Konica Minolta BIZHUB 350 User Manual
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Konica Minolta BIZHUB 350 User Manual

Box operations
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User's Guide [Box Operations]

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Summary of Contents for Konica Minolta BIZHUB 350

  • Page 1 User’s Guide [Box Operations]...

  • Page 2: Energy Star

    Introduction Introduction Thank you for choosing this machine. This User’s Guide contains details on the necessary operations of the various Box functions of the bizhub 200, 250 and 350, precautions on their use, and basic troubleshooting procedures. In order to ensure that these machines are used correctly and efficiently, carefully read this User’s Guide before us- ing the machine.

  • Page 3: Trademarks And Registered Trademarks

    Introduction Trademarks and registered trademarks KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Net- scape Communications Corporation.
  • Page 4 Introduction 4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl- core@openssl.org. 5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL”...
  • Page 5 Introduction Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2.

  • Page 6: Table Of Contents

    Introduction Contents Introduction ® Energy Star ..................x-1 ® What is an ENERGY STAR Product? ..........x-1 Trademarks and registered trademarks ......... x-2 Contents .................... x-5 About this manual ................x-9 Structure of the manual ..............x-9 Notations ..................x-9 Images that are used ..............x-9 Explanation of manual conventions ..........
  • Page 7 Introduction To save scan data using a one-touch button .........2-6 Specifying the scanning quality ............2-8 To specify the scanning quality ............2-8 Specifying the scanning density .............2-9 To specify the scanning density ...........2-10 Specifying the document scanning size ........2-11 Printing the result report ...............2-12 To print the transmission report ............2-13 Specifying the 2in1 setting ............2-14 Specifying the 2-Sided TX setting ..........2-15...
  • Page 8 Introduction Performing operations from PageScope Web Connection .... 3-4 Other related parameters ............... 3-4 Registering one-touch recipients from the control panel .... 3-5 Programming a one-touch dial button ........... 3-5 To program a one-touch dial button ..........3-5 Changing/deleting a one-touch recipient ........3-10 Copying a one-touch recipient ............
  • Page 9 Introduction Registering with one-touch registration ........3-40 Changing the contents of the one-touch registration ....3-42 Deleting one-touch registrations ..........3-44 Performing Box operations from User mode ........3-46 Creating a user box ..............3-46 Downloading saved documents to the computer ......3-48 Deleting a document saved in a box ..........3-50 Changing user box names ............3-52 Changing user box passwords .............3-54 Deleting a user box ...............3-56...

  • Page 10: About This Manual

    Introduction About this manual This User’s Guide covers the Box functions of the bizhub 200, 250 and 350. This section introduces the structure of the manual and the notations used for product names, etc. This manual is intended for users who understand the basic operations of computers and the machine.

  • Page 11: Explanation Of Manual Conventions

    Introduction Explanation of manual conventions Titles indicate the contents of the section. Touch panel screens are shown to check the actual display. Text that appears in this manner describes supplemental information, such as precautions, references and actions, relating to steps. Text that appears in this manner provides answers to problems and questions that may occur during...
  • Page 12 Introduction (The page shown above is an example only.) 200/250/350 x-11...

  • Page 13: User's Guides

    Introduction User’s Guides The following User’s Guides have been prepared for this machine. User’s Guide [Copy Operations] This manual contains details on basic operations and the operating proce- dures for the various copy functions. - Refer to this User’s Guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds.

  • Page 14: Overview Of The Box Functions

    Overview of the Box functions...

  • Page 16: Box Functions

    Overview of the Box functions Overview of the Box functions Box functions The Box functions allow data of scanned documents and documents set to be printed from the printer driver to be saved in a box, then printed when needed. If this machine is installed with a hard disk, boxes can be created on the hard disk, and data of scanned documents can be saved in those boxes.

  • Page 17: Available Box Functions

    Overview of the Box functions Available Box functions Scanning documents and saving the data (Scan to HDD) The optional hard disk drive is required. Scanned document data can be saved in the specified box. For details on saving data, refer to “Scanning documents and saving the data (Scan to HDD)”...

  • Page 18: Specifying Settings For Using The Box Functions

    Overview of the Box functions Specifying settings for using the Box functions Before using the Box functions, the following settings should be specified. Creating boxes In order to save scan documents in user boxes, the user box for saving the document must be created.
  • Page 19 Overview of the Box functions 200/250/350...

  • Page 20: Saving And Printing Documents

    Saving and printing documents...

  • Page 22: General Information

    Saving and printing documents Saving and printing documents General information Keep in mind the following information before saving documents. User authentication This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine.

  • Page 23: Available Functions/Parameters

    Saving and printing documents Available functions/parameters Touch [Quality & Reduction] or [Menu] in the screen that appears after the [Fax/Scan] key in the control panel is pressed, and then specify settings for the following functions/parameters when saving the scanned document. Note The following Quality &...

  • Page 24: Deleting Documents From Boxes

    Saving and printing documents Function Description Page Reference Setting 2 Priority TX Select whether or not the data is sent (saved) with pri- p. 2-17 ority over the other jobs. Timer TX Specify the time for sending (saving) the data. Touch p.

