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USING ACROBAT 9 STANDARD
Forms
Collecting and managing form data
When you distribute a form, Acrobat automatically creates a PDF Portfolio for collecting the data submitted by users.
By default, this file is saved in the same folder as the original form and is named filename_responses. You can use this
file to compile returned forms.
Collect user data
After a user submits a form, open the returned form.
1
In the Add Completed Form To Responses File dialog box, select one of the following:
2
Add To An Existing Responses File
Distribute Form wizard to send out the form. (If necessary, click Browse and locate the response file.)
Create A New Responses File
The response file opens after you click OK. Each returned form added to the response file appears as a component file
of a PDF Portfolio.
Compile form data
1
In Acrobat, choose Forms > Compile Returned Forms.
2
In the Compile Data dialog box, do one of the following to select a PDF response file:
• Click Browse, and then locate and select the response file.
• Type the path to the response file.
3
Click Add File, and navigate to the returned form.
Repeat the previous step as many times as necessary to add more returned forms.
4
After you click OK, the data from the selected forms is added to the response file. Each returned form appears as a
component file of a PDF Portfolio.
Add user data to an existing response file
1
In Acrobat, open the response file.
2
In the left navigation panel, click Add.
In the Add Returned Forms dialog box, click Add File. Then locate and select the returned forms, and click Open.
3
Repeat the previous step to add any returned forms in other folders. When finished, click OK.
4
When you finish, each added PDF form appears as a component file of the PDF Portfolio.
Export user data from a response file
Use this process to save all the entries in a PDF Portfolio response file to a spreadsheet or XML file.
1
In Acrobat, open the response file and select the data to export.
In the left navigation panel, click Export.
2
In the Select Folder To Save File dialog box, specify a name, location, and file format (CSV or XML) for the form
3
data, and click Save.
Compiles the data in the response file that was created when you used the
Creates a new response file, using the name and location you specify.
Last updated 9/30/2011
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