. Do not touch it, as it may result in burn injury. • Do not touch the drum or subject the drum to shock. Print quality will be degraded if the drum is exposed to direct sunlight or intense light.
  • Page 394 Troubleshooting > Clearing Paper Jams Remove any jammed paper. Push Feed Cover back in. Return the drum unit to the original position. Return the developer unit together with the toner container to its position, aligning the guides at both ends with the slots in the machine.

  • Page 395: Remove Any Jammed Paper In Rear Cover

    Troubleshooting > Clearing Paper Jams Close the front cover. Remove any jammed paper in Rear Cover CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. Open Rear Cover. Remove any jammed paper.
  • Page 396 Troubleshooting > Clearing Paper Jams Open the fuser cover (D). Remove any jammed paper. Pull Cassette 1 out toward you until it stops. Open Feed Cover. 10-46...
  • Page 397 Troubleshooting > Clearing Paper Jams Remove any jammed paper. Push Feed Cover back in. Push Cassette 1 back in. Push Rear Cover 1. 10-47...

  • Page 398: Remove Any Jammed Paper In The Document Processor

    Troubleshooting > Clearing Paper Jams Open the front cover. Close the front cover. Remove any jammed paper in the Document Processor CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 399 Troubleshooting > Clearing Paper Jams Open the front cover and remove any jammed paper. Remove originals inside the document processor. Push the cover. 10-49...

  • Page 400: 11 Appendix

    11 Appendix This chapter explains the following topics: Optional Equipment ............................11-2 Overview of Optional Equipment ......................11-2 Optional Applications ..........................11-6 Starting Application Use .......................... 11-6 Checking Details of Application ......................11-7 Character Entry Method ............................ 11-8 Entry Screens ............................11-8 Entering Characters ..........................

  • Page 401: Optional Equipment

    Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. (1) Expansion Memory (2) PF-1100 (3) Card Authentication Kit (B) Software option (4) UG-33 (5) SD/SDHC Memory Card (6) USB Keyboard 11-2...
  • Page 402 Appendix > Optional Equipment (1) "Expansion Memory" The machine can perform the more multiple jobs simultaneously by adding more memories. You can increase the machine's memory up to 1,536 MB by plugging in the optional memory modules. Precautions for Handling the Memory Modules To protect electronic parts, discharge static electricity from your body by wearing an antistatic wrist strap, if possible, when you install the memory modules.
  • Page 403 Appendix > Optional Equipment (2) PF-1100 "Paper Feeder" The paper feeder can be installed in the printer. Loading in the Cassette (page 3-4) (3) Card Authentication Kit(B) "Card Authentication Kit" User login administration can be performed using ID cards. To do so, it is necessary to register ID card information on the previously registered local user list.
  • Page 404 Appendix > Optional Equipment Insert the SD/SDHC memory card into the SD/SDHC memory card slot. Replace the covers. (6) USB Keyboard "USB Keyboard" A USB keyboard can be used to enter information into the text fields on the operation panel. A special mount is also available to install the keyboard on the machine.

  • Page 405: Optional Applications

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000 4000 Select the desired application and select [Activate].

  • Page 406: Checking Details Of Application

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2735dw 3500 3500 ECOSYS M2640idw 4000...

  • Page 407: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select the [System Menu/Counter] key, [Common Settings] and then [Keyboard Layout] to choose the desired layout.
  • Page 408 Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: Del. Cancel < Back Next > Number/Symbol Entry Screen Add - Name Input: Limit: Symbol Del. Cancel < Back Next > Display/Key Description To enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to view other numbers or symbols to enter.

  • Page 409: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. Enter 'List', (space). Add - Name Add - Name 1, 3 Input: Input: List Limit: Limit: Del. Del. Cancel < Back Next > Cancel <...

  • Page 410: Paper

    Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to the following: Specifications (page 11-19) Basic Paper Specifications...

  • Page 411: Choosing The Appropriate Paper

    Appendix > Paper Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
  • Page 412 Appendix > Paper Other Paper Specifications Porosity: The density of the paper fibers. Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly.
  • Page 413 Appendix > Paper Paper Sizes that can be Used with This Machine Paper of the following sizes is supported by the machine. Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must be 90°...

