Page 1 FK-503 (bizhub 350/250) User Manual...
Page 3: Table Of Contents
Contents Contents Introduction Special notice to user ............... 1-4 For Canada ..................1-4 For U.S.A..................1-4 For New Zealand ................1-6 For Europe ..................1-7 Getting started .................. 1-8 Sending a fax ................. 1-8 Available features ................1-10 Printing transmission information ..........1-10 Sending a fax at a specified time ..........
Page 4 Contents Before use Precautions ..................2-3 Part names and their functions ............2-4 Back of main unit (Fax Kit FK-503) ..........2-4 Stamp unit SP-501 .................2-5 Using the control panel ..............2-6 Control panel ..................2-6 Initial settings ..................2-8 Required settings ................2-8 Useful functions ................2-10 Fax settings screen .................2-11 Fax mode screen ................2-11 Fax/Copy screen ................2-13...
Page 5 Contents Combining one-touch dialing and direct dialing (chain dialing) .................. 3-30 To send a fax using chain dialing ..........3-30 Operations while scanning ............3-31 If document size cannot be detected .......... 3-31 If memory became full ..............3-31 When unable to send ..............3-32 To send the fax again ..............
Page 6 Contents Sending faxes printed with the recipient’s name (“Dest. Insert” function) ..............7-8 To send faxes printed with the recipient’s name ......7-8 Checking a report for the transmission result (“TX Report” function) ..............7-10 To print the transmission report ............7-10 Sending two document pages as one (“2in1” function) ....7-12 To send a 2in1 fax ................7-12 Sending double-sided documents (“2-Sided TX”...
Page 7 Contents 7.16 Registering a document on a bulletin board ........ 7-27 To register a document on a bulletin board ......... 7-27 Registering a document on a bulletin board from another fax machine ............7-29 7.17 Faxing from a computer (direct faxing) ........7-30 When performed through a mail server ........
Page 8 Contents 10.5 Setting up a bulletin board ............10-24 To set up a bulletin board ............10-24 10.6 Registering confidential boxes ............10-28 To register a confidential box .............10-28 11 Utility mode 11.1 Overview of utility mode parameters ..........11-3 List of registration information and parameters ......11-3 11.2 Specifying user’s choice settings ..........11-10 To specify user’s choice settings ..........11-10...
Page 9 Contents 11.13 Specifying the printing period for received documents (RX Settings) .................. 11-34 Specifying the “Memory RX Time Setting” parameter ....11-35 Specifying the “Memory Lock Password” parameter ....11-36 Printing manually ................ 11-38 11.14 Deleting confidential boxes ............11-39 To delete a confidential box ............
Page 10 Contents Specifying settings for the stamp and password comparison (mode 000) ..........11-66 Specifying settings for inserting the destination in the document (mode 001) ............11-67 Specifying printing of the memory clear report and the report for a broadcast transmission (mode 002) ....11-68 Specifying settings for forwarding reception (mode 003) ...11-69 Specifying the storage time for failed transmission documents (mode 004) ...............11-70...
Page 11 Contents Fax/Scan (Administrator mode) ........... 12-4 Network (Administrator mode) ............. 12-4 12.2 Using PageScope Web Connection ..........12-5 Operating environment ..............12-5 Accessing PageScope Web Connection ........12-5 When performing user authentication .......... 12-6 Page structure ................12-7 Logging on to administrator mode ..........12-9 Web browser cache ..............
Page 12 Contents 12.13 Report output settings (Administrator mode) ......12-47 To specify the report output settings ..........12-48 12.14 TCP/IP (Administrator mode) ............12-49 To specify the TCP/IP settings ...........12-51 12.15 Mail/Internet FAX (Administrator mode) ........12-53 To specify other settings ............12-54 13 Reports and lists 13.1 Checking the transmission status (TX Report) ......13-3 Printing the transmission activity report ........13-3...
Page 13: Introduction
Introduction...
Page 15 Introduction Thank you for your purchase of the Konica Minolta digital electronic photo- copying machine. This user's guide describes operating procedures and precautions for use of the fax functions. Please read this user's guide before starting operation of the machine.
Page 16: Special Notice To User
Special notice to user For Canada NOTICE: This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 17 If trouble is experienced with this equipment FK-503, ML-502, for repair or warranty information, please contact the Konica Minolta dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 18: For New Zealand
Warning/Caution explained 7 WARNING The exclamation point within an equilateral triangle followed by the word “Warning” is intended to alert the user to the possibility that a dis- regard for the warning may result in fatal hazards or critical injuries. Be sure to focus your attention on the warning headings when reading the copier user's guide.
Page 19: For Europe
For Europe The Facsimile has been approved in accordance with Council Decision 1999/ 5/ EC for pan-European single terminal connection to the public switched tel- ephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point.
Page 20: Getting Started
Getting started Sending Perform the following basic procedure to send a fax. In order to use the Fax functions, the optional fax kit must be installed. Press [Fax/Scan] on the control panel to start the fax mode. – If the machine is set to display the Fax/Copy screen when it is in standby, a fax can be sent simply by specifying the recipient’s fax number or by entering “#”...
Page 21 Press [Direct Input]. Use the keypad to enter the fax number of the destination. – If you make an incorrect entry, press [Delete] to clear your entry. – Press [C] (clear) to clear the whole entry. Press [Start] on the control panel. Stop Stop –...
Page 22: Printing Transmission Information
Features of the fax Printing transmission information A fax can be sent printed with information such as the sender’s name, the transmission date and time, document number, and number of pages. This is useful for informing the recipient of the sender’s information. For details, refer to page 7-7.
Page 23: Sending A Fax Printed With The Recipient's Name
To be sent each time a page is read (Quick memory TX) This is a method by which the fax transmission is started upon a sheet of original being read. For details, see page 7-21. Sending faxes to a foreign country You can employ a lower transmission rate if you send a fax to the location at which the communication condition is poor.
Page 24 Scan size function The scan size select function enables you to designate the paper size for the document as transmitted to be equal to the paper size loaded at the receiv- ing end. This means that most of your original image will be printed without any reduction.
Page 25 For details, see page 7-14. Top binding Send Received fax Left binding bizhub 350/250 1-13...
Page 26 Sending a fax when it receives a polling command from the recipient You can send a fax that has been read and stored in hard disk in the facsimile when a polling command is sent from the recipient. For details, see page 9-5. Receive Send Polling specified document...
Page 27: Sending A Fax Protected With A Password
Use a confidential box You can use a confidential box (similar to an inbox) to exchange confidential information with specific person. For details, see page 7-26. Send Receive Confidential box Sending a fax protected with a password You can send a fax protected with a password if the closed communication is set at the recipient.
Page 28: User's Guide [Copy Operations]
User’s guide The following user’s guide have been prepared for this machine. User's guide – Copy operations This manual contains details on basic operations and the operating proce- dures for the various copy functions. - Refer to this user’s guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds.
Page 29: Explanation Of Manual Conventions
Explanation of manual conventions The marks and text formats used in this manual are described below. Safety advices 6 DANGER Failure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact of electrical power. Observe all dangers in order to prevent injuries.
Page 30: Tips
Tips Note Text highlighted in this manner contains useful information and tips to en- sure safe use of the machine. Reminder Text highlighted in this manner contains information that should be re- minded. Detail Text highlighted in this manner contains references for more detailed in- formation.
Page 31: Descriptions And Symbols Of Documents And Paper
Descriptions and symbols of documents and paper The use of words and symbols in this manual are explained below. “Width” and “Length” Whenever paper dimensions are men- tioned in this manual, the first value always refers to the width of the paper (shown as “Y”...
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Page 33: Before Use
Before use...
Page 35: Restriction Matter
Before use Restriction matter This fax kit can be connected to phone lines as shown below. - Local telephone line (including fax communication networks) - PBX (private branch exchange, two line system) With respect to the telephone line to be used, be sure to check the following. - The call waiting service is not used.
Page 36: Part Names And Their Functions
Part names and their functions Use the appropriate telephone according to the type of telephone line used. It may not be possible to use some types of telephones. Note In order to use the Fax functions, optional fax kit must be installed. Back of main unit (Fax Kit FK-503) TEL PORT1 jack (for connecting...
Page 37: Stamp Unit Sp-501
Stamp unit SP-501 Scanned documents can be identified by stamping them. This feature can be used only if the ADF is installed. When the printed stamps become faint, re- place the stamp with optional spare TX maker stamp 2. bizhub 350/250...
Page 38: Control Panel
Control panel Description of the Touch Panel When the power is turned on, a screen for operations such as copying, send- ing and receiving faxes, programming and making settings is displayed on the touch panel. The screen shows, with messages and graphics, the currently selected set- tings, the settings that are available, and the machine status.
Page 39 Part name Description [Reset] key Press to clear all settings (except programmed settings) entered in the control panel and touch panel. [Interrupt] key Copy screen is displayed after scanning original docu- ments. Then It change to the interrupt mode. While the ma- chine is in interrupt mode, the indicator on the [Interrupt] key lights up in green and the message “Now in interrupt mode.”...
Page 40 First-use settings Registration Necessary at Startup After installation, you must set the following items to use the facsimile func- tions. You will not be able to execute the fax communication if these items are not set properly. - Date & Time Setting: Specify the date and time. - Self-telephone # Information: Specify the fax number for the machine and the dialing method that is used.
Page 41 TSI Registration The transmission source name (name of the machine indicated in alphanu- meric characters) is registered as a part of the header information written at the edge of the sent document. A maximum of 40 alphanumeric characters and symbols can be entered, and up to 8 sets of information can be pro- grammed.
Page 42: Useful Functions
Useful functions Specify the following to allow the Fax functions to be used more easily. - One-Touch: Register recipient dialing information with one-touch dial buttons. - FAX Program: Register recipient information and transmission settings with program buttons. - Default Screen: Specify the mode screen that is given priority to be dis- played when the machine is in standby.
Page 43: Fax Settings Screen
Fax screen Displaying the fax screen The Fax Screen is displayed by pressing the [Fax/Scan] key in the control panel. The fax screen contains [One-Touch], [Search], [Direct Input], [Quality & Re- duction], and [FAX Menu]. Detail The machine can be set to display the Fax mode screen when it is in standby.
Page 44 Item Name Description [Job List] button The list of the jobs in the queue for execution, the job history, and the error jobs is displayed. Settings screen The settings for the selected function are displayed. 2-12 bizhub 350/250...
Page 45: Fax/Copy Screen
Fax/Copy screen This screen appears while the machine is in standby and allows fax and copy operations to easily be performed. This screen appears when “Default Screen” is set to “FAX/Copy Auto”. Detail For details on specifying the default screen, refer to “Default screen” on page 11-12.
