Page 1: Basic Operation Guide
Document and Paper Copying Sending Documents Receiving Documents Printing Scanning PC Faxing Remote UI Maintenance Troubleshooting Machine Settings Appendix Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
Page 2: Manuals For The Machine
Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe Systems Incorporated website (http://www.adobe.com). Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies ● and omissions. However, as we are constantly improving our products if you need an exact specification, please contact Canon.
Page 3: What Can I Do With This Machine
What Can I Do with This Machine? Copy Features Select a scan mode depending on the type of image Image Quality → p. 3-4 Adjust the density level of scanned images Density → p. 3-5 Enlarge or reduce copied images Zoom Ratio →...
Page 4 Make two-sided copies Two-Sided Copy → p. 3-14 Copy two documents on one sheet 2 on 1 Combination → p. 3-12...
Page 5: Sending/Receiving Features
Sending/Receiving Features Send documents with diverse sending methods Fax, E-Mail, and File Server → Chapter 4 Send documents in a variety of file formats Send Settings → p. 4-7 Specify a recipient with a single key Sending with One-Touch Keys →...
Page 6 Specify multiple recipients as a group Sending to Group Addresses → p. 4-44 Look up a particular recipient Address Book Search → p. 4-46 Retry sending documents automatically Auto Retry → Reference Guide Send documents to multiple recipients Broadcasting →...
Page 7 Recall the last three sending jobs Job Recall → Reference Guide Forward received documents Forwarding Documents → Reference Guide Receive faxes in memory without printing out Memory Reception → Reference Guide Send a fax from a PC PC Faxing →...
Page 8: Printer Feature
Printer Feature Print a document from a PC Printing → Online Help Scanner Feature Specify detailed scanning options to suit various images Scanning → Scanner Driver Guide...
Page 9: Remote Ui Feature
Remote UI Feature Access and manage the machine from a PC Remote UI → Reference Guide System Manager Settings Restrict the use of the machine with department IDs Department ID Management → Reference Guide viii...
Page 10: Table Of Contents
Contents Manuals for the Machine ................i What Can I Do with This Machine? ............ii Copy Features ...................ii Sending/Receiving Features ...............iv Printer Feature ..................vii Scanner Feature ..................vii Remote UI Feature ................viii System Manager Settings ..............viii Contents ....................ix Preface ....................xvii Important Safety Instructions ............xvii Handling and Maintenance ............
Page 11: Before Using The Machine
Users in the U.S.A................xxvi Pre-Installation Requirements for Canon Facsimile Equipment ............xxvi Connection of the Equipment ............. xxvii In Case of Equipment Malfunction ..........xxvii Rights of the Telephone Company ..........xxviii FCC Notice ..................xxviii Users in Canada ..................xxx Pre-Installation Requirements for Canon Facsimile Equipment ............xxx...
Page 12 Department/User ID Management ........... 1-9 Procedure before Using the Machine ...........1-9 Procedure after Using the Machine ........... 1-10 Toner Cartridge ................1-11 Maintaining the Toner Cartridge ..........1-12 Checking the toner level ..............1-14 Timer Settings................... 1-15 Setting the Sleep Mode ..............1-15 Setting Auto Clear Time ..............
Page 13 Two-Sided Copying ................3-14 Printing a Sample Page ..............3-16 Canceling Copy Jobs ................ 3-17 Checking and Deleting Jobs ............3-19 Checking and Deleting Copy Jobs ..........3-19 4 Sending Documents ............... 4-1 Basic Sending Method ............... 4-2 Scan Settings ..................4-4 Image Quality (Fax) ................4-4...
Page 14 Forwarding Received Documents ............. 5-4 Forwarding Documents Received in Memory ......5-4 Forwarding Documents with Forwarding Errors .....5-6 Printing or Erasing Documents with Forwarding Errors ..5-8 Canceling RX Jobs ................5-10 Checking and Deleting Jobs ............5-11 Checking Reception Results ............5-11 Checking and Deleting Receiving Documents Stored in Memory ....................
Page 15 Scanning to a USB memory .............7-5 Scan Settings ..................7-8 Canceling Scan Jobs ................. 7-14 Canceling Scan Jobs to a Computer .......... 7-14 Canceling Scan Jobs to a USB Memory ........7-15 8 PC Faxing ..................8-1 PC Faxing ..................... 8-2 9 Remote UI ..................9-1 Remote UI ....................
Page 16 Document Jams ................11-3 Paper Jams ..................11-4 LCD Messages ................. 11-12 Error Codes..................11-22 If <LOAD CORRECT PAPER> is displayed ........11-29 Re-Loading the Paper..............11-29 Changing the Paper Size Setting ..........11-30 If a Power Failure Occurs ..............11-32 If You Cannot Solve a Problem ............11-33 Customer Support (U.S.A.) ............11-33...
Page 17 Setting Menu ..................12-6 PAPER SETTINGS ................12-6 VOLUME CONTROL................12-6 COMMON SETTINGS ................ 12-8 COPY SETTINGS ................. 12-9 TX/RX SETTINGS ................12-11 ADDRESS BOOK SET...............12-19 PRINTER SETTINGS .................12-22 TIMER SETTINGS ................12-27 ADJUST./CLEANING ................12-29 REPORT SETTINGS ................12-31 SYSTEM SETTINGS ................12-33 13 Appendix ..................
Page 18: Preface
Important Safety Instructions Except as specifically described in this guide, do not attempt to service the machine yourself. Never attempt to disassemble the machine: opening and removing its interior covers will expose you to dangerous voltages and other risks.
Page 19: Location
Make sure the location is not exposed to high temperature or humidity. – Keep the machine away from direct sunlight as this can damage it. If you have to place the machine near a window, install heavy curtains or blinds.
Page 20 Never block or cover any openings on the machine by placing it on a bed, sofa, rug, or other similar surface. Do not place the machine in a cupboard or built-in installation, or near a radiator or other heat source unless proper ventilation is provided.
Page 21: Power Supply
– Do not plug the power cord into an uninterruptible power supply (UPS). This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this product and consult your doctor. Customer Support (U.S.A.) Your machine is designed with the latest technology to provide trouble-free operation.
Page 22: Customer Support (Canada)
– If the problem cannot be corrected by using one of the above technical support options, repair options are available at the time of your call to the live technical support number above or via the website at http://www.canon.ca/ Support program specifics are subject to change without notice.
Page 23: How To Use This Guide
Explains how to avoid actions that could injure you or damage your machine. Explains operating restrictions and how to avoid minor difficulties. In addition, this guide uses distinctive notations to identify keys and information in the LCD: – The keys you press appear in square brackets: [Stop/Reset].
Page 24: Legal Notices
Legal Notices Copyright Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
Page 25: Legal Limitations On The Usage Of Your Product And The Use Of Images
A non-exhaustive list of these documents is set forth below. This list is intended to be a guide only. If you are uncertain about the legality of using your product to scan, print or...
Page 26: Trademarks
Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and other countries. Windows Vista is a trademark of Microsoft Corporation in the United States and other countries. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Page 27: Users In The U.s.a
Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error. This machine is not supported on Voice Over Internet Protocol (VOIP).
Page 28: Connection Of The Equipment
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.
Page 29: Rights Of The Telephone Company
•...
Page 30 Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC Rules. Do not make any changes or modifications to the equipment unless otherwise specified in this manual. If such changes or modifications should be made, you could be required to stop operation of the equipment.
Page 31: Users In Canada
Pre-Installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk. See p. 13-2 for the machine’s weight and dimensions. B. Order Information 1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug.
Page 32: Notice
Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.
Page 33 This Class B digital apparatus meets all requirements of the Canadian Interference- Causing Equipment Regulations. Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada. The Ringer Equivalence Number (REN) for this terminal equipment is 1.0. The REN assigned to each terminal equipment provides an indication of the maximum number of terminals allowed to be connected to a telephone interface.
Page 34: Laser Safety
Use of controls, adjustments, or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. The label is attached to the laser scanner machine inside the machine and is not in a user access area.
Page 35 xxxiv...
Page 36: Before Using The Machine
Scan Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-8 Send/Fax Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-8 Log In Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-8 Department/User ID Management ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-9 Procedure before Using the Machine ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-9 Procedure after Using the Machine ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-10 Toner Cartridge ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-11 Maintaining the Toner Cartridge ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-12 Checking the toner level ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-14 Timer Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
Page 37: Machine Components
Document feeder tray Holds documents. Document delivery tray Receives documents. Operation panel Controls the machine. USB memory port Insert the USB memory when using scanning to USB memory option. Output tray Receives copies, prints and faxes. Paper cassette Loads the paper supply.
Page 38 Place documents. Output tray extension Extends the output tray. Paper stopper Prevents the paper from falling off the output tray. Open the paper stopper from its original position for LTR/A4 paper. For LGL paper, pull out the output tray extension first, and then open the paper stopper.
Page 39 Ethernet port Connect the network cable. USB port Connect the USB (Universal Serial Bus) cable. Rear cover Open this cover when clearing paper jams. Power socket Connect the power cord. Telephone line jack Connect the external telephone cable. External device jack...
Page 40: Operation Panel
Operation Panel Main Operation Panel [System Monitor] key [SCAN] key Press to check fax transmission, print, copy, or Press to switch to the Scan mode. report output status. [Additional Functions] key [View Settings] key Press to select or cancel the modes in Press to confirm settings of the copy function.
Page 41 Press to select image quality for copy or fax. Press to start copying, scanning and sending faxes. [Collate/2 on 1] key Numeric keys Press to collate copies, or press to set 2 on 1 copying. Enter letters and numbers. Log In/Out key (ID key) [Tone] key Press to operate the machine when the ID Press to switch from rotary pulse to tone dialing.
