Department Code Setting - Toshiba ESTUDIO170F Operation Manual

Department Code Setting

Department Code operation is
used to monitor the facsimiles
activity when shared between
multiple users or workgroups.
This feature is especially useful
when billing departments based
on machine usage.
When Department Code opera-
tion is enabled, access to the
facsimile is restricted to 50
valid department code pass-
words.
Each department code will be
assigned a 5-digit department
code password. These pass-
words must be entered each
time a user wishes to send a
facsimile, make copy, print a
department journal, etc.
There are two types of Depart-
ment Codes, Master and Indi-
vidual. The Master Code is
used as a supervisor level code
to add, delete and modify Indi-
vidual Codes.
The Master Code is also used
to print the Department Code
List and Master Journals that
contain all machine activity.
The Individual Codes are used
to gain an access to basic ma-
chine functions and operations.
These Department Codes can
be used to print Journals which
only show the activity under
that code.
52
Display the
1
DEPARTMENT CODE
Menu
Press:
MENU
+
+
+
+
SET DEPT. CODE
2.NO
1.YES
2
Enable/Disable the Department Code
Enable or Disable the Depart-
ment Code function.
(for YES-Enable)
(for NO-Disable)
If "YES" is selected, the follow-
ing Master Code Name Entry
screen is displayed.
NAME
[ ]
Go to Step 3.
If "NO" is selected, "COM-
PLETED" will be displayed.
COMPLETED
Displayed for 2 seconds
Returns to the Standby mode.
If Department Code has ever
been set before, the following
screen is displayed.
SET DEPT. CODE
1.RECOVER SETTING
2.NEW
To recover previously set De-
partment Codes, press:
Go to Step 5.
To set a new Department code,
press:
Go to Step 3.
3
Enter the Master
Department Name
Department Code NBR. 01 is
fixed as the Master Depart-
ment Code. Enter the Master
Department Name. See page
36 if you need help selecting
characters.
When the name is correctly
displayed on the LCD display,
press:
MASTER CODE
[ ]