  • Page 25: Scanning Documents And Saving The Data (Scan To Hdd)

    Saving and printing documents Scanning documents and saving the data (Scan to HDD) Scan data can be saved in an HDD box on the machine’s internal hard disk. The following procedures describe operations that must be performed and the settings that must be specified when touching a single button to save a document.
  • Page 26 Saving and printing documents – To select an index, touch the tab of the desired index, or touch [←] or [→] to select a different index. SCANReady Standard No.ofDest. 1 box01 Direct Quality& Search Menu One-Touch Input Reduction IndexList Tokyo Osaka Nagoya Fukuok Center Center box01...

  • Page 27: Specifying The Scanning Quality

    Saving and printing documents Specifying the scanning quality From the Quality tab, select the scanning resolution (amount of details). From the following available resolution settings, select the appropriate resolution according to the type of document being scanned. Setting Description Standard For documents with normal text (such as handwriting) Fine For documents containing small print, such as newspapers, or...

  • Page 28: Specifying The Scanning Density

    Saving and printing documents Touch [Quality], and then touch the button for the desired Original Type setting. – To select a higher resolution, touch [600 dpi]. SCANReady Standard Chain Direct One-Touch Search Menu Quality& Input Reduction Reduction/ Quality Density Area Standard Fine Super Fine...

  • Page 29: To Specify The Scanning Density

    Saving and printing documents To specify the scanning density Touch [Quality & Reduction]. SCANReady Standard Chain Direct Quality& Search Menu One-Touch Input Reduction IndexList Tokyo Osaka Nagoya Fukuok Tokyo Center Center Memory Job List 100% Free Touch [Density], and then touch the button for the desired Density set- ting.

  • Page 30: Specifying The Document Scanning Size

    Saving and printing documents Specifying the document scanning size The scanned area can be specified as a standard size. However, a portion of a large document can be saved or a non-standard-sized document can be saved as a standard size. Touch [Quality &...

  • Page 31: Printing The Result Report

    Saving and printing documents – Touch [Auto Detect] to automatically select the size closest to the size of the document. However, if the document is smaller than Let- ter size, Letter size is selected. SCANReady Standard Chain Direct One-Touch Search Quality&...

  • Page 32: To Print The Transmission Report

    Saving and printing documents Note For details on the settings available from the Administrator Management screen to print the result report, refer to the User’s Guide [Network Scan- ner Operations]. To print the transmission report Touch [Menu]. SCANReady Standard Chain Direct Quality&...

  • Page 33: Specifying The 2In1 Setting

    Saving and printing documents Specify the printing condition, and then touch [Enter]. SCANReady Standard Chain Direct Quality& Search One-Touch Menu Input Reduction Setting 1 Setting 2 Network TX Report Enter Single Dest If TX Default Fails Broadcast If TX Fails If TX Fails Memory Job List...

  • Page 34: Specifying The 2-Sided Tx Setting

    Saving and printing documents Specifying the 2-Sided TX setting Touch [Menu]. Touch [Setting 1], then [2-Sided TX]. SCANReady Standard Chain Direct Quality& Search Menu One-Touch Input Reduction Setting 1 Setting 2 Network TSI only TX Report 2in1 2-Sided TX Rotation TX Memory Job List 100%...
  • Page 35 Saving and printing documents – Auto: The long side of the document is automatically set as the binding position. SCANReady Fine Chain Quality& Direct One-Touch Search Menu Input Reduction Setting 1 Setting 2 Network Original Direction Enter Auto Memory Job List 100% Free Touch [Enter].

  • Page 36: Specifying The Priority Tx Setting

    Saving and printing documents Specifying the Priority TX setting Touch [Menu]. Touch [Setting 2], then [Priority TX]. – Touch the key again to cancel the settings. The key is highlighted. SCANReady Standard Chain Direct Quality& One-Touch Search Menu Input Reduction Setting 1 Setting 2 Network...

  • Page 37: Specifying The Stamp Setting

    Saving and printing documents – Touch [Hour] and [Minute] and type in the value using the keypad. SCANReady Standard Chain Direct Quality& One-Touch Search Menu Input Reduction Setting 1 Setting 2 Network Timer TX Setting Enter Current Time 15 : 55 Hour Minute Memory...

  • Page 38: Specifying The File Name

    Saving and printing documents Select the print position of the stamp, and then touch [Enter]. SCANReady Standard Chain Quality& Direct One-Touch Search Menu Reduction Input Setting 1 Setting 2 Network Stamp Enter Trail Edge Lead&Trail Memory Job List 100% Free Specifying the file name The name of the saved document file can be specified.

  • Page 39: Specifying The E-Mail Notification Recipient

    Saving and printing documents Type in the file name, and then touch [Enter]. – To cancel the setting, touch [OFF]. – Up to 16 characters can be entered. – It is not necessary to enter the file extension. – If no file name is specified, the file is sent with a name automatically specified, as shown below.
  • Page 40 Saving and printing documents Touch [EMail Notification] on the Network tab. SCANReady Standard Chain Direct Quality/ One-Touch Search Menu Input Reduction Setting 1 Setting 2 Network Subject Reply File Name Selection Address Email Noti- fication Memory Job List 100% Free Select the e-mail address of the recipient, and then touch [Enter].

