Ricoh Aficio MP 6000 Printer Reference
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Ricoh Aficio MP 6000 Printer Reference

Printer/scanner unit
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Table of Contents

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See also: Network Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Printer/Scanner Unit Type 8000
Preparing the Machine
1
Setting Up the Printer Driver
2
Other Print Operations
3
Saving and Printing Using the Document Server
4
The Functions and Settings of the Machine
5
Appendix
6

Operating Instructions

Printer Reference

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Summary of Contents for Ricoh Aficio MP 6000

  • Page 1: Operating Instructions

    Printer/Scanner Unit Type 8000 Operating Instructions Printer Reference Preparing the Machine Setting Up the Printer Driver Other Print Operations Saving and Printing Using the Document Server The Functions and Settings of the Machine Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents . ❒...
  • Page 4 ❖ Security Reference This manual is for administrators of the machine. It explains security func- tions that you can use to prevent unauthorized use of the machine, data tam- pering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Initial Display ......................2 Simplified Display.......................3 Job List ........................4 Job List Screen ......................4 Checking Jobs in the Print Queue................5 Changing the Order of Jobs ..................6 Holding Print Jobs ......................6 Deleting Jobs ......................7 Checking Job History ....................7...
  • Page 6 2. Setting Up the Printer Driver PCL - Accessing the Printer Properties.............53 Windows 2000 - Accessing the Printer Properties ...........53 Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties 55 Windows Vista - Accessing the Printer Properties ...........57 RPCS - Accessing the Printer Properties ............59 Windows 2000 - Accessing the Printer Properties ...........59 Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties 61...
  • Page 7 Slip Sheet......................116 Tab Sheet......................118 Z-fold ........................119 Folding Positions....................119 Notes on the Z-fold Function..................120 4. Saving and Printing Using the Document Server Accessing the Document Server..............121 5. The Functions and Settings of the Machine Mainframe ......................123 Functions........................123 Interface .........................123 List of the Setting Items ..................124 Web Image Monitor....................124 telnet ........................129 Settings that can be used with PostScript 3............130...

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.

  • Page 10: Display Panel

    Display Panel This section describes configuration using the display panel when the printer function is selected. Initial Display Important ❒ The machine switches to offline when you make settings when the machine is on- line. After you complete the setting, the machine switches to online automatically. ❒...

  • Page 11: Simplified Display

    [Print Jobs] [Spooling Job List] Press to display print jobs sent from a Press to display spooled jobs. computer. Paper Tray Status indicators [Error Log] The paper tray settings appear. Press to display the error logs of print jobs that sent from a computer. Note ❒...

  • Page 12: Job List

    Job List Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document.

  • Page 13: Checking Jobs In The Print Queue

    Switches between job lists for each function. Switches between [Current / Waiting Job List] and [Job History]. Displays reserved job numbers. Displays the function used to print jobs. : Job printed using copy function. : Job printed using printer function. : Job printed using Document Server function.

  • Page 14: Changing The Order Of Jobs

    Changing the Order of Jobs You can change the order in which print jobs in the job list are served: Press [Job List]. Select the job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. Press [OK].

  • Page 15: Deleting Jobs

    Deleting Jobs You can delete job that is queued or currently printing. Press [Job List]. Select the job you want to delete. Press [Delete Reservation]. Press [Yes]. Note ❒ To delete multiple print jobs, select them in step Checking Job History You can view the history contents of printed jobs.

  • Page 16: Printer Features Menu

    Printer Features Menu The following explains settings and meanings of functions on Printer Feature. Printer Feature screen appears when you press the {User Tools/Counter} key. For details, see “Printer Features Menu”, General Settings Guide. ❖ List / Test Print Menu Description Multiple Lists You can print the configuration page and error log.
  • Page 17 ❖ System Menu Description Print Error Report You can print an error report when a printer or memory error occurs. Auto Continue You can select this to enable Auto Continue. When it is On, printing continues after a system error occurs. Memory Overflow Select this to have a memory overflow error report printed.
  • Page 18 Menu Description Bypass Tray Setting Priority You can specify which of the two options, (Printer) Driver / Command or Machine Settings, has priority for determining the paper size for the bypass tray. Edge to Edge Print You can select whether or not to print on the entire sheet.
  • Page 19 ❖ PS Menu (optional) Menu Description Data Format You can select a data format. Resolution You can set the print resolution in dots per inch. ❖ PDF Menu (optional) Menu Description Change PDF Password You can set the password for the PDF file executing PDF Direct Print.

