FAX Option Type 2045e Operating Instructions Facsimile Reference <Basic Features> Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
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Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
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NOTICE NOTICE TO USERS (NEW ZEALAND) The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. r Two CD-ROMs are provided: •...
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v Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
TABLE OF CONTENTS NOTICE ........................i Manuals for This Machine ..................ii How to Read This Manual ..................1 Symbols ........................1 1. Getting Started Control Panel......................3 Reading the Display ....................5 Reading the display panel and using keys ..............5 Reading the destination list ..................7 Standby display .......................7 Communication display ...................8 User code entry display ...................9...
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Searching for a Destination ................42 Search by Destination Name ...................42 Search by Fax Number ....................43 Search by E-mail Address..................44 Specifying a Registration Number................45 Reception......................47 Switching the Reception Mode.................47 Receiving a Fax in Manual Reception Mode............48 3. Using Internet Fax Functions Internet Fax Functions ..................49 Internet Fax Precautions ..................50 Functions Not Supported by E-mail Transmission ...........50...
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
1. Getting Started Control Panel The actual machine control panel may differ from this illustration depending on installed optional units. This illustration has all options installed. Indicators Display Panel Shows errors and machine status. This guides you through tasks and dis- plays the machine status.
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Getting Started On indicator Communicating indicator This indicator lights when the operation Lights during transmission or reception. switch is turned on. {Facsimile} key Press to switch to facsimile mode. Important r Do not turn off the main power • Lights up in yellow Facsimile mode has been selected.
Control Panel {Clear/Stop} key {Start} key Clear: Press to start faxing, or printing reports, or lists. Cancels entered numbers or characters. Stop: Interrupts the current operation (trans- mission, scanning, copying, or printing). Reading the Display The display shows you the machine status, messages, and guides you through operations.
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Getting Started Displays the entered number of a Displays Quick Operation keys destination. When adding destina- set for often used functions. [TX File tions using the number keys, press Status] and [RX File Status] are preset. [Add]. Displays various functions for Press to display various informa- transmitting.
Control Panel Reading the destination list When using the facsimile function, only fax and Internet Fax destinations pro- grammed in the Address Book appears. v Destination List ZLJS020E Title word keys appear. Allows Appears on Quick Dial keys pro- you to switch from one page (dis- grammed as a transfer station.
Getting Started v Immediate Transmission Note r To return to standby mode, do one of the following: • If you have placed the original in the optional Auto Document Feeder (ADF) and have not pressed the {Start} key, remove the original. •...
Control Panel Note r Even when the machine is being used as a copier, printer, or scanner, the sender name or number will appear for received faxes. v Immediate Transmission User code entry display When the following message appears on the display, User Code Management is active.
2. Faxing Transmission Modes v Immediate Transmission There are two types of transmission: Immediately dials the destination • Memory Transmission number, and while reading the • Immediate Transmission original, sends it. It is very conven- ient when you want to send an v Memory Transmission original quickly or when you want Transmission starts automatically...
Faxing Note r You can use Parallel Memory Transmission that dials while the original is being scanned. See p.77 “Parallel Memory Transmission”, Facsimile Reference <Advanced Fea- tures> . Switching between Memory Transmission and Immediate Transmission Check the display to see which mode is currently active.
Placing Originals Placing Originals v How to place A5 and B5 JIS size You can place the originals either in the optional ADF or on the exposure originals glass. Some types of originals are un- Where original is placed suitable for the ADF, so they must be Original Exposure glass The ADF...
Faxing r When sending an original of irreg- Placing a Single Original on ular (i.e. custom) size or part of a large original, you can specify the the Exposure Glass scan area precisely. See p.16 “Set- ting a Scan Area”. Place originals that cannot be placed r Custom size documents are scanned in the optional ADF, such as a book,...
Placing Originals r Documents longer than 800 mm Bound original page order (32") must be sent by memory transmission (immediate transmis- When setting bound originals (books, sion is not possible). magazines, etc.), you can select to r If your original is bent or folded, have either the left page or right page flatten it before you place it.
