Toshiba e-STUDIO6540C Management Manual
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Toshiba e-STUDIO6540C Management Manual

Multifunctional digital color systems / multifunctional digital systems
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
MFP Management Guide

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Summary of Contents for Toshiba e-STUDIO6540C

  • Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide...
  • Page 2 ©2012, 2013 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

  • Page 3: Preface

    Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual explains the instructions for administrators to set up and manage the Multifunctional Digital Systems or Multifunctional Digital Color Systems. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the e-STUDIO’s functions.
  • Page 4  NOVELL, NetWare, and NDS are trademarks of Novell, Inc.  TopAccess is a trademark of Toshiba Tec Corporation.  Other company and product names given in this manual or displayed in this software may be the trademarks of their respective companies.

  • Page 5: Table Of Contents

    CONTENTS Preface............................1 Chapter 1 SETTING ITEMS (USER) Accessing the User Menu......................8 GENERAL ..........................9 Changing the display language ..................... 9 Setting the reversed display ....................10 Adjusting the display setting ....................10 Setting the auto calibration ....................10 Setting the calibration ......................
  • Page 6 Setting the pop-up messages....................77 Setting the option ........................ 77 NETWORK ..........................78 Setting the TCP/IP protocol (IPv4) ..................78 Setting the TCP/IP protocol (IPv6) ..................80 Setting the IPX/SPX protocol....................86 Setting the NetWare settings....................87 Setting the SMB protocol..................... 88 Setting the AppleTalk protocol.....................
  • Page 7 Setting output limitations for all departments..............147 Setting the No Limit Black function..................148 Setting the registered quota ....................149 Resetting all department counters..................150 Deleting all department codes ................... 151 Chapter 4 APPENDIX Setting Letters ........................154 On-screen keyboard ......................154 On-screen numeric keypad ....................
  • Page 8 CONTENTS...
  • Page 9 SETTING ITEMS (USER) Accessing the User Menu......................8 GENERAL..........................9 Changing the display language ..........................9 Setting the reversed display ..........................10 Adjusting the display setting..........................10 Setting the auto calibration ...........................10 Setting the calibration ............................10 Setting the registration ............................11 COPY ............................12 FAX ............................

  • Page 10: Accessing The User Menu

    1 SETTING ITEMS (USER) Accessing the User Menu Follow the steps below to access the USER menu in the USER FUNCTIONS screen. Press the [USER FUNCTIONS] button on the control panel to access the USER FUNCTIONS menu. Press the [USER] tab. The USER menu is displayed.

  • Page 11: General

    1 SETTING ITEMS (USER) GENERAL You can change the initial settings (defaults) for the equipment. For instructions on how to display the GENERAL menu, see the following page:  P.8 “Accessing the User Menu” This menu allows you to perform the following operations: ...

  • Page 12: Setting The Reversed Display

    1 SETTING ITEMS (USER)  Setting the reversed display You can display the touch panel reversed when normal display is too bright for you, or you want to display it more clearly. Press [ON] to enable the reversed display, or [OFF] to disable the reversed display. Screen in reversed display mode ...

  • Page 13: Setting The Registration

    1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER)  Setting the registration When color misregistration occurs, you can align the position of each color. This button is available only for some models. Instructions on how to perform registration are the same as when it is performed from the ADMIN menu. See the following page: ...

  • Page 14: Copy

    1 SETTING ITEMS (USER) COPY You can change the initial settings (defaults) for copy jobs.  The number of pages and options displayed on the COPY screen differ depending on the model.  For instructions on how to display the COPY screen, see the following page: ...

  • Page 15: Fax

    1 SETTING ITEMS (USER) You can change the initial settings (defaults) for fax and Internet Fax jobs. To send and receive faxes, the FAX Unit must be installed. If the FAX Unit is not installed, you can only set [RESOLUTION], [ORIGINAL MODE], [EXPOSURE], [PREVIEW SETTING] and [INITIAL PREVIEW TYPE]. For details of other setting items, refer to the Operator's Manual for FAX Unit "Chapter 6: SETTING ITEMS".

  • Page 16: Scan

    1 SETTING ITEMS (USER) SCAN You can change the initial settings (defaults) for scan jobs.  Depending on the model, [SCAN] is available only when the Scanner Kit or Printer/Scanner Kit is installed.  For instructions on how to display the SCAN screen, see the following page: ...
  • Page 17 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Set the following items for each color mode (Full Color/Auto Color, Gray Scale, or Black mode). Item name Description RESOLUTION Press the button of the desired resolution (dpi) for scans. ORIGINAL MODE Press the button of the desired mode for scans. ([ORIGINAL MODE] is not available in Gray Scale mode.) EXPOSURE Select the desired exposure for scans.

  • Page 18: E-Filing

    1 SETTING ITEMS (USER) E-FILING You can set the image quality type for printing color documents that have been stored by Scan to e-Filing. The e-Filing function is available only when the hard disk is installed on the equipment. For instructions on how to display the E-FILING screen, see the following page: ...

  • Page 19: List

    1 SETTING ITEMS (USER) LIST You can print the lists below.  For instructions on how to display the LIST screen, see the following page:  P.8 “Accessing the User Menu”  The list is printed on paper that is fed from the drawer in which LT-R or A4-R paper is set and exits to the receiving tray.

  • Page 20: Drawer

    1 SETTING ITEMS (USER) DRAWER You can set the paper size and paper type for each drawer. For instructions on how to display the DRAWER screen, see the following page:  P.8 “Accessing the User Menu” On the DRAWER screen, press the portion of the illustration corresponding to the drawer whose paper size you want to change, and press the desired paper size button.
  • Page 21 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press the portion of the illustration corresponding to the drawer whose paper type you want to change and press the desired paper type button, then press [OK] to complete the settings. The PAPER TYPE screen consists of two sections: THICKNESS and ATTRIBUTE. Set THICKNESS when using thick paper and recycled paper.