  • Page 41: Viewing The Transmission Report

    Saving and printing documents Viewing the transmission report Item Description Report output date Shows the date that the report was printed. Transmission source name Shows the name and address of the transmission source. Transmission information Shows the number for the document, the duration, and the com.

  • Page 42: Downloading Saved Documents To The Computer

    Saving and printing documents Downloading saved documents to the computer A document saved on the machine’s hard disk can be downloaded to and saved on a computer connected to the network. PageScope Web Connec- tion is used to download the document. For details on using PageScope Web Connection, refer to “Using PageScope Web Connection”...
  • Page 43 Saving and printing documents Click the name of a document to be downloaded, and then click [Download]. Specify the location where the document is to be saved, and then click [Save]. Detail To delete unnecessary documents, refer to “Deleting a document saved in a box”...

  • Page 44: Saving Print Data

    Saving and printing documents Saving print data Data opened on the computer can be saved on the machine’s hard disk with the same operation used for printing. The document can also be printed at the same time that it is saved on the hard disk. Saved data can be printed at any time by touching [Store to HDD] in the ma- chine’s touch panel.
  • Page 45 Saving and printing documents Specify the name that the document is to be saved as, and then click [OK]. Specify any other desired print settings. Click [OK]. Detail For details on the print settings, refer to the User’s Guide [Print Opera- tions].

  • Page 46: Printing Documents Saved Using The Store To Hdd Operation

    Saving and printing documents Printing documents saved using the Store to HDD op- eration Documents saved using the Scan to HDD operation can be printed, or un- necessary documents can be deleted. To print saved document Press the [Box] key in the control panel. Touch [Store to HDD].
  • Page 47 Saving and printing documents Check the document information that appeared, and then touch [Print]. Set the Operation. Store Back to HDD Date/Time 03/21 11:59 Stored User Name user02 Document document02 Name Print Delete Job List Touch [Enter]. The job is accepted. Accepted : 19:43 Time...

  • Page 48: Deleting The Specified Document

    Saving and printing documents Deleting the specified document A document that has been printed or is no longer needed can be selected to be deleted. Press the [Box] key in the control panel. Touch [Store to HDD]. Please select desired User Box. User Box Store to HDD...
  • Page 49 Saving and printing documents Check the document information that appeared, and then touch [De- lete]. Set the Operation. Store Back to HDD Date/Time 03/21 11:59 Stored User Name user02 Document document02 Name Delete Print Job List To delete the document, touch [Yes], and then touch [Enter]. –...

  • Page 50: Deleting All Document

    Saving and printing documents Deleting all document All document saved by using the Store to HDD operation can be deleted. Press the [Box] key in the control panel. Touch [Store to HDD]. Please select desired User Box. User Box Store to HDD Proof Print...
  • Page 51 Saving and printing documents To delete the documents, touch [Yes], and then touch [Enter]. – To return to the previous screen, touch [No], and then touch [Enter]. Is it OK to delete all documents? Delete All Confirmation Enter Number of Documents Job List All documents are deleted.

  • Page 52: Printing A Proof Copy

    Saving and printing documents Printing a proof copy Before printing a large number of copies, a single proof copy can be printed to be checked before the remaining copies are printed. When printing the remaining copies from the control panel, settings for the following can be changed.

  • Page 53: Length Of Time That Proof Print Data Is Saved

    Saving and printing documents Note The staple settings are available only if optional finisher is installed. The Punch setting is available only if optional finisher and punch unit are installed. The “Crease” setting is available only if optional finisher and saddle stitcher are installed.

  • Page 54: Printing A Proof Copy From The Machine's Control Panel

    Saving and printing documents Click [OK]. One copy of the number specified is printed. Detail For details on the print settings, refer to the User’s Guide [Print Opera- tions]. Printing a proof copy from the machine’s control panel A proof copy of the saved document can be printed from the machine’s con- trol panel.
  • Page 55 Saving and printing documents Touch [Action]. – When there are five or more documents, touch [↑] or [↓] to change the screen that is displayed. Select the document. Proof Enter Print Document Date/Time User Name Name Stored 03/18 09:23 user01 document01 user02 document02...
  • Page 56 Saving and printing documents – [Print]: Touch to print with the currently selected settings. Proof Enter Print # of Finishing Sets: Single- Print: Sided Job List To change the settings, touch [Change Settings]. Change the settings of the selected document. Proof Cancel Enter...

  • Page 57: Deleting The Specified Document

    Saving and printing documents Touch [Enter]. The job is accepted. Accepted : 12:03 Time Job No. :00252 Enter Job List The document is printed. Deleting the specified document After proof printing is finished, the data saved on the machine is automati- cally deleted.
  • Page 58 Saving and printing documents Touch [Action]. Select the document. Proof Enter Print Document Date/Time User Name Name Stored 03/18 09:23 user01 document01 user02 document02 03/21 11:59 user03 03/21 15:40 test sample 03/23 10:15 user01 Delete All Action Job List Check the document information that appeared, and then touch [De- lete].

