Using The Document Server; Storing Data - Ricoh AFICIO MP 8000 Operating Instructions Manual

Using the Document Server

The following describes how to use the Document Server.

Storing Data

The following describes the procedure for storing documents on the Document
Server.
Important
❒ Data stored in the machine might be lost if some kind of failure occurs. The
manufacturer shall not be responsible for any damage resulting from loss of
data.
❒ Be careful not to let anyone know your password, especially when entering a
password or recording it. Keep any record of your password in a secure place.
❒ Avoid using a single number or consecutive numbers for a password such as
"0000" or "1234", since the numbers like this are easy to guess, so using them
will not provide a worthwhile level of security.
❒ A document accessed with a correct password remains selected even after op-
erations are complete, and it can be accessed by other users. To stop this, be
sure to press the {Clear Modes} key to cancel the document selection.
❒ The user name used when adding a document to the Document Server is to
identify the document creator and type. It is not to protect confidential docu-
ments from others.
❒ When turning on the fax transmission or scanning by the scanner, make sure
that all other operations are ended.
❖ File Name
Stored documents are automatically named "COPY0001", "COPY0002". You
can change assigned file names.
❖ User Name
You can register a user name to identify the user or user group that stored the
documents. To assign it, you can register the user name using the name as-
signed to the user code, or by entering the name directly.
❖ Password
To prevent unauthorized printing, you can set a password for any stored file.
A protected file can only be accessed if its password is entered. When a pass-
word is set for the documents, the lock icon appears next to the documents.
Using the Document Server
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