  • Page 20: Setting Paper On The Bypass Tray

    Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see “Paper Size and Paper Type”, About This Machine. Important ❒ Paper of the following dimensions can be loaded onto the bypass tray: 100 - 305 mm (3.9 - 12 in.) vertical, and 139.7 - 600 mm (5.5 - 23.7 in.) horizontal.
  • Page 21 Gently insert paper face up into the bypass tray until the beeper sounds, and then adjust the paper guides to the paper size. If the paper size of the paper guide and the paper do not match, skewing and misfeeds might occur. Do not stack paper over the limit mark, otherwise a skewed image or mis- feeds might occur.

  • Page 22: Setting The Paper Size Using The Control Panel

    Setting the Paper Size Using the Control Panel Follow the procedure below to set the machine using the control panel when loading standard size paper onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features].

  • Page 23: Setting Custom Size Paper Using The Control Panel

    Setting Custom Size Paper Using the Control Panel Follow the procedure below to set the machine using the control panel when loading custom size paper onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see “System Settings”, General Settings Guide).

  • Page 24: Setting Thick Paper Or Ohp Transparencies Using The Control Panel

    Setting Thick Paper or OHP Transparencies Using the Control Panel Follow the procedure below to set the machine using the control panel when loading thick paper or OHP transparencies onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see “System Settings”, General Settings Guide).
  • Page 25 Press [OK]. The paper type selected is displayed. Press the {User Tools/Counter} key. The initial screen appears. Note ❒ The settings made will remain valid until they are reset again. After print- ing on OHP transparencies or thick paper, make sure to clear settings for the next user.

  • Page 27: Preparing The Machine

    1. Preparing the Machine Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.
  • Page 28 Preparing the Machine ❖ Windows 2000 Connection Method Available Ports Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP port LPR port ❖ Windows XP Connection Method Available Ports Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP port LPR port ❖...
  • Page 29 Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. BFE002S Note ❒ In an IPv6 environment, Netware servers cannot be used. Reference See the explanation about how to install the printer driver for each type of network printer.

  • Page 30: Local Connection

    Preparing the Machine Local Connection Local connections can be established via parallel, USB, and Bluetooth connections. Windows operating system version determines the available connection methods. • Windows 2000: USB, Parallel, and Bluetooth connections • Windows XP: USB, Parallel, and Bluetooth connections •...

  • Page 31: Installing The Printer Driver

    Installing the Printer Driver Installing the Printer Driver This section explains how to install the printer driver. There are two ways to in- stall the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you want to use. Quick Install Windows 2000 / XP / Vista and Windows Server 2003 / 2003 R2, users can eas- ily install this software using the supplied CD-ROM.
  • Page 32 Preparing the Machine Click [Install]. The printer driver installation starts. Click [Finish]. A message about restarting the computer appears. Restart the computer to complete installation. Click [Exit] in the first dialog box of the installer, and then take out the CD- ROM.

  • Page 33: Installing The Printer Driver For The Selected Port

    Installing the Printer Driver Installing the Printer Driver for the Selected Port Using the SmartDeviceMonitor for Client port Important ❒ To install SmartDeviceMonitor for Client under Windows 2000 / XP Profes- sional / Vista and Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
  • Page 34 Preparing the Machine Changing the port settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set- tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Windows 2000 Open [Printers] window from [Start] menu. In the [Printers] window, click the icon of the printer you want to use.
  • Page 35 Installing the Printer Driver Note ❒ For TCP/IP, timeout setting can be configured. ❒ User, proxy, and timeout settings can be configured for IPP. ❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow the procedure below. Click [Cancel] to close the [Port Configuration:] dialog box. Start SmartDeviceMonitor for Client, and then right-click the SmartDe- viceMonitor for Client icon on the tasktray.
  • Page 36 Preparing the Machine Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port. Click [Port:], and then click [Add]. Click [SmartDeviceMonitor], and then click [OK]. Click [TCP/IP], and then click [Search].
  • Page 37 Installing the Printer Driver Installing the PCL or RPCS printer driver (IPP) Important ❒ To install printer driver under Windows 2000 / XP Professional / Vista and Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
  • Page 38 Preparing the Machine Enter a name for identifying the printer in [IPP Port Name]. Use a name dif- ferent from the one of any existing port. If a name is not specified here, the address entered in the [Printer URL] box be- comes the IPP port name.
  • Page 39 Installing the Printer Driver Using the Standard TCP/IP port This describes how to install the PCL or RPCS printer driver using the TCP/IP port. Important ❒ To install this printer driver under Windows 2000 / XP Professional / Vista and Windows Server 2003 / 2003 R2, you must have an account that has Man- age Printers permission.
  • Page 40 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select “RICOH NetworkPrinter Driver C Model”. Click [Next >].
  • Page 41 Installing the Printer Driver Using the LPR port This describes how to install the PCL or RPCS printer driver using the LPR port. Important ❒ To install this printer driver under Windows 2000 / XP Professional / Vista and Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
  • Page 42 Preparing the Machine Check that the port of the selected printer is displayed in [Port:]. Configure the default printer as necessary. Click [Continue]. The printer driver installation starts. After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish].

