Additional Ways To Store Numbers; Setting Up Groups For Broadcasting - Brother HL-4140CN User Manual

Chapter 5
Additional ways to
store numbers
Setting up Groups for
Broadcasting
If you often want to send the same fax
message to many fax numbers you can set
up a Group.
Groups are stored on a One Touch key or a
Speed Dial number. Each Group uses up a
One Touch key or a Speed Dial location. You
can then send the fax message to all the
numbers stored in a Group just by pressing a
One Touch key or entering a Speed Dial
number, and then pressing Mono Start.
Before you can add numbers to a Group, you
need to store them as One Touch or Speed
Dial numbers. You can have up to 20 small
Groups, or you can assign up to 339 numbers
to one large Group.
a
Press Address Book.
b
Press More.
c
Press Setup Groups.
d
Press Set Speed Dial or
Set One Touch Dial which you
want to store the new Group to.
Note
The machine automatically allocates an
available Speed Dial number or One
Touch Dial location to the new Group.
e
Enter the Group name (up to 15
characters) by pressing the buttons on
the Touchscreen. Use the chart on
Entering text in Appendix C of the Basic
User's Guide to help you enter letters.
Press OK.
f
Enter the Group number by pressing the
buttons on the Touchscreen.
Press OK.
38
g
To select the telecommunication
medium and the file type, press d or c to
display
5
Fax/IFAX,
E-Mail B&W PDF,
E-Mail B&W TIFF,
E-Mail Color PDF,
5
E-Mail Color JPEG,
E-Mail Color XPS,
E-Mail Gray PDF,
E-Mail Gray JPEG or
E-Mail Gray XPS.
Press the option you want.
h
Add One Touch or Speed Dial numbers
to the Group by pressing the check box
to display a red check mark.
If you want to list the numbers in
alphabetical order, press
Press OK.
Note
• One Touch Dial numbers begin with l.
Speed Dial numbers begin with #.
• If the stored telecommunication medium
of a One Touch Dial number or a Speed
Dial number is not compatible with the
telecommunication medium selected in
step g, the One Touch Dial number or
Speed Dial number will be dimmed on the
LCD.
.