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Table of Contents
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Summary of Contents for Savin 2045
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Page 1: Operating Instructions
FAX Option Type 2045 Operating Instructions Facsimile Reference <Basic Features> Getting Started Faxing Registering Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it. - Page 2 Printed in the Netherlands GB GB B547-8600...
- Page 3 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
- Page 4 Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the Eu- ropean Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
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Page 5: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒... - Page 6 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
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Page 7: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Getting Started Control Panel......................3 Reading the Display ....................5 Reading the Display Panel and Using Keys ............5 Standby Display....................... 6 Communication Display................... - Page 8 Searching for a Destination ................36 Search by Destination Name ...................36 Search by Fax Number ....................37 Specifying a Registration Number................38 Reception......................39 Switching the Reception Mode................. 39 Receiving a Fax in Manual Reception Mode............40 3. Registering Initial Settings and Adjustments ................41 Programming......................42 Editing ........................43 Deleting ........................
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Page 9: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol. -
Page 11: Getting Started
1. Getting Started Control Panel The actual machine control panel may differ from this illustration depending on installed optional units. This illustration has all options installed. { { { { Check Modes} } } } key Indicators Press before pressing the { { { { Start} } } } key to Shows errors and machine status. - Page 12 Getting Started • Lights up in red Note Lights up whenever a facsimile error ❒ If the main power switch is on even occurs. Press the { { { { Facsimile} } } } key to when the On indicator is off, the ma- display the error message and take ap- chine will receive a fax message.
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Page 13: Reading The Display
Control Panel Reading the Display The display shows you the machine status, messages, and guides you through operations. Note ❒ This machine automatically returns to standby mode if you do not use the machine for a certain period of time. You can select the period using the Fax Reset Timer. -
Page 14: Standby Display
Getting Started ❖ ❖ ❖ ❖ Destination List Appears on Quick Dial keys pro- Appears on Quick Dial keys pro- grammed with a group of destina- grammed as a transfer station. tions. Standby Display While the machine is in standby mode (immediately after the { { { { Facsimile} } } } key is pressed or after the { { { { Clear Modes} } } } key is pressed), the following display appears. -
Page 15: Communication Display
Control Panel Communication Display While communicating, the machine status is displayed. ❖ ❖ ❖ ❖ Memory Transmission ❖ ❖ ❖ ❖ Reception Note ❒ Even when the machine is using memory to fax a message or receive a mes- sage, you can still scan another original into memory. See p.73 “Dual Access”, Facsimile Reference <Advanced Features>... -
Page 16: User Code Entry Display
Getting Started User Code Entry Display When the following message appears on the display, User Code Management is active. Enter a user code to deactivate User Code Management. The machine can be set up so that no one can use it without entering a user code. This prevents unauthorized people from sending fax messages and helps track the activity of each user or department. -
Page 17: Faxing
2. Faxing Transmission Modes ❖ ❖ ❖ ❖ Immediate Transmission There are two types of transmission: Immediately dials the destination • Memory Transmission number, and while reading the • Immediate Transmission original, sends it. It is very conven- ient when you want to send an ❖... -
Page 18: Switching Between Memory Transmission And Immediate Transmission
Faxing Switching between Memory Transmission and Immediate Transmission Check the display to see which mode is currently active. You can change tran smission mode by press in g [Immed. TX] or [Memory TX]. Note ❒ You can select the transmission mode that is operative when the machine is turned on with [Memo- ry/Immed. -
Page 19: Placing Originals
Placing Originals Placing Originals ❖ ❖ ❖ ❖ How to place A5 and B5 JIS size You can place the originals either in the optional Auto Document Feeder originals (ADF) or on the exposure glass. Some Where original is placed types of originals are unsuitable for Original Exposure glass... -
Page 20: Placing A Single Original On The Exposure Glass
Faxing Note Reference ❒ When sending a fax, the image F o r h o w t o p l a c e t w o - s i d e d output at the other end depends on documents, see p.56 “Two-Sided the size and orientation of paper T ra n s m i s s i o n (D o u b l e - S i d e d used in the receiver's terminal. -
Page 21: Bound Original Page Order
Placing Originals C C C C Note Lower the ADF. ❒ The maximum document length is Note 1200 mm (47"). ❒ When setting a bound original, ❒ If you send documents longer than the received image may contain 420 mm (17"), specify the area to be some black areas. -
Page 22: Originals Unsuitable For The Optional Auto Document Feeder (Adf)
Faxing B B B B • Originals of inappropriate weight Align the edges of the originals • Originals in bound form, such as and stack them in the ADF face books • Transparent originals, such as OHP transparencies or translucent paper Setting a Scan Area Normally, a placed document is... - Page 23 Placing Originals C C C C ❖ ❖ ❖ ❖ Mixed Original Sizes Select the scan area. Select this to individually scan the size of originals loaded in the ADF. Note For example, when A4 and B4 JIS ❒ To cancel the selected scan area, size originals are sent together, select [Auto Detect].