  • Page 22: Address

    1 SETTING ITEMS (USER) ADDRESS This menu allows you to perform the following operations:   P.20 “Managing contacts in address book”   P.30 “Managing groups in address book” For instructions on how to display the ADDRESS BOOK menu, see the following page: ...
  • Page 23 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Registering contacts from the USER FUNCTIONS using [ADDRESS] button Press an undefined button to register a new contact and press [ENTRY]. The ADDRESS BOOK REGISTRATION screen is displayed. If the touch panel does not display an undefined button, press to display the next page.
  • Page 24 1 SETTING ITEMS (USER)  When you press a button other than [FAX NO.] and [2ND FAX], the on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page:  P.154 “On-screen keyboard”  When you press [FAX NO.] or [2ND FAX], the on-screen numeric keypad is displayed. For details of the on-screen numeric keypad, see the following page: ...
  • Page 25 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Registering contacts from Log lists You can register information such as remote fax numbers and E-mail addresses in the address book from the Send/ Receive Log screen. The following information can be registered from the Send Log: ...
  • Page 26 1 SETTING ITEMS (USER) Edit the contact information. For the description of each item, see step 2 of the following operation:  P.21 “Registering contacts from the USER FUNCTIONS using [ADDRESS] button” Press [OPTION] to specify the default settings for fax transmission. ...
  • Page 27 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER)  Editing or deleting contacts You can edit (or delete) contact information registered in the address book. On the ADDRESS BOOK screen, press the contact that you want to edit and press [EDIT]. The ADDRESS BOOK EDIT screen is displayed.
  • Page 28 1 SETTING ITEMS (USER) Press [OPTION] to specify the default settings for fax transmission.  This step is available only when the FAX Unit is installed.  For details of the options for fax transmission, refer to the Operator's Manual for FAX Unit "Chapter 6: SETTING ITEMS".
  • Page 29 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER)  Searching for contacts The following two methods are available to search the address book for contacts. This function is convenient when searching for certain contacts.  P.27 “Searching for contacts by ID number” ...
  • Page 30 1 SETTING ITEMS (USER) Searching for contacts by entering a search string On the ADDRESS BOOK screen, press [SEARCH]. The ADDRESS SEARCH screen is displayed. Press the button of the item target of the search.  When you press a button other than [FAX NO.], the on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page: ...
  • Page 31 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) The touch panel displays the found contacts. Press the desired contact and press [OK] to edit the contact information. For instructions on editing contacts, see the following page:  P.25 “Editing or deleting contacts” Press to display the found contacts on different pages if one page is not enough to display them.

  • Page 32: Managing Groups In Address Book

    1 SETTING ITEMS (USER)  Managing groups in address book You can create groups that contain multiple contacts to enable you to specify groups instead of each recipient separately when operating Scan to E-mail, or fax or Internet Fax transmissions. In the address book, you can register up to 200 groups (up to 40 groups when the hard disk is not installed on the equipment) of up to 400 members (up to 80 members when the hard disk is not installed on the equipment).
  • Page 33 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [GROUP NAME]. The on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page:  P.154 “On-screen keyboard” Enter the group name and press [OK]. Press [OK]. The CHECK OF GROUP MEMBER screen is displayed. Select the contacts that you want to add to the group and press [OK].
  • Page 34 1 SETTING ITEMS (USER) The new group is created and it appears on the touch panel. ADDRESS...
  • Page 35 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER)  Editing or deleting groups You can edit and delete groups registered in the address book, as well as add and remove contacts to/from a group. Deleting a group does not delete the contacts from the [SINGLE] tab. However, deleting a contact in the [SINGLE] tab deletes the contact from the group it is registered in.
  • Page 36 1 SETTING ITEMS (USER) Press [GROUP NAME].  The on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page:  P.154 “On-screen keyboard”  If you do not need to edit the group name, proceed to step 4. Enter the group name and press [OK].
  • Page 37 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Adding or removing contacts To add a contact to the group, press a non-highlighted contact to highlight it. To remove a contact from the group, remove its highlight. When the addition or removal of contacts is complete, press [OK].
  • Page 38 1 SETTING ITEMS (USER) To add a contact to the group, press the contact to highlight it. To remove a contact from the group, clear its highlight. When the addition or removal of contacts is complete, press [OK].  To add/remove both the fax number and E-mail address of a contact to/from the group, press the contact name. ...
  • Page 39 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Enter the search string and press [OK]. Specify the search string in the items that you require and press [SEARCH]. Press [CLEAR] to clear the search strings you entered. The touch panel displays the found contacts. Press the contact you want to add to the group to highlight it.
  • Page 40 1 SETTING ITEMS (USER)  Searching for groups The following two methods can be used to search the address book for groups. This function is convenient when searching for certain groups.  P.38 “Searching for groups by ID number”  P.39 “Searching for groups by group name” Searching for groups by ID number On the ADDRESS BOOK screen, press [KNOWN ID].
  • Page 41 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Searching for groups by group name On the ADDRESS BOOK screen, press [SEARCH]. The GROUP SEARCH screen is displayed. Press [GROUP NAME]. The on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page: ...
  • Page 42 1 SETTING ITEMS (USER) The touch panel displays the found groups. Press the desired group and press [OK] to edit the group information. For instructions on editing or deleting groups, see the following page:  P.33 “Editing or deleting groups” ADDRESS...
  • Page 43 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER)  Confirming the members of a group You can confirm the contacts that are registered in a group. On the ADDRESS BOOK screen, press [CONTENTS] of the group whose members you want to confirm. The contacts registered in the group are displayed.

  • Page 44: Check E-Mail

    1 SETTING ITEMS (USER) CHECK E-MAIL You can check for new E-mails (Internet Faxes) on the POP3 server. If a new E-mail is on the POP3 server, the equipment automatically prints the E-mail data after retrieving them from the POP3 server. To perform this operation, the POP3 server must be configured using TopAccess.

  • Page 45: Print

    1 SETTING ITEMS (USER) PRINT This menu allows you to change the initial settings for the color mode in USB Direct printing. PRINT...

  • Page 46: Change User Password

    1 SETTING ITEMS (USER) CHANGE USER PASSWORD When the MFP Local Authentication function is enabled, users can change their authentication password that has been entered in the authentication screen from this menu.  [CHANGE USER PASSWORD] is available only when the MFP Local Authentication function is enabled. ...
  • Page 47 SETTING ITEMS (ADMIN) Accessing the Admin Menu ....................47 GENERAL..........................49 Setting the device information ..........................50 Setting the notification ............................51 Changing the administrator password and resetting the service password ............52 Setting the clock ..............................53 Setting the energy saver modes...........................55 Setting the calibration and registration display level ....................58 Setting the calibration ............................58 Changing the smoothness of print........................59 Setting the registration ............................59...
  • Page 48 E-MAIL........................... 100 INTERNET FAX ........................102 SECURITY..........................103 Managing certificates ............................103 Setting secure PDF ............................109 Performing the integrity check..........................111 LIST/REPORT ........................113 Setting the report..............................113 Performing the integrity check..........................111 PRINTER/e-FILING ........................118 WIRELESS SETTING......................120 CHANGE USER PASSWORD ....................121 802.1X SETTINGS.........................

  • Page 49: Accessing The Admin Menu

    2 SETTING ITEMS (ADMIN) Accessing the Admin Menu Follow the steps below to display the ADMIN menu in the USER FUNCTIONS screen. Press the [USER FUNCTIONS] button on the control panel to access the USER FUNCTIONS menu. Press the [ADMIN] tab. ...
  • Page 50 2 SETTING ITEMS (ADMIN) The USER FUNCTIONS screen contains the following buttons. For details of each button, see the corresponding page.  P.49 “GENERAL”  P.103 “SECURITY”  P.78 “NETWORK”  P.113 “LIST/REPORT”  P.96 “COPY”  P.118 “PRINTER/e-FILING”  P.98 “FAX” ...

  • Page 51: General

    2 SETTING ITEMS (ADMIN) GENERAL You can change the initial settings (defaults) for the equipment. For instructions on how to display the GENERAL menu, see the following page:  P.47 “Accessing the Admin Menu” Pressing on the GENERAL menu (1/2) displays GENERAL menu (2/2). GENERAL menu (1/2) GENERAL menu (2/2) This menu allows you to perform the following operations:...