  • Page 59: Deleting All Document

    Saving and printing documents Deleting all document All document saved as proof copies can be deleted. Press the [Box] key in the control panel. Touch [Proof Print]. Please select desired User Box. User Box Store to HDD Proof Print Secure Print Job List Touch [Delete All].
  • Page 60 Saving and printing documents To delete the documents, touch [Yes], and then touch [Enter]. – To return to the previous screen, touch [No], and then touch [Enter]. All documents are deleted. Is it OK to delete all documents? Delete All Confirmation Enter Number of Documents...

  • Page 61: Printing A Confidential Document

    Saving and printing documents Printing a confidential document When printing a document opened on a computer, an ID and password can be specified. The document can be printed if the ID and password are en- tered from the machine’s control panel. This is useful for printing documents that should not be read by other people.
  • Page 62 Saving and printing documents Type in the ID and password for the confidential document, and then click [OK]. Specify any other desired print settings. Click [OK]. Detail For details on the print settings, refer to the User’s Guide [Print Opera- tions].

  • Page 63: Checking The Settings Of The Confidential Document

    Saving and printing documents Checking the settings of the confidential document By typing in an ID and password for confidential documents, a list of docu- ments appears, showing those that match the entered ID and password. Press the [Box] key in the control panel. Touch [Secure Print].
  • Page 64 Saving and printing documents Type in the ID for the confidential document, and then touch [Enter]. Input Secure Cancel Enter Print ID. Del. SPACE Alpha Caps Job List Touch [Secure Print Password]. Type in the password for the confidential document, and then touch [Enter].
  • Page 65 Saving and printing documents Touch [Enter]. The list of confidential documents appears. 2-46 200/250/350...

  • Page 66: Checking Secure Print Settings (When "Enhance Security" Is Set To "On")

    Saving and printing documents Checking Secure Print settings (when “Enhance Security” is set to “ON”) When “Enhance Security” is set to “ON” or bit 5 of software switch setting mode 469 is set to “1”, confidential documents are displayed as described below.
  • Page 67 Saving and printing documents Type in the confidential document ID, and then touch [Enter]. Input Secure Cancel Enter Print ID. Del. SPACE Alpha Caps Job List Touch [Enter]. Enter Secure Print ID you wish to operate. Secure Cancel Enter Print 1111 Secure Print ID Job List...

  • Page 68: Printing The Specified Document

    Saving and printing documents Note For details on the “Enhance Security” parameter, refer to the User’s Guide [Copy Operations]. For details on changing the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 3-21. Printing the specified document Select the document to be printed.
  • Page 69 Saving and printing documents Check the document information that appeared, and then touch [Print]. Set the Operation. Secure Back Print Date/Time 03/21 11:59 Stored User Name user02 Document document02 Name Print Delete Job List Touch [Enter]. The job is accepted. Accepted : 19:43 Time...

  • Page 70: Deleting The Specified Document

    Saving and printing documents Deleting the specified document After a confidential document is printed, it is automatically deleted. To delete any other data that does not need to be printed, follow the procedure de- scribed below. Select the document to be deleted. Touch [Action].
  • Page 71 Saving and printing documents Check the document information that appeared, and then touch [De- lete]. Set the Operation. Secure Back Print Date/Time 03/21 11:59 Stored User Name user02 Document document02 Name Delete Print Job List To delete the document, touch [Yes], and then touch [Enter]. –...

  • Page 72: Printing All Document

    Saving and printing documents Printing all document Touch [Batch Operations]. – When “Enhance Security” is set to “ON”, [Batch Operations] is not available. For details on the “Enhance Security” parameter, refer to the User’s Guide [Copy Operations]. Select the document. Secure Back Print...

  • Page 73: Deleting All Document

    Saving and printing documents To print the documents, touch [Yes], and then touch [Enter]. – To return to the previous screen, touch [No], and then touch [Enter]. Are you sure you want to print all documents? Batch Enter Print Job List All documents are printed.
  • Page 74 Saving and printing documents Touch [Batch Delete], and then touch [Enter]. Select desired batch operation. Secure Enter Print Batch Batch Print Delete Job List To delete the documents, touch [Yes], and then touch [Enter]. – To return to the previous screen, touch [No], and then touch [Enter]. All documents are deleted.
  • Page 75 Saving and printing documents 2-56 200/250/350...

  • Page 76: Utility/Counter Screen And Pagescope Web Connection

    Utility/Counter screen and PageScope Web Connection...

  • Page 78: Available Functions

    Utility/Counter screen and PageScope Web Connection Utility/Counter screen and PageScope Web Connection Available functions Various basic settings and advanced parameters for using this machine can be set from the Utility/Counter screen. Operations can be performed from the Utility/Counter screen in the machine’ s touch panel or from the utility PageScope Web Connection from a compu- ter on the network.

  • Page 79: Performing Operations From Pagescope Web Connection

    Utility/Counter screen and PageScope Web Connection Performing operations from PageScope Web Connection Operation Description Registering, changing and deleting one- When saving a document with the Scan to HDD op- touch recipients eration, register the user box destination with a one- touch dial registration.