Faxing Originals unsuitable for the optional Setting a Scan Area Auto Document Feeder Normally, a placed document is Do not place the following types of scanned according to the automati- originals in the ADF because they cally detected size. If a scan area is may be damaged.
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Placing Originals v Mixed Original Sizes Select the scan area. Select this to individually scan the size of originals loaded in the ADF. Specifying standard sizes For example, when A4 and B4 JIS size originals are sent together, A Press [Regular]. usually all are sent using the size of the first original.
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Faxing B Press [OK]. Specifying programmed sizes A Press [Area 1] or [Area 2]. "Mixed Original Sizes" is shown above the highlighted [Scan Ar- ea]. B Press [OK]. Specifying Auto Detect A Make sure that [Auto Detect] is selected. "Area 1" or "Area 2" is shown above the highlighted [Scan Ar- ea].
Placing Originals Original sizes difficult to detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. • Documents placed on the exposure glass of sizes other than those listed in the table below •...
Faxing Memory Transmission In Memory Transmission mode, after Limitation you press the {Start} key, the machine r If memory is full (0% appears on does not dial the destination until all the display), Memory Transmis- pages of your fax message have been sion is disabled.
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Memory Transmission r You can have the machine return Place the original. to the default transmission mode (Memory Transmission or Imme- Note diate Transmission) after every r You can send the first few pages transmission. You can change this from the exposure glass then so that the desired setting is main- the remaining pages from the tained.
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Faxing Specify a destination. Specify a destination. Note Note r If you make a mistake, press the r Press to switch the destina- {Clear/Stop} key, and then enter tion between fax number and e- the correct number. mail address. r If you want to specify another Reference destination, repeat steps p.36 “Entering a Fax Number”...
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Memory Transmission Place the next original on the expo- After checking the settings on the display, press the {Check Modes} sure glass within 60 seconds after the machine has finished scanning key. The display before the {Check the first original. Modes} key was pressed appears.
Faxing Canceling a Memory Transmission Even when fax number and e-mail Note address are simultaneously specified, r You can also cancel scanning by or only e-mail address is specified, pressing [Stop Scanning]. you can cancel the mode using the r Scanning may be completed same procedure.
Canceling a Memory Transmission Select the file you want to cancel. Before the Transmission Is Started Use this procedure to cancel a trans- mission after the original has been scanned. Press [Change/Stop TX File]. Note r If the desired file is not shown, press [U Prev.] or [T Next] to find Press [Stop Transmission].
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Faxing Note r To cancel another file, repeat steps r To cancel stopping transmis- sion, press [Save]. Press [Exit]. The standby display appears.
Immediate Transmission Immediate Transmission r You can have the machine return With Immediate Transmission, when you press the {Start} key, the fax to the default transmission mode number is dialed immediately. The (Memory Transmission or Imme- message is scanned and transmitted diate Transmission) after every page by page without being stored in transmission.
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Faxing Place the original. Dial a destination. Note r You can scan a few pages of your original from the exposure glass and the remaining pages from the ADF. When you have finished scanning from the ex- posure glass, remove the origi- nal from the exposure glass and place the remaining pages in the Note...
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Immediate Transmission Place the next original on the expo- sure glass within 10 seconds after the machine has finished scanning the first original. Repeat steps D to F for all origi- nals. Place the last original, and then press [#].
Faxing Canceling an Immediate Transmission Before You Have Pressed the {Start} Key Press the {Clear Modes} key. Note r When the original is placed in the ADF, you can also cancel an Immediate Transmission by re- moving the original. After You Have Pressed the {Start} Key Press the {Clear/Stop} key, and then remove the original.
Scan Settings Scan Settings v Detail (8 x 7.7 lines/mm, 200 x 200 dpi) You may want to send many different types of fax messages. Some of these Select for originals containing may be difficult to reproduce at the small characters or when you re- receiver's end.