Page 46: Icons That Appear In The Screen
Icons that appear in the screen Icon Notation Dialing Waiting for redial Reading fax original Receiving fax Transmitting fax Document with polling transmission wait Document registered on bulletin board Printing Indicates that printing was stopped Document with print wait In manual reception mode Received document in box 2-14 bizhub 350/250...
Page 47: User Authentication And Account Track
User authentication and account track When using this machine, the machine may be set so that the user name, the department name and the password are to be entered. Entering the neces- sary information in the screen displayed shows the normal screen. For par- ticulars of the department name and the user name, contact your administrator.
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Page 49: Transmission
Transmission...
Page 51: Simple Fax Transmission
Transmission Simple fax transmission The following is an explanation of procedures for simple fax transmission. Al- though the explanation here covers the procedure for sending a one-sided document using the basic procedure, various functions are available for each step of the procedure to make sending facsimiles even more convenient. Simple fax transmission Press [Fax/Scan] on the control panel to open the fax screen.
Page 52 Note To interrupt transmission, press [Stop] . For details, see “Stopping the transmission” on page 3-33. If the transmission fails, TX report is automatically output (if the TX report is programmed to print). For details, see “When unable to send” on page 3-32.
Page 53: Placing The Original On The Machine
Placing the original on the machine The ADF and platen glass can be used to scan originals with this machine. When an original is placed in the ADF, the original is automatically fed through the ADF and scanned. Using the ADF When using the ADF, multiple originals can be scanned automatically.
Page 54: Placing The Document On The Original Glass
Placing originals on the platen glass 0 When placing the document on the original glass, be sure to lift open the original cover or ADF at least 15°. If the document is placed on the original glass without the original cover or ADF being lifted at least 15°, the correct document size may not be de- tected.
Page 55 Open the ADF. When loaded in the When loaded in the w v orientation: orientation: Place the original face down in the left rear corner, aligning the edge with the left measuring guide. Gently close the ADF. bizhub 350/250...
Page 56: Sending Multiple Originals From The Platen Glass
the platen glass Sending multiple originals from Originals that cannot be sent with the ADF can be sent by using the platen glass. Sending multiple originals from the platen glass Press [Fax/Scan] on the control panel to open the fax screen. Set the desired functions as necessary.
Page 57: Original Type
Setting transmission conditions Original image type, density, simplex/duplex and resolution are displayed when [Quality & Reduction] is pressed on the fax screen. These can be used to set transmission conditions according to the type of original to be sent. Setting transmission conditions Press [Fax/Scan] on the control panel to open the fax screen.
Page 58: Original Image Type
Original image type Set quality according to the contents of the original. There are 6 types of quality settings. Select the setting that corresponds to your document. Description Quality setting Press this when scanning originals containing [Standard] text only. If this mode is selected and an original of pic- tures is scanned, neutral tints of the pictures turn black without being reproduced.
Page 59 of the recipient’s fax machine or on whether the document size is larger than the paper loaded in the recipient’s fax machine. If a fax is sent with the “Text/Photo” setting selected, moire patterns may appear in photos of some documents. This is not a sign of a malfunction. To reduce the appearance of moire patterns, send the fax with the “GSR”...
Page 60 Note Standard is set at the time of purchase. 3-12 bizhub 350/250...
Page 61: Density
Density Set density according to the lightness or darkness of the original. Density can be set in 5 steps. Each time [Dark] is touched, the density is darkened by one level. Each time [Light] is touched, the density is lightened by one level. Note The factory default setting is the middle (third) setting.
Page 62: Reduction/Area
Reduction/Area The document zoom ratio and document size can be specified. To specify these settings, press either [Reduction] or [Set Original Size]. Reduction Press [Auto Reduction] to send the fax automatically adjusted according to the size of paper loaded in the recipient’s fax machine. Press [No Reduction] to send the fax at its original size, trimming it to the size of the paper loaded in the recipient’s fax machine.
Page 63 Note The factory default setting is “Auto Reduction”. The document may be printed at a reduced size after it is received, de- pending on the recipient’s fax machine. bizhub 350/250 3-15...
Page 64 Set Original Size Press the button for the size and orientation of the document area to be scanned. Press [Auto Detect.] to automatically select the size closest to the document size. Note The factory default setting is “Auto Detect.”. If “Auto Detect.” is selected, a document smaller than A4 size is sent as A4 size.
Page 65: Confirming Settings And Communication Results
Confirming settings and communication results The settings and communication results of the fax screen and fax application screen can be confirmed by using Check Job Details on the control panel. Press [Fax/Scan] on the control panel. Press [Mode Check] on the control panel. Press a key of setting you want to confirm.
Page 66 Original type tab The Original Type, Density, Reduction and Set Original Size settings can be checked. Press the button for the setting that you wish to change. Detail For details on the settings available on the Quality & Reduction screen, refer to “Setting transmission conditions”...
Page 67: Using The Direct Input Screen
Selecting one destination The following methods can be used when selecting 1 destination. Keypad. One-Touch: Specify a recipient registered with a one-touch dial button. Program. Search: Search for a recipient registered with a one-touch dial button. Using the direct input screen Press the [Fax/Scan] key to display the Fax mode screen.
Page 68 % If a country code and recipient’s fax number is entered immediately after the international dialing code, a busy signal may heard while the number is dialed and the fax cannot be sent. In this case, press [Pause] twice after entering the international dialing code to enter a six-second pause.
Page 69: Index
Transmitting by a One-touch Key Perform the following procedure after storing the destination number beforehand in the one-touch keys. Press [Fax/Scan] on the control panel to open the fax screen. – The recipient must have been registered with a one-touch dial but- ton in advance.
Page 70 Transmitting by a Fax Program When often-used functions are registered in the fax program, it is possible to set multiple functions at once by touching the fax program key. If functions (resolution, 2in1 transmission, etc.) to be used during transmission are registered with the fax program, specifying the settings is possible only if that fax program key is selected.
Page 71 Why can’t I select a program button? % If a recipient has already been specified, for example, with a one- touch dial button or by directly entering the fax number, a program button cannot be selected. Select the program, and then specify re- cipients using one-touch dial buttons or by directly entering the fax number.
Page 72 Transmission after Searching by destination From the Search screen, a programmed one-touch dial button can be searched for. Press [Fax/Scan] on the control panel to open the fax screen. – The recipient must have been registered with a one-touch dial but- ton in advance.
Page 73 Press the desired one-touch dial but- ton. – If you touch a key mistakenly, pressing the same key again will release it. – To display the Search One-Touch Keys screen again, press [Search]. The selected button is highlighted. The buttons registered with fax programs have a frame around them. Place the original on the machine.
Page 74: Using A One-Touch Dial Button
Transmitting to Multiple Destinations The transmission of the same document to multiple destinations is called broadcast transmission. The following methods can be combined to select destinations. - Direct Input: Directly type in the fax number. - One-Touch: Designation using the One-touch keys. - Program: Designation using a fax program.
Page 75 Press [Enter]. The Dest. tab of the Check Job De- tails screen appears so that the se- lected destinations can be checked. If a program was selected, this screen does not appear. Press [Start]. – Using the software switch set- tings, you can specify whether or not a screen asking for confirma- tion of the settings is displayed...
Page 76: Checking The Settings
To confirm/delete a destination You can confirm or delete selected destinations. Press [Fax/Scan] on the control panel. Press [Mode Check]. Confirm destinations. Press [Enter] to finish checking the settings. Dest. tab Up to four selected destinations can be viewed in each screen. If more than four destinations have been selected, press [ ] and [ ] to display a different screen.
Page 77: Faxing After Using The Telephone (Manual Faxing)
Faxing after using the telephone (manual faxing) If a telephone is connected, a document can be sent after talking to the re- cipient on the telephone. This feature is useful, for example, if you want to notify the recipient that you are sending a fax. To send a fax manually 0 In order to send a fax manually, a telephone must be connected.
Page 78: Combining One-Touch Dialing And Direct Dialing (Chain Dialing)
Combining one-touch dialing and direct dialing (chain dialing) Multiple recipients can be specified using a combination of one-touch dial buttons and direct dialing. This is called “chain dialing”. For example, if a fax communication network or the access number for the contracted telephone company is registered with a one-touch dial button, it can be combined with a one-touch dial button programmed with the recipient’s fax number.
Page 79: Operations While Scanning
Operations while scanning If document size cannot be detected If the size of the document cannot be detected, the document cannot be scanned. If this occurs, press [Reduction/Area], then [Set Original Size], and then specify the size. Detail For details on the settings available on the Quality & Reduction screen, refer to “Setting transmission conditions”...
Page 80: When Unable To Send
When unable to send If the fax could not be sent because the recipient’s line was busy, it will be called again (auto redial). If a different fax is queued, the fax number is automatically redialed after the queued fax is sent. If the fax could not be sent even after automatically redialing, a transmission report is printed.
Page 81: Stopping The Transmission
3.10 Stopping the transmission A fax stored to be sent or data waiting to be printed are called queued jobs. When an operation is stopped, the stored job is deleted. To stop a job, press the [Stop] key, and then select the operation to be stopped.
Page 82: Checking Transmission Results (Job List)
3.11 Checking transmission results (Job List) Jobs The operating state of the product, order of documents awaiting printing and communication results, as well as the documents stored in the bulletin board and the confidential box can be checked using the touch panel. Item Explanation This shows information registered for the job.
Page 83: Checking A Job
Checking a job Press [Job List]. The Job List screen appears. Press [Job] to view a list of the jobs being performed. – Press [ ] and [ ] to display a different screen. How can I delete a queued job? % To delete a job being performed or a job waiting to be performed, such as a queued transmission,...
Page 84 Press [Doc.] to view the list of saved jobs. Press the button for the type of job to be checked. 3-36 bizhub 350/250...
Page 85: Reception
Reception...
Page 87: Reception Modes
Reception Reception mode The following receiving mode is prepared for this machine. Please set up a telephone line according to usage's situation. There are two types of reception methods. Auto reception (fax only mode This mode is set when using a telephone line designated for fax use only. Manual reception (telephone only mode) With fax communications, you can receive documents after lifting the receiver and checking for the fax transmission sound.