Page 42: Send/Fax Operation Panel
Send/Fax Operation Panel [Hook] key [Address Book] key Press when you want to dial without lifting up Press to search pre-registered destinations the handset of the external telephone. under one-touch keys or coded dial codes by name, number, or address.
Page 43: Lcd (Standby Mode)
E N T E R D E P T . I D 1 0 0 % L T R T E X T / P H O T O For User ID Management ● Zoom ratio E N T E R...
Page 44: Department/User Id Management
If Department ID Management or User ID Management is set to <ON> in <SYSTEM SETTINGS>, you must enter your ID and password to be able to operate the machine. For details, see Chapter 8, “System Manager Settings,” in the Reference Guide.
Page 45: Procedure After Using The Machine
Procedure after Using the Machine Be sure to press [Log In/Out (ID)]. 1-10...
Page 46: Toner Cartridge
Canon dealer or Canon Customer Care Center (U.S.A.:1-800-828-4040, Canada:1-800-652-2666). * “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi-function devices that may contain printer components”...
Page 47: Maintaining The Toner Cartridge
Do not expose the toner cartridge to direct sunlight or bright light for more than five ● minutes. Store the toner cartridge in its protective bag. Do not open the bag until you are ready to ● install the toner cartridge in the machine.
Page 48 If there is a toner powder leakage, make sure not to inhale or touch the toner powder. If it ● comes in contact with your skin, rinse with cold water using soap. If you feel an irritation on your skin or inhale the powder, consult a doctor immediately.
Page 49: Checking The Toner Level
Checking the toner level You can check the amount of toner remaining in the toner cartridge by pressing the [Toner Gauge] key. The toner level is displayed in the LCD at four levels. If the toner gauge indicates that the toner is empty, it is recommended that the toner cartridge be replaced.
Page 50: Timer Settings
Timer Settings Setting the Sleep Mode When the machine remains idle for a certain period of time, it automatically enters the Sleep mode. Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <AUTO SLEEP TIME>, then press [OK].
Page 51 [Energy Saver] lights green when the machine enters the Sleep mode. – To resume normal mode from the Sleep mode, press [Energy Saver] on the operation panel. – To enter the Sleep mode manually, press [Energy Saver] on the operation panel.
Page 52: Setting Auto Clear Time
Setting Auto Clear Time If the machine remains idle for a certain period of time, the display returns to the standby mode (Auto Clear function). Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].
Page 53 ] or [ ] to select the desired interval, then press [OK]. You can set the interval from 1 to 9 minutes (in one-minute increments). You can also enter values using numeric keys. Press [Stop/Reset] to return to standby mode.
Page 54: Setting Time Zone
The standard time zones of the world are expressed globally in terms of the difference in hours (± up to 12 hours) from GMT (0 hours). A time zone is a region throughout which this time difference is the same.
Page 55: Setting Daylight Saving Time
Setting Daylight Saving Time In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time. ” Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <DAYLIGHT SV.TIME>, then press [OK].
Page 56 Press [ ] or [ ] to select <MONTH>, then press [OK]. Press [ ] or [ ] to select the month, then press [OK]. Press [ ] or [ ] to select <WEEK>, then press [OK]. Press [ ] or [ ] to select the week, then press [OK].
Page 57 Press [ ] or [ ] to select <DAY>, then press [OK]. Press [ ] or [ ] to select the day, then press [OK]. Press [ ] or [ ] to select <END DATE/TIME>, then press [OK]. Press [ ] or [ ] to select <MONTH>, then press [OK].
Page 58 Press [ ] or [ ] to select the month, then press [OK]. Press [ ] or [ ] to select <WEEK>, then press [OK]. Press [ ] or [ ] to select the week, then press [OK]. Press [ ] or [ ] to select <DAY>, then press [OK].
Page 59 1-24...
Page 60: Document And Paper
Scanning Area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-4 Loading Documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-5 On the Platen Glass ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-5 In the ADF ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-7 Paper Requirements ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-9 Printable Area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-11 Loading Paper ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-12 Into the Multi-Purpose Tray ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-12 Setting Paper Size and Type ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-15...
Page 61: Document Requirements
Max. 35 sheets* (Max. 10 sheets for LGL documents) When copying a transparent document such as tracing paper or transparencies, use a piece of plain white paper to cover the document after placing it face-down on the platen glass. 21 lb bond (80 g/m...
Page 62 Do not place the document on the platen glass or in the ADF until the glue, ink or ● correction fluid on the document is completely dry. To prevent document jams in the ADF, do not use any of the following: ●...
Page 63: Scanning Area
Scanning Area Make sure your document's text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.
Page 64: Loading Documents
Loading Documents On the Platen Glass Lift up the platen glass cover. Place your document face down.
Page 65 Align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark. Gently lower the platen glass cover. The document is ready for scanning.
Page 66: In The Adf
In the ADF Fan the document stack and even the edges. Adjust the slide guides to the width of the documents.
Page 67 Avoid using ADF to scan the same document more than 30 times. When scanned repeatedly, documents can become folded or torn, which may cause paper jams. – If the feeder rollers are soiled from scanning a document written in pencil, clean them. (See “Cleaning the Machine,” on p. 10-2.)
Page 68: Paper Requirements
Plain Paper, Plain Paper L, Heavy Paper, Heavy Paper H, Transparency The default paper size is LTR. If you use a different paper size, you must change the paper size settings. (See “Setting Paper Size and Type,” on p. 2-15.)
Page 69 ● Be sure to test paper before purchasing large quantities. ● Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in ● their original packaging in a cool, dry location. Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity.
Page 70: Printable Area
Printable Area The shaded area indicates the approximate printable area of LTR paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use. 2-11...
Page 71: Loading Paper
Make sure to set the correct paper size in the printer driver. (See Online Help.) – When printing received documents, it is possible to feed paper only from the paper cassette. If paper is loaded into the multi-purpose tray, <PAPER IN MP TRAY/REMOVE PAPER> appears.
Page 72 When setting paper, gently insert the paper into the multi-purpose tray with the print side up. When you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds first in the multi-purpose tray.
Page 73 If the paper guides are not adjusted correctly for the size of the paper, the quality of your printouts may be adversely affected. Specify the size and the type of the paper you load. For details on how to specify the paper size and type, see “Setting Paper Size and Type, ” on p. 2-15. 2-14...
Page 74: Setting Paper Size And Type
Setting Paper Size and Type The default setting is <LTR> and <PLAIN PAPER>. When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multi-purpose tray except for selecting the paper cassette or multi-purpose tray in step 3 and 6.
Page 75 You can select from the following paper sizes: <LTR>, <LGL>, <A4>, <B5>, <A5>, <EXECUTIV>, <COM10>, <MONARCH>, <DL>, <ISO-C5>, <OFICIO>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>, <FOLIO>, <G-LTR>, <G-LGL>, <FLSP> The paper sizes available will vary depending on the country where the unit was purchased. Press [ ] or [ ] to select <SELECT PAPER TYPE>, then press [OK].
Page 76 <TRANSPARENCY> for Transparency If paper curls excessively when printed with <PLAIN PAPER> selected, select <PLAIN PAPER L>. If print fixing is not sufficient when printed with <HEAVY PAPER> selected, select <HEAVY PAPER H>. Press [Stop/Reset] to return to the standby mode.
Page 77 2-18...
Page 78: Copying
Image Quality ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-4 Density ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-5 Zoom Ratio ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-7 Collate Copy ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-10 2 on 1 Combination ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-12 Two-Sided Copying ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-14 Printing a Sample Page ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-16 Canceling Copy Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-17 Checking and Deleting Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-19...
Page 79: Basic Copying Method
For documents you can copy, see “Document Requirements,” on p. 2-2. When you are in the copy mode and press and hold [OK], a sample page will be printed. For details, see “Printing a Sample Page,” on p. 3-16.
Page 80 Use the numeric keys to enter the Press [Start]. desired copy quantity (1 to 99). 1 0 0 % L T R T E X T / P H O T O You enter a wrong number: You want to cancel copying: ● ●...
Page 81: Scan Settings
Scan Settings Before pressing [Start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings return to the default values if the Auto Clear function is activated or if you press [Stop/Reset].
Page 82: Density
Density You can adjust the density to the most appropriate level for the document either automatically or manually. Adjusting Automatically ● Press [COPY]. Press [Density] repeatedly to select <AUTO DENSITY>, then press [OK]. The image quality is automatically set to <TEXT>.
Page 83: Adjusting Manually
To cancel all settings, press [Stop/Reset]. – When you switch the mode by pressing the mode keys such as [SEND/FAX], all settings will be also canceled. If you want to keep the settings, set the density as following; [Additional Functions] → <COPY SETTINGS> → <STANDARD SETTINGS> → <DENSITY> → <MANUAL>...
Page 84: Zoom Ratio
Zoom Ratio Preset Zoom ● You can enlarge or reduce documents from one standard paper size to another. Press [COPY]. Press [Enlarge/Reduce].
Page 85 – – 50% MIN. When <PAPER SIZE GROUP> in the <COPY SETTINGS> menu is set to <A> or <AB>, the preset copy ratios change as follows: A: 50%, 70%, 100%, 141%, 200% AB: 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200%...
Page 86: Zoom Designation
Zoom Designation ● You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. Press [COPY]. Press [Enlarge/Reduce] twice. Enter the copy ratio with the numeric keys, then press [OK].
Page 87: Collate Copy
If <COLLATE> is set to <ON> in <STANDARD SETTINGS> in <COPY SETTINGS>, skip step 3. Press [Collate/2 on 1] repeatedly to select <COLLATE> , then press [OK]. If you want to use <COLLATE> with “2 on 1 Combination” (see p. 3-12) at the same time, select <COLLATE+2 ON 1>, then press [OK].
Page 88 – When scanning multiple page documents, <MEMORY FULL> may appear in the LCD and scanning may be canceled. If this happens, press [OK] to return to the standby mode, and print, send, or delete any documents stored in memory. 3-11...
Page 89: On 1 Combination
Press [COPY]. Press [Collate/2 on 1] repeatedly to select <2 ON 1>, then press [OK]. If you want to use <2 ON 1> with “Collate Copy” (see p. 3-10) at the same time, select <COLLATE+2 ON 1>, then press [OK].