Faxing r You can select the resolution type Original Type that is selected right after the ma- chine is turned on or modes are If your original contains photo- cleared with [Scan End Reset] under graphs, illustrations, or diagrams [Gen. Settings/Adjust]. See p.142 with complex shading patterns or “General Settings/Adjustment”, grays, select the appropriate original...
Scan Settings r You can have the machine return Image Density (Contrast) to the original type default setting after every transmission, with The text and diagrams on originals [Scan End Reset] under Gen. Set- should stand out clearly from the paper tings/Adjust.
Faxing Select the type of image density. Combined Auto and Manual Image Density Auto Image Density A Make sure that [Auto Image Den- sity] is selected. A Make sure that [Auto Image Den- sity] is selected. Note r If [Auto Image Density] has not been selected, press [Auto Im- age Density].
Scan Settings Select the image density, resolu- When placing originals on the exposure tion, and original type before the glass next page is scanned. Note r While the machine is beeping, you have about 60 seconds (10 seconds for Immediate Transmission) to se- lect density, resolution, and origi- nal type.
Faxing Specifying a Destination You can specify the destination using Entering a Fax Number one of three methods. v Fax number Enter numbers directly using the key p.36 “Entering a Fax Number” pad on the right side of the control panel.
Specifying a Destination Pause Tone Press the {Pause/Redial} key when di- This function allows a machine con- aling or storing a number to insert a nected to a pulse dialing line to send pause of about two seconds. tonal signals (for example if you want to use a special service on a tone dial- ing line).
Faxing Enter the number you want to Enter the e-mail address destina- tone dial using the number keys. tion and then press [OK]. Entering an E-mail Address When using Internet Fax transmis- sion, specify the e-mail address in place of the fax number. Note r You can enter up to 128 characters.
Specifying a Destination Note Using Destination Lists r When you press the title key above the destination keys, the destina- When you program a destination tion keys programmed in that title number into a destination list, you key appear. can specify the destination by just se- r To check the contents of Quick Di- lecting the Quick Dial key from the al, print the destination list.
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Faxing r To cancel the selection, press Switching the titles of destination the selected Quick Dial key lists again. You can also press the {Clear / Stop} key to cancel the A Press selection. B Press [Switch Title]. r To select more destinations, C Select the type of the title, and repeat steps then press [Exit].
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Specifying a Destination r When a destination where neither fax number nor e- m a i l a d d r e s s a r e p r o - grammed is included in the specified group, the “ specified group con- tains some invalid des- tination(s).
Faxing Searching for a Destination Use this procedure to search through Press [Search by Dest. Name]. the destination lists for a particular destination. v Search by Destination Name p . 42 “ S e a r c h b y D es t ina t i o n Name”...
Searching for a Destination Select a destination. Press [Search by Fax No.]. Note Note r If the desired destination does r If [Search by Fax No.] appears not appear, use [U] or [T] to dimmed, press [Fax] on the right scroll through the list.
Faxing Note Search by E-mail Address r A warning appears if the search returns more than 100 items. Limitation Press [OK] to proceed to step r You can search by e-mail address Select a destination. only. To search by fax number, see p.43 “Search by Fax Number”...
Searching for a Destination Note Select a destination. r If [Search by E-mail] appears dimmed, press [E-mail] on the right of the display, and then press [Search by E-mail]. Note r If the desired destination does not appear, use [U] or [T] to scroll through the list.
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Faxing Enter a registration number using the number keys. Note r You do not need to enter the first zeros of a registration n u m b e r w h e n t h e d i s p l a y prompts you to enter five digits.
Reception Reception There are two ways you can set up Switching the Reception Mode your machine to handle incoming calls: You can switch reception modes us- • Manual Reception (external tele- ing the Reception Settings menu (un- phone required) der Facsimile Features). See p.144 •...
Faxing Select the reception mode, and then press [OK]. The standby display appears. Note r To cancel the selection, press [Cancel]. Receiving a Fax in Manual Reception Mode When the machine rings, pick up the handset of the external tele- phone.
3. Using Internet Fax Functions Internet Fax Functions The optional printer/scanner unit is required This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine.