  • Page 43: Using As A Windows Network Printer

    Using as a Windows Network Printer Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the print- er as a Windows network printer. To use the print server, install the printer driver by selecting “Network printer server”, and then select the Windows 2000 / XP / Vista or Windows Server 2003 / 2003 R2 shared printer.
  • Page 44 Preparing the Machine Click [Next >]. Select the [Printer Name] check box to select the printer models you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

  • Page 45: Using As A Netware Print Server / Remote Printer

    Using as a NetWare Print Server / Remote Printer Using as a NetWare Print Server / Remote Printer This describes how to set up the Windows computer used as the NetWare client. Important ❒ To install this printer driver under Windows 2000 / XP Professional / Vista and Windows Server 2003 / 2003 R2, you must have an account that has Man- age Printers permission.
  • Page 46 Preparing the Machine Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port. Click [Port:], and then click [Add]. Click [Network Printer], and then click [OK]. Double-click the name of the NetWare file server on the network tree.

  • Page 47: Form Feed

    Using as a NetWare Print Server / Remote Printer Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the print- er driver on Windows. If NetWare form feed is configured, the printer may not print properly.

  • Page 48: Installing The Printer Driver Using Usb

    Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the comput- er and no print jobs are in progress. The printer drivers can be installed from the supplied CD-ROM provided with this machine.

  • Page 49: Windows Xp, Windows Server 2003 / 2003 R2 - Usb

    Installing the Printer Driver Using USB Click [Next >]. Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [Printers] window.

  • Page 50: Windows Vista - Usb

    Preparing the Machine Check the printer driver location, and then click [Next >]. Click [Continue]. Click [Finish]. If installation is successful, the icon of the printer connected to the “USB001” port is added to the [Printers and Faxes] window. Note ❒...

  • Page 51: Printing With Parallel Connection

    Printing with Parallel Connection Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the par- allel port. To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Important ❒...
  • Page 52 Preparing the Machine Select the [Default Printer] check box to configure the printer as default. Click [Finish]. The printer driver installation starts. After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation.

  • Page 53: Printing With Bluetooth Connection

    Printing with Bluetooth Connection Printing with Bluetooth Connection This describes how to print using with Bluetooth devices. Supported Profiles Refer the following supported profiles for Bluetooth connection. ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP.

  • Page 54: Printing With Bluetooth Connection

    Preparing the Machine Printing with Bluetooth Connection To install the printer driver, follow the procedure used to install parallel interface. Important ❒ To install the printer driver under Windows 2000 / XP Professional / Vista or Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.

  • Page 55: Configuring Security Mode Settings

    Printing with Bluetooth Connection Configuring Security Mode Settings This describes how to configure the security mode settings. Start 3Com Bluetooth Connection Manager. On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.

  • Page 56: Making Option Settings For The Printer

    Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.49 “If Bidirec- tional Communication Is Disabled”. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed di- rection settings to be automatically sent to the printer.

  • Page 57: If Bidirectional Communication Is Disabled

    Making Option Settings for the Printer ❖ When connected with USB The machine must be connected to the computer's USB port using the USB inter- face cable (for Windows 2000 / XP / Vista and Windows Server 2003 / 2003 R2). The computer must support bidirectional communication.

  • Page 58: Installing Font Manager

    Preparing the Machine Installing Font Manager Important ❒ Under Windows 2000 / XP / Vista or Windows Server 2003 / 2003 R2, install- ing applications by Auto Run requires administrator privilege. To install a printer driver by Auto Run, log on using an account that has administrator privilege.

  • Page 59: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0

    Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 2000 / XP or Windows Server 2003 / 2003 R2 with Adobe Page- Maker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\XP_VISTA\(Lan- guage)\DISK1”...
  • Page 60 Preparing the Machine...