- Page 24 Faxing B Press [OK]. Specifying programmed sizes A Press [Area 1] or [Area 2]. "Mixed original sizes" is shown above the highlighted [Scan Ar- ea]. B Press [OK]. Specifying Auto Detect A Press [Auto Detect]. The selected scan area is shown above the highlighted [Scan Ar- ea].
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Page 25: Original Sizes Difficult To Detect
Placing Originals Original sizes difficult to detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. • Documents placed on the exposure glass of sizes other than those listed in the table below •... -
Page 26: Memory Transmission
Faxing Memory Transmission In Memory Transmission mode, after Note you press the { { { { Start} } } } key, the machine ❒ Maximum number of destinations does not dial the destination until all per Memory Transmission: 500. pages of your fax message have been ❒... - Page 27 Memory Transmission A A A A D D D D Make sure that Memory Trans- Dial a destination. mission is selected. Note If it is not, press [Memory TX]. ❒ If you make a mistake, press the B B B B { { { { Clear/Stop} } } } key, and then enter Place the original.
- Page 28 Faxing F F F F Repeat steps C to E for all origi- Specify a destination. nals. Note Place the last original, and then ❒ If you want to specify another # ]. press [# destination, repeat steps G G G G Press the { { { { Start} } } } key.
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Page 29: Canceling A Memory Transmission
Canceling a Memory Transmission Canceling a Memory Transmission Before the Original Is Scanned While the Original Is Being Transmitted Use this procedure to cancel a trans- mission before pressing the { { { { Start} } } } Note key. ❒... -
Page 30: Before The Transmission Is Started
Faxing Note Before the Transmission Is ❒ If the desired file is not shown, Started press [U U U U Prev.] or [T T T T Next] to find Use this procedure to cancel a trans- C C C C Press [Stop Transmission]. - Page 31 Canceling a Memory Transmission Note ❒ To cancel another file, repeat steps D D D D Press [Exit]. The standby display appears.
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Page 32: Immediate Transmission
Faxing Immediate Transmission A A A A With Immediate Transmission, when Make sure that Immediate Trans- you press the { { { { Start} } } } key, the fax mission is selected. number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory. - Page 33 Immediate Transmission C C C C Select the scan settings you re- quire. - Sending originals using the exposure glass Place the first page face down on the exposure glass. Dial a destination. Make the scan settings you re- quire. Press the { { { { Start} } } } key.
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Page 34: Canceling An Immediate Transmission
Faxing Canceling an Immediate Transmission Before You Have Pressed the { { { { Start} } } } Key A A A A Press the { { { { Clear Modes} } } } key. Note ❒ When the original is placed in the ADF, you can also cancel an Immediate Transmission by re- moving the original. -
Page 35: Scan Settings
Scan Settings Scan Settings ❖ ❖ ❖ ❖ Super Fine (optional expansion mem- You may want to send many different types of fax messages. Some of these ory required: 16 x 15.4 lines/mm, 400 may be difficult to reproduce at the x 400 dpi) receiver's end. -
Page 36: Original Type
Faxing ❒ You can have the machine return Original Type to the resolution default setting af- ter every transmission, with [Text If your original contains photo- Size Priority] under [Gen. Settings/Ad- graphs, illustrations, or diagrams just]. See p.130 “General Set- with complex shading patterns or tin gs /Adjus tment”, Facsimile grays, select the appropriate original... -
Page 37: Image Density (Contrast)
Scan Settings ❒ You can have the machine return Image Density (Contrast) to the original type default setting after every transmission, with The text and diagrams on originals [Original Type Priority] under [Gen. should stand out clearly from the pa- Settings/Adjust]. - Page 38 Faxing ❒ You can have the machine return B Press [i i Lighter] or [Darkerj j ] to to the image density default set- adjust the density. ting after every transmission, with [Scan End Reset] under [Gen. Set- tings/Adjust]. See p.130 “General Settings/Adjustment”, Facsimile Reference <Advanced Features>...