Page 90 If you press [OK] without scanning the second document, only the first document will be printed on the left side of the paper. – A maximum of 1/8" (4 mm) margin will be produced between the two reduced documents in 2 on 1 combination copying. –...
Page 91: Two-Sided Copying
Two-Sided Copying Two-sided copying enables you to make two-sided copies from one-sided documents. This feature can be used together with both “Collate Copy” (see p. 3-10) and “2 on 1 Combination” (see p. 3-12). Paper used to make two-sided copies must conform to the following specifications: –...
Page 92 <CALENDAR TYPE>: The front and back sides of the copy will have opposite top-bottom orientations. For the landscape oriented documents, the front and back sides of the copy will have the opposite top- bottom orientation when <BOOK TYPE> is selected.
Page 93: Printing A Sample Page
– The paper type must be Plain Paper (17 to 21 lb (64 to 80 g/m – If the paper setting is not appropriate or the paper is not loaded correctly, printing does not start without any error massages. –...
Page 94: Canceling Copy Jobs
Canceling Copy Jobs Cancel an ongoing job as follows. Press [Stop/Reset]. When the <STOP KEY PRESSED> message appears, press [OK]. When scanning using the ADF: ● S T O P K E Y P R E S S E D...
Page 95 When scanning using the platen glass: ● S T O P K E Y P R E S S E D When the <CANCEL?> message appears, press [ ] to select <YES>. C A N C E L ? <...
Page 96: Checking And Deleting Jobs
Press [ ] or [ ] to scroll through the job list, and check the status of the copy jobs. If you want to delete the job, go to step 3. Otherwise, press [Stop/Reset] to return to the standby mode. 3-19...
Page 97 ] or [ ] to select <CANCEL>, then press [OK]. Press [ ] to select <YES>. If you do not want to cancel the job, press [ ] to select <NO>. Press [Stop/Reset] to return to the standby mode. 3-20...
Page 98: Sending Documents
Basic Sending Method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-2 Scan Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-4 Image Quality (Fax) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-4 Density ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-6 Send Settings (E-Mail/File Server) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-7 Storing/Editing Address Book ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-11 Storing/Editing One-Touch Keys/Coded Dial Codes ∙∙∙∙∙∙∙∙∙∙∙∙∙4-12 Storing/Editing Group Addresses ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-29 Specifying Destinations ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-40 Using One-Touch Keys ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-40...
Page 99: Basic Sending Method
Basic Sending Method Follow this procedure to send faxes and e-mails, or to send documents to a file server. For network connection, see “Set the Machine for Network Usage,” in the Starter Guide. For advanced sending features, see Chapter 4, “Sending and Receiving,” in the Reference Guide.
Page 100 Specify the fax number or e-mail Press [Start]. address with the numeric keys. When you set the documents on the platen glass, press ] or [ ] to select the document size, then press You can also specify the fax number or e-mail addresses [Start] for each document.
Page 101: Scan Settings
Scan Settings You can adjust the image quality (Fax) and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. When you send e-mail or send documents to a file server, you can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type according to the type of document you are sending.
Page 102 <PHOTO>: for documents that contain photographs (the resolution is twice that of <STANDARD>). (200 x 200 dpi) <SUPER FINE>: for documents that contain fine print and images (the resolution is four times that of <STANDARD>). (200 x 400 dpi) <ULTRA FINE> for documents that contain fine print and images (the resolution is eight times that of <STANDARD>).
Page 103: Density
]: to make dark documents lighter. ]: to make light documents darker. These settings return to the default values after all documents are scanned. If you want to keep the settings, set the density as following; [Additional Functions] → <TX/RX SETTINGS> → <TX/RX COMMON SET.> → <TX SETTINGS> →...
Page 104: Set Documents
Press [SEND/FAX] repeatedly to select the sending method, then press [OK]. To send documents to a file server, select any sending method. If you want to send color images to a file server or attached to an e-mail message, select <E-MAIL: COLOR> as a sending method.
Page 105 <OFF>: Sends multiple images as a single file without dividing them. <ON>: Separates multiple images and sends them as separate files If you have selected <JPEG> in step 5, this setting is not available. <DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format.
Page 106 E-mail (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>, <150X150dpi> File server (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, <200X100dpi> File server (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>, <150X150dpi> If <PDF (COMPACT)> is selected as the file format, only <300X300dpi> can be selected for sending color images attached to an e-mail message.
Page 107 <TEXT>: For text documents. <PHOTO>: For documents that contain fine text or photos. If you have selected <PDF (COMPACT)> as the file format in step 5, the original type is automatically set to <TEXT/PHOTO>. Skip to step 9. Press [Start].
Page 108: Storing/Editing Address Book
If <ADD. BOOK PASSWORD> is set in <SYSTEM SETTINGS>, you must enter your password to enter <ADDRESS BOOK SET.> menu. Enter the password with the numeric keys, then press [OK]. – To send documents to a file server, the file server addresses must be registered in one-touch keys or coded dial codes. –...
Page 109: Storing/Editing One-Touch Keys/Coded Dial Codes
191) for which you want to register the fax number, then press [OK]. You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.
Page 110 Press [ ] or [ ] to select <TEL NUMBER ENTRY>, then press [OK]. Enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R...
Page 111 Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. If you want to specify the following optional settings (<LONG DISTANCE>, <TX SPEED>, and <ECM>) for the fax number you are registering, proceed to the next step.
Page 112 ] to select the most effective transmission option, then press [OK]. <DOMESTIC>: Normally select this option. <LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>. Press [ ] or [ ] to select <TX SPEED>, then press [OK].
Page 113 ] to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK]. To register another one-touch key or coded dial code, repeat the procedure from step 4. Press [Stop/Reset] to return to the standby mode.
Page 114 ] to select a one-touch key (01 to 08) or coded dial code (000 to 191) for which you want to register the address, then press [OK]. You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.
Page 115 Enter the address you register (max. 120 digits) with the numeric keys, then press [OK]. To register another one-touch key or coded dial code, repeat the procedure from step 4. E - M A I L A D D R E S S s a l e s @ X X X .
Page 116 Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. N A M E C a n Press [Stop/Reset] to return to the standby mode. 4-19...
Page 117 Registering File Server Addresses ● Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK]. 4-20...
Page 118 ] to select a one-touch key (01 to 08) or coded dial code (000 to 191) for which you want to register the address, then press [OK]. You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.
Page 119 Press [ ] or [ ] to select <FILE PATH>, then press [OK]. Use the numeric keys to specify the folder to which the job is to be sent (up to 120 characters), then press [OK]. Press [ ] or [ ] to select <LOGIN NAME>, then press [OK].
Page 120 Use the numeric keys to enter the password, then press [OK]. You can enter up to 14 characters. To register another one-touch key or coded dial code, repeat the procedure from step 4. Press [Stop/Reset] to return to the standby mode.
Page 121 ] to select the one-touch key (01 to 08) or coded dial code (000 to 191) you want to edit, then press [OK]. You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed three-digit code.
Page 122 ] or [ ] to select <TEL NUMBER ENTRY> or <E-MAIL ADDRESS>, then press [OK]. You can edit <HOST NAME>, <NAME>, <FILE PATH>, <LOGIN NAME>, and <PASSWORD> when you edit file server addresses. Go back to the wrong digit with [ ] when you edit a fax number.
Page 123 Enter a new character with the numeric keys, then press [OK]. If you are editing a one-touch key or coded dial code under which a fax number is registered, you can also change the optional settings. For instructions, see “Registering Fax Numbers, ” on p. 4-12.
Page 124 ] to select the one-touch key (01 to 08) or coded dial code (000 to 191) you want to delete, then press [OK]. You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.
Page 125 <HOST NAME>, then press [OK]. Press and hold [Clear] to delete the entire entry, then press [OK]. If you delete the fax number, e-mail address or file server address, the registered name is cleared automatically. Press [Stop/Reset] to return to the standby mode.
Page 126: Registering Group Addresses
] to select an empty one-touch key or coded dial code that you want to set as the group address, then press [OK]. You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.
Page 127 To enter a destination stored under a one-touch key, press the desired one-touch key. To enter a destination stored under a coded dial code, press [Coded Dial], then enter the three-digit code with the numeric keys. For multiple entries, press [Coded Dial] between each entry.
Page 128 Enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. To register another group, repeat the procedure from step 4. N A M E C a n o n G r o u p Press [Stop/Reset] to return to the standby mode.
Page 129: Adding New Destination To Group
] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to edit, then press [OK]. To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys. 4-32...
Page 130 ] to select <SELECT ADD/TEL NO>, then press [OK]. Select the destination you want to add to the group, then press [OK]. For details on specifying a destination from Address Book, see “Registering Group Addresses, ” on p. 4-29. Press [Stop/Reset] to return to the standby mode.
Page 131: Deleting Destination From Group
Press [ ] or [ ] to select a group to edit, then press [OK]. To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys. Press [ ] or [ ] to select <SELECT ADD/TEL NO>, then press [OK].
Page 132 [OK] Press [ ] or [ ] to display the destination you want to delete from the group, then press [Clear]. Repeat this step if you want to delete another destination. Press [OK]. Press [Stop/Reset] to return to the standby mode.
Page 133: Changing Group Name
Press [ ] or [ ] to select a group to edit, then press [OK]. To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys. Press [ ] or [ ] to select <NAME>, then press [OK].
Page 134 Press [ ] repeatedly to go back to a wrong character, then press [Clear]. To delete the entire name, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK]. Press [Stop/Reset] to return to the standby mode.
Page 135: Deleting Group Addresses
Press [ ] or [ ] to select a group to delete, then press [OK]. To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys. Press [ ] or [ ] to select <SELECT ADD/TEL NO>, then press [OK].
Page 136 Press [Clear] repeatedly until all destinations are deleted, then press [OK]. When you delete all destinations, the registered name is cleared automatically. Press [Stop/Reset] to return to the standby mode. 4-39...
Page 137: Specifying Destinations