  • Page 52: Setting The Device Information

    2 SETTING ITEMS (ADMIN)  P.74 “Exporting logs”  P.77 “Cleaning the main chargers and LED print heads”  P.75 “Setting job skip”  P.77 “Setting the pop-up messages”  P.76 “Changing the keyboard layout”  P.77 “Setting the option” The displayed buttons differ depending on the model.

  • Page 53: Setting The Notification

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  Setting the notification You can set the notification mail to send a notification message when specified events occur on the equipment, such as paper empty and service call. You can specify up to three E-mail addresses for the destination of the notification message. You can specify events that you want to be notified about using the TopAccess web utility.

  • Page 54: Changing The Administrator Password And Resetting The Service Password

    2 SETTING ITEMS (ADMIN)  Changing the administrator password and resetting the service password You can change the administrator password. You can also reset the service password in case the service technician who is in charge of this equipment forgets it. On the PASSWORD SETUP screen, press [ADMIN PASSWORD] or [RESET SERVICE PASSWORD].

  • Page 55: Setting The Clock

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Set new password and complete the setting. 1) Press [NEW PASSWORD] to enter new password. 2) Press [RETYPE NEW PASSWORD] to enter the new password again. 3) Press [OK]. When you press [NEW PASSWORD] and [RETYPE NEW PASSWORD], the on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page: ...
  • Page 56 2 SETTING ITEMS (ADMIN) Highlight the section that you want to edit using the arrow buttons, enter the value using the digital keys, and press [OK]. You will be returned to the CLOCK menu screen. When you change either “YEAR”, “MONTH”, or “DATE”, the day of week in the DAY section will be set automatically.

  • Page 57: Setting The Energy Saver Modes

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  Setting the energy saver modes You can set the following energy saver modes.  Weekly timer  P.55 “Setting the weekly timer” Using the built-in weekly timer, you can have the equipment automatically turned ON and OFF at specified times. For instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically turn itself ON and OFF at those specified times.

  • Page 58: Setting The Auto Power Save Mode

    2 SETTING ITEMS (ADMIN) 4) Press [OK] to save the settings.  If you want to clear an entered time, press the [CLEAR] button on the control panel.  If you want to put the equipment into the Sleep or Super Sleep mode for an entire day, enter the same time in both the [ON] and [OFF] boxes.
  • Page 59 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the Sleep or Super Sleep mode On the ENERGY SAVER screen, press [SLEEP/SUPER SLEEP]. The SLEEP/SUPER SLEEP screen is displayed. Specify the following items as required and complete the setting. Item name Description SLEEP TIMER Press the desired period of time (in minutes) that this equipment should wait before the...

  • Page 60: Setting The Calibration And Registration Display Level

    2 SETTING ITEMS (ADMIN)  Setting the calibration and registration display level You can set whether this equipment will use the calibration and registration settings set by a user or the administrator. The relevant buttons ([CALIBRATION], [REGISTRATION]) will appear under the ADMIN menu only or under both the USER and ADMIN menus according to this setting..

  • Page 61: Changing The Smoothness Of Print

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Select the calibration settings. Item name Description DEFAULT Press this button to restore the default calibration setting and return to the previous screen. CALIBRATION Press this button to calibrate using the printed chart. In this case, proceed to the next step. For color models, place the printed chart face down on the glass, so that the two black rectangular marks are situated on the left side.

  • Page 62: Setting The Status Message

    2 SETTING ITEMS (ADMIN)  Setting the status message You can have a status message displayed at the bottom of the touch panel, notifying the occurrence of specified events, such as paper empty and toner low. Press [ON] or [OFF] for each status message and press [OK]. Item name Description TONER NEAR EMPTY MESSAGE...
  • Page 63 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) After you confirm product information, press [CLOSE]. You will be returned to the LICENSE MANAGEMENT screen. The following information is displayed.  Product name: Option name  License ID: License ID  Date: The date and time of when the option has been installed Installing an option On the LICENSE MANAGEMENT screen, press [INSTALL].
  • Page 64 2 SETTING ITEMS (ADMIN) Select the option that you want to install, and press [INSTALL]. The installation confirmation screen is displayed. Press [YES]. The installation begins. Do not remove the USB storage device until the data transfer is complete. Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment.

  • Page 65: Adding Or Removing Display Languages

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Remove the USB storage device from the USB port on the equipment. After the installation is complete, it is necessary to reboot the equipment. When the message “Reboot the machine” is displayed on the touch panel, turn the power of the equipment OFF and then back ON by using the [POWER] button on the control panel.
  • Page 66 2 SETTING ITEMS (ADMIN) Connect your USB storage device in which the language pack is stored to the USB port on the equipment, and press [OK]. The SELECT A FILE screen is displayed. For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1: PREPARATIONS”.
  • Page 67 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) When the installation is complete, press [OK]. You will be returned to the GENERAL menu (2/2). If the installation fails, the message “Installation Failed.” will be displayed on the CAUTION screen. In this case, press [CLOSE], and perform the operation again.

  • Page 68: Updating Your System

    2 SETTING ITEMS (ADMIN) Setting the default language On the LANGUAGES screen, select the language to be used as the default, and press [SET DEFAULT]. The mark is displayed beside the selected language. Press [OK]. The setting is completed, and you will be returned to the previous screen. ...
  • Page 69 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [SYSTEM UPDATES] on the GENERAL menu (2/2) screen. The SYSTEM UPDATES screen is displayed, and you can view the software currently installed and the respective versions. Press [INSTALL]. A message appears prompting you to insert the USB storage device. Connect your USB storage device in which the files for updating the system are stored to the USB port on the equipment, and press [OK].
  • Page 70 2 SETTING ITEMS (ADMIN) Select the file that you want to install, and press [INSTALL]. The installation confirmation screen is displayed. Press [YES]. The installation begins.  Do not remove the USB storage device until the data transfer is complete. Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment.

  • Page 71: Creating Or Installing Clone Files

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  Creating or installing clone files You can create clone files of the setting data and user data by using the cloning function. These files can also be installed on other equipment of the same multifunctional digital system series. This function is convenient when you want to apply the same settings to multiple equipment.
  • Page 72 2 SETTING ITEMS (ADMIN) Confirm the file name and file contents, and press [INSTALL]. The PASSWORD REQUEST screen is displayed. Press [PASSWORD]. The on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page:  P.154 “On-screen keyboard” Enter the password and press [OK].
  • Page 73 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [YES]. The installation begins. Do not remove the USB storage device until the data transfer is complete. Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment. When the installation is complete, remove the USB storage device from the USB port on the equipment, and press [OK] to reboot the equipment.
  • Page 74 2 SETTING ITEMS (ADMIN) Creating clone files On the CLONING screen, press [CREATE CLONE FILE]. The CREATE CLONE FILE screen is displayed. Connect your USB storage device, select the data that you want to duplicate, and then press [SAVE]. The SAVE AS screen is displayed. ...
  • Page 75 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) 2) Press [PASSWORD] to enter a password. 3) Press [RETYPE PASSWORD] to enter the password again. 4) Press [SAVE]. Creating of the clone files begins. When you press [File Name], [PASSWORD], and [RETYPE PASSWORD], the on-screen keyboard is displayed.