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Page 39: Mixing Scan Settings For A Multiple
Scan Settings C C C C Select the image density, resolu- Mixing Scan Settings for a tion, and original type. Multiple Page Original When sending an original of several pages, you can select a different im- age density, resolution, and original type setting for each page. -
Page 40: Dialing
Faxing Dialing There are two main ways to dial a Note number: ❒ If you make a mistake, press the { { { { Clear/Stop} } } } key, and then enter ❖ ❖ ❖ ❖ Number Keys again. p.32 “Number Keys” ❒... -
Page 41: Tone
Dialing C C C C Press the { { { { Tone} } } } key. Note ❒ You can also register numbers in- cluding pauses in Destination lists. Tone This function allows a machine con- nected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dial- ing line). - Page 42 Faxing Limitation Switching the titles of Destination ❒ Group Dial can be used only for lists Memory Transmission; it cannot A Press be used for Immediate Transmis- sion. The machine automatically B Press [Switch Title]. changes to Memory Transmission C Select the type of the title, and when you use Group Dial.
- Page 43 Dialing Specifying a group of destinations A Press the Quick Dial key pro- grammed with the desired group. Note ❒ If the desired Quick Dial key is not shown, press [U U U U ] and [T T T T ] to look through the list. ❒...
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Page 44: Searching For A Destination
Faxing Searching for a Destination C C C C Use this procedure to search through Enter a destination name to the Destination lists for a particular search for, and then press [OK]. destination. ❖ ❖ ❖ ❖ Search by Destination Name See p.36 “Search by Destination Name”. -
Page 45: Search By Fax Number
Searching for a Destination Note Search by Fax Number ❒ A warning appears if the search returns more than 100 items. Note Press [OK] to proceed to step ❒ The search returns only destina- D D D D Select a destination. tions whose beginnings match the entered number. -
Page 46: Specifying A Registration Number
Faxing The corresponding destination ap- Specifying a Registration pears. Number Use this procedure to select a destina- tion by specifying a registration number. A A A A Press [Registration No.]. Note ❒ If entered registration n u m b e r h a s n o t b e e n p r o - grammed, an error message ap- pears. -
Page 47: Reception
Reception Reception There are two ways you can set up Switching the Reception Mode your machine to handle incoming calls: You can switch reception modes us- • Manual Reception (external tele- ing the Reception Settings menu (un- phone required) der Facsimile Features). See p.132 •... -
Page 48: Receiving A Fax In Manual Reception Mode
Faxing Note ❒ To cancel the selection, press [Cancel]. Receiving a Fax in Manual Reception Mode A A A A When the machine rings, pick up the handset of the external tele- phone. B B B B If you hear beeps, press the { { { { Start} } } } key or the { { { { Start Manual RX} } } } key. -
Page 49: Registering
3. Registering Initial Settings and Adjustments You can send information to the other Reference party when transmitting or receiving p.114 “Registering a priority a fax message. This information is function using a program”, Fac- shown on the display of the other ma- simile Reference <Advanced Fea- chine and printed as a report. -
Page 50: Programming
Registering D D D D Note Program the name and facsimile ❒ You can register up to 20 char- number. acters in Own Fax Number. Registering a Fax Header Note ❒ When the Key Operator Code is A Press [First Name] or [Second registered and turned on, user Name]. -
Page 51: Editing
Initial Settings and Adjustments B Press [Own Name]. Note ❒ The display differs depend- ing on the optional units in- stalled on your machine. C Enter your own facsimile's number using the number keys, and then press [OK]. C Enter an own name, and then press [OK]. - Page 52 Registering B B B B F F F F Press [Facsimile Features]. Press [Backspace] or [Delete All], and then reenter the name or number. C C C C Press [Program Fax Information]. Note ❒ Press [Clear] or the { { { { Clear/Stop} } } } key if you want to edit Own Fax Number.