Specifying Destinations Follow the procedure below to send documents to registered recipients. To send documents to a file server, you can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book]. Using One-Touch Keys You can specify up to 8 destinations using one-touch keys.
Page 138 [Start] for each document. When scanning is complete, press [OK] to start sending. When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.
Page 139: Using Coded Dial Codes
Using Coded Dial Codes You can specify up to 192 destinations using coded dial codes. To use this feature, you must register destinations in coded dial code beforehand. (See “Storing/Editing Address Book,” on p. 4-11.) Set documents. Place the first page on the platen glass if you are not using the ADF.
Page 140 [Start] for each document. When scanning is complete, press [OK] to start sending. When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.
Page 141: Using Group Addresses
Using Group Addresses To use this feature, you must register destinations in a group address beforehand. (See “Storing/Editing Address Book,” on p. 4-11.) Set documents. Place the first page on the platen glass if you are not using the ADF.
Page 142 [Start] for each document. When scanning is complete, press [OK] to start sending. When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.
Page 143: Using Address Book Key
Using Address Book Key [Address Book] search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under. To use this feature, you must register destinations in Address Book beforehand. (See “Storing/Editing Address Book,”...
Page 144 Press [Address Book] repeatedly to select <NAME SEARCH> or <ADD/TEL SEARCH>, then press [OK]. If no recipient is registered in Address Book, <NOT REGISTERED> is displayed. <NAME SEARCH>: searches a destination by name <ADD/TEL SEARCH>: searches a destination by address or fax number...
Page 145 Enter the first letter of the recipient’s name or the first part of the fax number/ address with the numeric keys. For example, if you want to search for a name that starts with the letter “C, ” press [2] (ABC). Entries starting with the letter you entered are displayed if any entries are registered.
Page 146 [Start] for each document. When scanning is complete, press [OK] to start sending. When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.
Page 147: Manual Sending (Fax)
Connect an external telephone to the machine if you want to talk to the recipient before sending a document. For details on how to connect an external telephone to the machine, see “Set Up the Machine, ” in the Starter Guide.
Page 148 Dial the recipient's fax/telephone number. Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.
Page 149 Talk through the handset to the recipient. If you press [Hook] in step 4, you can pick up the handset when you hear the recipient's voice. If you hear a high-pitched signal instead of the recipient's voice, go to step 8.
Page 150: Canceling Tx Jobs
Canceling TX Jobs Cancel an ongoing job as follows. Press [Stop/Reset]. When the <STOP KEY PRESSED> message appears, press [OK]. When scanning using the ADF: ● S T O P K E Y P R E S S E D...
Page 151 When scanning using the platen glass: ● S T O P K E Y P R E S S E D When the <CANCEL?> message appears, press [ ] to select <YES>. C A N C E L ? <...
Page 152: Checking And Deleting Jobs
Checking Transmission Results Press [System Monitor] repeatedly to select <TX/RX LOG>, then press [OK]. If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, transmission/reception result does not appear in the LCD. Press [ ] or [ ] to view the required transmission/reception result.
Page 153: Checking And Deleting Sending Documents Stored In Memory
Press [ ] or [ ] to scroll through the job list. If you want to delete the job, go to step 3. Otherwise, press [Stop/Reset] to return to the standby mode. Press [ ] or [ ] to select the desired document, then press [OK].
Page 154: Receiving Documents
Forwarding Received Documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-4 Forwarding Documents Received in Memory ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 5-4 Forwarding Documents with Forwarding Errors ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 5-6 Printing or Erasing Documents with Forwarding Errors ∙∙∙∙∙∙∙∙ 5-8 Canceling RX Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 5-10 Checking and Deleting Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 5-11 Checking Reception Results ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-11 Checking and Deleting Receiving Documents Stored in Memory ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-13...
Page 155: Basic Receiving Method
Basic Receiving Method Follow this procedure to set the machine for receiving faxes. For advanced receiving features, see Chapter 4, “Sending and Receiving,” in the Reference Guide. Enter the Setting Menu Enter the Receive Mode Press [Additional Functions]. Select <TX/RX SETTINGS> with [ or [ ], then press [OK].
Page 156: Standby Mode
] to select <Yes>. The job is canceled, <Manual>: Does not answer any calls. You have to and the display returns to the standby manually receive faxes. For details on these settings, see Chapter 4, “Sending and mode. Receiving,” in the Reference Guide. The <TONER LOW/PREPARE NEW ●...
Page 157: Forwarding Received Documents
If a received document matches the forwarding conditions, it is forwarded to the specified destination. Forwarding settings can be made using the Remote UI. For instructions on forwarding settings and how to turn on and off the forward mode, see Chapter 7, “Remote UI,” in the Reference Guide.
Page 158 Press [ ] or [ ] to select <FORWARD>, then press [OK]. Specify the destination, then press [OK]. The machine starts to send the selected document. You can specify only one destination registered in a one-touch key or coded dial code.
Page 159: Forwarding Documents With Forwarding Errors
Forwarding Documents with Forwarding Errors Press [System Monitor] repeatedly to select <FORWARD ERR. STATUS>, then press [OK]. Press [ ] or [ ] to select the desired document, then press [OK]. Press [ ] or [ ] to select <FORWARD>, then press [OK].
Page 160 Specify the destination, then press [OK]. The machine starts to send the selected document. – You can specify only one destination registered in a one-touch key or coded dial code. – The document is erased from memory if transferring is successful.
Page 161: Printing Or Erasing Documents With Forwarding Errors
Printing or Erasing Documents with Forwarding Errors Press [System Monitor] repeatedly to select <FORWARD ERR. STATUS>, then press [OK]. Press [ ] or [ ] to select the desired document, then press [OK].
Page 162 Press [ ] or [ ] to select <PRINT> or <CANCEL>, then press [OK]. If <MEMORY LOCK> is <ON> in <COMMUNICATIONS> in <SYSTEM SETTINGS>, the documents cannot be printed. Press [ ] to select <YES>. If you do not want to print or erase the job, press [ ] to select <NO>.
Page 163: Canceling Rx Jobs
Canceling RX Jobs Cancel an ongoing job as follows. Press [Stop/Reset]. When the <CANCEL?> message appears, press [ ] to select <YES>. C A N C E L ? < Y E S > 5-10...
Page 164: Checking And Deleting Jobs
Checking Reception Results Press [System Monitor] repeatedly to select <TX/RX LOG>, then press [OK]. If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, reception result does not appear in the LCD. Press [ ] or [ ] to view the required reception result.
Page 165 Press [Stop/Reset] to return to the standby mode. 5-12...
Page 166: Checking And Deleting Receiving Documents Stored In Memory
Press [ ] or [ ] to scroll through the job list. If you want to delete the job, go to step 3. Otherwise, press [Stop/Reset] to return to the standby mode. Press [ ] or [ ] to select the desired document, then press [OK].
Page 167 Press [ ] to select <YES>. If you do not want to cancel the job, press [ ] to select <NO>. Press [Stop/Reset] to return to the standby mode. 5-14...
Page 168: Printing
Printing Printing Documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-2 Checking and Deleting Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-4 Checking and Deleting Print Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 6-4...
Page 169: Printing Documents
“Installing/Uninstalling Software,” in the Starter Guide. For details on printer driver settings, see Online Help. How to display the print screen or items on the screen may vary depending on your application and/or OS. Start the Print Command Select the Printer...
Page 170 When you use [Canon MF4600 Series PCL5e] and set Printing speed may be slower when sending an e-mail. the paper size as the custom size paper in the printer driver or the application, you need to set the machine settings as follows: Press [Additional Functions] →...
Page 171: Checking And Deleting Jobs
Press [ ] or [ ] to scroll through the job list, and check the status of the print jobs. If you want to delete the job, go to step 3. Otherwise, press [Stop/Reset] to return to the standby mode.
Page 172 Press [ ] or [ ] to select <CANCEL>, then press [OK]. Press [ ] to select <YES>. If you do not want to cancel the job, press [ ] to select <NO>. Press [Stop/Reset] to return to the standby mode.
Page 174: Scanning
Scanning to a Computer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-2 Scanning to a USB Memory ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-4 Scanning to a USB memory ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 7-5 Scan Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 7-8 Canceling Scan Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 7-14 Canceling Scan Jobs to a Computer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-14 Canceling Scan Jobs to a USB Memory ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-15...
Page 175: Scanning To A Computer
Scanning to a Computer Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. To check if the driver is installed, see “Installing/Uninstalling Software,” in the Starter Guide. For details on scanner driver settings, see the Scanner Driver Guide (in the User Software CD).
Page 176 Press [Start]. Start MF Toolbox, then drag mark over the button you want to select. The mark will be displayed above the button you select. You want to cancel scanning: ● Press [Stop/Reset] on the operation panel, then click [OK] on the computer screen.
Page 177: Scanning To A Usb Memory
Use of a USB memory through a USB hub is not supported. – A USB memory that does not comply with USB specifications is not supported. – In other cases not mentioned above, images may not be saved correctly due to the type of USB memory used.
Page 178: Scanning To A Usb Memory
Connect a USB memory into the USB memory port. Insert the USB memory straight into the USB memory port. Inserting a USB memory at an angle or inserting a USB memory that does not comply with USB specifications may damage the USB memory port.
Page 179 Press [Start]. If you want to set the optional settings, press [OK] instead of pressing [Start]. (See “Optional Settings, ” on p. 7-10.) When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start].
Page 180 For a USB memory formatted with the FAT16 file system, the maximum number of files that can be saved in the root directory (the top level of the directory tree in the USB memory) is only 255. It is recommended that you use a computer to organize the root directory of your USB memory beforehand by moving existing files to a newly created folder or by deleting unnecessary files.
Page 181: Scan Settings
Scan Settings You can adjust the scanning density and optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type according to the type of document you are scanning. Density ●...
Page 182 ] to select the document size, then press [OK] or [Start]. These settings return to the default values after all documents are scanned. If you want to keep the settings, set the density as following; [Additional Functions] → <TX/RX SETTINGS> → <TX/RX COMMON SET.> → <TX SETTINGS> →...