Page 88 Detail For details on specifying the settings, refer to “Setting the Receiving Mode and No. of Receiving Call Rings” on page 11-41. Auto reception ( “ Fax Priority ” setting) Rings are produced. The fax machine answers the call. If the call is from If the call is from a fax machine a telephone...
Page 89 Detail If the number of rings is set between 1 and 20 with the “Auto reception” setting, the specified number of rings will be produced before the fax is received. However, if the number of rings is set to 10 or more, the recip- ient’s fax machine may stop the fax before it can be received.
Page 90: Printing Received Faxes
Reception If the machine is set to automatically receive faxes (auto reception), no spe- cial operation is needed in order to receive the fax. When the telephone call is completed, press the [Start] key to receive the fax. When the reception is finished, a beep is heard, the connection is cut, and the received document is printed.
Page 91: When Unable To Receive
When unable to receive When you cannot receive faxes, the error message is displayed. Take cor- rective actions by referring to “Error message displayed” on page 5-6. Press [Stop] to clear the error message display. Note Documents may not be able to be received memory is full. In addition, check that there is paper in the paper tray.
Page 92: Reception Information
Reception information When reception information is set to inside or outside by [Header/Footer Po- sition], the reception information (date, time, receiving number, page number) will be recorded in the received document. bizhub 350/250...
Page 93: To Receive A Telephone Call
Using the Telephone and Receiving Calls The following procedure describes how to receive a telephone call when an external telephone is connected. Talking on the Phone Pick up the telephone receiver upon hearing a ring. – If a beep or nothing is heard, the incoming call is a fax. Press the [Start] key to receive the fax.
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Page 95: Troubleshooting
Troubleshooting...
Page 97: Cannot Send Messages
Troubleshooting Cannot send messages When a document cannot be sent, try to correct the problem by referring to the table below. If the document still cannot be sent properly even after at- tempting to correct the problem, please contact your service representative. Detail Refer to “Error message displayed”...
Page 98: Error Messages
Cannot receive messages When a document cannot be received, try to correct the problem by referring to the table below. If the document still cannot be received properly even af- ter attempting to correct the problem, please contact your service represent- ative.
Page 99 Symptom Cause Remedy Faxes cannot be received auto- Is the FK-503 set to manual re- Set the machine to auto- matically. ception? matic reception. Is the memory full? Load paper if it is empty, and then print the faxes stored in the memory. Is the telephone line connected Is the telephone line dis- properly?
Page 100: Error Message Displayed
Error message displayed When a problem occurs with the FK-502, the following error messages are displayed in the screen. Take corrective actions by referring to the explana- tion. If the document still cannot be sent properly even after attempting to correct the problem, please contact your service representative.
Page 101: Specifications
Specifications...
Page 103 26400, 28800, 31200, or 33600 bps Transmission time 2 seconds Time if sending KONICA MINOLTA standard A4-size pages containing approximately 700 characters at “normal” resolution. This is the trans- mission time for the image only, and does not include the time re- quired for communication control.
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Page 105 Transmission applications...
Page 107: Fax Menu
Transmission applications FAX Menu If you send a fax with an application function, open the FAX Menu screen, and and set the functions you want to use. Displaying the fax menu screen Press [Fax/Scan] on the control panel to open the fax screen. Press [FAX Menu].
Page 108: Fax Menu Screens
FAX Menu screens The following scanning and transmission functions are available. Set 1 screen Set 2 screen FAX screen bizhub 350/250...
Page 109 Net. screen Application screen Detail For details on the function available on the Net. screen, refer to the user’s guide [Network Scanner Operations]. bizhub 350/250...
Page 110 Button Description Set 1 Information such as the sender’s name, transmission screen date, document number and page number can be print- ed at the edge of the fax printed by the recipient. Dest. Insert The recipient’s name can be printed on the fax that is sent.
Page 111: Header Information
Header information Register the sender name and the fax ID. Item Description Available value Sender Name The name registered is printed on the docu- Up to 30 in characters and ment received by the other party as a sender symbols. information.
Page 112 Detail Transmission source information must be programmed in advance. For details, refer to “Registering TSI Names” on page 11-24. Whether or not transmission source information is printed can be speci- fied with the TX Settings parameters in Administrator mode. For details, refer to “Specifying transmission settings (TX Settings)”...
Page 113: Sending Faxes Printed With The Recipient's Name ("Dest. Insert" Function)
Sending faxes printed with the recipient’s name (“Dest. Insert” function) The name of the recipient registered with the one-touch dial button can be added to the transmission source information and printed on the fax that is sent so the intended recipient can easily be identified on the receiving end. To send faxes printed with the recipient’s name Press [Fax/Scan] on the control panel to open the fax screen.
Page 114 The recipient’s name is printed as shown below, according to the selected setting. If the “Dest. Insert” function was selected If the “Dest. Insert” function was canceled Detail With the “Dest. Insert” function, the fax is sent printed with the name reg- istered as the recipient with the one-touch button.
Page 115: Checking A Report For The Transmission Result ("Tx Report" Function)
Checking a report for the transmission result (“TX Re- port” function) A report containing the transmission results can be printed. The machine can be set to either print or not print the transmission report or to print it accord- ing to the machine setting or only when a transmission fails. To print the transmission report Press [Fax/Scan] on the control panel to open the fax screen.
Page 116 Transmission report Transmission source name Report output date Details of transmission Result Details of Communications Status Transmitted BUSY The recipient’s line is busy . The lines are busy . NO ANS The recipient could not receive the call. The recipient did not answer. Communications are suspended.
Page 117 Transmitting 2in1 It is possible to scan a 2-page original and transmit it as a single-page original. This function can be used, for example, to send two A4-size document pag- es reduced to fit in one A4-size page. Transmitting 2in1 0 Use the paper feed tray when 2in1 transmission is designated.
Page 118: To Fax Double-Sided Document Pages
Transmitting a Double-sided Original It is possible to scan and send double-sided originals. To fax double-sided document pages 0 The “2-Sided TX” function cannot be used together with the “2in1”, “Stamp” and “Quick Scan TX” functions. Press [Fax/Scan] on the control panel to open the fax screen. Press [FAX Menu].
Page 119 Note Even if a double-sided original is transmitted, the receiving fax will print it on single- sided sheets. bizhub 350/250 7-15...
Page 120 Transmitting A4 Paper Set to Landscape An A4 document set lengthwise will normally be handled as an A3 size document. Designating TX rotation in such cases makes transmission as A4 size possible regardless of the orientation of the original A4-size document.. Transmitting A4 Paper Set to Landscape 0 The only document size capable of TX rotation is A4.
Page 121 Transmitting with Prioritization Rapid prioritization and transmission of documents is possible even when documents are awaiting transmission. Transmitting with Prioritization 0 The “Priority TX” function cannot be selected if multiple recipients have been specified. 0 TX-priority and real-time transmission cannot be designated at the same time.
Page 122 Transmitting at a Designated Time A document scanned into the memory can be transmitted at a designated time. Transmitting at a Designated Time 0 When using time designated transmission, up to 200 transmissions can be stored for transmission. 0 Time designated transmission cannot be set at the same time as real- time transmission and priority-TX.
Page 123 Note If the machine is not programmed with the current time, the fax cannot be sent at the specified time. bizhub 350/250 7-19...
Page 124 7.10 Placing a Stamp on the Transmitted Document It is possible to place a transmission stamp on documents. Placing a Stamp on the Transmitted Document 0 An optional TX Marker STAMP UNIT 2 is necessary. 0 When the “Stamp” function is selected, the document should be loaded into the ADF.
Page 125 7.11 Transmitting while Scanning the Original (Real-time Transmission) When real-time transmission is designated, it is possible to read documents one page at a time to match the transmission state. Transmitting while Scanning the Original (Real-time Transmission) 0 When the “Quick Scan TX” function is selected, the document should be loaded into the ADF.
Page 126 7.12 Performing Password Transmission Transmission will only be possible if these passwords and those (group passwords) that are registered for recipients match. Please use these passwords in order that important documents are not erroneously transmitted to the wrong recipient. Performing Password Transmission Press [Fax/Scan] on the control panel to open the fax screen.
Page 127 7.13 Remote Copying If the remote copying function is used when sending two or more copies of the same document to the receiving fax, the number of copies specified is printed by the receiving fax. Remote Copying 0 The maximum number of remote copies is 99. Press [Fax/Scan] on the control panel to open the fax screen.
Page 128: F-Codes
7.14 F Codes What is an F Code? This is a fax communication function using [SUB] (sub-address), [SEP] (Se- lective Polling), and [PWD] (Password), etc., promulgated by the G3 plan of ITU-T (International Telecommunications Union). The confidential communication and bulletin board communication are pos- sible through the F code compatible functions.
Page 129: Precautions For Specifying F-Codes
Bulletin boards Bulletin boards can be set up using F-codes to provide documents to any number of people. By specifying an F-code programmed for each bulletin board, documents on the bulletin board can freely be retrieved by callers. Detail For details on setting up a bulletin board, refer to “Setting up Bulletin Boards”...
Page 130: Using A Confidential Box (Confidential Transmission)
7.15 Using a confidential box (confidential transmission) A confidential transmissions is a function where a document is sent to a spe- cific person by using a confidential box. Sending a document to a confiden- tial box on the recipient’s fax machine is called a confidential transmission, and receiving a document in this machine’s confidential box is called confi- dential reception.
Page 131: Retrieving F-Code Confidential Documents
Detail If an F-code is specified by directly typing it in, only one transmission with the specified F-code can be completed per call. When sending the same fax to multiple recipients at the same time (broadcast transmission), dif- ferent F-codes cannot be specified for each recipient. If one-touch dial buttons are programmed with F-codes, the appropriate F-code can quickly be transmitted to the recipient.
Page 132 7.16 Saving Documents to Bulletin Boards Perform the following procedure to write a document on a bulletin board. Write a document to the bulletin board 0 A maximum of 10 bulletin boards can be set up. 0 One document can be registered with each bulletin board. If a new doc- ument is registered on a bulletin board already registered with a docu- ment, the old document is deleted and replaced with the new document.
Page 133 Specify the density, and then press [Next]. Specify the zoom setting and docu- ment size, and then press [Next]. Specify the desired transmission functions. Press [Start]. The FK-503 reads the document and places it in the bulletin board. bizhub 350/250 7-29...
Page 134 Performing Polling Reception When specifying polling transmission, the document as prepared by the recipient can be controlled by this end, as can the time of transmission. When using polling to receive a large number of documents, it is possible to specify reception late at night, in order to save on telecommunications bills.
Page 135: Faxing From A Computer (Direct Faxing)
