Etiquette Guidelines - Polycom Desktop V700 Reference Manual

Etiquette Guidelines

Participate in an audio-visual check

Start the video conference with a roll call or speak with the host site.
Mute appropriately

Remember to mute when not speaking. This will ensure that video does not switch to
another site if someone makes a noise when using voice activated mode

If you need to move the microphone during the session, mute it first.
Engage the remote audience

Look into the camera occasionally when you are speaking. This helps you to maintain
good eye contact with the remote audience.

Do not move out of camera range so that people are always able to see you.
Speak clearly and naturally

The microphone will automatically amplify the sound.

There is no need to shout. Quiet talkers should sit closer to the mic.

Modulate your voice so it is not a monotone.
Pause between speakers

Due to a slight audio delay, pause and wait for a longer than normal period if you want
to be able to hear comments or are expecting a response from other sites.
Reduce background noise

Avoid unnecessary tapping, rustling of papers, and side conversations when your site
is speaking, as this will add audio noise at the receiving sites.
Enhance video display

Avoid rapid movements or erratic hand gestures.

Avoid wearing clothing with loud patterns, or solid red and white.
Professional behaviour

Be aware of the scheduled start and end time.

Assume that you are visible and can be heard throughout the meeting.

Do not interrupt when others are talking and use respectful language at all times.

Focus discussion and questions on the content of the session.

Respect individual confidentiality.
Administrative meetings

Participants at all sites should be introduced.

Say your name and site the first few times you respond to help familiarize others with your voice.
After the session

Leave room clean and put video conference equipment away
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