Using Internet Fax Functions Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, this machine usually receives an e-mail er- ror notification. See p.189 “Server-Generated Error E-mail”, Facsimile Refer- ence <Advanced Features>...
Internet Fax Functions Functions Not Supported by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Confidential Reception • Memory Lock Reception • Polling Reception • SUB Code reception • Authorized Reception •...
Using Internet Fax Functions Transmitting Internet Fax v Enter Text Preparation Allows you to enter the text to be You need to make System Settings transmitted. beforehand. See “Setting Up the Machine on a Network”, Network Note Guide. r To enter text, program it before- This section describes how to scan a hand.
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Transmitting Internet Fax Limitation When you set an e-mail option, r When available memory is low, press [Sub TX Mode]. you may not be able to send the In- ternet Faxes. Note r Because the machine sends docu- ments as e-mail messages with an attached TIFF-F image, viewer ap- plications are required in order to view documents when they are re-...
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Using Internet Fax Functions B Select the subject from the dis- D After entering the subject, played list. press [OK]. The selected subject appears in Reference the manual input column. “Entering Text”, General Set- tings Guide Entered characters appear in the manual input column.
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Transmitting Internet Fax To enter the text To set BCC transmission A Press [Change] for Enter Text. A Select [Yes] or [No] for BCC TX. B Select a text, and then press Press [OK]. [OK]. Press [OK]. To set reception notice A Select [ON] or [OFF] for Recept.
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Using Internet Fax Functions r The original can be placed ei- Note ther in the ADF or on the expo- r If is not displayed in the des- sure glass, until the {Start} key tination display column, press is pressed. Reference Reference p.13 “Placing Originals”...
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Transmitting Internet Fax • If only Own Name is programmed: Press the {Start} key. From "Own Name" (Fax Mes- This starts reading the document sage NO.xxxx) into memory. The e-mail send op- • If neither Own Fax Number nor eration starts after the read opera- Own Name are programmed: tion is complete.
Using Internet Fax Functions r If you specify mailing list address- Confirming Reception es, do not set for Reception Notice. Otherwise, you will receive multi- When Reception Notice is set under ple reception notice messages from “E-mail Options”, the receiver sends e-mail recipients, and the Result back a reception notice message.
Canceling a Transmission of an Internet Fax Canceling a Transmission of an Internet When fax and Internet Fax destina- While the Original Is Being tions are specified simultaneously, you can cancel sending using the Scanned In same method. Use this procedure to cancel a trans- mission after pressing the {Start} key.
Using Internet Fax Functions Press [Stop Transmission]. After the Original Has Been Scanned In Note r You can not cancel the transmis- sion of an Internet Fax being sent. Press [Change/Stop TX File]. Note r To cancel another file, repeat steps r To save the scanned file, press [Save].
Receiving Internet Fax Receiving Internet Fax You can receive e-mail documents by Auto E-mail Reception Internet Fax. There are two methods of receiving e- When this function is turned on, the mail: Auto E-mail Reception and machine periodically checks the e- Manual E-mail Reception.
Using Internet Fax Functions Check the message, and then press [Exit]. The standby display appears. Received Images Here is an example of an Internet Fax message sent from this machine and re- ceived on a computer using Outlook e-mail software. The received image varies according to e-mail software.
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Receiving Internet Fax Date The date and time of e-mail transmission The e-mail address of the recipient Subject Shows the subject specified in "E-mail Options" at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above. From "Own Fax Number"...
4. Programming Initial Settings and Adjustments r In program No. 1 you can regis- You can send information to the other party when transmitting or receiving ter a preference about whether a fax message. This information is or not the Fax Header is always shown on the display of the other ma- printed.
Programming v Own Fax Number (facsimile number Programming of sender) The sender's Own Fax Number is sent to the other party when send- Press the {User Tools/Counter} key. ing a fax using a G3 line. The re- ceived facsimile number is shown on the display of the other machine and printed in a report.
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Initial Settings and Adjustments B Press [Own Name]. Program the name and facsimile number. Programming a Fax Header A Press [First Name] or [Second Name]. C Enter an own name, and then press [OK]. B Enter a fax header, and then press [OK].