  • Page 76: Setting The Panel Calibration

    2 SETTING ITEMS (ADMIN)  Setting the panel calibration You can adjust the position of each button when properly pressing the buttons on the touch panel becomes difficult. On the panel calibration screen, touch the center of the + mark with a stylus by following the message displayed on the touch panel.

  • Page 77: Setting Job Skip

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Begin exporting the log data. 1) Select the log file format from CSV or XML. 2) Select the log type to export. 3) Press [SAVE] to begin exporting. You can select only one log type per operation. Do not remove the USB storage device until the data transfer is complete.

  • Page 78: Changing The Keyboard Layout

    2 SETTING ITEMS (ADMIN)  Changing the keyboard layout You can change the layout of the on-screen keyboard to a different one. On the KEYBOARD LAYOUT screen, select the desired keyboard layout, and press [OK]. You will be returned to the GENERAL menu (2/2). The keyboard layout is changed as follows.

  • Page 79: Cleaning The Main Chargers And Led Print Heads

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  Cleaning the main chargers and LED print heads You can clean the main chargers and LED print heads. If the main chargers or LED print heads are stained, the copied or printed image may have unevenness or white streaks in the horizontal direction. Clean by following the instructions displayed on the screen.

  • Page 80: Network

    2 SETTING ITEMS (ADMIN) NETWORK You can set various network functions. For instructions on how to display the NETWORK menu, see the following page:  P.47 “Accessing the Admin Menu”   P.78 “Setting the TCP/IP protocol (IPv4)”   P.90 “Setting the HTTP network service” ...
  • Page 81 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Item name Description ADDRESS MODE  DYNAMIC (When TCP/IP is set by Auto-IP addressing or DHCP server) Select [DYNAMIC] when you do not know the TCP/IP settings that should be assigned to the equipment.

  • Page 82: Setting The Tcp/Ip Protocol (Ipv6)

    2 SETTING ITEMS (ADMIN)  Setting the TCP/IP protocol (IPv6) You can set the TCP/IP v6 protocol. In IPv6 setting operation, you can enable or disable the IPv6 protocol in this equipment, as well as set the IPv6 address, for example, by selecting the addressing mode. How the IPv6 address is acquired depends on the addressing mode you select.
  • Page 83 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the IPv6 protocol manually On the IPv6 screen, specify the following items as required and press Item name Description IPv6 PROTOCOL  ENABLE — Press this button to enable the IPv6 protocol. ...
  • Page 84 2 SETTING ITEMS (ADMIN) Confirm the settings and press [OK]. You will be returned to the NETWORK menu. Setting the IPv6 protocol automatically (in a stateless network environment) On the IPv6 screen, specify the following items as required and press Item name Description IPv6 PROTOCOL...
  • Page 85 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press Item name Description ENABLE DHCP (IP  ENABLE — Press this button to use the IPv6 address issued by the DHCPv6 server. Address)  DISABLE — Press this button to disable the IPv6 address issued by the DHCPv6 server. ENABLE DHCP ...
  • Page 86 2 SETTING ITEMS (ADMIN) Confirm the settings and press [OK]. You will be returned to the NETWORK menu. The IPv6 address acquired from the DHCPv6 server is displayed. Setting the IPv6 protocol automatically (in a stateful network environment) On the IPv6 screen, specify the following items as required and press Item name Description IPv6 PROTOCOL...
  • Page 87 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press Item name Description ENABLE DHCP (IP  ENABLE — Press this button to use the IPv6 address issued by the DHCPv6 server. Address)  DISABLE — Press this button to disable the IPv6 address issued by the DHCPv6 server. ENABLE DHCP ...

  • Page 88: Setting The Ipx/Spx Protocol

    2 SETTING ITEMS (ADMIN)  Setting the IPX/SPX protocol You can set the IPX/SPX protocol in this equipment. The IPX/SPX protocol is normally used to communicate with the NetWare file server through the network. Item name Description ENABLE IPX/SPX  ENABLE — Press this button to use the IPX/SPX protocol in this equipment. ...

  • Page 89: Setting The Netware Settings

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  Setting the NetWare settings You can set the NetWare configuration to be connected. This option must be set when you use the NetWare file server for Novell printing. Item name Description ENABLE Netware ...

  • Page 90: Setting The Smb Protocol

    2 SETTING ITEMS (ADMIN)  Setting the SMB protocol You can set the SMB network properties to enable access to this equipment and SMB printing from a Microsoft Windows network. Enabling SMB allows you to enable the file sharing service in addition to SMB printing. Furthermore, if the WINS server is used to allow file sharing and printer sharing across segments, you must specify the WINS server address so that this equipment is visible from the different segments.

  • Page 91: Setting The Appletalk Protocol

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  When you select [DISABLE] for [SMB PROTOCOL] or [FILE SHARE] for [RESTRICTION], the Save as File to MFP Local function is disabled.  If this equipment is set to log on to the domain in the SMB Session of TopAccess (administrator mode) but “Workgroup”...

  • Page 92: Setting The Http Network Service

    2 SETTING ITEMS (ADMIN)  Setting the HTTP network service You can enable or disable the HTTP network server service that provides web-based utilities on this equipment, such as TopAccess and e-Filing. Item name Description ENABLE HTTP SERVER  ENABLE — Press this button to use the HTTP network server service. ...

  • Page 93: Setting The Ethernet Speed

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  Setting the Ethernet speed You can specify the Ethernet speed. Item name Description ETHERNET SPEED Select the desired combination of communication speed and transmission method. DUPLEX MODE  The options vary depending on the model. ...

  • Page 94: Setting The Ldap Services And The Filtering Functions

    2 SETTING ITEMS (ADMIN)  Setting the LDAP services and the filtering functions You can enable the LDAP directory service which allows the equipment to search the LDAP server for contacts to specify recipients for Internet Faxes, fax transmissions, and Scan to E-mail jobs. Furthermore, the LDAP server can also be used for searching for contacts when creating a template with TopAccess, or a contact in the address book.

  • Page 95: Setting Ipsec (Ip Security)

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  Setting IPsec (IP security) When the IPsec Enabler is installed, the encrypting of communication using the IPsec (IP Security Protocol) becomes possible. In IP security setting, you can perform the following operations. ...

  • Page 96: Checking The Network

    2 SETTING ITEMS (ADMIN)  Checking the network Two functions are available for checking the network status: ping and traceroute. The ping function allows you to check the connection status between this equipment and the servers on the network. And, the traceroute function allows you to view and check the network path to the desired server.
  • Page 97 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Check the results. When finished, press [CLOSE]. When you performed ping: When you performed traceroute: When the ping/traceroute command can reach a server, the IP address is displayed for the check result for the server.

  • Page 98: Copy

    2 SETTING ITEMS (ADMIN) COPY You can change the system behavior for copy jobs, such as the maximum number of copies, auto 2-sided mode, and the sort mode priority. For instructions on how to display the COPY screen, see the following page: ...
  • Page 99 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) COPY screen (3/3) Item name Description AUTO EXIT TRAY  ON — Press this button to continue printing by automatically changing the exit tray when the CHANGE (CASCADE original exit tray becomes full. PRINT) ...