Page 183 Optional Settings ● Connect a USB memory into the USB memory port. Set documents. Press [SEND/FAX] repeatedly to select <USB MEMORY: B&W> or <USB MEMORY: COLOR>, then press [OK]. 7-10...
Page 184 <OFF>: Sends multiple images as a single file without dividing them. <ON>: Separates multiple images and send them as separate files. If you have selected <JPEG> in step 5, this setting is not available. <DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format.
Page 185 USB Memory (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, <200X100dpi> USB Memory (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>, <150X150dpi> If you have selected <PDF (COMPACT)> as the file format in step 5, only <300X300dpi> can be selected for sending color images attached to an e-mail message. 7-12...
Page 186 <TEXT>: For text documents. <PHOTO>: For documents that contain fine text or photos. If you have selected <PDF (COMPACT)> as the file format in step 5, this setting is not available. The original type is automatically set to <TEXT/PHOTO>. Press [Start].
Page 187: Canceling Scan Jobs
Canceling Scan Jobs Cancel an ongoing job as follows. Canceling Scan Jobs to a Computer Press [Stop/Reset]. When the <STOP KEY PRESSED> message appears, press [OK]. S T O P K E Y P R E S S E D...
Page 188: Canceling Scan Jobs To A Usb Memory
P R E S S E D The scanned pages might be saved to the USB memory even if you pressed [Stop/Reset] while scanning the document. If you want to delete the files from the USB memory, delete them from a computer. 7-15...
Page 189 7-16...
Page 190: Pc Faxing
PC Faxing PC Faxing ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8-2...
Page 191 “Installing/Uninstalling Software,” in the Starter Guide. For details on fax driver settings, see Online Help. How to display the print screen or items on the screen may vary depending on your application and/or OS. Start the Print Command Select the Fax...
Page 192 Specify the name and fax number in Click [OK] in the Fax Sending Settings. [Sending Settings], then click [Add to Recipient List]. You want to send a fax with a cover You want to cancel sending a fax: ● ●...
Page 194: Remote Ui
Remote UI Remote UI ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9-2...
Page 195 Remote UI Follow this procedure for Remote UI management. For details, see Chapter 7, “Remote UI, in the Reference Guide. Prepare the Network Startup Set up the machine for use in a Start the web browser, enter the IP network, then connect the machine...
Page 196 Log on Operate the Machine Select the user mode, then click [OK]. Now you can manage the machine on the web browser. For details, see Chapter 7, “Remote UI,” in the Reference Guide.
Page 198: Maintenance
Fuser Roller ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-6 Scanning area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-7 Replacing the Toner Cartridge ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-10 Redistributing Toner ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-10 Replacing the Toner Cartridge with a New One ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-13 Recycling Used Cartridges ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-16 The Clean Earth Campaign ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-16 U.S.A. PROGRAM ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-18 CANADA PROGRAM-CANADA PROGRAMME ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
Page 199: Cleaning The Machine
These can damage the machine components. When you turn off the main power switch, the documents stored in memory will be erased. To check the jobs stored in memory, see the following: –...
Page 200: Interior
(A). from accumulating inside. Turn off the main power switch and disconnect the power cord. Lift the scanning platform until it is locked (A). (You will hear an audible “click.”) Remove the toner cartridge. 10-3...
Page 201 Hold the toner cartridge by its – To avoid exposing the toner cartridge to handle. light, place it in its protective bag or wrap it The arrow (A) on the toner cartridge should in a thick cloth. be facing away from you and pointing down.
Page 202 Push the toner cartridge to make Lower the scanning platform. sure it is properly set in the machine. Be careful not to get your fingers caught. Close the toner cover using the Reconnect the power cord and tab. turn on the main power switch.
Page 203: Fuser Roller
Load a sheet of blank LTR paper in If black streaks appear with printing, the the multi-purpose tray. fuser roller in the main unit may be dirty. Should this occur, clean the fusing roller in the following procedure. The roller should also be cleaned each time the toner cartridge is replaced.
Page 204: Scanning Area
Platen glass ● Open the ADF. Do not dampen the cloth too much, as this may tear the document or damage the machine. Close the ADF. Be careful not to get your fingers caught.
Page 205 Turn off the main power switch and disconnect the power cord. Open the ADF cover. Do not dampen the cloth too much, as this may tear the document or damage the machine. Close the ADF cover. Be careful not to get your fingers caught.
Page 206 Open the ADF. Close the ADF. Clean the ADF scanning area (on Be careful not to get your fingers caught. the left side of the platen glass) Reconnect the power cord and with a cloth dampened with water. turn on the main power switch.
Page 207: Replacing The Toner Cartridge
When <CONT. PRINTING> is set to <KEEP PRINTING>, the printed documents may be light or Open the toner cover (B), using blurred because of lack of toner. The data is erased the knob which covers over on when the documents are printed out, so you can dent (A).
Page 208 Remove the toner cartridge. Hold the toner cartridge by its handle. The arrow (A) on the toner cartridge should be facing away from you and pointing down. Gently rock the toner cartridge five or six times to distribute toner Do not open the drum protective shutter evenly.
Page 209 (B) located on the right side of the machine and slide it down parallel to the guide. Lower the scanning platform. Push the toner cartridge to make sure it is properly set in the machine. Be careful not to get your fingers caught. 10-12...
Page 210: Replacing The Toner Cartridge With A New One
Replacing the Toner Cartridge Remove the toner cartridge. with a New One Lift the scanning platform until it is locked (A). (You will hear an audible “click.”) Remove the new toner cartridge from the protective bag. Open the toner cover (B), using the knob which covers over on dent (A).
Page 211 Print quality may out. deteriorate if the drum surface is exposed to light or is damaged. Always hold the toner cartridge by its handle. Do not pull the seal out at an angle. 10-14...
Page 212 (B) located on the right side of the machine and slide it down parallel to the guide. Lower the scanning platform. Push the toner cartridge to make sure it is properly set in the machine. Be careful not to get your fingers caught. 10-15...
Page 213: Recycling Used Cartridges
The remaining “Clean Earth” initiatives are supported in the U.S. through sponsorships of the National Park Foundation, the National Wildlife Federation, and The Nature Conservancy and in Canada through donations to the World Wildlife Fund Canada and The Nature Conservancy of Canada.
Page 214 Instead, this rapidly growing program returns used cartridges to the manufacturing process, thus conserving an array of resources. Becoming a part of this worthwhile program is easy. When your cartridge is of no further use, simply follow the instructions detailed for U.S. or Canadian residents.
Page 215: U.s.a. Program
Place the empty cartridge in the box of your new cartridge. Seal the box. ● Option B: Volume Box Return ■ We encourage you to use this option as a more efficient way to ship cartridges. Place as many cartridges as possible into one box. ● Carefully seal the box with tape;...
Page 216 Maximum weight = 70 lb. (31.8 kg) Maximum length = 108 in. (2,743 mm) Maximum girth (length + 2 x width + 2 x height) = 130 in. (3,302 mm) If your shipment exceeds the above limits, please call 1-800-OK-Canon for special shipping information.
Page 217 ● Apply the UPS authorized returning label provided in this guide. Residents of Alaska and Hawaii: Do not use the UPS authorized returning label. For Alaska and Hawaii Canon set up alternative mail service with the U.S. Postal Service. Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning label.
Page 218: Canada Program-Canada Programme
Apply the Canon Canada Inc./Canada Post label provided in this brochure. Canon’s ● labels are specially marked so that Canon pays the postage. Deposit your empty cartridge in any full size street mailbox or take it to your local ● Canada Post outlet or franchise.
Page 219 ● Canon’s labels are specially marked so that Canon pays the postage. ● Deliver to any local Canada Post outlet or franchise. Customers who hold a Commercial ● pick-up agreement with Canada Post may have their collection box picked up.
Page 220: Transporting The Machine
Transporting the Machine Follow this procedure to avoid Lift the scanning platform until vibration damage to the machine when it is locked (A). (You will hear an transporting it over a long distance. audible “click.”) Turn off the main power switch.
Page 221 Open the toner cover (B), using the – To avoid exposing the toner cartridge to knob which covers over on dent light, place it in its protective bag or wrap it (A). in a thick cloth. – Do not open the drum protective shutter on the toner cartridge.
Page 222 Lower the scanning platform. Open the front panel of the paper cassette. Be careful not to get your fingers caught. Remove the paper from the paper Remove the dust cover from the cassette. paper cassette. 10-25...
Page 223 Grip the handles on both sides of forward. the machine and lift it carefully, as shown in the illustration below. – Do not lift the machine by any of its attachments. Dropping the machine can Detach the Document feeder tray. cause personal injury. –...
Page 224: Troubleshooting
Document Jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11-3 Paper Jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11-4 LCD Messages ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-12 Error Codes ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-22 If <LOAD CORRECT PAPER> is displayed ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-29 Re-Loading the Paper ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-29 Changing the Paper Size Setting ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-30 If a Power Failure Occurs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-32 If You Cannot Solve a Problem ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
Page 225: Clearing Jams
This section describes how to remove jammed paper. When error – When removing jammed documents or paper, take care not to cut your hands on the edges of the messages appear on the LCD display, document or paper. see “LCD Messages,” on p. 11-12.
Page 226: Document Jams
Open the ADF cover. Close the ADF cover. Hold both sides of any jammed documents and gently pull them out straight upward. Be careful not to get your fingers caught. Do not pull the document forcefully as it may tear. 11-3...
Page 227: Paper Jams
Lift the scanning platform until it is locked (A). (You will hear an audible “click.”) Close the ADF. Open the toner cover (B), using the knob which covers over on dent Be careful not to get your fingers caught.
Page 228: The Machine
– To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. – Do not open the drum protective shutter on the toner cartridge.