  • Page 80: Registering One-Touch Recipients From The Control Panel

    Utility/Counter screen and PageScope Web Connection Registering one-touch recipients from the control panel Programming a one-touch dial button If a destination is registered with a one-touch dial button, the data can be saved easily and accurately. To program one-touch dial buttons with similar settings, touch [One-Touch Copy], and then change the settings to create a new one-touch dial button.
  • Page 81 Utility/Counter screen and PageScope Web Connection Touch [User Setting]. Utility/Counter Exit User User Total Setting Management Counter Total Copy Admin. Reports Management Counter Printer Total Setting Copy Size Check Detail Touch [E-Mail Input]. – If the optional fax kit has been installed, touch [FAX]. Utility/Counter Enter User Setting...
  • Page 82 Utility/Counter screen and PageScope Web Connection Touch the one-touch recipient button to be registered. – Touch an index tab or touch [Index List], and then touch the desired one-touch button. – If the machine is set to allow LDAP searches, a screen appears, al- lowing the one-touch dial button to be set to either permit or pro- hibit the address from being found with an LDAP search.
  • Page 83 Utility/Counter screen and PageScope Web Connection Select the communication mode. Touch [HDD], and then touch [Next]. Select default Communication Mode. Com. Mode Cancel Back Next InternetFAX Select the box where the data is to be saved, and then touch [Next]. –...
  • Page 84 Utility/Counter screen and PageScope Web Connection To specify the format in which the file is saved and the coding method, touch [File Type/Coding Method] on the Mode 1 screen. Select the file format and coding method, and then touch [Enter]. Select the desired file type and coding method for scan-to-e-mail.

  • Page 85: Changing/Deleting A One-Touch Recipient

    Utility/Counter screen and PageScope Web Connection Changing/deleting a one-touch recipient Perform steps 1 through 4 of the procedure “Programming a one-touch dial button”. Touch the button for the one-touch recipient that you wish to change or delete. Select One-Touch to REG/CHANGE/DEL. Touch [Enter].

  • Page 86: Copying A One-Touch Recipient

    Utility/Counter screen and PageScope Web Connection Copying a one-touch recipient Perform steps 1 through 4 of the procedure “Programming a one-touch dial button”. Touch the button for the one-touch recipient to be copied. Touch [One-Touch], and then touch [One-Touch Copy]. One- #014 Cancel...

  • Page 87: Deleting Confidential Documents

    Utility/Counter screen and PageScope Web Connection Deleting confidential documents Although the data for a confidential document is automatically deleted when the document is printed from the machine, all remaining data that is not print- ed can also be deleted. This operation can easily be performed without en- tering the ID and password for each confidential document.
  • Page 88 Utility/Counter screen and PageScope Web Connection Type in the administrator code, and then touch [Enter]. Input Administrator Code. Utility/Counter Administrator Code Cancel Enter Touch [Admin. 2], and then touch [Delete Job]. Utility/Counter Administrator Management 2 Enter Network Printer Software SW Settings Setting Security...

  • Page 89: Managing Data Saved On The Hard Disk

    Utility/Counter screen and PageScope Web Connection Managing data saved on the hard disk Data saved on the hard disk can be deleted and a locking password can be specified. Deleting all data All data saved on the hard disk can be deleted. Detail If the “Overwrite All Data”...
  • Page 90 Utility/Counter screen and PageScope Web Connection Touch [Overwrite All Data]. To delete the data, touch [Yes]. Are you sure you want to overwrite all data? Utility/Counter Overwrite All Data Enter All data is deleted. 200/250/350 3-15...

  • Page 91: Specifying The Locking Password For The Hard Disk

    Utility/Counter screen and PageScope Web Connection Specifying the locking password for the hard disk A locking password can be specified for the hard disk. Detail If a locking password is specified, whether or not the specified password matches is automatically determined when the machine is turned on. If the installed hard disk drive has a different password, for example, when a hard disk drive with different functions is intentionally installed, the hard disk cannot be accessed.
  • Page 92 Utility/Counter screen and PageScope Web Connection Touch [HDD Lock Setting]. Touch [Input Password]. – If a password has already been specified, [Change Password] and [Delete Password] appear. – To change the password, touch [Change Password]. – To cancel the specified password, touch [Delete Password]. Set the HDD Lock Password.
  • Page 93 Utility/Counter screen and PageScope Web Connection – Type in a password of 20 characters or less. The following charac- ters can be used. ! # $ % & ' ~ = | + * ` / ? @ _ - . {} Input the HDD Lock Password.

  • Page 94: Formatting The Hard Disk

    Utility/Counter screen and PageScope Web Connection Touch [Enter]. Select Yes to input HDD Lock Password. Utility/Counter Input Enter Password Turn the machine off, and then wait about 10 seconds before turning it on again. Formatting the hard disk The hard disk can be formatted. Reminder When the hard disk is formatted, all saved data is deleted.
  • Page 95 Utility/Counter screen and PageScope Web Connection Touch [Admin. 2], and then touch [HDD Management]. Utility/Counter Administrator Management 2 Enter Network Printer Software SW Settings Setting Security Ping Delete Job Setting Management Touch [Format]. To format the hard disk, touch [Yes]. HDD formatting will start.

