Using The Send-To-Workflow Feature; Configuring The Send-To-Workflow Feature - HP T1936AA - Digital Sending Software Technical Reference

Public Folders on the Folders tab. If MFP User is selected, the program uses the credentials
with which the user has logged into the device.
7. Click OK to save the settings. The new folder is added to the list.
8. Repeat steps 1 through 5 to add more folders.
9. Type the public access credentials that are required to gain access to folders in the Credentials
to Access Public Folders area of the Folders tab. This information is required before the
folder list can be saved.
10. Click Apply to save the new folders.

Using the send-to-workflow feature

If workflow functionality is configured, the user can scan a document and send it to a custom
workflow destination. A workflow destination provides the ability to send additional information in a
metadata file along with the scanned document to a specified network or FTP location. Prompts at
the control panel are used to collect specific information for the metadata file. A third-party software
program monitoring the network folder or FTP site can then retrieve and decipher the information,
performing the specified operation on the scanned image. The system administrator can also set up
a printer as a workflow destination, which allows users to scan a document and then send it directly
to any network printer to be printed.
1. When the user selects WORKFLOW on the control-panel display, the workflow prompt screen
appears.
2. To send to a workflow, the user selects one of the custom workflow buttons. Some workflow
buttons might require the user to fill in more information to complete the operation. They might
specify a certain file type for the scanned document or might interact with third-party software,
such as a document management system, so files that are sent to a particular destination can
be automatically processed.

Configuring the send-to-workflow feature

The HP MFP DSS Configuration Utility Workflows tab can also be used to view workflow entries or
to set up workflow processes. To enable this feature, first select the Enable Workflows check box at
the top of the tab.
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