Using Hp Dss To Send Secure E-Mail; Configuring Secondary E-Mail - HP T1936AA - Digital Sending Software Technical Reference

Using HP DSS to send secure e-mail

The following steps outline what happens when a user sends e-mail from a device by using the
HP DSS secondary e-mail feature.
1. The user selects the Secondary E-mail option on the device control panel.
NOTE
Configuration Utility, this button might have a different name.
2. If authentication is turned on, the user must use the control-panel keyboard interface to type
their username and password. (See the
authentication feature.)
3. After the device contacts the HP DSS service to ensure that it is ready for communication, the
e-mail interface screen appears in the control panel. The default values are filled in based on
what was specified during configuration. If authentication is on, the From: text box contains the
user's e-mail address. This cannot be changed.
4. The user uses the keyboard interface to type data in the To:, Cc:, and Subject: text boxes.
5. If enabled, the user can type a custom message into the Message text box.
6. If necessary, the user can touch Settings to modify the default settings.
7. When the e-mail is ready, the user touches Send on the device control panel.
8. The device scans the job.
9. When scanning is complete, the device uses image processing on the job and saves the
resulting file(s) to disk.
10. Using certificate-based encryption and DSMP, the device sends the e-mail file and attachment
to the secure "\HPEMAIL2" folder on the HP DSS server.
11. The third-party e-mail software monitors the folder on the HP DSS server, takes the e-mail file,
and securely sends it to the recipient.
12. HP DSS logs the results to the HP DSS device log.
13. HP DSS deletes all files on the disk that pertain to the job.

Configuring secondary e-mail

The HP MFP DSS Configuration Utility Secondary Email tab contains settings for the secure e-mail
option.
28 Chapter 3 Software features
Because the name of this option can be customized through the HP MFP DSS
Authentication section for more information about the
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