  • Page 100: Fax

    2 SETTING ITEMS (ADMIN) If the FAX Unit and the 2nd Line for FAX Unit are not installed, only [DISCARD] and [REDUCTION] for [RX PRINT] are available. For details of other fax menus, refer to the Operator's Manual for FAX Unit "Chapter 6: SETTING ITEMS". ...

  • Page 101: File

    2 SETTING ITEMS (ADMIN) FILE You can automatically delete files stored by the Scan to File operation. Use this menu to set the maintenance function and periodically delete files stored in the local storage to secure available hard disk space. This menu is not displayed when the hard disk is not installed on the equipment.

  • Page 102: E-Mail

    2 SETTING ITEMS (ADMIN) E-MAIL This menu allows you to set the options below. Depending on the model, [E-MAIL] is available only when the Scanner Kit or Printer/Scanner Kit is installed.  E-mail Message Properties Specifies the details of the E-mail messages sent by the Scan to E-mail operation. You can set the following options: - FROM ADDRESS - FROM NAME...
  • Page 103 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) When you press [FROM ADDRESS], [FROM NAME] or [BODY], the on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page:  P.154 “On-screen keyboard” Operations in the SUBJECT screen Select whether to use the default subject or your own, and press [OK].

  • Page 104: Internet Fax

    2 SETTING ITEMS (ADMIN) INTERNET FAX This menu allows you to set the options below. Depending on the model, [INTERNET FAX] is available only when the Scanner Kit or Printer/Scanner Kit is installed.  Internet Fax Message Properties Specifies the details of messages sent by the Internet Fax transmission. You can set the following options: - FROM ADDRESS - FROM NAME...

  • Page 105: Security

    2 SETTING ITEMS (ADMIN) SECURITY This menu allows you to perform the following operations:   P.103 “Managing certificates”   P.109 “Setting secure PDF”   P.111 “Performing the integrity check” For instructions on how to display the SECURITY screen, see the following page: ...
  • Page 106 2 SETTING ITEMS (ADMIN) Press [DEVICE CERTIFICATE] or [CA CERTIFICATE]. A message appears prompting you to insert the USB storage device. If you selected [CA CERTIFICATE], the CA CERTIFICATE screen is displayed. Select the desired encoding method from [PEM] and [DER]. Connect the USB storage device in which the certificates are stored to the USB port on the equipment, and press [OK].
  • Page 107 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Select the certificate that you want to import, and press [OK].  When the file extension is “.pfx” or “.p12”, the PASSWORD REQUIRED screen will be displayed. Proceed to the next step.  When the file extension is any other than above, importing the certificate will begin. Proceed to step 9.
  • Page 108 2 SETTING ITEMS (ADMIN) Press [OK]. Importing the certificate begins. Do not remove the USB storage device until the data transfer is complete. Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment. When importing the certificate is complete, press [OK].
  • Page 109 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [EXPORT]. A message appears prompting you to insert the USB storage device. Connect your USB storage device to the USB port on the equipment, and press [OK]. The EXPORT CERTIFICATE screen is displayed. For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1: PREPARATIONS”.
  • Page 110 2 SETTING ITEMS (ADMIN) When exporting is complete, press [OK]. You will be returned to the SECURITY screen. Remove the USB storage device from the USB port on the equipment. SECURITY...

  • Page 111: Setting Secure Pdf

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  Setting secure PDF You can set the default values for the encryption that will be applied when generating a secure PDF file from data scanned on this equipment. You can also enable or disable the forced encryption mode. This security settings apply to “Scan to File or USB”...
  • Page 112 2 SETTING ITEMS (ADMIN)  Different passwords must be set for [USER PASSWORD] and [MASTER PASSWORD].  Enter 1 to 32 alphanumeric characters for [USER PASSWORD] and [MASTER PASSWORD]. The input password appears as asterisks (*).  When the lock icon next to the [USER PASSWORD] box is highlighted ( ), the user cannot change the password.

  • Page 113: Performing The Integrity Check

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  Performing the integrity check This menu allows you to perform the following integrity check operations.  [MINIMUM] Selecting [MINIMUM] checks the execution code to run the security function and the data to which the security execution code refers.
  • Page 114 2 SETTING ITEMS (ADMIN) Press [OK] to reboot the equipment. The equipment reboots. SECURITY...

  • Page 115: List/Report

    2 SETTING ITEMS (ADMIN) LIST/REPORT This menu allows you to perform the following operations:   P.113 “Setting the report”   P.116 “Printing lists” For instructions on how to display the LIST/REPORT menu, see the following page:  P.47 “Accessing the Admin Menu” ...

  • Page 116: Setting The Communication Report

    2 SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. Item name Description AUTO Press [ON] to enable printing the transmission and reception journals automatically. When you enable this option, the transmission and reception journals will be printed when the specified numbers of transactions are completed.

  • Page 117: Setting The Reception List

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the conditions for each transmission type and press [OK]. Item name Description MEMORY TX  OFF — Press this button to disable printing of communication report. DIRECT TX  ALWAYS — Press this button to always print the communication report. MULTI TX ...

  • Page 118: Printing Lists

    2 SETTING ITEMS (ADMIN) Press [RECEPTION LIST]. The RECEPTION LIST screen is displayed. Specify whether to print the reception list for each transaction type and press [OK]. Item name Description RELAY STATION Select [ON] to print the reception list when a relay transmission has been received from an originator.
  • Page 119 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press the button of the list that you want to print. The selected list is printed. LIST/REPORT...

  • Page 120: Printer/E-Filing

    2 SETTING ITEMS (ADMIN) PRINTER/e-FILING You can make printer settings for print jobs or for printing documents stored using the e-Filing function. The e-Filing function is available only when the hard disk is installed on the equipment. For instructions on how to display the PRINTER / E-FILING screen, see the following page: ...
  • Page 121 2 SETTING ITEMS (ADMIN) Item name Description AUTO RELEASE Select whether to automatically print Private Print jobs and Hold Print jobs on login to this equipment. PRIVATE/HOLD PRINT  ON — Press this button to automatically print the user's Private Print jobs and Hold Print jobs on login to this equipment.

  • Page 122: Wireless Setting

    2 SETTING ITEMS (ADMIN) WIRELESS SETTING When the Wireless LAN Module is installed, [WIRELESS SETTING] allows you to make settings for the Wireless LAN Module. For details of wireless LAN settings, refer to the Operator’s Manual for Wireless LAN Module “Chapter 1: SETTING UP WIRELESS NETWORK”.

  • Page 123: Change User Password

    2 SETTING ITEMS (ADMIN) CHANGE USER PASSWORD When the MFP Local Authentication function is used, administrators can change the authentication password assigned for each user in case it is forgotten. [CHANGE USER PASSWORD] is available only when the MFP Local Authentication function is enabled. This function can be enabled from TopAccess administrator mode.

  • Page 124: Settings

    2 SETTING ITEMS (ADMIN) 802.1X SETTINGS You can make settings for IEEE 802.1X authentication that will apply to wired networks. This equipment supports the following authentication methods:  EAP-MSCHAPv2  EAP-MD5  EAP-TLS  PEAP The following protocols are available for inner authentication: - EAP-MSCHAPv2 ...