Page 229 Print quality may deteriorate if the drum surface is exposed to light or is damaged. – Do not touch the fixing assembly (A) as it becomes very hot during use. – Do not touch the transfer roller (B) as this Always hold the toner cartridge by its handle.
Page 230 (B) located on the right side of the machine and slide it down parallel to the guide. Lower the scanning platform. Push down the toner cartridge to make sure it is properly set in the machine. Be careful not to get your fingers caught. 11-7...
Page 231 Remove the paper in the paper paper cassette. cassette. Open the front panel of the paper Hold both sides of the jammed cassette. paper and slowly pull it out in the direction of the arrow. – When feeding paper from the paper cassette: 11-8...
Page 232 – When feeding paper from the multi- Close the front panel of the paper purpose tray: cassette. Load the paper into the paper cassette. Set the dust cover on the paper cassette. 11-9...
Page 233 This operation is required only when <OPEN REAR COVER> appears on the LCD display. If the jammed paper is badly folded, similar to the folds of an accordion, ease the jammed paper loose and then pull it out from the machine.
Page 234 Close the rear cover. This operation is required only when <OPEN REAR COVER> appears on the LCD display. Be careful not to get your fingers caught. To reset the machine, open the toner cover and then close it. 11-11...
Page 235: Lcd Messages
LCD Messages See the table below when the LCD displays error and status messages. Message Description Action AVAILABLE MEMORY This message shows the If you need more space, wait percentage of the memory for the machine to send any currently available.
Page 236 CHANGE PAPERSIZE The paper size is not Set the paper size to <LTR> or appropriate for a two-sided <A4>, then load paper of the copy. same size.
Page 237 Message Description Action CHANGE REG’D SIZE – The paper size is not – Set the paper size to <LTR>, appropriate for printing a <LGL>, <A4>, <OFICIO>, →PAPER SETTINGS report or list. <BRAZIL- OFICIO>, <MEXICO-OFICIO>, <FOLIO> or <FLSP>, and then load paper of the same size.
Page 238 Message Description Action DATA ERROR The machine may have trouble. Press [Start] to restore all PRESS START KEY settings to the default. If the message persists, contact Canon Customer Care Center. DOCUMENT TOO LONG The document fed from the –...
Page 239 LOAD CORRECT PAPER The size of the paper in the Load the correct size paper paper cassette or multipurpose or change the paper size in tray is different from that of the <CASSETTE>...
Page 240 The machine is full of jobs. – Print, send, or delete any documents stored in memory. – Divide the document stack or data into a few parts and try again one by one. – Send the document with low resolution. – When this message appears...
Page 241 USB memory. NOT AVAILABLE NOW – You pressed the one-touch Register the one-touch key key or coded dial code that or coded dial code that is not has already been registered, used. when you are registering group addresses. –...
Page 242 PLATEN GLASS DIRTY The ADF scanning area on the Clean the ADF scanning area, CLEAN PLATEN GLASS left side of the platen glass may then press [OK]. be dirty. PREPARING SCANNER... The machine is not ready for Wait until the machine is ready.
Page 243 USB memory. USB keyboard) is connected to the USB memory. USB MEMORY FULL The USB memory is full of data Get enough space in the USB or the number of file limit has memory or organize your reached.
Page 244 USB memory again. If the message appears after connecting the USB memory to the USB memory port, the USB memory may have problem. If the message persists after turning on the main power switch, the USB memory port may have problem.
Page 245: Error Codes
Error Codes An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. For details on reports, see Chapter 11, “Appendix, ” in the Reference Guide. See the table below for individual error codes.
Page 246 The memory is full. Print, send, or delete any documents stored in memory. #0401 The USB memory is full of data or the Get enough space in the USB memory number of file limit has reached. or organize your destination folder from your computer.
Page 247 USB memory (e.g., file system is supported. the USB memory is disconnected Press [OK] and try again. from the machine, or file system is not supported.). #0703 The memory for image data is full –...
Page 248 <SYSTEM SETTINGS>. – When the machine was turned ON, – Check <TCP/IP SETTINGS> an IP address was not assigned to in <NETWORK SETTINGS> in the machine by the DHCP, RARP, or <SYSTEM SETTINGS>. Or wait a BOOTP server. while, and then try sending again.
Page 249 An incorrect user name or – Change the user name or password was specified for the password. sending of a file to a file server. – An incorrect destination was – Check the e-mail address. specified for the sending of an e- mail message.
Page 250 Confirm that the POP server is server. functioning normally. Check the network status. #0812 The POP password setting is incorrect. Check the POP Server password in <E-MAIL/I-FAX> in <NETWORK SETTINGS> in <SYSTEM SETTINGS>. #0813 The POP Server name setting is Check the POP Server name in incorrect.
Page 251 (contains MIME sender to resend the data. information that is not supported). #0828 You have received HTML data. Ask the sender to use a file format other than HTML, and then resend the data. #0829 Data containing more pages that the...
Page 252: If Is Displayed
<CASSETTE> or <MP TRAY> of the <PAPER SETTINGS> menu. You need to load the correct size paper or change the paper size in <CASSETTE> or <MP TRAY> of the <PAPER SETTINGS> menu.
Page 253: Changing The Paper Size Setting
] or [ ] to select <PAPER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <CASSETTE> or <MP TRAY>, then press [OK]. Press [ ] or [ ] to select <PAPER SIZE>, then press [OK]. 11-30...
Page 254 For details on how to cancel the copy job, see “Checking and Deleting Copy Jobs, ” on p. 3-19. For details on how to cancel the report or list print job, see Chapter 11, “Appendix, ” in the Reference Guide.
Page 255: If A Power Failure Occurs
You can receive telephone calls using an external telephone depending on the type of telephone you use. To fully charge the built-in battery, it takes approximately 12 hours when the main power switch is on. If the built-in battery is not fully charged, the data may not be saved properly.
Page 256: If You Cannot Solve A Problem
If you cannot solve the problem after having referred to the information in this chapter, contact Canon Customer Care Center at 1-800-828-4040 between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to 8:00 P.M. on Saturday. On-line support for 24 hours is also available at the website.
Page 257 Steps you have taken to solve the problem and the results If the machine makes strange noises, emits smoke or odd odor, turn off the main power switch immediately, disconnect the power cord, and contact Canon Customer Care Center. Do not attempt to disassemble or repair the machine yourself.
Page 258: Machine Settings
Machine Settings Machine Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-2 Printing USER'S DATA LIST ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-2 Accessing the Setting Menu ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-4 Setting Menu ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-6 PAPER SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-6 VOLUME CONTROL ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-6 COMMON SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-8 COPY SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-9 TX/RX SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-11 ADDRESS BOOK SET. ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-19 PRINTER SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
Page 259: Printing User's Data List
Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out USER'S DATA LIST. Printing USER'S DATA LIST Press [Additional Functions]. Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK].
Page 260 ] to select <USER DATA LIST>, then press [OK]. Press [ ] to select <YES>. Printing starts, and the screen automatically returns to the standby mode. If you do not want to print the list, press [ ] to select <NO>.
Page 261: Accessing The Setting Menu
Accessing the Setting Menu Press [Additional Functions]. Press [ ] or [ ] to select the menu you want to access, then press [OK]. <PAPER SETTINGS> <VOLUME CONTROL> <COMMON SETTINGS> <COPY SETTINGS> <TX/RX SETTINGS> <ADDRESS BOOK SET.> <PRINTER SETTINGS> <TIMER SETTINGS>...
Page 262 To register the settings or go to a submenu item, press [OK]. When finished, press [Stop/Reset] to return to standby mode. – If you press [Stop/Reset] before pressing [OK], the setting will not be registered. – Press [Additional Functions] to return to the previous display.
Page 263: Setting Menu
Setting Menu Depending on the country of purchase, some settings may not be available. PAPER SETTINGS Setting Item Description 1. CASSETTE Sets the paper size and type on the paper cassette. (See “Setting Paper Size and Type,” on p. 2-15.) 2.
Page 264 VOLUME CONTROL 4. ERROR TONE Beeps when an error (e.g., TX error) occurs. – ON (1-3) – 5. TX JOB DONE TONE Beeps when a document is sent. – ERROR ONLY (1-3) – – ON (1-3) 6. RX JOB DONE TONE Beeps when a document is received.
Page 265: Common Settings
3. TONER SAVER MODE Sets whether to reduce toner consumption. – – * This function is not effective for print jobs. (See “PRINTER SETTINGS,” on p. 12-22.) 4. PRINTER DENSITY Recalibrates the density adjustment scale if differences between the image in the document and the print occur.
Page 266: Copy Settings
3. ZOOM RATIO Sets the zoom ratio for copying. PRESET RATIO Selects the zoom from the preset ratios. (100%, 115% B5→A4, 122% A5→B5, 129% STMT→LTR, 141% A5→A4, 200% MAX., 50% MIN., 64%, 70% A4→A5, 78% LGL→LTR, 81% B5→A5, 86% A4→B5) ZOOM 50-200% Enters the zoom ratio by 1% increments.
Page 267: Copy Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-9
Selects a paper size group for your machine. – INCHES – – 4. INIT. COPY SET. Restores all <COPY SETTINGS> to the default. Press [ ] to select <YES>. If you do not want to restore all settings, press [ ] to select <NO>. 12-10...
Page 268: Tx/Rx Settings
HIGH RATIO – LOW RATIO 3. RETRY TIMES Sets the number of retry attempts for sending jobs to an e- mail or file server address. (0-5) (See Chapter 4, “Sending and Receiving,” in the Reference Guide.) 4. SCANNING DENSITY Adjusts the scanning density for sending documents. (1-9) 5.
Page 269 Sets the options for sending documents to an e-mail address or file server. 1. TX FILE NAME Sets the name of the document you send to an e-mail address or file server. (max. 24 characters, including spaces.) 2. SUBJECT Sets the subject for your e-mail message. (max. 40 characters, including spaces.)
Page 270 (GAMMA 1.8, GAMMA 2.2, GAMMA 1.0, GAMMA 1.4) 9. SHARPNESS Sets the contrast of the images you scan. (1-7) 10. LOG USB MEM.STORE Sets whether to leave the log of saving images to the USB memory. – –...
Page 271 TX/RX SETTINGS 1. TWO-SIDED PRINT Sets whether the machine prints received documents on both sides of the paper. (See Chapter 4, “Sending and Receiving,” in the Reference Guide.) – – 2. RECEIVE REDUCTION Sets whether the received images print out at a reduced size.
Page 272 Specifies the basic operation settings in the fax mode. 1. UNIT TELEPHONE # Registers your fax number (max. 20 characters, including spaces). (See “Set the Machine for Sending Faxes,” in the Starter Guide.) 2. TEL LINE TYPE Selects the telephone line type. (See “Set the Machine for Sending Faxes,”...
Page 273 After the first attempt at dialing fails, redialing is not attempted. 4. TIME OUT Sets whether to scan a document automatically after specifying the destination. * This function is not available when you dial with the numeric keys. – – 5. DIALING LINE CHCK Sets whether to check the telephone line condition.
