Types Of Address Books; Private; Personal; Personal Distribution List - HP T1936AA - Digital Sending Software Technical Reference

Types of address books

On the HP LaserJet 4100mfp and the HP LaserJet 9000mfp, e-mail addresses that are typed directly
at the control panel of a device that is not connected to HP DSS are stored in a local address book.
When the device is added to HP DSS, the local address book is imported into a "Guest" address
book that is stored on the HP DSS server. This address book combines all of the address books of
the MFPs that have been added, making previously cached e-mail addresses available from any MFP.
On more recent models of MFPs and digital senders, e-mail addresses typed in at the control panel
are not automatically saved. The user must touch Add to save an e-mail address.
The device control panel provides the user with a choice between two views of the address book:
"All" and "Local." Each view presents to the user a single, sorted list of e-mail addresses that has
been merged from all of the address books that are currently active in that view.
address books
Table 3-5 Available address books
Dynamic LDAP Enabled
No
No
Yes
Yes

Private

The Private address book is unique to each authenticated user and provides the user a place to
store (add and delete) e-mail addresses that are typed at the device control panel. The user can gain
access to the Private address book from any digital sender or MFP that is configured to use
authentication for send-to-e-mail.

Personal

The Personal address book is unique to each authenticated user and is a copy of the user's
Microsoft Exchange contacts database. The e-mail addresses from the user's contact list are loaded
into the Personal address book, and the contact lists are loaded into the Personal distribution lists.
These addresses are loaded when the user authentication is complete.

Personal distribution list

Personal distribution lists are named lists of e-mail addresses that are obtained from the Microsoft
Exchange Server as contact lists and maintained in the Personal address book.
ENWW
shows which of the address books are merged in each view.
Authentication Enabled
No
Yes
No
Yes
View "All" View "Local"
Guest, Global (Replicated Guest
LDAP/ ABM), Public
Distribution List
Private, Personal, Personal Private, Personal, Personal
Distribution List, Guest, Distribution List, Guest
Global (Replicated LDAP/
ABM), Public Distribution List
Guest, Dynamic LDAP Guest
Private, Personal, Personal Private, Personal, Personal
Distribution List, Guest, Distribution List, Guest
Dynamic LDAP
Using address books
Table 3-5 Available
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