  • Page 61: Setting Up The Printer Driver

    2. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 2000 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrator and Power Users groups have Manage Printers permission by default.
  • Page 62 Setting Up the Printer Driver Making printer default settings - printing preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.

  • Page 63: Windows Xp, Windows Server 2003 / 2003 R2 - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 64 Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows XP.

  • Page 65: Windows Vista - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Windows Vista - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer's default settings (including settings for options), log on using an account that has Manage Printers permission. Members of the Ad- ministrators group have Manage Printers permission by default.
  • Page 66 Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following procedure explains making printer settings for Windows Vista WordPad as an example of how to make printer settings for a specific application.

  • Page 67: Rpcs - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties RPCS - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. “Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help. ❖...
  • Page 68 Setting Up the Printer Driver Making printer default settings - printing preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.

  • Page 69: Windows Xp, Windows Server 2003 / 2003 R2 - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 70 Setting Up the Printer Driver Making printer default settings - printing preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears.

  • Page 71: Windows Vista - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties Windows Vista - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer's default settings (including settings for options), log on using an account that has Manage Printers permission. Members of the Ad- ministrators group have Manage Printers permission by default.
  • Page 72 Setting Up the Printer Driver Note ❒ The settings you make here are used as the default settings for all applica- tions. ❒ For details, see the printer driver Help. Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.

  • Page 73: Other Print Operations

    3. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. Important ❒ This function is possible only when the optional PostScript 3 unit is installed. ❒...
  • Page 74 Other Print Operations DeskTopBinder Lite enhancements Follow the DeskTopBinder Lite enhancement procedure to print PDF files directly. On the [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features Wizard]. When [Extended Features Wizard] appears, select [Start], and then click [Next] repeatedly until the [Printing Function3] screen appears. On the [Printing Function3] screen, click [Add] to display [PDF Direct Print Properties].
  • Page 75 Printing a PDF File Directly Printing PDF Password-Protected Documents Follow the procedure below to print password-protected PDF files. In the Windows [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features Wizard]. When [Extended Features Wizard] appears, select [Start], and then click [Next] repeatedly until the [Printing Function3] screen appears.

  • Page 76: Using Commands

    Other Print Operations PDF Direct Print Properties ANW014S Setting name: Orientation: Displays the plug-in configuration name Specifies the original's orientation. (up to 63 single byte characters) Number of copies Change Icon... Specifies the number of copies to print. Changes the icon displayed on the tool bar. Collate Printer name: Sorts printed sheets.

  • Page 77: Unauthorized Copy Control

    Unauthorized Copy Control Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document. Unauthorized Copy Control consists of two functions: [Data security for copying] and [Mask type:]. Important ❒ This function is designed to discourage copying of confidential documents; it does not prevent unauthorized use of information.
  • Page 78 Other Print Operations ❖ Printing a document using [Data security for copying] AJL030S The pattern and text you have set The document is blanked by gray is printed. overprint. The document is copied or stored in copiers/multifunction machines which the optional Copy Data Secu- rity unit is installed.

  • Page 79: Using [Mask Type:]

    Unauthorized Copy Control Using [Mask type:] You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying. ❖ Setting [Mask type:] in the printer driver • Select a pattern from [Mask type:], and then enter text in the [Text:] box. •...

  • Page 80: Important Notice

    Other Print Operations Important Notice • The supplier does not provide warranty regarding the appearance of print patterns and other copy protection features. The appearance of the print pat- terns and the performance of Unauthorized Copy Control may vary depend- ing on the quality of paper used and the machine model and settings.

  • Page 81: Using The Print Job Function

    Using the Print Job Function Using the Print Job Function This describes how to print files stored in the machine. The following types of printing can be selected using the printer driver: Sample Print, Locked Print, Hold Print, and Stored Print. You can print or delete the print jobs saved in the machine which is sent from computers.
  • Page 82 Other Print Operations Sample Print Job List Displays only Sample Print files stored in the machine. Hold Print Job List Displays only Hold Print files stored in the machine. Stored Print Job List Displays only Stored Print files stored in the machine. Details Displays details about a selected file.
  • Page 83 Using the Print Job Function ❖ List Per User ID If you select [List Per User ID] from [Initial Print Job List], the following screen appears: ANW204S User ID Displays the User IDs who sent files to the machine. [Clear] Deselects a selection.

