Storing Files; Storing Data - Ricoh Priport DX 4640PD Operating Instructions Manual

Storing Files

Storing Data

Note
❒ This function can be used only if the
optional HDD board is installed.
❖ User Name
You can register a user name to
distinguish the user that stored the
files.
❖ File Name
Stored files will automatically be
named as "COPY0001", "COPY
0002". You can change assigned file
names.
❖ Password
You can set a password for stored
files, and use it to prevent others
printing them.
Important
❒ Data stored in the machine might
be lost if some kind of failure oc-
curs. The supplier shall not be re-
sponsible for any damage that
might result from the loss of data.
❒ Be careful not to let anyone know
your password, especially when
entering a password or recording
it. Keep any record of your pass-
word in a secure place.
❒ Avoid using a single number or
consecutive numbers for a pass-
word such as "0000" or "1234",
since the numbers like this are easy
to guess, so using them will not
provide a worthwhile level of se-
curity.
❒ A file accessed with a correct pass-
word remains selected even after op-
erations are complete, and it can be
accessed by other users. To stop this,
be sure to press the {Clear Modes} key
to cancel the file selection.
❒ The user name used when adding a
file to the machine is to identify the
file creator and type. It is not to pro-
tect confidential files from others.
Note
❒ Enter a four-digit password.
❒ You can access to the files without
entering a password temporarily.
See p.189 "Temporarily Unlock
Stored Files"
❒ You can specify the time taken for
the stored data to be deleted auto-
matically. See p.189 "Auto Delete
File".
❒ If you do not want stored data to
be automatically deleted, select
[No] in Auto Delete File before stor-
ing a file. If you select [Yes] later,
data stored afterward will be auto-
matically deleted.
❒ When storing files sent from com-
puters, the orientation may be
changed depending on the paper
orientation on the paper feed tray.
❒ Storing file stores files as one-sided
originals.
❒ Stored data cannot be printed en-
larged or reduced.
❒ Stored data can be printed in two-
sided print mode. When printing
two-sides, opening direction and
margins can be specified. Howev-
er, two-sided printing is not possi-
ble if different sizes are mixed in a
document (i.e., if the document
contains pages of different paper
sizes).
Storing Files
3
125