7.17 Faxing from a computer (direct faxing) A document created on a computer can be faxed if the telephone (fax) number of the recipient is specified, without first printing the document. In addition, the result of the fax transmission can be checked from the compu- ter.
Page 136 Parameters that must be specified for direct faxing o: Required; /: Available; +: Necessary depending on environment DHCP Specify if the IP address is automatically obtained from the DHCP server. IP Address Setting Specify the network settings for this machine. Subnet Mask Gateway Self-Domain Name...
Page 137: When Performed Through A Mail Server
When performed through a mail server In order to perform direct fax transmissions through a mail server, this copier must be registered with a DNS server as a mail server. Sample settings E-mail domain name xyz.co.jp Machine IP address 192.168.100.200 Machine’s self-registered domain name name.xyz.co.jp DNS server setting for xyz.co.jp...
Page 138 7-34 bizhub 350/250...
Page 139: Useful Reception Functions
Useful functions for reception...
Page 141 Useful functions for reception Password Registration for Password Communication “Password Communication” (Password TX and Password RX) is a function where faxing is allowed between two fax machines only when a password set beforehand in both machines matches. This section describes how to set up the password to enable this function.
Page 142 Retrieving Bulletin Board Documents It is possible to the retrieve bulletin board documents sent by other fax machines. Detail F codes are necessary in bulletin board designation. Verify that the F code corresponds to the counterpart machine. An F code password is necessary when the counterpart machine uses an F code password Transacting Bulletin Board Documents from Another Fax Press the [Fax/Scan] on the control panel to open the fax screen.
Page 143 On the screen for directly entering the fax number, press [F-CODE]. Press [F-CODE (SEP)]. Type in the F-code (SEP) for the sender, and then press [Enter]. – To specify an F-code password, press [F-CODE (SID/PWD)], and then type in the F-code pass- word.
Page 144 Note For details on putting a document on a bulletin board, refer to “Saving Documents to Bulletin Boards” on page 7-28. The procedure differs when retrieving a document registered on this ma- chine’s bulletin board. For details, refer to “Checking transmission results (Job List)”...
Page 145: Using A Confidential Box (Confidential Reception)
Using a confidential box (confidential reception) Retrieve documents saved in confidential boxes. Detail In order to receive a confidential document, the confidential boxes must be registered in advance. For details, refer to “Registering Confidential Boxes” on page 10-27. For details on the specified settings, contact the sender of the confidential transmission.
Page 146 Press [Print]. – To delete the document without printing, press [Delete]. The document is printed. bizhub 350/250...
Page 147: Polling
Polling...
Page 149 Polling Polled transmission (“Polling TX” function) Polled transmission enables the FK-503 to scan a document and store it in hard disk until a destination sends a polling command, which causes trans- mission of the stored document. The document which directed polling transmission is stored in polling TX user box of system user box, and transmission is started by polling com- mand from a reception side.
Page 150 Specify the density, and then press [Next]. Specify the zoom setting and docu- ment size, and then press [Next]. Specify the desired transmission functions. Press [Start]. The document is scanned, and then a confirmation message appears. Detail The document is deleted from the memory after it is sent. When the memory is full, polling transmission cannot be performed.
Page 151 Polling reception (“Polling RX” function) Polling reception enables the FK-503 to send a command to a destination to receive the document that is either set for transmission on the remote ma- chine or reserved for polling transmission. This function is convenient when you prefer to bear the telephone charge instead of the destination.
Page 152 Specify the reception time. – Press [Hour] or [Minute], and then use the keypad to type in the de- sired time. Press [Start]. A confirmation message appears, and then the reception begins at the specified time. Note With polling reception, the recipient incurs the cost of the call. bizhub 350/250...
Page 153: Registering/Specifying Settings
Registering/Settings...
Page 155: Displaying The Fax Registration Screen
Registering/Settings 10.1 Displaying the fax registration screen Displaying the fax registration screen The procedure for displaying the fax registration screen is as follows. Press [Utility/Counter]. Press [User Setting]. Press [FAX]. Fax registration screen appears. bizhub 350/250 10-3...
Page 156: Programming A One-Touch Dial Button
10.2 Programming a one-touch dial button Before using the [One-Touch] to send a fax, the recipient must be registered. How to Register One-Touch Keys When registering recipients, classify them in indexes to allow the desired re- cipient to be found more easily. For details, refer to “Registering indexes for one-touch dial buttons”...
Page 157 Type in the recipient name that will appear on the one-touch button, and then press [Next]. – A maximum of 12 characters can be entered. Select the transmission mode, and then press [Next]. – G3-1: Select when using port 1 for transmitting.
Page 158 – To transmit overseas, press [Overseas]. When faxing overseas, depending on the destination, a transmis- sion error may occur if the transmission conditions are poor. In this case, press [Overseas] to decrease the transmission speed and al- low the fax to be received more easily. –...
Page 159 Registering F-CODEs Perform steps 1 to 8 “How to Register One-Touch Keys” on page 10-4. Enter the recipient's telephone number with the keypad, and touch [F-CODE]. Select the desired item from the list with [F-CODE (SUB)], [F-CODE (SEP)] and [F-CODE (SID/PWD)]. –...
Page 160 Press [Enter] in each screen until the standby screen (initial screen) ap- pears. 10-8 bizhub 350/250...
Page 161 Setting the Communication Speed Perform steps 1 through 8 “How to Register One-Touch Keys” on page 10-4. Enter the recipient's telephone number with the keypad, and touch [Speed]. Select the communication speed with the arrow keys, and touch [Enter]. Touch [Next]. After verifying the registration information, touch [Enter].
Page 162 Changing and Deleting One-Touch Keys Perform steps 1 through 4 “How to Register One-Touch Keys” on page 10-4. Press the one-touch key you want to change or delete. A confirmation screen appears, showing the specified settings. Select the key for the item you want to change and change the informa- tion.
Page 163 How to Copy One-Touch Keys Perform steps 1 through 4 “How to Register One-Touch Keys” on page 10-4. Touch the one-touch dial button that is to be copied. A confirmation screen appears, showing the specified settings. Press [One-Touch]. Press [One-Touch Copy]. Press the button where the one- touch dial button is to be copied.
Page 164: Registering/Deleting A Secondary Destination
Registering/deleting a secondary destination In addition to the main destination, a secondary destination can be regis- tered with the one-touch dial button in case the transmission to the main destination failed. Perform steps 1 through 4 of the procedure for registering a one-touch dial button, until the screen for selecting a one-touch dial button ap- pears.
Page 165: Registering Indexes For One-Touch Dial Buttons
10.3 Registering indexes for one-touch dial buttons Registering an index allows you to group one-touch keys. How to Register Indexes 0 36 indexes can be registered with up to 15 recipients can be registered to each index key. Press [Utility/Counter]. Press [User Setting].
Page 166: Changing/Deleting An Index
Changing/deleting an index Perform steps 1 to 4 in How to Register Indexes on page 10-13. Press the index button to be changed. A screen appears, allowing you to enter the name that will appear on the button. Change the index name. –...
Page 167 10.4 FAX Program Registration This function is convenient for registering recipient information and transmission settings if multiple transmissions with specific settings are to be performed. There are three types of program buttons. Available Programs Transmission Program The following information is registered: Quality, density, zoom, scan area, sequential data transmis- sion, real-time transmission, Prioritized transmission, designat- ed transmission time, TSI record, destination inclusion, activity...
Page 168 Select the fax program key you want to register. A screen appears, allowing you to enter the name that will appear on the button. nter the program name to display on the FAX program key, and touch [Next]. – A maximum of 12 characters can be entered.
Page 169 Press the [Transmission Setting]. Specify the functions to be pro- grammed. After all of the desired functions have been specified, press [Enter]. – If desired, press [Quality & Re- duction] or [FAX Menu], and then specify the desired settings. For details on the settings available on the Quality &...
Page 170 How to Register Batch Programs Perform steps 1 through 7 of the procedure for registering a transmis- sion program, until the screen for selecting a program type appears. – For details, refer to “FAX Program Registration” on page 10-15. Select [Batch], and touch [Next]. Designate the destination.
Page 171 Press [Transmission Setting]. Specify the functions to be pro- grammed. After all of the desired functions have been specified, press [Enter]. – If desired, press [Quality & Re- duction] or [FAX Menu], and then specify the desired settings. For details on the settings available on the Quality &...
Page 172 How to Register Polling Reception Programs Perform steps 1 through 7 “FAX Program Registration” on page 10-15. Select [Polling RX], and touch [Next]. Designate the destination. – To use a one-touch key, press the [One-Touch] key for the des- tination, and then touch [Enter]. –...
Page 173 Check the information to be regis- tered, and then press [Enter]. – To change a setting, press the button for the setting to be changed, and then specify the new setting. Press [Enter] in each screen until the standby screen (initial screen) ap- pears.
Page 174 How to Change or Delete a FAX Program Perform steps 1 through 4 “FAX Program Registration” on page 10-15. Press the one-touch dial button whose settings are to be changed. A confirmation screen appears, showing the specified settings. Press the button for the setting to be changed, and then change the set- ting.
Page 175: Setting Up A Bulletin Board
10.5 Setting up Bulletin Boards If the F code registered for the bulletin board is specified, documents on this copier’s bulletin board can be retrieved by other fax machines. Detail Specify an F-code for each bulletin board. If a password is to be specified for the bulletin board, also specify an F-code password.
Page 176 Press [Title]. Type in the title, and then press [En- ter]. – A maximum of 16 characters can be entered. Press [F-CODE]. Type in the F-code, and then press [Enter]. – Register the F-code for using the bulletin board. – A maximum of 20 characters (0 through 9, # and *) can be en- tered.
Page 177 If desired, press [F-CODE Pass- word], and then type in password. – Register a password for each bulletin board. – A maximum of 20 characters (0 through 9, # and *) can be en- tered. The entered password ap- pears as asterisks (*). Although a password was speci- fied, why can’t viewing be limited? % The password is entered when limiting viewing of the bulletin board.
Page 178 Check the information to be regis- tered, and then press [Enter]. – To change a setting, press the button for the setting to be changed, and then specify the new setting. Press [Enter] in each screen until the standby screen (initial screen) ap- pears.
Page 179: Registering Confidential Boxes
10.6 Registering Confidential Boxes Since a password can be specified for confidential boxes, faxes can safely be sent and received. The confidential communication which used the F-code can be used in this machine. Detail Before saving a document to a confidential box, the box has to be regis- tered.
Page 180 Press [Confidential User Box Name]. Type in the title, and then press [En- ter]. – A maximum of 8 characters can be entered. Press [F-CODE]. Type in the F-code, and then press [Enter]. – Register the F-code for using the confidential box.
Page 181 If desired, press [F-CODE Pass- word], and then type in password. – Register a password for each confidential box. – A maximum of 20 characters (0 through 9, # and *) can be en- tered. The entered password ap- pears as asterisks (*). Although a password was speci- fied, why can’t viewing be limited? % The password is entered when limiting viewing of the confidential...