  • Page 84: Selecting The Initial Print Job List

    Other Print Operations Selecting the Initial Print Job List Follow the procedure below to set the initial Print Jobs screen, and to show it. Selecting the Initial Print Job List Press the {User Tools/Counter} key. Press [Printer Features]. The Printer Features menu appears On the [System] tab, press [Initial Print Job List].

  • Page 85: Printing From The Print Job Screen

    Printing from the Print Job Screen Printing from the Print Job Screen This section gives instruction about Sample Print, Locked Print, Hold Print, and Stored Print. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the ma- chine's control panel.
  • Page 86 Other Print Operations Printing a Sample Print file The following procedure describes how to print a Sample Print file with the PCL 6/5e and the RPCS printer driver. For information about how to print a Sample Print file with the PostScript 3 printer driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM.
  • Page 87 Printing from the Print Job Screen Select the file you want to print, and press [Print]. Enter the new number of sets using the number keys. You can enter up to 999 sets. Press the {Clear/Stop} key to correct any entry mistakes. Press [Yes].
  • Page 88 Other Print Operations Deleting Sample Print files If you are not satisfied with the sample printout, you can delete the Sample Print file, revise it and print it again until the settings are suitable. Press the {Printer} key to display the Printer screen. Press [Print Jobs].

  • Page 89: Locked Print

    Printing from the Print Job Screen Locked Print Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display panel.
  • Page 90 Other Print Operations Printing a Locked Print file The following procedure describes how to print a Locked Print file with the PCL 6/5e and the RPCS printer driver. For information about how to print a Locked Print file with the PostScript 3 printer driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM.
  • Page 91 Printing from the Print Job Screen Select the file you want to print, and then press [Print]. The password screen appears. Enter the password using the number keys, and then press [OK]. The print confirmation screen appears. A confirmation screen will appear if the password is not entered correctly. Press [Exit] to enter the password again.
  • Page 92 Other Print Operations Deleting Locked Print files Press the {Printer} key to display the Printer screen. Press [Print Jobs]. Press [Locked Print Job List]. A list of Locked Print files stored appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete, and then press [Delete].

  • Page 93: Hold Print

    Printing from the Print Job Screen Hold Print Use this function to temporarily hold a file in the machine, and print it from the computer or the machine's control panel later. Important ❒ A Hold Print file cannot be stored if: •...
  • Page 94 Other Print Operations Click [Details...], and then enter a User ID in the [User ID:] box. Start printing from the application’s [Print] dialog box. The Hold Print job is sent to the machine and stored. On the machine’s control panel, press the {Printer} key to display the print- er screen.
  • Page 95 Printing from the Print Job Screen Press [Yes]. The Hold Print file is printed. Press [No] to cancel printing. Note ❒ When printing is completed, the stored file is deleted. ❒ To stop printing after printing has started, press [Exit] until the Printer screen appears, and then press [Job Reset].

  • Page 96: Stored Print

    Other Print Operations Stored Print As print files are not deleted after printing is completed, sending the same print file every time is not necessary, effective when printing same files repeatedly. Important ❒ A Stored Print file cannot be stored if: •...
  • Page 97 Printing from the Print Job Screen Configure Stored Print in the printer driver’s properties. You can select two ways for Stored Print: • [Stored Print] Stores the file in the printer and print it later using the display panel. • [Store and Normal Print] Prints the file at once and also stores the file in the machine.
  • Page 98 Other Print Operations Select the file you want to print, and press [Print]. The confirmation screen appears. If you set a password in the printer driver, a password confirmation screen appears. Enter the password. If multiple print files are selected, the machine prints files that correspond to the entered password and files that do not require a password.
  • Page 99 Printing from the Print Job Screen Note ❒ When multiple print files are selected, the minimum number of set quan- tity among all settings is applied. ❒ When the number of set quantity is changed, the changed quantity is ap- plied to all selected print files.

  • Page 100: Printing From The Jobs Per User Id Screen

    Other Print Operations Printing from the Jobs Per User ID Screen This describes how to print the files saved in the machine from the User ID screen. Printing the Selected Print Job Press the {Printer} key. The Printer screen appears. On the Printer screen, press [Print Jobs].
  • Page 101 Printing from the Jobs Per User ID Screen Press [List Per User ID]. The print job list of the selected user ID appears. Select the desired print jobs. To cancel a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All].