  • Page 96: Specifying Software Switch Settings (Machine Functions)

    Utility/Counter screen and PageScope Web Connection Specifying software switch settings (machine func- tions) By specifying the software switch settings (“Mode Selection”, “Bit Selection” and “Hex Selection”), various machine functions can be changed to meet your specific needs. Reminder Do not change any modes or bits other than those described in this man- ual.
  • Page 97 Utility/Counter screen and PageScope Web Connection Decimal “Bit Selection” setting (binary “HEX Selection” setting (hexadeci- number number) mal number) 0000 1100 0000 1101 0000 1110 0000 1111 0001 0000 0001 0001 0001 0010 0001 0011 0001 0100 · · · ·...

  • Page 98: To Change A Software Switch Setting

    Utility/Counter screen and PageScope Web Connection To change a software switch setting After entering Administrator mode, touch [Admin. 2]. – For details on entering to Administrator mode, perform steps 1 through 3 of “Deleting confidential documents” on page 3-12. Touch [Software SW]. Utility/Counter Administrator Management 2 Enter...
  • Page 99 Utility/Counter screen and PageScope Web Connection Touch either [Bit Selection] or [HEX Selection], and then specify the setting. – To specify the bits, touch [Bit Selection], move the cursor to the bit to be changed, press either the [0] or the [1] key in the keypad to specify the bit, and then touch [Set].

  • Page 100: Specifying Settings For Address Input And Broadcast Transmissions (Mode 018)

    Utility/Counter screen and PageScope Web Connection Specifying settings for address input and broadcast transmissions (mode 018) Select whether or not recipients can be specified by directly entering their address, and select whether or not broadcast transmissions are permitted. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Settings...

  • Page 101: Specifying Settings For The Image In The Failed Transmission Report (Mode 023)

    Utility/Counter screen and PageScope Web Connection Specifying settings for the image in the failed transmission report (mode 023) Specify whether or not an image of the transmitted document is added to the failed transmission report. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Setting...

  • Page 102: Specifying The Length Of Time That Confidential Documents Are Saved (Mode 036)

    Utility/Counter screen and PageScope Web Connection Specifying the length of time that confidential documents are saved (mode 036) Specify the length of time until a data saved in a confidential box is deleted. Settings at time of purchase Bits 7 6 5 4 3 2 1 0 Settings 0 0 0 0 0 0 0 1 (HEX: 01) Specifying the setting...

  • Page 103: Specifying Whether To Enable Access Locks, The Method For Deleting Image Data, The Selection Method For Confidential Documents, And Whether To Enable The Password Rules (Mode 469)

    Utility/Counter screen and PageScope Web Connection Specifying whether to enable access locks, the method for deleting im- age data, the selection method for confidential documents, and whether to enable the password rules (mode 469) Specify whether to lock access if the password is entered incorrectly, specify the method for deleting image data, specify the selection method for check- ing confidential documents, and specify whether to apply the password rules.
  • Page 104 Utility/Counter screen and PageScope Web Connection If applying a password rule, the conditions that are required in the pass- word are described below. 8 alphanumeric characters (only 8 alphanumeric character for the adminis- trator password, and 8 alphanumeric characters or more for the user authen- tication user password) Only passwords with the same characters are not allowed.

  • Page 105: Specifying The Deleting Method For [Del.] In Input Screens (Mode 478)

    Utility/Counter screen and PageScope Web Connection Specifying the deleting method for [Del.] in input screens (mode 478) Specify the deleting method for [Del.] in input screens. Select whether the character at the cursor’s position or the character to the left of the cursor is deleted. Settings at time of purchase Bits 7 6 5 4 3 2 1 0...

  • Page 106: Using Pagescope Web Connection

    Utility/Counter screen and PageScope Web Connection Using PageScope Web Connection System requirements Network Ethernet (TCP/IP) Computer applications Compatible Web browsers: For Windows 98SE, Me or NT 4.0: Microsoft Internet Explorer 4 or later, or Netscape Navigator 4.73 or 7.0 For Windows 2000: Microsoft Internet Explorer 5 or later, or Netscape Navigator For Windows XP: Microsoft Internet Explorer 6 or later, or Netscape Navigator...

  • Page 107: When Performing User Authentication

    Utility/Counter screen and PageScope Web Connection When performing user authentication When performing user authentication or external server authentication, the following screen is displayed. Type in the user name and password, and then click [Log-in]. Note For the user authentication details, refer to User’s Guide [Copy Opera- tions].

  • Page 108: Structure Of Pages

    For details, refer to “Logging on to Administrator mode” on page 3-34. Item Description Konica Minolta logo Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.com PageScope Web Connection logo Click the PageScope Web Connection logo to display the version information.

  • Page 109: Logging On To Administrator Mode

    Utility/Counter screen and PageScope Web Connection Item Description Message display If an error occurred in the machine, the status of the malfunction/error and other error infor- mation are displayed. Device name The name of the device being accessed is dis- played.
  • Page 110 Utility/Counter screen and PageScope Web Connection Type in the administrator access code, and then click [Log-in]. – When “Enhance Security” is set to “ON” or bit 7 of software switch setting mode 469 is set to “1”, logon is no longer possible if the password is incorrectly entered the specified number of times.