  • Page 414: Special Paper

    Appendix > Paper Special Paper This section describes printing onto special paper and print media. Special Paper that can be Used with This Machine • Transparencies • Preprinted paper • Bond paper • Recycled paper • Vellum • Thin paper •...
  • Page 415 Appendix > Paper Label Be sure to feed labels from the multipurpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.

  • Page 416: Thick Paper

    Appendix > Paper Hagaki (Cardstock) Burrs Burrs Before loading Hagaki (Cardstock) into the multipurpose tray, fan them and align the edges. If the Hagaki (Cardstock) paper is curled, straighten it before loading. Printing onto curled Hagaki (Cardstock) may cause jams. Use unfolded Oufuku hagaki (Return postcard) (available at post offices).

  • Page 417: Preprinted Paper

    Appendix > Paper Preprinted Paper Preprinted paper must conform to the specifications. Basic Paper Specifications (page 11-11) The colored ink must be able to withstand the heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper used for calendars.

  • Page 418: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. NOTE For more information on using the FAX, refer to the following: FAX Operation Guide Machine Item Description Type Desktop Printing Method Electrophotography by semiconductor laser Paper Weight Cassette 60 to 163 g/m Multipurpose...
  • Page 419 Appendix > Specifications Item Description Interface USB Interface Connector: 1 (Hi-Speed USB) Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T) USB Port: 1 (Hi-Speed USB) Wireless LAN support Fax: 1 Operating Temperature 10 to 32.5°C/50 to 90.5°F Environment Humidity 10 to 80 % Altitude 3,500 m/11,482 ft maximum Brightness...

  • Page 420: Copy Functions

    A5-R 19 sheets/min 19 sheets/min 22 sheets/min First Copy Time (A4, place on the ECOSYS M2735dw: 6.9 seconds or less platen, feed from Cassette) ECOSYS M2640idw: 6.4 seconds or less Zoom Level Manual mode: 25 to 400%, 1% increments Auto mode: Preset Zoom...

  • Page 421: Scanner Functions

    Appendix > Specifications Scanner Functions Item Description Resolution 300 × 300 dpi, 200 × 200 dpi, 200 × 100 dpi, 600 × 600 dpi, 400 × 400 dpi, 200 × 400 dpi File Format TIFF (MMR/JPEG compression), JPEG, PDF (MMR/JPEG compression), XPS, High compressive PDF, PDF/A-1 Scanning Speed 1-sided...

  • Page 422: Paper Feeder

    Appendix > Specifications Paper Feeder Item Description Paper Supply Method Friction roller feeder ( No. Sheets: 250, 80 g/m , 1 cassette) Paper Size A4, A5-R, A5, B5, A6, Letter, Legal, Folio, 216 × 340 mm, Statement, Executive, Oficio II, 16K, B5(ISO), Custom (105 × 148 to 216 × 356 mm) Supported Paper Paper weight: 60 to 163 g/m²...

  • Page 423: Glossary

    Appendix > Glossary Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Apple Talk AppleTalk offers file sharing and printer sharing and it also enables you to utilize application software that is on another computer on the same AppleTalk network.

  • Page 424: Ecoprint Mode

    Appendix > Glossary DHCP (IPv6) DHCP (IPv6) is the next-generation of the Internet's Dynamic Host Configuration Protocol and supports IPv6. It extends the BOOTP startup protocol that defines the protocols used for transferring configuration information to hosts on the network. DHCP (IPv6) permits the DHCP server to use its expanded functionality to send configuration parameters to an IPv6 node.

  • Page 425: Job Box

    KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multipurpose (MP) Tray The paper supply tray on the front side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki (Cardstock), transparencies, or labels.