  • Page 102: Printing All Print Jobs

    Other Print Operations Printing All Print Jobs Press the {Printer} key. The Printer screen appears. On the Printer screen, press [Print Jobs]. A list of user IDs whose files are stored in the machine appears. Press the user ID whose file you want to print. You cannot select multiple user IDs at the same time.
  • Page 103 Printing from the Jobs Per User ID Screen Select the desired print job type, and then press [OK]. The confirmation screen appears. The confirmation screen does not appear if the selected ID has only one type of print jobs. Press [Yes]. The selected files are printed.

  • Page 104: Form Feed

    Other Print Operations Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •...

  • Page 105: Canceling A Print Job

    Form Feed Canceling a Print Job Follow the procedure below for canceling the print job if the message prompting form feed appears. Press the {Printer} key. The Printer screen appears. Press [Job Reset]. Delete the stored print jobs, and then cancel form feed. Press [Reset the Job] to cancel the current print job, or [Reset All Jobs] to cancel all jobs.

  • Page 106: Canceling A Print Job

    Other Print Operations Canceling a Print Job This section gives instruction to stop printing from the computer or the display panel. Canceling a Print Job Using the Control Panel Press the {Printer} key. The Printer screen appears. Press [Job Reset]. Press [Reset the Job] or [Reset All Jobs].

  • Page 107: Windows - Canceling A Print Job From The Computer

    Canceling a Print Job Windows - Canceling a Print Job from the computer You can cancel a print job from the computer if transferring print jobs is not completed. Double-click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.

  • Page 108: Checking The Error Log

    Other Print Operations Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Important ❒ The most recent 50 errors are stored in the error log. If a new error is added when there are 50 errors already stored, the oldest error is deleted.

  • Page 109: Spool Printing

    Spool Printing Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data In indicator blinks.

  • Page 110: User Defined Pages

    Other Print Operations User Defined Pages Using this function, you can specify the page numbers for each input tray. Important ❒ This function is available with the PCL 6/5e printer driver only. ❒ If [Document Server] is selected under [Job Type:], User Defined Page cannot be used.

  • Page 111: Printing With The Finisher

    Printing with the Finisher Printing with the Finisher You can collate, staple, or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher. Important ❒ Make option settings for the machine using the printer driver when bidirec- tional communication is disabled.

  • Page 112: Staple

    Other Print Operations Staple With the optional 3,000Sheet-50Sheet Staple Finisher, 3,000Sheet-100Sheet Sta- ple Finisher or Booklet Finisher installed, sets can be stapled individually when printing multiple sets. Staple position The specified staple position varies depending on paper size, type, quantity and feed orientation.
  • Page 113 Printing with the Finisher Stapling precautions Important ❒ Stapling can be done only with the optional finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of pages exceeds maximum for stapling. • If a paper size that cannot be stapled is selected. •...

  • Page 114: Punch

    Other Print Operations Punch With the optional 3,000Sheet-50Sheet Staple Finisher, 3,000Sheet-100Sheet Staple Finisher, or Booklet Finisher installed, holes can be punched into printed output. Punch position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: ANV101S Note ❒...
  • Page 115 Printing with the Finisher Punching precautions Follow these precautions when using the punch function. Important ❒ This function is possible only when the optional 3,000Sheet-50Sheet Staple Finisher, 3,000Sheet-100Sheet Staple Finisher, or both the Mailbox and Punch Kit is installed. ❖ Punch printing will be canceled under the following conditions: •...

  • Page 116: Collate

    Other Print Operations Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printer memory or hard disk drive. The fol- lowing are the three types of Collate: Important ❒...

  • Page 117: Rotating/Shift Collate

    Printing with the Finisher Rotating Collate Every other print set is rotated by 90 degrees. AEU017S Important ❒ The Rotating Collate function requires two paper trays containing same size paper but in different orientations. ❒ If the output tray has shift function, Shift Collate will be applied even if Ro- tating Collate is selected.

  • Page 118: Covers

    Other Print Operations Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Important ❒ To use this function, Collate must be set. Rotating Collate cannot be set. ❒...
  • Page 119 Covers • Blank • When printing one side AEV018S • When printing both sides AEV033S ❖ Back cover Prints the last page of the document as the back cover pages. • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
  • Page 120 Other Print Operations • Print on both sides Prints on both sides of the cover sheets when duplex printing is selected. • Back cover page face inside, and the number of pages is odd AMT203S • Back cover page face outside, and the number of pages is odd AMT204S •...
  • Page 121 Covers • Blank • When printing one side AEV040S • When printing both sides AEV041S Note ❒ If “Auto Tray Select” is set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the K orientation. There- fore, if the cover paper is set to the L orientation, the orientation of cover and body will be different.

