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USING ACROBAT 9 STANDARD
Collaboration
More Help topics
"Save the PDF with
comments" on page 144
"Acrobat.com
preferences" on page 134
Start an email-based review
When you start an email-based review, you send out a tracked copy of the PDF, enabling you to easily merge comments
that you receive. (Form fields in a PDF aren't fillable during the review.) After initiating a shared review, you can also
start an email-based review with the same PDF.
Start the review
Before you start an email-based review, make sure that your email application is configured to work with Acrobat. (See
"Select an email application for
Choose Comments > Attach For Email Review.
1
If prompted, enter information in the Identity Setup dialog box.
2
3
Specify a PDF if it isn't already open, and then click Next. The PDF that you specify becomes the master file. You'll
merge comments you receive from reviewers into this file.
Specify reviewers by typing their email addresses. Insert a semicolon or a return between each address. Click
4
Address Book to select email addresses from your email application address book.
Preview and edit the email invitation as needed, and then click Send Invitation.
5
A copy of the PDF is sent to the reviewers as an attachment. When this PDF attachment is opened, it presents
commenting tools and instructions.
Merge comments
After you receive comments from reviewers, you can merge the comments into the master PDF so that they're in one
location.
After a reviewer sends you comments, open the attached file in your email application. If the email application can't
1
find the original version of the PDF, it prompts you to browse for it.
Note: If you didn't initiate the review and you receive comments that you want to forward to the initiator, merge these
comments into your copy of the PDF and then send them (see
sent your comments, the initiator will receive only new comments. Merged comments retain the original author name.
If you initiated the review, the Merge Comments dialog box appears. Select one of the following options:
2
Opens the master copy of the PDF and merges all comments into it. After comments are merged, save the master PDF.
Yes
Opens the reviewer's copy of the PDF with comments. If you select this option, you can still
No, Open This Copy Only
merge comments by choosing Comments > Merge Comments Onto Master PDF.
Closes the reviewer's PDF that contains comments.
Cancel
You can hide comments that you don't want to merge by using the Show menu in the Comments list. Save and reopen
the PDF, and then select Yes in the Merge PDF dialog box.
reviews" on page 137.)
Last updated 9/30/2011
"Send comments in
email" on page 142). If you've already
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