Page 182 10-30 bizhub 350/250...
Page 183: Utility Mode
Utility mode...
Page 185: List Of Registration Information And Parameters
Utility mode 11.1 Utility mode screen List of registration information and parameters A utility mode should be designated to manage this machine. It is recom- mended that a specific person be authorized as utility mode to prevent con- fusion. The procedures for entering in and exiting the utility mode and setting fax functions are described below.
Page 186 Utility/Counter User Setting User’s Choice Mixed Original Detection Language Selec- tion Machine Authen- tication PW Change Default Setting Simplex / Duplex Auto Paper / Auto Zoom Priority Tray Special Paper Setting Zoom Ratio for Combine Book- lets Low Power Mode Sleep Mode LCD Back-Light Auto Reset...
Page 187 Utility/Counter User Setting User’s Choice Sort / Non-Sort Auto Change Output Tray Set- tings (p. 11-12) Auto Paper Se- lect for Small Original Crease / Center Staple Default Screen (p. 11-12) Default Device Image Quality (ADF) FAX (p. 10-3) One - Touch Index FAX Program Domain Name...
Page 188: Initial Settings
Utility/Counter Admin. Manage- Admin. 1 Initial Setting Date & Time Set- Date & Time Set- ment ting ting Time Zone Day Light Saving Time Language for Communication (p. 11-20) Self-Telephone # Self-Telephone # information PBX Connection (p. 11-21) Mode Dialing Method TSI Registration (p.
Page 189 Utility/Counter Admin. Manage- Admin. 1 FAX Regist. ment (p. 10-3) (Ap- pears with “Re- strict One Touch Editing”) TX Settings Quality / Mode Default Quality (p. 11-29) Default Density Communication Mode Comm. Menu Rotation TX 2-sided TX RX Settings Memory RX Time Memory Lock (p.
Page 190 Utility/Counter Admin. Manage- Admin. 2 Network Set- Basic Settings DHCP ment tings IP Address Set- ting Subnet Mask Gateway Self-Domain Name (p. 11-58) Network Board DNS Settings Machine Name SMTP Settings SMTP Server Address E-Mail Address SMTP Authenti- cation User Name SMTP Authenti- cation Pass-...
Page 191 Utility/Counter Admin. Manage- Admin. 2 Network Set- LDAP Setting LDAP Search ment tings LDAP Server Setting Frame Type Set IP Relay Settings IP Relay Station Registration IP Relay Station Setting Relay Result Port Printer Setting Timeout Software SW (p. 11-62) Ping Delete Job SSL/TLS...
Page 192 11.2 Initial setting Set the default of the fax function. It is possible to set a fax function that is selected when the main power is turned on or when [Reset] is pressed. For this setting, display the fax screen and press the [Utility/Counter] on this screen.
Page 193 Note To exit the User’s Choice screens, press [Enter] in each screen until the initial screen appears. bizhub 350/250 11-11...
Page 194: Output Tray Settings
Output tray settings Parameter Description Default Setting FAX (Port 1) Select the exit tray for data 1 (output tray 1) received at the fax port. Port 2 Select the exit tray for data 1 (output tray 1) received at port 2 when the multi port is installed.
Page 195: Specifying Fax Registration Settings
11.3 Specifying FAX registration settings From the FAX Registration screen, one-touch dial buttons and programs can be registered to allow the fax functions to be used more easily. This section describes the buttons available in the FAX Registration screen. The operating procedures are described in the corresponding sections of chapter 9.
Page 196: To Specify User Management Settings
11.4 User User Management Various functions, such as the screen mode and the volume of alarms, can be specified, allowing the machine to be used more easily. To specify user management settings Press [Utility/Counter]. The Utility/Counter screen appears. Press [User Management]. The User Management screen ap- pears.
Page 197: Tone Volume Parameters
Tone volume parameters In the User Management screen, sound levels can be specified using the “Line Monitor Sound” and the “Job Complete Beep” parameters. Parameter Description Default Setting Line Monitor Specify the volume (between 0 and 5) of the sound Sound produced when a transmission is being monitored.
Page 198: Specifying Administrator Settings
11.5 Specifying Administrator Settings To set the administrator access code Press [Utility/Counter]. The Utility/Counter screen appears. Press [Admin. Management]. The Administrator Code screen ap- pears. Use the keypad to type in the 8-digit administrator access code, and then press [Enter]. –...
Page 199 The Administrator Management 1 or Administrator Management 1 Administrator Management 2 screen screen appears. Note To exit the Administrator Management screen, press [Enter] in each screen until the initial screen appears. Administrator Management 2 screen bizhub 350/250 11-17...
Page 200: Available Parameters
11.6 Available parameters The following Administrator Management parameters are related to the infor- mation in this manual. Administrator management 1 screen Parameter Description Initial Setting Language for Communica- Select the language used to display the fax tion number and the sender’s name printed at the edge of the sent fax.
Page 201: Administrator Management 2 Screen
Administrator management 2 screen Parameter Description Network Settings Basic Settings–Self- Specify the domain name of this unit. Domain Name Scanner Settings– Select whether to permit or prohibit direct Gateway TX faxing. Software SW Use the software switch settings to specify machine settings.
Page 202 11.7 Setting the Language for the TSI Name and Reports) Sets the language (English or other language) used for the TSI name and for reports. How to Set the Communication Language After entering Administrator mode, press [Admin. 1]. Press [Initial Setting]. Press [Language for Communica- tion].
Page 203 11.8 Registering Telephone Numbers Registers the FAX telephone number, whether there is a PBX, the line type and other information required for FAX communication. Note The destination may look at the FAX telephone number in reports or the like. We recommend you include the area code for easy recognition by the destination How to Set up the FAX Telephone Number Information After entering Administrator mode, press [Admin.
Page 204 Use the keypad to type in the tele- phone number of the machine, and then press [Enter]. – A maximum of 20 digits can be entered for the telephone number. – To register the country code (for example, for the US), press the [+] and enter the US code “1”.
Page 205 Press the button for the dialing meth- od that is used, and then press [En- ter]. – DP20: Select if using a dial pulse 20 pps line. – DP10: Select if using a dial pulse 10 pps line. – PB: Select if using a push button line.
Page 206: To Register A Transmission Source Name
11.9 Registering TSI Names This section describes how to register your name (the TSI name). Note Up to 8 TSI names can be registered. Different TSI names can be registered for use with different destinations and departments. Up to 40 digits can be registered for the TSI name. The TSI name is printed at the edge of the transmitted document.
Page 207 Select the telephone number you want to register a TSI name for. Enter the TSI name and touch [Enter]. After verifying the registration information, touch [Enter]. Press [Enter] in each screen until the initial screen appears. bizhub 350/250 11-25...
Page 208: To Register The Machine's Id
11.10 Registering the FAX ID Displayed at the Destination When you register your name and telephone number as ID, that information will be displayed on the destination FAX display panel, administrator reports and the like. Registering your FAX ID makes it easier to identify who your FAX is from for the destination.
Page 209 Enter the ID and touch [Enter]. – A maximum of 12 characters can be entered for the machine’s ID. Press [Enter] in each screen until the standby screen (initial screen) ap- pears. Note The registered ID can be changed using the same procedure as used for registration.
Page 210: 11.11 Preventing Changes To One-Touch Dial Buttons
11.11 Preventing changes to one-touch dial buttons The machine can be set to limit the users allowed to register and change one-touch dial buttons. To prevent changes to one-touch dial buttons After entering Administrator mode, press [Admin. 1]. Press [Admin. Set]. Press [Restrict One-Touch Editing].
Page 211: Specifying Transmission Settings (Tx Settings)
11.12 Specifying transmission settings (TX Settings) Specify the default transmission settings. Settings can be specified for the following. Function Description Quality/Mode Default Quality Sets the default quality value for each operation. Default Density Sets the default contrast value for each operation. Communication Mode Specify the default communication mode that is selected when an operation is finished.
Page 212 Specifying Default Values for Quality and Mode when Transmitting After entering Administrator mode, press [Admin. 1]. Press [TX Settings]. Press [Quality/Mode]. Press the button for the setting to be specified, and then press [Enter]. – After touching [Default Quality], select the image quality that is given priority.
Page 213 – After touching [Communication Mode], select the transmission mode that is given priority. Press [Enter]. Press [Enter] in each screen until the initial screen appears. bizhub 350/250 11-31...
Page 214 Specifying the Default Transmission Settings After entering Administrator mode, press [Admin. 1]. Press [TX Settings]. Press [Comm. Menu]. Press the button for the setting to be specified, and then press [Enter]. – After touching [TX], select wheth- er the document is transmitted from the memory (“Memory TX”) or whether the document is transmitted page by page (“Quick...
Page 215 – After touching [Rotation TX], se- lect whether or not a rotation transmission will be performed. – After touching [2-Sided TX], se- lect whether or not double-sided transmission will be performed. If “ON” was selected, select the binding position. Press [Enter]. Press [Enter] in each screen until the initial screen appears.
Page 216 11.13 Setting Memory Lock for Received Documents) It is possible to set the machine to not print each document when received, so multiple documents can be batch printed later. The time period for not printing as well as a password to enable printing can be set for secure reception of faxes, for example, received late at night.
Page 217: Specifying The "Memory Rx Time Setting" Parameter
Specifying the “Memory RX Time Setting” parameter After entering Administrator mode, press [Admin. 1]. Press [RX Settings]. Press [Memory RX Time Setting]. Press [Memory Lock Time]. Press the button for the setting to be specified, and then press [Enter]. – To cancel the parameter, press [OFF].
Page 218: Specifying The "Memory Lock Password" Parameter
Specifying the “Memory Lock Password” parameter After entering Administrator mode, press [Admin. 1]. Press [RX Settings]. Press [Memory RX Time Setting]. Press [Memory Lock Password]. Press [New Password], type in the password, and then press [Enter]. – Use the keypad to type in the four-digit password.
Page 219 Press [Confirm New Password], type in the password again, and then press [Enter]. Press [Enter] in each screen until the initial screen appears. bizhub 350/250 11-37...
Page 220 Manually Printing Received Faxes with Memory Lock Press [Utility/Counter]. Press [User Management]. Press [Memory RX ON/OFF]. If a print management password was specified, use the keypad to type it in, and then press [Enter]. Press [Lock OFF], and then press [Enter].
Page 221: 11.14 Deleting Confidential Boxes
11.14 Deleting confidential boxes A registered confidential box can be deleted. Detail When a confidential box is deleted, all documents within the confidential box are also deleted. To delete only the documents in a confidential box without deleting the confidential box, delete the document from the Doc. tab of the Job List screen.
Page 222 Select the confidential box to be de- leted. Press [Yes]. When the screen shown in step 3 ap- pears, check that the confidential box was deleted, and then press [En- ter]. Press [Enter] in each screen until the standby screen (initial screen) ap- pears.
Page 223: (Rx Functions)
11.15 Setting the Receiving Mode and No. of Receiving Call Rings Sets whether to automatically receive faxes and the number of rings before automatically picking up. How to Set the Receiving Functions After entering Administrator mode, press [Admin. 1]. Press [FAX Setting]. Press [RX Functions].
Page 224: To Specify The Reception Method (Reception Mode)
To specify the reception method (Reception mode) Select the default value for the re- ception mode, and touch [Enter]. – Auto: Select for automatic re- ception. – Manual: Select for manual recep- tion. To specify the number of rings (Numbers of RX call rings) Type in the number of rings until the call is automatically received.