  • Page 125: Setting Ieee 802.1X Authentication

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN)  Setting IEEE 802.1X authentication On the WIRED 802.1X SETTINGS screen, specify the following items as required and press [NEXT]. Item name Description 802.1X  ENABLE — Press this button to use IEEE 802.1X authentication. ...
  • Page 126 2 SETTING ITEMS (ADMIN) Select the inner authentication method and press [Next]. Selecting inner authentication method is necessary only when you selected [PEAP] or [EAP-TTLS] in step 3. When you selected [PEAP]: When you selected [EAP-TTLS]: Specify the following items as required and press [Next]. When you selected other than [EAP-TLS]: When you selected [EAP-TLS]: Item name...

  • Page 127: Error Messages

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Confirm the settings and press [APPLY NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes. This message disappears when the setting is complete. ...

  • Page 128: Factory Default

    2 SETTING ITEMS (ADMIN) FACTORY DEFAULT You can reset the equipment settings back to the factory defaults, as well as clear the user data. The data reset by this operation are as follows: Settings Data Remarks Setup General All the settings are reset to the factory defaults.
  • Page 129 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) On the CONFIRMATION screen of the FACTORY DEFAULT screen, press [OK]. The initialization begins.  If you want to back up the setting data and user data before initialization, use the cloning function to create clone files.
  • Page 131 MANAGING COUNTERS (COUNTER MENU) TOTAL COUNTER ......................... 130 PRINT OUT TOTAL COUNTER .................... 133 DEPARTMENT COUNTER....................134 DEPARTMENT MANAGEMENT ................... 138 Logging on as administrator ..........................138 Printing the department code list ........................140 Enabling department codes..........................140 Registering a new department code........................141 Editing department codes...........................143 Deleting department codes..........................145 Resetting the counters for each department ......................146...

  • Page 132: Total Counter

    3 MANAGING COUNTERS (COUNTER MENU) TOTAL COUNTER This menu allows you to display and confirm the following total counters:  Print counter Indicates the total number of sheets output by this equipment. The print counter contains the following counters: - Copy counter — Indicates the number of sheets printed by copy jobs. - Fax counter —...
  • Page 133 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Displaying print counter Press [PRINT COUNTER]. The PRINT COUNTER screen is displayed. Select the button of the counter you want to check. (Only for color print models) The displayed items differ between the color print models and the other ones. Displaying scan counter Press [SCAN COUNTER].
  • Page 134 3 MANAGING COUNTERS (COUNTER MENU) Select the button of the counter you want to check. TOTAL COUNTER...

  • Page 135: Print Out Total Counter

    3 MANAGING COUNTERS (COUNTER MENU) PRINT OUT TOTAL COUNTER This menu allows you to print TOTAL COUNTER LIST. Press the [COUNTER] button on the control panel to access the COUNTER menu. Press [PRINT OUT TOTAL COUNTER].  When the Department Management function is disabled, TOTAL COUNTER LIST is printed. ...

  • Page 136: Department Counter

    3 MANAGING COUNTERS (COUNTER MENU) DEPARTMENT COUNTER This menu allows you to display and check the counters below for each department. The department counter is available only when this equipment has been managed using the Department Management function.  P.140 “Enabling department codes” ...
  • Page 137 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Press [DEPARTMENT CODE]. The on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page:  P.154 “On-screen keyboard” Enter the department code and press [OK]. You will be returned to the DEPARTMENT CODE screen. Press [OK].
  • Page 138 3 MANAGING COUNTERS (COUNTER MENU) Displaying print counter for department code Press [PRINT COUNTER]. The PRINT COUNTER screen for the specified department code is displayed. Select the button of the counter you want to check. (Only for color print models) The displayed items differ between the color print models and the other ones.
  • Page 139 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Select the button of the counter you want to check. Displaying fax communications counter for department code Press [FAX COMMUNICATION]. The FAX COMMUNICATION screen for the specified department code is displayed. DEPARTMENT COUNTER...

  • Page 140: Department Management

    3 MANAGING COUNTERS (COUNTER MENU) DEPARTMENT MANAGEMENT  Logging on as administrator You can define department codes to control the quantity of copy, print, scan, and facsimile pages printed by each department code. You can register up to 1000 department codes (up to 50 department codes when the hard disk is not installed on the equipment).
  • Page 141 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Continue with the operation that you require.  P.140 “Printing the department code list”  P.140 “Enabling department codes”  P.141 “Registering a new department code”  P.143 “Editing department codes” ...

  • Page 142: Printing The Department Code List

    3 MANAGING COUNTERS (COUNTER MENU)  Printing the department code list You can print out the department code list and counters for each department code. On the DEPT. MANAGEMENT menu screen, press [PRINT OUT DEPARTMENT CODES].  For instructions on how to display the DEPT. MANAGEMENT menu screen, see the following page: ...

  • Page 143: Registering A New Department Code

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU)  Registering a new department code You can register new department codes. The Department Management function must be enabled after one or more department codes are registered.  P.140 “Enabling department codes” On the DEPT.
  • Page 144 3 MANAGING COUNTERS (COUNTER MENU) Enter the department code and press [OK]. You will be returned to the REGISTER DEPARTMENT CODE screen. You can enter a department code of up to 63 characters. Characters you can enter are as follows: Alphanumerics, “-”, “_”, and “.”...

  • Page 145: Editing Department Codes

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU)  Editing department codes You can edit an existing department code. On the DEPT. MANAGEMENT menu screen, press [DEPARTMENT REGISTRATION]. The DEPARTMENT CODE screen is displayed. For instructions on how to display the DEPT. MANAGEMENT menu screen, see the following page: ...
  • Page 146 3 MANAGING COUNTERS (COUNTER MENU) Press [NEW CODE]. The on-screen keyboard is displayed. For details of the on-screen keyboard, see the following page:  P.154 “On-screen keyboard” Enter the new department code and press [OK]. You will be returned to the EDIT DEPARTMENT CODE screen. ...

  • Page 147: Deleting Department Codes

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU)  Deleting department codes You can delete an existing department code. On the DEPT. MANAGEMENT menu screen, press [DEPARTMENT REGISTRATION]. The DEPARTMENT CODE screen is displayed. For instructions on how to display the DEPT. MANAGEMENT menu screen, see the following page: ...

  • Page 148: Resetting The Counters For Each Department

    3 MANAGING COUNTERS (COUNTER MENU)  Resetting the counters for each department You can reset the counters for the specified department code. On the DEPT. MANAGEMENT menu screen, press [DEPARTMENT REGISTRATION]. The DEPARTMENT CODE screen is displayed. For instructions on how to display the DEPT. MANAGEMENT menu screen, see the following page: ...

  • Page 149: Setting Output Limitations For All Departments

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU)  Setting output limitations for all departments You can set output limitations for all departments in a single operation. When you select [ON], output will be disabled for all departments. When you select [OFF], unlimited outputs will be allowed for all departments. When you select [ON] in this operation, the quota settings for all department codes are set to “0”.

