2: Using Basic Features; How Your Phone Handles Calls - Polycom VVX500 User Manual

2: Using Basic Features
Now that you are familiar with your phone's user interface, you are ready to perform basic phone tasks
that you can use on a daily basis. This chapter explains how to handle multiple calls at one time, how to
manipulate incoming and active calls, and how to access directories and lists so you can perform tasks
quickly and efficiently.
The following information is described:
 Calling, answering, holding, and ending calls
 Ignoring, rejecting, forwarding, and transferring calls
 Setting up conference calls
 Enabling Do Not Disturb
 Listening to voicemail
 Handling Directories, Recent Calls, and Favorites
 Customizing ringtones
 Controlling phone volume
 Using headsets
 Managing shared lines

How Your Phone Handles Calls

Your phone can handle multiple calls at a time. However, only one active call—the call that has audio
associated with it—can be in progress at any given time. In addition to the active call, your phone may
have multiple other calls that are either held, or in an incoming or ringing state. Your phone can handle a
maximum of 24 calls at one time.
Your administrator can set up your phone to have up to 12 lines (for the VVX 500) or 16 lines (for the VVX
600). Lines can have unique extension numbers, or they can have the same extension number as other
lines.
You can place and answer calls in these ways:
 Using the handset
 Using the speakerphone
 Using a headset
During a call, you can alternate between handset, headset, or speakerphone modes by picking up the
handset, or pressing
mode by pressing , or switch to speakerphone mode by pressing
When you're in speakerphone mode,
an analog headset is connected, and blue if a USB headset is connected. When both an analog and USB
headset are connected, the USB headset is used.
Polycom, Inc.
. For example, if you're using the handset, you can switch to headset
or
glows green. When you're in headset mode,
.
glows green if
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