  • Page 122: Chaptering

    Other Print Operations Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. No slip sheets The specified page is always printed on the same side as the first page.

  • Page 123: Inserting Chapter Slip Sheets

    Chaptering Inserting chapter slip sheets Insert chapter slip sheets before the specified page. • Print Prints on the chapter slip sheets. When duplex printing is selected, both sides of the slip sheets are printed on. AJO023S • Blank AJO024S Note ❒...

  • Page 124: Slip Sheet

    Other Print Operations Slip Sheet ❖ Inserting a slip sheet between each page • Print AEV019S • Blank AEU023S ❖ Inserting a slip sheet between OHP transparencies • Print AEV020S • Blank AEU024S...
  • Page 125 Slip Sheet Note ❒ Collate cannot be set when using slip sheets. ❒ When the duplex printing or cover printing is set, you cannot insert slip sheets. ❒ The slip sheet should be the same size and orientation as the main paper. ❒...

  • Page 126: Tab Sheet

    Other Print Operations Tab Sheet Prints on tab sheets. GCPY025E Important ❒ Make sure to install the optional tab sheet holder when setting tab sheets. Contact your service representative regarding the optional tab sheet holder installation. ❒ Only tab sheets with the tab on the right (at the top part of the paper) can be printed on.

  • Page 127: Z-Fold

    Z-fold Z-fold You can Z-fold prints when the optional Z-folding unit and the optional 3,000Sheet-100Sheet Staple Finisher or Booklet Finisher are attached. Folding Positions When Z-folding, select the folding positions for the front page using the printer driver. The relationship between the size of the front page and that of subsequent pages determines whether the subsequent pages can be Z-folded.

  • Page 128: Notes On The Z-Fold Function

    Other Print Operations Notes on the Z-fold Function Follow these precautions when using the Z-fold function. ❖ Z-folding will be canceled under the following conditions: • When the Z-fold function is not supported for the selected paper type • The Z-fold function is not supported for OHP transparencies, labels, thick paper, translucent paper, and tab stock paper.

  • Page 129: Saving And Printing Using The Document Server

    4. Saving and Printing Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as you, and when you, want. Important ❒ Applications with their own drivers, such as PageMaker, do not support this function.
  • Page 130 Saving and Printing Using the Document Server...

  • Page 131: The Functions And Settings Of The Machine

    5. The Functions and Settings of the Machine Mainframe Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod- els, and therefore contain all the functions and settings. This chapter describes the functions and setting items used for configuring the model you are using. Note ❒...

  • Page 132: List Of The Setting Items

    The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following tables show Web Image Monitor items that can be viewed or mod- ified depending on the selected mode on the Web browser. Select one of the following modes to log on Web Image Monitor: •...

  • Page 133: Document Server

    List of the Setting Items ❖ Document Server • Document Server User mode Administrator mode Read/Modify Read/Modify ❖ Fax Received File • Fax Received File User mode Administrator mode Read/Modify None ❖ Printer: Print Jobs • Print Job List User mode Administrator mode Read/Modify Read/Modify...
  • Page 134 The Functions and Settings of the Machine ❖ Address Book • Address List Menu User mode Administrator mode Address Book None Read/Modify ❖ Configuration • Device Settings Menu User mode Administrator mode System Read Read/Modify Paper Read Read/Modify Date/Time Read Read/Modify Timer Read...
  • Page 135 List of the Setting Items • Fax Menu User mode Administrator mode Environment Settings None Read/Modify Send / Reception Settings None Read/Modify IP-Fax Settings None Read/Modify IP-Fax Gateway Settings None Read/Modify Parameter Settings None Read/Modify • Interface Menu User mode Administrator mode Interface Settings Read...
  • Page 136 The Functions and Settings of the Machine • RC Gate Menu User mode Administrator mode Setup RC Gate None Read/Modify Update RC Gate Firmware None Read/Modify RC Gate Proxy Server None Read/Modify • Webpage Menu User mode Administrator mode Webpage Read/Modify Read/Modify •...

  • Page 137: Telnet

    List of the Setting Items telnet The following telnet can be used with the machine: access, appletalk, authfree, autonet, bonjour (rendezvous), btconfig, device- name, dhcp, diprint, dns, domainname, help, hostname, ifconfig, info, ipp, ipv6, lpr, netware, passwd, prnlog, route, set, show, slp, smb, snmp, sntp, spoolsw, sprint, ssdp, ssh, status, syslog, upnp, web, wiconfig, wins...