  • Page 426: Ram Disk

    Appendix > Glossary RA(Stateless) The IPv6 router communicates (transmits) information such as the global address prefix using ICMPv6. This information is the Router Advertisement (RA). ICMPv6 stands for Internet Control Message Protocol, and is a IPv6 standard defined in the RFC 2463 "Internet Control Message Protocol (ICMPv6) for the Internet Protocol Version 6 (IPv6) Specification".
  • Page 427 Appendix > Glossary USB (Universal Serial Bus) 2.0 A USB interface standard for Hi-Speed USB 2.0. The maximum transfer rate is 480 Mbps. This machine is equipped with USB 2.0 for high-speed data transfer. WIA (Windows Imaging Acquisition) A function to import images supported after Windows Me/XP from digital cameras and other peripheral devices. This function replaces what TWAIN used to do.

  • Page 428: Index

    Index Common Settings 8-10 Default Screen 8-10 Display Status/Log 8-19 Error Handling 8-18 Format SD Card 8-19 Accessibility 11-24 Function Defaults 8-16 Address Book 3-18 Keyboard Layout 8-19 Adding 3-18 Low Toner Alert 8-18 Contact 3-18 Measurement 8-18 Deleting 3-23 Original Settings 8-11 Editing...
  • Page 429 Default Screen 8-10 Energy Star (ENERGY STAR®) Program 1-17 Density 6-11 Enhanced WSD 11-25 Density Adjustment 8-43 Protocol Settings 8-35 Destination Enhanced WSD over SSL Adding a Destination 3-18 Protocol Settings 8-35 Address Book 5-39 Enter key 2-19 Checking and Editing 5-43 Entry Confirmation Screen of Destinations...
  • Page 430 Guest Authorization Set. 9-19 Job Accounting 9-29 Guest Authorization 9-19 Adding an Account 9-31 Guest Property 9-20 Counting the Number of Pages Printed 9-40 Guides Provided with the Machine Default Setting 9-39 Deleting an Account 9-34 Editing an Account 9-33 Enabling Job Accounting 9-30 Help...
  • Page 431 Manual Setting (IPv6) 8-30 Measurement 8-18 Panel Reset Timer 8-40 Media Type Setting 8-15 Paper Mixed Size Originals 6-19 Checking the Remaining Amount of Paper 7-13 Monotype Imaging License Agreement 1-13 Appropriate Paper 11-12 Mopria 4-10 Custom Paper Size 8-13 Multi Sending 5-35 Default Paper Source...
  • Page 432 Printer 8-25 Restart Network 8-37 Auto Cassette Change 8-26 Copies 8-25 CR Action 8-25 Safety Conventions in This Guide Duplex 8-25 Saving Documents to USB Memory 5-48 EcoPrint 8-25 Scan Resolution 6-30 Emulation 8-25 Default 8-16 Form Feed TimeOut 8-25 SD Card Job Name 8-26...
  • Page 433 Specifications 11-19 Toner Container Replacement 10-7 Copy Functions 11-21 Touch Panel 2-12 Document Processor 11-22 Tray Extension Machine 11-19 Troubleshooting 10-12 Paper Feeder (500-sheet) 11-23 TWAIN 11-27 Printer Functions 11-21 Setting TWAIN Driver 2-47 Scanner Functions 11-22 8-36 Status Page 11-27 11-28 Status/Job Cancel...
  • Page 434 XPS Fit to Page 6-32 Default 8-17 Zoom 6-10 Default 8-16 Index-7...
  • Page 436 8F, No. 288 Nanjing Road West, Huangpu District, Phone: +1-305-421-6640 Shanghai,200003, China Fax: +1-305-421-6666 Phone: +86-21-5301-1777 Fax: +86-21-5302-8300 KYOCERA Document Solutions Canada , Ltd. KYOCERA Document Solutions 6120 Kestrel Rd., Mississauga, ON L5T 1S8, Canada (Thailand) Corp., Ltd. Phone: +1-905-670-4425...
  • Page 437 KYOCERA Document Solutions South Africa (Pty) Ltd. KYOCERA Document Solutions Espana, S.A. KYOCERA House, Hertford Office Park, Edificio Kyocera, Avda. de Manacor No.2, 90 Bekker Road (Cnr. Allandale), Midrand, South Africa 28290 Las Matas (Madrid), Spain Phone: +27-11-540-2600 Phone: +34-91-6318392...
  • Page 438 2016.11 2S5KDEN002...

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