Page 225 11.16 Password Registration for Password Communication “Password Communication” (Password TX and Password RX) is a function where faxing is allowed between two fax machines only when a password set beforehand in both machines matches. This section describes how to set up the password to enable this function.
Page 226 Use the keypad to type in the current two-digit communication password, and then press [Next]. The password appears as “**”. Press [New Password], type in the password, and then press [Enter]. Press [Confirm New Password], type in the password again, and then press [Enter]. Check the information to be registered, and then press [Enter].
Page 227: Activity Report
11.17 Settings for Report Output Specify the conditions for printing transmission result reports and activity re- ports. Settings can be specified for the following. Parameter Description TX Report Specifies how to output the report for verifying FAX transmission activity. ON: Select this to automatically print a TX report for each TX. If TX Fails: Select this to automatically print a TX report only when there is a failure.
Page 228 Specify the desired settings, and then press [Enter]. Press [Enter] in each screen until the initial screen appears. 11-46 bizhub 350/250...
Page 229 How to Set up Activity Reports After entering Administrator mode, press [Admin. 1]. Press [Report Settings]. Press [Activity Report]. Specify the desired setting, and then press [Enter]. Press [Enter] in each screen until the initial screen appears. bizhub 350/250 11-47...
Page 230: Forwarding Sent Documents To The Specified Recipient (Tx Forwarding)
11.18 Forwarding sent documents to the specified recipient (TX Forwarding) Specify that sent documents are forwarded to the recipient specified as the administrator in order to manage documents sent from this machine. - Specify a forwarding destination with a one-touch dial button. The for- warding destination must be registered with a one-touch button in ad- vance.
Page 231 Specify the forwarding destination, and then press [Enter]. – To specify a forwarding destina- tion with a one-touch dial button, touch [One-Touch], specify the recipient, and then touch [Enter]. – To search for a one-touch dial button, press [Search], specify the recipient, and then press [En- ter].
Page 232: Document Management
11.19 Setting Document Management for RX This sets up the method used for managing received faxes. RX documents are classified as “F-CODE communications”, “Port RX” and “Public Docu- ments”. Different settings may be programmed for each). To specify the procedure performed with documents received on each line This machine can be set to perform a specific procedure, such as printing or forwarding the received document, for each line when a document is re-...
Page 233 Press [RX Document]. Press [Port]. Press [G3]. – If the optional fax multi line is be- ing used, two general subscriber lines can be used. Specify set- tings for each port: “G3-1” (port 1) and “G3-2” (port 2). – To specify settings for docu- ments sent through the network (such as Internet faxes), press [Network].
Page 234 Specify how received documents are handled. – Press [RX Doc. Settings], select the operation to be performed, and then press [Enter]. If “RX Doc. Settings” was set to “For- ward”, specify a destination. – To add a new forwarding destina- tion, press [Next Destination].
Page 235: Received With An F-Code
Document Management with F-CODE This machine can be set to perform a specific operation when a document is received with an F-code. Settings can be specified for the following. Parameter Description F-CODE Sets the receiving mode for each F-CODE. When a document is received that has an F-CODE assigned to it, that document is received according to the settings assigned to that code beforehand.
Page 236 Press [F-CODE]. Press the button to be programmed. Press [F-CODE]. Specify settings for “F-CODE”, “F- CODE Password”, and “Remote In- put Check”. 11-54 bizhub 350/250...
Page 237 Specify how received documents are handled. – Press [RX Doc. Settings], select the operation to be performed, and then press [Enter]. If “RX Doc. Settings” was set to “For- ward”, specify a destination. – To add a new forwarding destina- tion, press [Next Destination].
Page 238 Document Management for Public Documents Specify the procedure performed when documents are received from lines other than ports. Settings can be specified for the following. Parameter Description RX Doc. Settings If document management is set to “YES”, select the operation that is performed with the received document.
Page 239 Press [All Other Documents]. Press [RX Doc. Settings]. Specify how received documents are handled. – Select the operation to be per- formed, and then press [Enter]. If “RX Doc. Settings” was set to “For- ward”, specify a destination. – To add a new forwarding destina- tion, press [Next Destination].
Page 240: 11.20 Specifying The Self-Registered Domain Name
11.20 Specifying the self-registered domain name The domain name of the machine can be specified. Specify this setting as necessary when sending a direct fax transmission through a mail server. To specify the self-registered domain name 0 When specifying a self-registered domain name, specify the DNS set- tings.
Page 241 Type in the domain name for ma- chine, and then press [Enter]. bizhub 350/250 11-59...
Page 242: 11.21 Specifying The Gateway Transmission Setting
11.21 Specifying the gateway transmission setting Select whether to permit or prohibit gateway transmissions. If this machine is to be used as a relay machine in direct faxing or IP relay operations, permit gateway transmissions. Detail For details on direct faxing, refer to “Faxing from a computer (direct fax- ing)”...
Page 243 Press [Gateway TX]. Press either [Allow] or [Restrict] to specify a setting for gateway trans- mission (direct faxing), and then press [Enter]. – Allow: Select this setting if this machine is to be used as a relay machine in direct faxing or IP re- lay operations.
Page 244: Software Sw Settings
11.22 Configuring Functions (Soft Switches) Soft switches for functions can be set according to your use. Reminder Do not alter any modes or bits not mentioned in this manual. Software SW settings Parameter Description Mode Selection Specifies the soft switch setting item with 3 digits. Bit Selection An 8-digit number comprising the mode.
Page 245 Reference: The table below gives some sample bit (binary) and hexadecimal (16-base) equivalents. Decimal “Bit Selection” setting (binary “HEX Selection” setting (hexadeci- number number) mal number) 0000 0000 0000 0001 0000 0010 0000 0011 0000 0100 0000 0101 0000 0110 0000 0111 0000 1000 0000 1001...
Page 246 How to Set Soft Switches After entering Administrator mode, press [Admin. 2]. Press [Software SW]. Touch [Mode Selection], and enter the mode using the keypad. Specify the mode using the [Bit Se- lection] or [HEX Selection] key. – For bit selection: Touch [Bit Selection], and use the arrow keys to place the cursor on the bit you want to change.
Page 247 To change other modes, repeat steps 3 and 4. Press [Enter] in each screen until the initial screen appears. Turn the machine off, then on again. Reminder When turning the machine off, then on again, wait about 10 seconds to turn the machine on after turning it off.
Page 248 Specifications for Stamps and Password Look-up (Mode 000) Specifies the TX complete stamp and group passwords. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 0 0 1 1 0 0 0 0 (HEX: 30) How to Set The grayed out cells are the settings at the time of purchase.
Page 249 Specifications for Destination Insertion on the Original (Mode 001) Inserts the destination name on the original. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 0 0 0 1 0 1 0 0 (HEX: 14) How to Set The grayed out cells are the settings at the time of purchase.
Page 250 Specifying Memory Clear Report and Broadcast TX Report Output (Mode 002) Sets the output for memory clear and sequential broadcast transmission TX reports. Note The memory clear report is printed when the data stored in the memory is erased, for example, after a power outage. Settings at time of purchase Bits 7 6 5 4 3 2 1 0...
Page 251: Specifying Settings For Forwarding Reception (Mode 003)
Specifying settings for forwarding reception (mode 003) Specify forwarding reception and the PB dial number where forwarding is re- ceived from an external telephone. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 0 1 1 0 0 0 1 1 (HEX: 63) Specifying the setting During the production of this unit, the settings in the shaded cells were se- lected.
Page 252: Specifying The Storage Time For Failed Transmission Documents (Mode 004)
Specifying the storage time for failed transmission documents (mode 004) Specify the length of time for storing documents that could not be transmit- ted. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 0 0 0 1 0 1 1 0 (HEX: 16) Specifying the setting During the production of this unit, the settings in the shaded cells were se- lected.
Page 253: Specifying Settings For General Subscriber Lines (Mode 006)
Specifying settings for general subscriber lines (mode 006) Specify the setting for silent F net reception (port 1) and the calling method on the general subscriber line. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 0 0 1 1 0 0 1 0 (HEX: 32) Specifying the setting...
Page 254: Specifying Settings For Receiving Long Documents (Mode 007)
Specifying settings for receiving long documents (mode 007) Specify how long documents that are received are printed. The received document can be automatically reduced or the excess can be discarded. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 1 0 1 1 0 1 0 1 (HEX: B5) Specifying the setting...
Page 255 Description Setting Description Page Refer- ence 4, 3, 2 An excess longer than the 100% p. 6-3 length specified by bits 5, 6 and 7 is reduced to fit within the paper. Specify the maxi- mum of this reduction ratio. (Available only if bit 1 is set to “0”...
Page 256: Specifying The Setting For Selecting Paper When Printing Received Documents (Mode 008)
Specifying the setting for selecting paper when printing received docu- ments (mode 008) Specify the settings for selecting paper when printing received documents. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 0 0 0 0 0 0 0 0 (HEX: 00) Specifying the setting During the production of this unit, the settings in the shaded cells were se- lected.
Page 257: Specifying Settings For The Confirmation Screen For Broadcast Transmissions (Mode 014)
Specifying settings for the confirmation screen for broadcast transmis- sions (mode 014) Specify whether or not a screen asking for confirmation of the settings is dis- played before a broadcast transmission. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 0 0 0 0 0 0 0 1 (HEX: 01) Specifying the setting...
Page 258: Specifying Whether Or Not A Telephone Is Connected And Whether Or Not A Received Date Report Is Added And Its Format (Mode 016)
Specifying whether or not a telephone is connected and whether or not a received date report is added and its format (mode 016) Specify whether or not a telephone is connected, and whether or not a re- ceived date report is added and how it is formatted. Settings at time of purchase Bits 7 6 5 4 3 2 1 0...
Page 259: Specifying Settings For The Image In The Failed Transmission Report (Mode 023)
Specifying settings for the image in the failed transmission report (mode 023) Specify whether or not an image of the transmitted document is added to the failed transmission report. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 1 1 1 1 1 0 0 0 (HEX: F8) Specifying the setting...
Page 260: Specifying The Copy Limitation With Remote Copying (Mode 028)
Specifying the copy limitation with remote copying (mode 028) Specify the maximum number of copies allowed when a document specified for remote copying is received. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 0 1 1 0 0 0 1 1 (HEX: 63) Specifying the setting During the production of this unit, the settings in the shaded cells were se-...
Page 261: Specifying Settings For Fax Reception Functions (Mode 030)
Specifying settings for fax reception functions (mode 030) Specify whether or not rotation or 2in1 printing is used with received faxes. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 1 0 1 1 0 0 0 0 (HEX: B0) Specifying the setting During the production of this unit, the settings in the shaded cells were se- lected.
Page 262: Specifying The Setting For Tray Selection Of Received Faxes (Mode 037)
Specifying the setting for tray selection of received faxes (mode 037) Specify whether the trays and bypass tray can be selected when printing re- ceived faxes. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 1 1 1 1 1 0 0 0 (HEX: F8) Specifying the setting...
Page 263: Specifying Settings For Administrator Forwarding (Mode 198)