  • Page 150: Setting The No Limit Black Function

    3 MANAGING COUNTERS (COUNTER MENU)  Setting the No Limit Black function “No Limit Black” is the function for allowing users to perform black and white copying/printing without entering a department code. When you want to only control color outputs for each department code, enable this function to allow users to perform unlimited black and white copies/prints on the equipment.

  • Page 151: Setting The Registered Quota

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU)  Setting the registered quota You can return the copy and print quotas for all departments to the default ones in a single operation. On the DEPT. MANAGEMENT menu screen, press [SET REGISTERED QUOTA]. The message “Are you sure?”...

  • Page 152: Resetting All Department Counters

    3 MANAGING COUNTERS (COUNTER MENU)  Resetting all department counters You can clear all department counters. This operation clears only the department counters. You cannot clear the total counter. On the DEPT. MANAGEMENT menu screen, press [RESET ALL COUNTERS]. The message “CLEAR OK?” is displayed on the CONFIRMATION screen. For instructions on how to display the DEPT.

  • Page 153: Deleting All Department Codes

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU)  Deleting all department codes You can delete all registered department codes. On the DEPT. MANAGEMENT menu screen, press [DELETE ALL]. The message “Delete OK?” is displayed on the CONFIRMATION screen. For instructions on how to display the DEPT.
  • Page 155 APPENDIX Setting Letters ........................154 On-screen keyboard............................154 On-screen numeric keypad ..........................155 List Print Format........................156 TOTAL COUNTER LIST.............................156 DEPARTMENT CODE LIST ..........................157 ADDRESS BOOK INFORMATION........................158 GROUP NUMBER INFORMATION........................159 FUNCTION LIST (User) .............................160 NIC configuration page............................161 FUNCTION LIST (Administrator)........................163 PS3 font list ................................182 PCL font list ................................183...

  • Page 156: Setting Letters

    4 APPENDIX Setting Letters Whenever a character string or fax number needs to be entered, an on-screen keyboard is displayed. Enter the characters or digits by touching the button on the screen. Digits can also be entered from the digital keys on the control panel. When you press [OK] after finishing, the displayed screen changes.

  • Page 157: On-Screen Numeric Keypad

    4 APPENDIX 4.APPENDIX  USB keyboard Connecting a commercially available USB keyboard to the USB port on the equipment allows you to enter character strings and fax numbers (except [Caps Lock]) from the USB keyboard instead of the on-screen keyboard. When using a USB keyboard, be sure the “keyboard layout”...

  • Page 158: List Print Format

    4 APPENDIX List Print Format  TOTAL COUNTER LIST Output example of TOTAL COUNTER LIST (The contents are partly different between color and monochromatic models.) TOTAL COUNTER LIST S/N:CME000034 FIN S/N:FIN S/N- TOTAL :9999 2011-05-10 15:18 XXXXXXXX XXXXXXXXXX DF TOTAL :9999 PRINT COUNTER TOTAL FULL COLOR...

  • Page 159: Department Code List

    4 APPENDIX 4.APPENDIX  DEPARTMENT CODE LIST Output example of DEPARTMENT CODE LIST (The contents are partly different between color and monochromatic models.) DEPARTMENT CODE LIST TIME : 2011-05-10 10:53 DEPT NO. DEPARTMENT QUOTA 999.00 PRINT COUNTER FULL COLOR TWIN/MONO COLOR COPY PRINT TOTAL...

  • Page 160: Address Book Information

    4 APPENDIX  ADDRESS BOOK INFORMATION Output example of ADDRESS BOOK INFORMATION ADDRESS BOOK INFORMATION TIME : 2011-05-10 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NAME FAX NUMBER/E-MAIL ADDRESS QUALITY TX TX TYPE LINE User01 00000000001 MEMORY user01@example.com...

  • Page 161: Group Number Information

    4 APPENDIX 4.APPENDIX  GROUP NUMBER INFORMATION Output example of GROUP NUMBER INFORMATION GROUP NUMBER INFORMATION TIME : 2011-05-10 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NAME ADDRESS BOOK Group01 Group02 Group03 E-mail Address Fax Number List Print Format...

  • Page 162: Function List (User)

    4 APPENDIX  FUNCTION LIST (User) Output example of FUNCTION LIST (User) (The contents are partly different between color and monochromatic models.) FUNCTION LIST : CME000034 TIME : 2011-05-10 20:47 F/W Ver. : XXXXXXXXXXXX FAX NO.1 : 99999999999 M-ROM Ver. : 140M-015 FAX NO.2 : 99999999990...

  • Page 163: Nic Configuration Page

    4 APPENDIX 4.APPENDIX  NIC configuration page Output example of the NIC Configuration Page =================================================================================== Unit Serial No : CME000034 Version : XXXXXXXXXXXX Network Address : 00:40:af:7e:28:55 Network Topology : Ethernet Connector: RJ45 Network Mode : Auto Novell Network Information enabled Print Server Name : MFP_04998820...
  • Page 164 4 APPENDIX IP Address The IP address of this equipment Subnet Mask The subnet mask of this equipment Default Gateway The default gateway of this equipment Primary DNS Server The primary DNS server address of this equipment DNS Name The DNS name of this equipment Host Name The host name of this equipment Primary WINS Server...

  • Page 165: Function List (Administrator)