  • Page 111: Web Browser Cache

    Utility/Counter screen and PageScope Web Connection Web browser cache The most recent information may not appear in the PageScope Web Con- nection pages because older versions of pages are saved in the cache for the Web browser. In addition, problems may occur when the cache is used. When using PageScope Web Connection, disable the cache for the Web browser.

  • Page 112: Registering One-Touch Recipients

    Utility/Counter screen and PageScope Web Connection Registering one-touch recipients Register document destinations as a one-touch registration. A name can also be given to the index. Note This machine contains 36 indexes and up to 15 one-touch registrations and fax programs can be registered in each index. Detail The scan settings can be registered as a fax program with the recipient.

  • Page 113: Naming An Index

    Utility/Counter screen and PageScope Web Connection Item Description Coding Method Select the coding method (MH or MMR) for the data to be saved. The data amount with the MMR coding method is less than with the MH method. Naming an index Click the [Scan] tab.
  • Page 114 Utility/Counter screen and PageScope Web Connection Enter the index name, and then click [Apply]. – Up to 8 characters can be entered. The index name is displayed in the index list on the upper half of the screen. 200/250/350 3-39...

  • Page 115: Registering With One-Touch Registration

    Utility/Counter screen and PageScope Web Connection Registering with one-touch registration Click the [Scan] tab. – If the optional fax kit has been installed, click the Fax/Scan tab. Click [One-Touch Key Registration]. From “Index”, click the index (in the center of the frame) that is to be named.
  • Page 116 Utility/Counter screen and PageScope Web Connection Select “TX: HDD”, and then click [Next]. Type in the recipient information. Click [Apply]. The one-touch registration is registered. 200/250/350 3-41...

  • Page 117: Changing The Contents Of The One-Touch Registration

    Utility/Counter screen and PageScope Web Connection Changing the contents of the one-touch registration Click the [Scan] tab. – If the optional fax kit has been installed, click the Fax/Scan tab. Click [One-Touch Key Registration]. From “Index”, click the index name to be changed in the one-touch registration.
  • Page 118 Utility/Counter screen and PageScope Web Connection To change the communication mode, select the communication mode, and then click [Next]. Enter the items in the screen of each communication mode. – For details and the available settings when “Com. Mode” is set to “TX: PC (E-mail)”, “TX: PC (FTP Server)”, “TX: InternetFAX”...

  • Page 119: Deleting One-Touch Registrations

    Utility/Counter screen and PageScope Web Connection Deleting one-touch registrations Click the [Scan] tab. – If the optional fax kit has been installed, click the Fax/Scan tab. Click [One-Touch Key Registration]. From “Index”, click the index name to be changed in the one-touch registration.
  • Page 120 Utility/Counter screen and PageScope Web Connection Select the check box of the one-touch registration that is to be deleted. Click [Delete]. 200/250/350 3-45...

  • Page 121: Performing Box Operations From User Mode

    Utility/Counter screen and PageScope Web Connection Performing Box operations from User mode The following operations can be performed from User mode. - Creating a user box - Downloading documents saved in boxes - Deleting documents saved in boxes - Changing user box names - Changing user box passwords - Deleting a user box Creating a user box...
  • Page 122 Utility/Counter screen and PageScope Web Connection – For details on changing the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 3-21. Click [Create]. The box is created. 200/250/350 3-47...

  • Page 123: Downloading Saved Documents To The Computer

    Utility/Counter screen and PageScope Web Connection Downloading saved documents to the computer Click the User Box tab. Click the box that contains the saved document to select the box. If a user box was selected, type in the password, and then click [Apply]. –...
  • Page 124 Utility/Counter screen and PageScope Web Connection Select the document to be downloaded, and then click [Download]. – When “Enhance Security” is set to “ON”, a password must be en- tered. Logon is no longer possible if the password is incorrectly en- tered the specified number of times.

  • Page 125: Deleting A Document Saved In A Box

    Utility/Counter screen and PageScope Web Connection Deleting a document saved in a box Click the User Box tab. Click the box that contains the saved document to select the box. If a user box was selected, type in the password, and then click [Apply]. –...
  • Page 126 Utility/Counter screen and PageScope Web Connection Select the document to be deleted, and then click [Document Delete]. To delete all documents in the box, click [Delete All Documents]. Check the message that appears, and then click [OK]. 200/250/350 3-51...

  • Page 127: Changing User Box Names

    Utility/Counter screen and PageScope Web Connection Changing user box names Click the User Box tab. Click the box to select it. Type in the password, and then click [Apply]. – If no password was specified for the box, click [Apply] without en- tering a password.
  • Page 128 Utility/Counter screen and PageScope Web Connection Click [Change User Box Name]. Type in the new box name and the password, and then click [Apply]. 200/250/350 3-53...