Specifying settings for administrator forwarding (mode 198) Specify whether or not transmitted documents are sent to the recipient spec- ified as the administrator after transmission. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 1 1 0 1 0 0 0 0 (HEX: D0) Specifying the setting During the production of this unit, the settings in the shaded cells were se-...
Page 264: Specifying Settings For The Number Of Rings Until Automatic Reception (Port 2) (Mode 249)
Specifying settings for the number of rings until automatic reception (port 2) (mode 249) Specify the number of rings until an automatic reception is performed at port Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 0 0 0 0 1 0 0 0 (HEX: 08) Specifying the setting...
Page 265 Description Setting Description Page Refer- ence 7, 6, 5, 4, 3 Specifies the 00000 None (0 times) p. 11-42 number of rings until 00001 1 time automatic reception (port 2). 00010 2 times 00011 3 times 00100 4 times 00101 5 times 00110 6 times...
Page 266: Specifying The Internet Fax Settings (Mode 350)
Specifying the Internet fax settings (mode 350) Specify the POP3 setting for Internet faxing. Status when purchased 7 6 5 4 3 2 1 0 Status 1 0 1 0 1 0 0 0 (HEX: A8) Specifying settings The part in light gray is the status at the time of purchase. The number on the right indicates the page number that gives a description for each function.
Page 267: Specifying Whether Transmission Source Information Is Added When Directly Faxing, Performing An Ip Relay Operation, Or Forwarding Received Documents (Mode 352)
Specifying whether transmission source information is added when di- rectly faxing, performing an IP relay operation, or forwarding received documents (mode 352) Specify how transmission source information is added when directly faxing, performing an IP relay operation, or forwarding received documents. Settings at time of purchase Bits 7 6 5 4 3 2 1 0...
Page 268: Specifying Settings For The Range Of Administrator Passwords And The Information Indicated In The Report For Direct Faxing/Ip Relay Transmissions (Mode 368)
Specifying settings for the range of administrator passwords and the in- formation indicated in the report for direct faxing/IP relay transmissions (mode 368) Specify the valid range of administrator passwords. In addition, specify whether or not the results of direct faxing or IP relay transmissions are indi- cated in the reception report.
Page 269: Specifying Settings For When Copying Is Finished Using The Adf (Mode 429)
Specifying settings for when copying is finished using the ADF (mode 429) Specify whether or not all settings are reset when copying is finished using the ADF. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting 0 0 0 0 0 1 0 0 (HEX: 04) Specifying the setting...
Page 270: Specifying Restrictions For Registering Fax Addresses
Specifying restrictions for registering fax addresses and printing re- ports and specifying how one-touch dial recipients are displayed (mode 477) Specify whether or not fax addresses can be registered and reports can be printed by users. In addition, specify whether or not one-touch dial informa- tion is displayed in screens and reports.
Page 271: Specifying Settings Using Pagescope Web Connection
Specifying settings using PageScope Web Connection...
Page 273: Items That Can Be Specified Using Pagescope Web Connection
Specifying settings using PageScope Web Connection 12.1 Items that can be specified using PageScope Web Connection PageScope Web Connection is a device management utility supported by the HTTP server built into the device. Using a Web browser on a computer connected to the network, machine settings can be specified from Page- Scope Web Connection.
Page 274: Fax/Scan (Administrator Mode)
Fax/Scan (Administrator mode) Item Description One-Touch Key Export Exports the one-touch data together that were registered Registration with the one-touch registration on this machine and saves the data as a file. Import Imports all one-touch data from the exported data file saved on the computer.
Page 275: Using Pagescope Web Connection
12.2 Using PageScope Web Connection Operating environment Item Operating Environment Network Ethernet [TCP/IP] Computer application program For Windows 98 SE/Me/NT 4.0: Microsoft Internet Explorer 4 or later or Netscape Naviga- tor 4.73 or 7.0 For Windows 2000: Microsoft Internet Explorer 5 or later or Netscape Naviga- tor 7.0 For Windows XP: Microsoft Internet Explorer 6 or later or Netscape Naviga-...
Page 276: When Performing User Authentication
When performing user authentication When performing user authentication or external server authentication, the following screen is displayed. Type in the user name and password, and then click [Log-in]. Note For the user authentication details, refer to user’s guide [Copy Opera- tions].
Page 277: Page Structure
Page structure The page that appears immediately after PageScope Web Connection is ac- cessed is called the User mode page. All users can view this page. The configuration of the PageScope Web Connection page is shown below. Note The [User Box] tab appears only if the optional hard disk is installed. The [Fax/Scan] tab appears only if the optional fax kit is installed.
Page 278 Item Description KONICA MINOLTA logo Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.com/ PageScope Web Connection logo Click the PageScope Web Connection logo to display the version information. Administrator mode logon button Log on to Administrator mode.
Page 279: Logging On To Administrator Mode
Logging on to administrator mode You can switch between User mode and Administrator mode. However, in order to specify system or network settings, you must be logged on to Ad- ministrator mode. 0 When logged on to Administrator mode, the machine’s control panel is locked and cannot be used.
Page 280 The Administrator mode page appears. To return to User mode, click [Log-out]. 12-10 bizhub 350/250...
Page 281: Web Browser Cache
Web browser cache The newest information may not appear in the PageScope Web Connection pages because older versions of pages are saved in the cache for the Web browser. In addition, the following problems may occur when the cache is used.
Page 282: One-Touch Key Registration (User Mode)
12.3 One-touch key registration (User mode) The fax recipients can be registered as one-touch registrations. Two types of recipients can be registered with a one-touch registration: a main recipient and a secondary recipient, where the data is sent if the transmission to the main recipient fails.
Page 283 Item Description One-Touch Name Enter the destination name displayed with one-touch registration. Up to 12 characters can be entered. Destination Number Enter the fax number of the destination. Up to 64 characters can be en- tered. Overseas To send the transmission overseas, select “On”. Speed Specify transmission speed.
Page 284: To Name An Index
To name an index Click the [Fax/Scan] tab. Click [One-Touch Key Registration]. From “Index”, click the index (in the center of the frame) that is to be named. The one-touch registrations that are saved in the selected indexes are displayed on the lower half of the screen. Enter the index name, and then click [Apply].
Page 285: To Register With One-Touch Registration
To register with one-touch registration Click the [Fax/Scan] tab. Click [One-Touch Key Registration]. From “Index”, click the index (in the center of the frame) that is to be named. The one-touch registrations that are saved in the selected indexes are displayed on the lower half of the screen.
Page 286 – If the optional fax multi line is being used, two general subscriber lines can be used. Select whether a fax (G3-1) or fax (G3-2) opera- tion is to be performed. Enter the items in the screen of each communication mode. –...
Page 287: Registering Sub-Destinations
Registering sub-destinations When transmission to the destination of a one-touch registration cannot per- formed, the sub-destination can be specified as the transmission destina- tion. Click [Sub Address Registration] on the screen for entering the one- touch registration settings. bizhub 350/250 12-17...
Page 288 Select the communication mode of the sub-destination, and then click [Next] Enter each item, and then click [Apply]. – For the item details, refer to “To register with one-touch registra- tion” on page 12-15. 12-18 bizhub 350/250...
Page 289 Note The destination name is displayed with the same contents as the main destination. Specify the settings for the other items. bizhub 350/250 12-19...
Page 290: Fax Program Registration (User Mode)
12.4 FAX Program registration (User mode) Register fax programs as one-touch registrations. Unlike the one-touch reg- istrations where only recipients are registered, transmission settings and multiple recipients can be registered. The registered data can also be changed or deleted. Note Up to 30 fax programs can be registered in this machine.
Page 291 Item Description 2-Sided TX Select whether or not a double-sided transmission is to be sent. On: Performs duplex transmission. When specifying to On, specify the margin and original set orientation. Off: Does not performs duplex transmission. Rotation TX Select whether or not to rotate the scan image according to the pa- per orientation of the receiving machine.
Page 292: Registering Fax Programs
Registering fax programs 0 To specify the fax program destination, register the destination with one- touch registration in advance. Click the [Fax/Scan] tab. Click [FAX Program Registration]. From “Index”, click the index name that is to be registered in the fax program.
Page 293 – For the item details, refer to page 12-20. Click [Apply]. bizhub 350/250 12-23...
Page 294: System (Administrator Mode)
12.5 System (Administrator mode) From the [System] tab, various settings concerning the system configuration of this machine can be changed. Settings for the following fax functions can be specified. “Output Tray Settings” of “User’s Choice 5” “Default LCD Screen” and “Priority Fax Screen” of “User’s Choice 6” To change settings In the Administrator mode, click the [System] tab.
Page 295: Export/Import (Administrator Mode)
12.6 Export/Import (Administrator mode) The data that was registered with the one-touch registration of this machine can be exported as a file. Note The exported data is written in the UTF-8 character code. Edit the data with the UTF-8 character code. Files can be exported with the following four modes.
Page 296: To Export Files
To export files In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [One-Touch Key Registration], then [Export]. Select the export format, and then click [Execute]. 12-26 bizhub 350/250...
Page 297 Click [Save]. Specify the directory of the save destination. The file name can also be changed. Click [Save]. The exported data is saved in the specified directory. bizhub 350/250 12-27...
Page 298: To Import Files
To import files The one-touch registration data can be imported to this machine from a file on the computer. In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode”...
Page 299 Select the file to be imported, and then click [Open]. Click [Execute]. The one-touch registered data is imported. bizhub 350/250 12-29...
Page 300: Line Settings (Administrator Mode)
12.7 Line settings (Administrator mode) The information for the line connected to this machine can be specified. Settings can be specified for the following. Item Description Self-ID Enter the text that appears in the recipient’s reports and machine control pan- el.
Page 301: Transmission Source Registration
12.8 Transmission source registration Select the information, such as the name, fax number, or address, that is printed at the edge of the page when a fax is sent. Registers this transmission source name. Since multiple transmission sourc- es can be registered, the names for each destination and track can used sep- arately.
Page 302: Tx Settings (Administrator Mode)
12.9 TX Settings (Administrator mode) The default settings for transmission can be specified. The following settings can be specified. Item Description Quality/Mode Default Quality Specify the quality default value that is reset after operation is complete. Default Density Specify the density default value that is reset after operation is complete. Com.
Page 303: To Specify The Tx Settings
To specify the TX settings In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [TX Settings]. Specify each item, and then click [Apply]. –...
Page 304: Rx Settings (Administrator Mode)
12.10 RX Settings (Administrator mode) Specify the time and day for printing a fax that is received while the machine is in the off mode (mode where printing is not immediate, even when a fax is received). Faxes that are received in the middle of the night can be received safely by restricting the time that they are printed.
Page 305: To Specify The Rx Settings
To specify the RX settings In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [RX Settings]. Specify each item, and then click [Apply]. bizhub 350/250 12-35...