    4 APPENDIX 4.APPENDIX  FUNCTION LIST (Administrator) Output example of FUNCTION LIST (Administrator) (The contents are partly different between color and monochromatic models.) FUNCTION LIST : CME000034 TIME : 2011-05-10 20:47 F/W Ver. : XXXXXXXXXXXX FAX NO.1 : 99999999999 M-ROM Ver. : 140M-015 FAX NO.2 : 99999999990...
  • Page 166 4 APPENDIX GENERAL Function Description User AUTO CLEAR Shows the time (in seconds) it takes the touch panel display to clear the previous settings and return to the initial screen. ENERGY SAVER - WEEKLY TIMER Shows the time to enter the energy saver mode (ON time), and the time to exit the energy saver mode (OFF time) for each day (Sunday to Saturday).
  • Page 167 4 APPENDIX 4.APPENDIX GENERAL Function Description User FUNCTIONS - NETWORK INTERNET FAX Shows whether the network Internet fax function is enabled or disabled. JOB SKIP CONTROL - ENABLE JOB SKIP CONTROL Shows whether the Job Skip Control is enabled or disabled. ADDRESS BOOK RESTRICTION BY ADMIN Shows whether operations on the address book are restricted by the administrator authority.
  • Page 168 4 APPENDIX COPY Function Description User OMIT BLANK PAGE ADJUSTMENT Shows the omit blank page adjustment level. Shows the ACS adjustment level. ACS ADJUSTMENT MAXIMUM COPIES Shows the maximum copies that are allowed to be set. AUTO 2-SIDE MODE Shows the default auto 2-sided mode. SORT MODE PRIORITY Shows the default sort mode.
  • Page 169 4 APPENDIX 4.APPENDIX SCAN Function Description User GRAY SCALE - RESOLUTION Shows the resolution for gray scale scans. GRAY SCALE - EXPOSURE Shows the default exposure setting for gray scale scans. GRAY SCALE Shows the default background adjustment setting for gray - BACKGROUND ADJUSTMENT scale scans.
  • Page 170 4 APPENDIX Function Description User Shows whether duplex print is enabled or disabled. RX PRINT - DUPLEX Shows whether rotate sort is enabled or disabled. RX PRINT - ROTATE SORT Shows whether recovery transmission is enabled or RECOVERY TX disabled. Shows how many hours a recovery transmission job is to RECOVERY TX - STORED TIME be stored.
  • Page 171 4 APPENDIX 4.APPENDIX E-MAIL Function Description User FROM NAME Shows the sender’s name that applies to an e-mail transmission. RECIPIENT DOMAIN NAME Shows whether the automatic adding of the domain name is enabled or disabled when an address is entered. NUMBER OF RETRY Shows how many times this equipment tries to send an e-mail when it had previously failed.
  • Page 172 4 APPENDIX REPORT SETTING Function Description User JOURNAL - RX JOURNAL Shows how many receptions will be printed in a reception journal. COMM. REPORT - MEMORY TX Shows the conditions for printing a memory transmission report. COMM. REPORT - DIRECT TX Shows the conditions for printing a direct transmission report.
  • Page 173 4 APPENDIX 4.APPENDIX WIRELESS SETTINGS are printed only when the Wireless LAN Module is installed. NETWORK SETTING - GENERAL PRODUCT - GENERAL Function Description User ETHERNET SPEED DUPLEX MODE Shows the Ethernet speed setting. NETWORK SETTING - NETWORK - TCP/IP Function Description User...
  • Page 174 4 APPENDIX NETWORK SETTING - NETWORK - IPv6 Function Description User IP ADDRESS1 The IP address, prefix length and default gateway which are issued from routers. PREFIX LENGTH1 DEFAULT GATEWAY1 IP ADDRESS2 PREFIX LENGTH2 DEFAULT GATEWAY2 IP ADDRESS3 PREFIX LENGTH3 DEFAULT GATEWAY3 IP ADDRESS4 PREFIX LENGTH4...
  • Page 175 4 APPENDIX 4.APPENDIX NETWORK SETTING - SESSION - LDAP SESSION Function Description User ENABLE LDAP Shows whether the LDAP is enabled or disabled. ATTRIBUTE 1 Shows the name of the schema corresponding to the LDAP server configuration. ATTRIBUTE 2 Shows the name of the schema corresponding to the LDAP server configuration.
  • Page 176 4 APPENDIX NETWORK SETTING - SESSION - SMB SESSION Function Description User PRIMARY WINS SERVER Shows the primary WINS server address if it has been set. SECONDARY WINS SERVER Shows the secondary WINS server address if it has been set. SMB SIGNING OF SMB SERVER Shows the setting of the SMB Signing of SMB Server.
  • Page 177 4 APPENDIX 4.APPENDIX NETWORK SETTING - NETWORK SERVICE - HTTP NETWORK SERVICE Function Description User SSL PORT NUMBER Shows the SSL port number for the HTTP network service. NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE Function Description User ENABLE SMTP CLIENT Shows whether the SMTP client is enabled or disabled.
  • Page 178 4 APPENDIX NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE Function Description User SCAN RATE Shows the scan rate to check the POP3 server for new messages (in minutes). PORT NUMBER Shows the port number to be used for accessing the POP3 server.
  • Page 179 4 APPENDIX 4.APPENDIX NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE Function Description User ENABLE SNMP V3 TRAP Shows whether the SNMP V3 trap is enabled or disabled. ENABLE AUTHENTICATION TRAP Shows whether the authentication trap is enabled or disabled.
  • Page 180 4 APPENDIX NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT Function Description User ENABLE IPP Shows whether IPP printing is enabled or disabled. ENABLE PORT80 Shows whether Port80 is used for IPP printing. PORT NUMBER Shows the port number to be used for IPP printing. Shows the URL for IPP printing.
  • Page 181 4 APPENDIX 4.APPENDIX PRINT DATA CONVERTER Function Description User ENABLE PRINT DATA CONVERTER Shows whether the Print Data Converter is enabled or disabled. OFF DEVICE CUSTOMIZATION ARCHITECTURE Function Description User ENABLE PORT Shows whether the port is enabled or disabled. PORT NUMBER Shows the port number.
  • Page 182 4 APPENDIX SECURITY SETTING - AUTHENTICATION - EMAIL ADDRESS SETTING Function Description User FROM NAME Shows the sender's name setting. RESTRICTION SETTING FOR DESTINATION Shows the restriction setting for destination. SECURITY SETTING - AUTHENTICATION - SINGLE SIGN ON SETTING Function Description User SINGLE SIGN ON FOR SCAN TO EMAIL...
  • Page 183 4 APPENDIX 4.APPENDIX SECURITY SETTING - PASSWORD POLICY - POLICY FOR E-FILING, TEMPLATE GROUPS, TEMPLATES, SECURE PDF, SNMP V3, CLONING, SECURE RECEIVE Function Description User LOCKOUT SETTING Shows whether the lockout setting is enabled or disabled. NUMBER OF RETRY Shows the number of retry for entering the password. LOCKOUT TIME Shows the lockout time (minute).

  • Page 184: Ps3 Font List

    4 APPENDIX  PS3 font list Output example of the PS3 Font List List Print Format...

  • Page 185: Pcl Font List

    4 APPENDIX 4.APPENDIX  PCL font list Output example of the PCL Font List List Print Format...

  • Page 187: Index

    INDEX Numerics ............58 ..............59 1200 dpi PRINT DEFAULT ..............21 ......96 2ND FAX DEFAULT MODE OF AUTO COLOR ............58 ..........101 600 dpi PRINT DEFAULT SUBJECT ..............123 ........151 802.1X Deleting all department codes ...........122 ........145 802.1X SETTINGS Deleting department codes ........
  • Page 188 ..........109 FORCED ENCRYPTION ............. 83 FQDN Option ..... 12 OMIT BLANK PAGE ADJUSTMENT ......... 83 FQDN Update Method ..........154 On-screen keyboard ......100 FRAGMENT MESSAGE SIZE (KB) ........155 On-screen numeric keypad ........102 FRAGMENT PAGE SIZE (KB) .........12 ORIGINAL MODE ............86 FRAME TYPE .......
  • Page 189 ............154 ..........109 Setting Letters USER PASSWORD ....147 Setting output limitations for all departments ..........109 Setting secure PDF ........89 ........60 Setting the AppleTalk protocol Viewing product information ..........10 Setting the auto calibration ........60 Setting the auto clear function ......56 ....
  • Page 190 INDEX...
  • Page 191 FC-5540C/6540C/6550C FC-2040C/2540C/3040C/3540C/4540C DP-2095/2530/3020/3590/4590/5010 DP-5560/6560/7560/8560 FC-2050C/2550C FC-2051C/2551C FC-2555C/3055C/3555C/4555C/5055C DP-3030 FC-5560C/6560C/6570C OME120016D0...
  • Page 192 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide 1-11-1, OSAKI, SHINAGAWA-KU, TOKYO, 141-8562, JAPAN R120120K9704-TTEC Ver04 F 2013-12 ©2012, 2013 TOSHIBA TEC CORPORATION All rights reserved...

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