  • Page 129: Changing User Box Passwords

    Utility/Counter screen and PageScope Web Connection Changing user box passwords Click the User Box tab. Click the box to select it. Type in the password, and then click [Apply]. – If no password was specified for the box, click [Apply] without en- tering a password.
  • Page 130 Utility/Counter screen and PageScope Web Connection Click [Change User Box Password]. Type in the current password and the new password, and then click [Apply]. – For confirmation, type in the new password twice. – When “Enhance Security” is set to “ON” or bit 7 of software switch setting mode 469 is set to “1”, logon is no longer possible if the password is incorrectly entered the specified number of times.

  • Page 131: Deleting A User Box

    Utility/Counter screen and PageScope Web Connection Deleting a user box Click the User Box tab. Click the box to be deleted to select it. Type in the password, and then click [Apply]. – If no password was specified for the box, click [Apply] without en- tering a password.
  • Page 132 Utility/Counter screen and PageScope Web Connection Click [User Box Delete]. Check the message that appears, and then click [OK]. The box is deleted. Note When a user box is deleted, all documents saved in the box are also de- leted. 200/250/350 3-57...

  • Page 133: Performing Box Operations From Administrator Mode

    Utility/Counter screen and PageScope Web Connection Performing Box operations from Administrator mode The following operations can be performed from Administrator mode, for ex- ample, the name of the box can be changed without entering a password. - Deleting documents saved in boxes - Changing the user box name - Changing the user box password - Deleting a user box...

  • Page 134: Changing The User Box Name

    Utility/Counter screen and PageScope Web Connection Select the document to be deleted, and then click [Document Delete]. – To delete all documents in the box, click [Delete All Documents]. Check the message that appears, and then click [OK]. Changing the user box name Log on to Administrator mode.
  • Page 135 Utility/Counter screen and PageScope Web Connection Click the box to select it. Click [Change User Box Name]. Type in the new box name, and then click [Apply]. 3-60 200/250/350...

  • Page 136: Changing The User Box Password

    Utility/Counter screen and PageScope Web Connection Changing the user box password Log on to Administrator mode. Click the User Box tab. Click [User Box]. Click the box to select it. Click [Change User Box Password]. 200/250/350 3-61...

  • Page 137: Deleting A User Box

    Utility/Counter screen and PageScope Web Connection Type in the new password, and then click [Apply]. – For confirmation, type in the new password twice. Deleting a user box Log on to Administrator mode. Click the User Box tab. Click [User Box]. Click the box to be deleted to select it.
  • Page 138 Utility/Counter screen and PageScope Web Connection Click [User Box Delete]. Check the message that appears, and then click [OK]. The box is deleted. Note When a user box is deleted, all documents saved in the box are also de- leted. 200/250/350 3-63...

  • Page 139: Specifying The Length Of Time Until A Document Is Deleted

    Utility/Counter screen and PageScope Web Connection Specifying the length of time until a document is deleted A document saved in a box is automatically deleted after a set length of time has elapsed. The length of time until the document is deleted can be speci- fied.

  • Page 140: Appendix

    Appendix...

  • Page 142: Error Messages

    Appendix Appendix Error messages When a certain screen appears If the following screen appears, perform the operation described below. Registering in network. Now resistering the network settings. All operations cannot be done. Please wait a while. The administrator is logged on to the machine from a computer on the net- work.

  • Page 143: Entering Text

    Appendix Entering text This section contains details on using the keyboard that appears in the touch panel for typing in passwords and text to register one-touch recipients. The keypad can also be used to type in numbers. The following procedure describes how to enter characters in the User Name screen when registering users for user authentication.

  • Page 144: List Of Available Characters

    Appendix Note To cancel the entered text, touch [Cancel]. To clear all entered text, press the [C] (clear) key. Detail To switch between entering letters or symbols, touch the button for switching the input mode. To change a character in the entered text, touch to move the cursor to the character to be changed, touch [Del.], and then type in the desired letter or number.

  • Page 145: Glossary

    Appendix Glossary Term Definition Abbreviation for Bitmap. A file format for saving image data which uses the .bmp extension. Commonly used on Windows platforms. You can specify the color depth from monochrome (2 values) to full color (16,777,216 colors). Images are not usually compressed when saved.
  • Page 146 Appendix Term Definition Multi-Page TIFF A single TIFF file that contains multiple pages Abbreviation for Operating System. Basic software for controlling the system of a computer. Abbreviation for Portable Document Format. An electronically formatted document which uses the .pdf extension. Based on the PostScript format, you can use the free Adobe Reader software to view documents.

  • Page 147: Index

    Appendix Index Numerics Format ........... 3-19 2in1 ........2-4 2-14 2-Sided TX ......2-4 2-15 HDD Management ......3-14 Account track ......2-3 3-32 Index ..........3-38 Administrator access code .... 3-12 Administrator mode ....... 3-34 Lock password ......3-16 Batch delete ....
  • Page 148 Appendix Resolution ........2-8 Save in user box ......2-25 Save in user box and print ..... 2-25 Scan to HDD ......1-4 Secure print ..2-42 2-44 3-12 3-27 Secure print box ......1-3 Single-page TIFF ....3-5 3-37 Software SW ......3-3 3-21 Stamp ........
  • Page 149 Appendix 4-10 200/250/350...
  • Page 150 http://konicaminolta.com Copyright 4040-7786-13 2006. 3 2005...

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