Page 274 Sets the optional items in the <FaxTel> mode. (See Chapter 4, “Sending and Receiving,” in the Reference Guide.) 1. RING START TIME Sets the time the machine takes to check whether a call is a fax or a voice call. (0SEC–30SEC) 2. F/T RING TIME Selects the ring length for voice calls.
Page 275 REMOTE RX ID You can dial a code on remote extension to start receiving a document. A combination of two characters using 0 to 9, * and # is possible. The machine disables remote receiving. 6. MANUAL/AUTO Sets whether the machine switches to the document receive mode after the external telephone rings for a specified length of time in the manual receive mode.
Page 276: Address Book Set
3. OPTIONAL SETTING Sets the optional settings for sending faxes. The optional setting is not set. The optional setting is set. 1. LONG DISTANCE Selects a mode for documents you are sending. – DOMESTIC – LONG DISTANCE 1 –...
Page 277 3. FILE PATH Registers the path to the file server (max. 120 characters). 4. LOGIN NAME Registers the login name to access the file server (max. 24 characters). 5. PASSWORD Registers the password to access the file server (max. 14 characters).
Page 278 3. FILE PATH Registers the path to the file server (max. 120 characters). 4. LOGIN NAME Registers the login name to access the file server (max. 24 characters). 5. PASSWORD Registers the password to access the file server (max. 14 characters).
Page 279: Printer Settings
Setting Item Description 1. DEFAULT PAPERSIZE Sets the default paper size when no paper source is specified. (LTR, EXECUTIV, ISO-C5, COM10, MONARCH, DL, A4, B5, A5, LGL) 2. DEFAULT PAPERTYPE Sets the default paper type for print jobs. This machine has internally defined optimal print modes for each specified paper type.
Page 280 Sets whether to collate the printouts automatically. – – 8. ERROR TIME OUT Sets the length of time before the machine returns an error when no data is received from the computer. Sets the error time out period. (5SEC–300SEC) The error time out is off.
Page 281 (4.00–999.75) 5. PITCH Specifies the pitch for the default font. This item appears when the number in <FONT NUMBER> is that of a fixed pitch scalable font. (00.44–99.99) 6. FORM LINES Sets the number of lines to be printed on a page. (5-128) 7.
Page 282 * This setting is applicable for A4 paper and portrait orientation for the PCL5 printing only. The PCL6 printing is not supported. All the area on a page 1/8" (4.23 mm) from the top, bottom, left, and right edges is available for printing on A4 paper.
Page 283 TONE – GRADATION – RESOLUTION 11. RESET PRINTER Clears all print jobs in progress and resets the printer function. Press [ ] to select <YES>. If you do not want to restore all settings, press [ ] to select <NO>.
Page 284: Timer Settings
TIMER SETTINGS Setting Item Description 1. DATE&TIME SETTING Sets the current date and time. (See “Set Up the Machine,” in the Starter Guide.) 2. TIME ZONE SETTING Sets the time zone of your machine’s location. (See “Setting Time Zone,” on p. 1-19.) 3.
Page 285 TIMER SETTINGS 1. START DATE/TIME Sets the start date. – 1. MONTH – 2. WEEK – 3. DAY 2. END DATE/TIME Sets the end date. – 1. MONTH – 2. WEEK – 3. DAY 12-28...
Page 286: Adjust./Cleaning
Cleans the fuser roller. (See “Fuser Roller,” on p. 10-6.) 2. SPECIAL MODE T Sets whether to prevent blur from appearing on the printouts for copying, receiving info, and reports. When this setting is set to <ON>, the density of printouts may become light. – –...
Page 287 7. SPECIAL MODE Y Sets to enhance the fixing characteristics of toner under the conditions of a low temperature environment When this setting is set to <ON>, first copy time and the time to resume from the sleep mode may take longer. –...
Page 288: Report Settings
1. TX REPORT Sets whether the transmission report prints out. PRINT ERROR ONLY Prints a report only when a transmission error occurs. REPORT WITH TX Sets whether to print the first page of the document under the IMAGE report. – –...
Page 289 Prints the transaction report (max. last 40 transactions) manually. Press [ ] to select <YES>. If you do not want to print the list, press [ ] to select <NO>. 2. SPEED DIAL LIST Prints the list of destinations registered in Address Book.
Page 290: System Settings
1. SYS. MANAGER INFO Sets the system manager information to protect the contents of <SYSTEM SETTINGS>. Once the system manager ID and system password is set, they must be entered every time you access the <SYSTEM SETTINGS> menu. 1. SYS. MANAGER ID Sets the system manager ID (seven digits).
Page 291 ON (000000-999999) 3. ERASE Erases the department ID and password. Press [ ] to select <YES>. If you do not want to erase all settings, press [ ] to select <NO>. 2. PAGE TOTALS Displays, clears, and prints counter information.
Page 292 3. PRINT LIST Prints counter information. Press [ ] to select <YES>. If you do not want to print the list, press [ ] to select <NO>. 3. PDL JOBS W/OUT ID Sets if print jobs from computers with unknown IDs are accepted or rejected.
Page 293 3. HOST NAME Registers the host name of the DNS server. 4. DOMAIN NAME Registers the domain name of the DNS server. 5. DNS DYNA. Sets whether to use the DNS server dynamic update function. – UPDATE – 6. CONFIGURE WINS Sets the WINS settings to resolve a name with WINS.
Page 294 Disables restriction of IP address of computers. Enables restriction of IP address of computers from which data (print/fax jobs) can be sent to the machine. 1. PERMIT/ Selects whether to permit or reject access from a specified IP REJECT address. –...
Page 295 4. PERMIT RX ADD4 – 5. PERMIT RX ADD5 2. USE SMB CLIENT Sets the SMB settings to use the machine on a NetBIOS network. SMB client is not used. SMB client is used. 1. SERVER Enters the NetBIOS name of the machine.
Page 296 SYSTEM SETTINGS 5. SNMP WRITABLE 2 Enables computers on the network to access the machine and modify its settings. – – 4. DEDICATED PORT Sets or browses detailed information on the machine with a Canon printer driver or utility. –...
Page 297 – 4. AUTH/ENC SETTINGS Specifies authenticating method before sending e-mail. 1. POP BEFORE SEND Sets whether to use the SMTP server requires POP before SMTP (method for authenticating users who have logged in the POP server before sending e-mail). –...
Page 298 9. POP INTERVAL Sets the interval you want the POP server to check for incoming e-mail. If the interval is set to 0, the POP server is not checked automatically (0MIN.–99MIN.). 8. STARTUP TIME SET. Sets the time period required to delay the startup of network communications for the machine (0SEC–300SEC).
Page 299 Sets whether to print out the image if forwarding fails. – – 2. STORE TO MEMORY Sets whether to store the image in memory if forwarding fails. – – 8. REMOTE UI Sets whether to activate the Remote UI function to operate the machine and change the settings from a network computer using a web browser.
Page 300 SYSTEM SETTINGS 9. ACCESS TO DEST. Sets restriction of the access to destinations. 1. ADD. BOOK PASSWORD Sets a password to restrict editing the Address Book. (7 digits maximum) – – 2. RESTRICT NEW ADD. Sets whether to restrict registering or changing destinations for one-touch keys and coded dial codes* .
Page 301 Disables confirmation of logs using [System Monitor]. Activity Report will not be printed automatically. 11. USE DEVICE USB Sets whether to restrict jobs through the USB interface. – – 12. UPDATE FIRMWARE This function is used only when the printer firmware needs to be updated. 12-44...
Page 302: Appendix
Appendix Specifications ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 13-2 General ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-2 Copier ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-3 Printer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-4 Facsimile ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-4 Telephone ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-6 Send ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-6 Index ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 13-8...
Page 303: Specifications
Approx. 29.5 lb (13.4 kg) (including toner cartridge) ● Dimensions 18 5/8 in. (H) x 21 in. (D) x 15 3/8 in. (W) ● (470 mm (H) x 442 mm (D) x 390 mm (W)) (with the document feeder tray and the paper cassette...
Page 304: Copier
» p. 2-4. ● Copier Scanning Resolution TEXT/PHOTO mode: 300 dpi x 300 dpi ● TEXT mode, PHOTO mode, TEXT/PHOTO+ mode: 600 dpi x 600 dpi Printing Resolution 600 dpi x 600 dpi ● Magnification 1:1 ± 1.0%, 1:2.00, 1:1.29, 1:0.78, 1:0.64, 1:0.50 ●...
Page 305: Printer
Paper cassette: 250 sheets ● (Height: max. 1" (25 mm)) – Multi-purpose tray: 1 sheet Paper Delivery 100 sheets (17 to 21 lb bond (64 to 80 g/m ● Print Speed See “Copy Speed, ” on p. 13-3. ● Printing Resolution 600 dpi x 600 dpi ●...
Page 306 Facsimile Fax Resolution FINE: 203 pels/in. x 196 lines/in. (8 pels/mm x 7.7 lines/ ● PHOTO: 203 pels/in. x 196 lines/in. (8 pels/mm x 7.7 lines/ SUPER FINE: 203 pels/in. x 392 lines/in. (8 pels/mm x 15.4 lines/mm) ULTRA FINE: 406 pels/in. x 392 lines/in. (16 pels/mm x 15.4 lines/mm) STANDARD: 203 pels/in.
Page 307: Telephone
TIFF (B&W), PDF (B&W), JPEG (Color), PDF ● (Compact) (Color) Resolution 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, ● 200 x 200 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi...
Page 308 E-mail Communication Protocol SMTP, POP3 ● Resolution 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, ● 200 x 200 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi Data Format TIFF (B&W), PDF (B&W), JPEG (Color), PDF ●...
Page 309: Index
CHANGE TONER message 10-10 Fax numbers 4-12 Checking File server addresses 4-20 Copy job 3-19 Storing/Editing 4-11 Documents stored in memory 4-56, 5-13 Address Book key 1-7 Print job 6-4 Using 4-46 Reception result 5-11 ADDRESS BOOK SET. 12-4, 12-19...
Page 310 Document jams 11-3 Daylight saving time 1-20 Paper jams 11-4 Deleting Clear key 1-6 Copy job 3-19 Coded dial codes Documents stored in memory 4-56, 5-13 Print job 6-4 Deleting 4-27 Editing 4-24 Density Registering 4-12, 4-17, 4-20 Copying 3-5...
Page 311 Enlarge/Reduce key 1-5 Envelopes 2-12 ID key 1-6 Error codes 11-22 If a power failure occurs 11-32 Error indicator 1-6 If you cannot solve a problem 11-33 Ethernet port 1-4 Image quality Copying 3-4 External device jack 1-4 Faxes 4-4...
Page 312 Machine settings 12-1 Send/Fax operation panel 1-7 Main operation panel 1-5 Output tray 1-2 Main power switch 1-3 Output tray extension 1-3 Maintaining the toner cartridge 1-12 Maintenance xvii, 10-1 Manual sending 4-50 Paper Manuals for the machine i Jams 11-4...
Page 313 Scanning area 1-3, 2-4 Recall/Pause key 1-7 Scanning documents Computer 7-2 Receive mode USB memory 7-4 AnsMode 5-3 Scanning platform 1-3 DRPD 5-3 FaxOnly 5-3 Scan settings FaxTel 5-3 Copying 3-4 Manual 5-3 Scanning to a USB memory 7-8 Sending 4-4 13-12...
Page 314 SYSTEM SETTINGS 12-4, 12-33 TIMER SETTINGS 12-27 TX/RX SETTINGS 12-11 VOLUME CONTROL 12-6 Telephone line jack 1-4 Setting paper size and type 2-15 TIMER SETTINGS 12-4, 12-27 Sleep mode 1-15 Timer settings 1-15 Slide guides 1-2, 2-7 Time zone 1-19...
Page 315 Toner Gauge key 1-6 Toner level 1-14 TONER LOW message 10-10 Transporting the machine 10-23 Troubleshooting 11-1 Two-sided copying 3-14 TX/RX SETTINGS 12-4, 12-11 USB memory 7-4 USB memory port 1-2 USB port 1-4 USER’S DATA LIST Printing 12-2 Using...
Page 316 CANON AUSTRALIA PTY. LTD 1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia CANON CHINA CO., LTD 15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China CANON SINGAPORE PTE. LTD. 1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632 FT5-0844 (010) ©...