  • Page 138: Settings That Can Be Used With Postscript 3

    The Functions and Settings of the Machine Settings that can be used with PostScript 3 The following PostScript 3 settings can be used with the machine: Note ❒ Depending on a type of printer drivers, different items may be displayed. Settings Selectable Items Collate:...

  • Page 139: Appendix

    6. Appendix Notes to Users of the PostScript 3 Driver When using the PostScript 3 driver under Windows 2000/XP/Vista, or Win- dows Server 2003/2003 R2 on a client computer running Internet Explorer ver- sion 6 or higher, some driver dialog boxes may be different from the illustrations shown in PostScript 3 Supplement.
  • Page 140 Appendix ❖ Orientation Override Use this to set the paper orientation. The following table shows the tabs or menus where you can select this function. [Orientation Override] on [Document Options] on the [Ad- Windows 2000/XP/Vista, Windows Server 2003/2003 R2 vanced] tab in the Printing Preferences dialog box. You can select the following items: •...
  • Page 141 Notes to Users of the PostScript 3 Driver ❖ Collate Use this function to enable collation. With this feature, the machine can effi- ciently print collated sets of multiple-page documents. Important ❒ To use this function, a memory unit of at least 192 MB or hard disk drive must be installed on the machine.
  • Page 142 Appendix ❖ Punch Use this function to punch holes in the printed documents. The following table shows where you can select this function. [Punch] on [Print Job] on the [Finishing] tab in the Print- Windows 2000/XP/Vista, Windows Server 2003/2003 R2 ing Preference dialog box.
  • Page 143 Notes to Users of the PostScript 3 Driver ❖ Watermark Style Select the Watermark style. [Watermark Style] on the [Advanced] tab in the Printing Windows 2000/XP/Vista, Windows Server 2003/2003 R2 Preferences dialog box. ❖ Dithering Use this to set the Image Rendering mode. The following table shows the tabs or menus where you can select this function.

  • Page 144: Specifications

    Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications 1200 × 1200 dpi Resolution 600 × 600 dpi 300 × 300 dpi Printing speed • Type 1: 60 ppm • Type 2: 70 ppm •...
  • Page 145 Specifications Component Specifications Network cable 100BASE-TX/10BASE-T shielded twisted-pair (STP, Catego- ry/Type5) cable. USB Interface (Standard) • Supported Operating System: Windows 2000 / XP / Vista, Windows Server 2003 / 2003 R2, MacOS 10.3.3 or later • Transmission spec. USB 2.0 Standard •...

  • Page 146: Options

    Appendix Options Important ❒ Only one optional interface board can be installed in the machine at a time. Therefore, the optional IEEE 802.11b interface unit, the IEEE 1284 interface board, and Bluetooth interface unit cannot be installed concurrently. IEEE 1284 Interface Board Type A ❖...
  • Page 147 Specifications Bluetooth Interface Unit Type 3245 ❖ Supported Profiles: • SPP (Serial Port Profile) • HCRP (Hardcopy Cable Replacement Profile) • BIP (Basic Imaging Profile) ❖ Frequency Range: 2.45 GHz ISM band ❖ Data Transmission Speed: 723 kbps Note ❒ The transmission speed is adjusted according to factors such as the distance and obstacles between the devices, radio signal condition and Bluetooth adaptor.

  • Page 148: Index

    INDEX Banner page Hard disk Bidirectional communication Holding print jobs Bluetooth connection Hold print Bluetooth interface unit Hold print (deleting) Booklet finisher Hold print (printing) Bypass tray How to read this manual Canceling a print job IEEE 1284 interface board Changing the order of jobs IEEE 802.11b interface unit Changing the port settings...
  • Page 149 OHP transparencies Sample print Operating system Sample print (deleting) Optional interface Sample print (printing) Options Selecting the initial print job list Setting custom size paper (Bypass tray) Setting the paper size (Bypass tray) Shift collate PageMaker Simplified display Parallel connection Slip sheet PCL printer driver SmartDeviceMonitor for Client port...
  • Page 150 D406-7503...
  • Page 151 The Bluetooth word mark and logos are registered trademarks owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare, IPX, IPX/SPX are either registered trademarks or trademarks of Novell, Inc.
  • Page 152 EN USA D406-7503...

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