Page 306: Fax Setting (Administrator Mode)
12.11 Fax setting (Administrator mode) Specify the services being used, such as the dialing method. RX Functions Specify how a fax is received and the number of rings until the call is auto- matically answered. Settings can be specified for the following. Item Description Reception...
Page 307: To Specify The Reception Function Settings
To specify the reception function settings In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [RX Functions] under “Fax Setting”. Specify the various settings, and then click [Apply].
Page 308: Password Communication
Password communication Password communication (password transmission and password reception) is a function for sending and receiving faxes only if the previously specified passwords on the sender’s machine and the recipient’s machine match. This section describes how to specify the communication password for a pass- word transmission.
Page 309: To Specify Password Communication Settings
To specify password communication settings In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [Password Communication] under “Fax Setting”. Specify the various settings, and then click [Apply].
Page 310: Rx Document (Administrator Mode)
12.12 RX Document (Administrator mode) The method for processing a received document can be specified. The re- ceived document becomes only a “document that was received over a net- work”. The processing methods consist of the following three methods. - F-Code: This machine can be set to perform a specific operation when a document is received with an F-code.
Page 311 In “Port”, the following settings can be specified. Item Description Distribution Select whether to process the document of a selected line. Conditions Default: Does not process the received document. Specifies: Specifies the save destination and forwarding destination of the re- ceived document.
Page 312: To Specify F-Code Settings
To specify F-code settings In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [RX Document], then [F-Code]. Click an F-code cell. –...
Page 313 Specify the various settings, and then click [Apply]. bizhub 350/250 12-43...
Page 314: To Specify The Processing Of Received Documents Per Line
To specify the processing of received documents per line In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [RX Document], then [Port]. Click a port name (G3).
Page 315 Specify each item, and then click [Apply]. – For the item details, refer to page 12-40. bizhub 350/250 12-45...
Page 316: To Specify The Processing Of Other Received Documents
To specify the processing of other received documents In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [RX Document], then [All Other Documents]. Specify each item, and then click [Apply].
Page 317 12.13 Report output settings (Administrator mode) The output conditions of the send result reports and communication control reports can be specified. The following settings can be specified. Item Description TX Report Select the output of the result report sent to a single destination. (Single destina- Output On: Outputs regardless of the results.
Page 318: To Specify The Report Output Settings
To specify the report output settings In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [Report Settings]. Specify each item, and then click [Apply]. –...
Page 319 12.14 TCP/IP (Administrator mode) Specifies the required settings for using this machine over a network. In TCP/IP, the following settings can be specified. Item Description DHCP Configu- Specify the DHCP server to enable (acquires the IP address automatically) or ration [*] disable (specifies a fixed IP address).
Page 320 Note For the IP address and DNS server address, the IP address that begins with digits “0.”, “127.”, or “numbers 224 or more” cannot be specified. Reminder After changing the settings for parameters marked with an asterisk (*), turn the machine off, then on again. When turning the machine off, then on again, wait about 10 seconds to turn the machine on after turning it off.
Page 321: To Specify The Tcp/Ip Settings
To specify the TCP/IP settings In the Administrator mode, click the [Network] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [Common Setting], then [TCP/IP]. Specify each item, and then click [Apply]. –...
Page 322 Reminder When turning the machine off, then on again, wait about 10 seconds to turn the machine on after turning it off. The machine may not operate cor- rectly if it is turned on immediately after being turned off. 12-52 bizhub 350/250...
Page 323 12.15 Mail/Internet FAX (Administrator mode) The Scan to E-Mail and Internet fax transmission settings can be specified. The following settings can be specified. Item Description POP3 Specify the POP3 server for sending Internet faxes. For details, refer to the user’s guide [Network Scanner Operations]. SMTP Specify the SMTP server for sending Scan to E-Mail.
Page 324: To Specify Other Settings
To specify other settings In the Administrator mode, click the [Network] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to administrator mode” on page 12-9. Click [E-Mail/Internet FAX], then [Other]. Specify each item, and then click [Apply]. –...
Page 325 Explanation of reports and lists...
Page 327 Explanation of reports and lists 13.1 Confirming Transmission Details The Transmission Activity Report can be used to verify document numbers, transmission start times, time for transmission, destination, mode, no. of completed transmissions, transmission results and other information. Note For details on changing report settings, refer to the user’s guide [Copy Operations].
Page 328 Press [TX Report]. The TX Activity Report is printed out. Report Details 3 4 5 Item Description Transmission source Shows the name and number of the transmission name source. Report output date Shows the date that the report was printed. Mode Shows the mode used for the transmission.
Page 329 Item Description Port used Shows the port used for the transmission. 1: Port 1 2: Port 2 Blank: Single port Number of transmitted Shows the number of document pages that were trans- pages mitted. Transmission results Shows the transmission results. Any of the following may be indicated.
Page 330 13.2 Confirming Receiving Details The Receiving Activity Report can be used to verify document numbers, receiving start times, time for transmission, destination, mode, no. of pages received, transmission results and other information. How to Output Receiving Activity Reports Press [Utility/Counter]. Utility/ Counter Press [Reports].
Page 331 Report Details 3 4 5 Item Description Transmission source Shows the name and address of the transmission name source. Report output date Shows the date that the report was printed. Mode Shows the mode used for the transmission. Any of the following may be indicated.
Page 332 Item Description Transmission results Shows the transmission results. Any of the following may be indicated. OK: Received successfully BUSY: The recipient’s line was busy. NO ANS: The recipient could not receive the fax or the call was not answered. INTERR: The transmission was interrupted. F.MEM: The memory was full.
Page 333 13.3 Confirming the Information Registered to One-Touch Dial Keys The destinations registered to one-touch dial keys can be outputted for verification. How to Output One-Touch Lists Press [Utility/Counter]. Utility/ Counter Press [Reports]. Press [One-Touch List]. The One-Touch List is printed out. bizhub 350/250 13-9...
Page 334 List Details Item Description Transmission source Shows the name and number of the transmission name source. Report output date Shows the date that the report was printed. Communication mode Shows the registered transmission mode. Any of the fol- lowing may be indicated. G3: Send to a G3 fax G3-1: Send to a G3 fax from port 1 (optional) G3-2: Send to a G3 fax from port 2 (optional)
Page 335 13.4 Confirming the Contents Registered to FAX Programs The contents of transmission settings registered to one-touch programs (FAX programs) is output in a list for verification. Program list Press [Utility/Counter]. Utility/ Counter Press [Reports]. Press [Program List]. Select the FAX program key you want to print out.
Page 336 List Details 13-12 bizhub 350/250...
Page 337 13.5 Confirming Text Registered to Bulletin Boards Text registered to the bulletin boards can be outputted for verification. Detail For details on the bulletin boards, refer to “Saving Documents to Bulletin Boards” on page 7-28, “Retrieving Bulletin Board Documents” on page 8-4, and “Setting up Bulletin Boards”...
Page 338 Press [Bulletin List]. The Bulletin Board List is printed out. 13-14 bizhub 350/250...
Page 339 13.6 Confirming the Contents Registered to Confidential Boxes Outputs the contents registered to the confidential boxes in a list. Detail For details on the bulletin boards, refer to “Saving Documents to Bulletin Boards” on page 7-28, “Retrieving Bulletin Board Documents” on page 8-4, and “Setting up Bulletin Boards”...
Page 340 Press [Confidential List]. The Confidential List is printed out. List Details 13-16 bizhub 350/250...
Page 341 13.7 Confirming the Settings of Various Functions If account management is specified, lists of the account information for each account can be printed. Note The account lists can be viewed only if you have logged in with the administrator access code. How To Output Account Lists Press the [Utility/Counter] key, and then enter Administrator mode.
Page 342 SETTING LIST (TUE)OCT302005 14:08 TOKYO 13-18 bizhub 350/250...
Page 343 Appendix...
Page 345: Replacing The Completion Stamp
Appendix 14.1 Replacing the Completion Stamp Replace the Spare TX Marker STAMP by the following procedure if the storage (transmission) completion stamp becomes faint. Note An optional TX Marker STAMP UNIT is necessary The spare TX maker stamp is replaceable. Purchase it from your dealer or technical representative.
Page 346 Remove the Spare TX Marker STAMP. Set the new Spare TX Marker STAMP. Align the pin on the stamp with the notch in the machine, and then insert the stamp. Replace the guide, and return the paper feed cover. 14-4 bizhub 350/250...
Page 347: Fax Terms
14.2 Fax terms This section describes the general terms used in the fax communication. Explanations may be given of the terms of functions that are not equipped to this machine. Terms Description Numerics 2 in 1 TX The function to gather two pages into one page and to transmit the composed wide page.
Page 348 Terms Description Factory default set- The value set at the factory. You can change some de- ting faults by the utility mode. It is useful to set the value that you use frequently as the default. Fax ID The ID code to recognize each other at the fax communi- cation.
Page 349 Terms Description Original size set The function to designate the paper size for the document to be sent. Normally, when the paper size loaded at the destination is too small to accommodate the image being transmitted, the original image will be reduced to fit the paper size.
Page 350 Terms Description Sender information Information such as transmission date, name, telephone number, and page number printed at the top of the re- ceived document at the fax transmission. Sender name The name of this machine, which is represented with any alphanumeric character and symbols.
Page 351 Default screen ......11-12 14.3 Index Density ........... 3-13 Numerics Destination insertion ......7-8 2in1 ..........7-12 Dialing method ......11-23 2-Sided TX ..... 7-13 11-29 11-33 Direct faxing ........7-30 Direct input ......2-11 3-19 Document Accessing ........12-5 management ..11-18 11-50 12-40...
Page 352 Internet faxing ......12-53 Output tray setting ....... 11-12 Outside ........11-22 Overseas ......3-19 10-6 Job complete beep ..... 11-15 Job list ........... 3-34 PageScope Web Connection ..12-3 Password communication ... 11-43 Language for Password RX ....... 8-3 11-43 communication ....
Page 353 Search ..........3-24 Self-domain name ... 11-19 11-58 Self-ID ....11-18 11-26 12-30 Self-telephone # information ....... 11-18 11-21 Setting list ........13-18 Software switch settings . 11-19 11-62 Specifications ........6-3 Stamp ........7-19 14-3 Stamp unit ........2-5 Start key ...........
Page 354 User authentication ..... 2-15 12-6 User management ....... 11-14 User’s choice ....... 11-10 Utility mode ........11-3 14-12 bizhub 350/250...

This manual is also suitable for:

Bizhub 350 Bizhub 250

Konica Minolta bizhub FK-503 User Manual

1 Introduction

2 Before Use

3 Transmission

4 Reception

5 Troubleshooting

6 Specifications

7 Useful Transmission Functions

8 Useful Reception Functions

9 Polling

10 Registering/Specifying Settings

11 Utility Mode

12 Specifying Settings Using Pagescope Web Connection

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Summary of Contents for Konica Minolta bizhub FK-503