Canon imageCLASS MF4690 Operation Manual

Manuals for the Machine

What Can I Do with this Machine

Preface

How to Use this Guide

Legal Notices

Users in the U.S.A

Users in Canada

Laser Safety

1 Before Using the Machine

Machine Components

Operation Panel

LCD (Standby Mode)

Department/User ID Management

Toner Cartridge

Timer Settings

2 Document and Paper

Document Requirements

Scanning Area

Loading Documents

Paper Requirements

Printable Area

Loading Paper

Setting Paper Size and Type

3 Copying

Basic Copying Method

Scan Settings

Collate Copy

On 1 Combination

Two-Sided Copying

Printing a Sample Page

Canceling Copy Jobs

Checking and Deleting Jobs

4 Sending Documents

Basic Sending Method

Scan Settings

Storing/Editing Address Book

Specifying Destinations

Manual Sending (Fax)

Canceling TX Jobs

Checking and Deleting Jobs

5 Receiving Documents

Basic Receiving Method

Forwarding Received Documents

Canceling RX Jobs

Checking and Deleting Jobs

6 Printing

Printing Documents

Checking and Deleting Jobs

7 Scanning

Scanning to a Computer

Scanning to a USB Memory

Canceling Scan Jobs

8 PC Faxing

9 Remote UI

10 Maintenance

Cleaning the Machine

Replacing the Toner Cartridge

Recycling Used Cartridges

Transporting the Machine

11 Troubleshooting

Clearing Jams

LCD Messages

Error Codes

If <LOAD CORRECT PAPER> Is Displayed

If a Power Failure Occurs

If You Cannot Solve a Problem

12 Machine Settings

Setting Menu

13 Appendix

Specifications

Index

Quick Links

Basic Operation Guide

Related Manuals for Canon imageCLASS MF4690

Summary of Contents for Canon imageCLASS MF4690