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Page 53: Deleting
Initial Settings and Adjustments E E E E Press the item you want to delete. Deleting Note ❒ The following procedure explains how to delete Own Name, as an ex- ample of deleting. A A A A Press the { { { { User tools/Counter} } } } key. F F F F Press [Backspace] or [Delete All], and then press [OK]. -
Page 54: Programming Fax Destinations
Registering Programming Fax Destinations You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings. You can also register the programmed fax numbers in a Group. Note ❒ When you press the { { { { Facsimile} } } } key after changing the contents of the Ad- dress Book, such a message appears that indicates that the destination list has been updated. -
Page 55: Troubleshooting
4. Troubleshooting Adjusting the Volume B B B B You can change the volume of the fol- Press [Facsimile Features]. lowing sounds that the machine makes. ❖ ❖ ❖ ❖ On Hook Mode Heard when the { { { { On Hook Dial} } } } key is pressed. -
Page 56: When The { { { { Facsimile} } } } Key Is Lit In Red
Troubleshooting When the { { { { Facsimile} } } } Key Is Lit in Red If this key is lit, refer to the table below and take the appropriate action. Problem Solutions The paper output tray is full. Remove the paper from the tray. A facsimile error has occurred. -
Page 57: When Toner Runs Out
When Toner Runs Out When Toner Runs Out When the machine has run out of ton- er the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages. Important ❒ If you continue receiving and sending faxes after the toner has run out, communication will not be possible after 200 transmissions... -
Page 58: Error Messages And Their Meanings
Troubleshooting Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. It might just flash briefly, so if you are watching for errors, stay by the machine and check the display. Message Causes and solutions Put original back, check it and press the { { { { Start} } } }... - Page 59 Error Messages and Their Meanings - Out of paper display message If the paper tray runs out of paper, “No paper. Load it, then press [Exit].” appears on the display, asking you to add more paper. Note ❒ If there is paper left in the other paper trays, you can receive messages as usu- al, even if a message appears on the display.
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Page 60: Solving Problems
Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Causes and solutions Reference Image background appears Adjust scan density. p.29 “Image Density (Con- dirty when received at the trast)” other end. Printed or sent image contains The ADF or exposure glass is “Maintaining Your Machine”, spots. - Page 61 Solving Problems Problem Causes and solutions Reference Transmission is possible, The optional terminal adaptor though receiving is impossi- setting is incorrect. Check the ble. setting. Receiving is possible, though The optional terminal adaptor transmission is impossible. setting is incorrect. Check the setting.
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Page 62: Finding Operational Solutions
Troubleshooting Finding Operational Solutions This table introduces you to solutions for some operational problems that you may frequently encounter. Problem Solution Refer to You want to cancel a Memory If the original is being p.21 “Canceling a Memory Transmission. scanned, press [Cancel] or the Transmission”... -
Page 63: Index
INDEX Adjusting The Volume , 47 Image Density (Contrast) , 27 , 29 At Dialing , 47 Immediate Transmission , 9 , 24 At Printing , 47 Canceling , 26 At Reception , 47 At Transmission , 47 On Hook Mode , 47 {#} } } } key (Enter key) , 4 Auto Reception , 39 Main power indicator , 3... - Page 64 Receive file indicator , 4 Reception , 39 Auto Reception , 39 Manual Reception , 39 Registering , 41 Resolution , 27 RTI->Own Name , 41 Scan Settings , 27 Solving Problems , 52 Standard , 27 {Start} } } } key , 4 {Start Manual RX} } } } key , 4 Super Fine , 27 Switching between Memory...