Programming B Select line type to program. Editing Note r The following procedure explains how to edit Own Name, as an ex- ample of editing. Press the {User Tools/Counter} key. Note r The display differs depend- ing on the optional units in- stalled on your machine.
Initial Settings and Adjustments Press the {User Tools/Counter} key. Press the item you want to edit. The standby display appears. Deleting Note r The following procedure explains how to delete Own Name, as an ex- ample of deleting. Press [Backspace] or [Delete All], Press the {User Tools/Counter} key.
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Programming Press [Fax Header], [Own Name], or Press [Exit]. [Own Fax Number] to delete. Press the {User Tools/Counter} key. Press the item you want to delete. The standby display appears. Press [Backspace] or [Delete All], and then press [OK]. Note r Press [Clear] or the {Clear/Stop} key if you want to edit Own Fax Number.
Programming Fax Numbers and E-mail addresses Programming Fax Numbers and E-mail addresses You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings. You can also register the programmed fax numbers and e-mail addresses in a Group.
5. Troubleshooting Adjusting the Volume You can change the volume of the fol- Press [Facsimile Features]. lowing sounds that the machine makes. v On Hook Mode Heard when the {On Hook Dial} key is pressed. v At Transmission Heard when the machine sends a message.
Troubleshooting When the {Facsimile} Key Is Lit in Red If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action. Problem Solutions The paper output tray is full. Remove the paper from the tray.
When Toner Runs Out When Toner Runs Out When the machine has run out of ton- er, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages. Important r The number of communications, that have been executed after the toner has run out and that auto- matically-output Journal has not...
Troubleshooting Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. If other message appears, follow the message. Message Causes and solutions Original jammed during Memory Transmis- Put original back, check it and sion.
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Error Messages and Their Meanings Message Causes and solutions Cannot find the DNS server or SMTP server. Check whether there are any network problems. • Check the DNS server's IP address is cor- rectly programmed using the Web brows- [14-01] er.
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Troubleshooting Message Causes and solutions Cannot log on to the POP3/IMAP4 server. Check whether there are any network problems. • Check the user name and password of the machine are correctly programmed from [15-02] File Transfer under System Settings. See "Settings You Can Change with User Tools - File Transfer", Network Guide.
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Error Messages and Their Meanings -Out of paper display message If the paper tray runs out of paper, “ No paper. Load it, then press [Ex- ” appears on the display, asking you to add more paper. it]. Note r If there is paper left in the other paper trays, you can receive messages as usu- al, even if the message appears on the display.
Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Causes and solutions Reference Image background appears Adjust scan density. p.33 “Image Density (Con- dirty when received at the trast)” other end. Images from the back page appear. Printed or sent image contains The ADF or exposure glass is “Maintaining Your Machine”,...
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Solving Problems Problem Causes and solutions Reference Transmission is possible, The optional terminal adaptor though receiving is impossi- setting is incorrect. Check the ble. setting. Receiving is possible, though The optional terminal adaptor transmission is impossible. setting is incorrect. Check the setting.
Troubleshooting When Things Don't Go as Expected I Want... Operation Reference to cancel a Memory Transmis- If the original is being p.24 “Canceling a Memory sion. scanned, press [Stop Scanning] Transmission” or the {Clear/Stop} key. If the original is being sent or p.24 “Canceling a Memory if it is in standby, press Transmission”...
INDEX Adjusting The Volume Facsimile key At Dialing Fax Header At Printing Deleting At Reception Editing At Transmission Programming On Hook Mode Faxing Functions Not Supported by e-mail Authorized Reception Reception Auto E-mail Reception Functions Not Supported by e-mail Auto Reception Transmission Batch Transmission Getting Started...
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Number keys Scan Settings Stamp Sender Name Standard Start key On Hook Dial Start Manual RX key On Hook Dial key SUB Code reception On indicator Subject, in e-mail Operation switch Super Fine Original Type Own Fax Number Deleting Editing Text Programming Text / Photo...