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Canon MF4600 Series Basic Operation Manual

Mf4600 series
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Basic Operation Guide

Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
What Can I Do with This Machine?
Before Using the Machine
Document and Paper
Copying
Sending Documents (MF4690PL Only)
Receiving Documents (MF4690PL Only)
Printing
Scanning
PC Faxing (MF4690PL Only)
Remote UI
Maintenance
Troubleshooting
Machine Settings
Appendix

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  Summary of Contents for Canon MF4600 Series

  • Page 1: Basic Operation Guide

    What Can I Do with This Machine? Basic Operation Guide Before Using the Machine Document and Paper Copying Sending Documents (MF4690PL Only) Receiving Documents (MF4690PL Only) Printing Scanning PC Faxing (MF4690PL Only) Remote UI Maintenance Troubleshooting Machine Settings Appendix Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
  • Page 2: Manuals For The Machine

    Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products if you need an exact specification, please contact Canon. The machine illustration on the cover may differ slightly from your machine.
  • Page 3: What Can I Do With This Machine

    What Can I Do with This Machine? Copy Features Select a scan mode depending on the type of image Image Quality → p. 3-4 Adjust the density level of scanned images Density → p. 3-5 Enlarge or reduce copied images Zoom Ratio →...
  • Page 4 Make two-sided copies Two-Sided Copy → p. 3-14 Copy two documents on one sheet 2 on 1 Combination → p. 3-12...
  • Page 5 Sending/Receiving Features (MF4690PL Only) Send documents with diverse sending methods Fax, E-Mail, and File Server → Chapter 4 Send documents in a variety of file formats Send Settings → p. 4-7 Specify a recipient with a single key Sending with One-Touch Keys →...
  • Page 6 Specify multiple recipients as a group Sending to Group Addresses → p. 4-44 Look up a particular recipient Address Book Search → p. 4-46 Retry sending documents automatically Auto Retry → Reference Guide Send documents to multiple recipients Broadcasting → Reference Guide...
  • Page 7 Recall the last three sending jobs Job Recall → Reference Guide Forward received documents Forwarding Documents → Reference Guide Receive faxes in memory without printing out Memory Reception → Reference Guide Send a fax from a PC PC Faxing → Online Help...
  • Page 8: Printer Feature

    Printer Feature Print a document from a PC Printing → Online Help Scanner Feature Specify detailed scanning options to suit various images Scanning → Scanner Driver Guide...
  • Page 9: Remote Ui Feature

    Remote UI Feature Access and manage the machine from a PC Remote UI → Reference Guide System Manager Settings Restrict the use of the machine with department IDs Department ID Management → Reference Guide viii...
  • Page 10: Table Of Contents

    Contents Manuals for the Machine ................i What Can I Do with This Machine? ............ii Copy Features ...................ii Sending/Receiving Features (MF4690PL Only) ......iv Printer Feature ..................vii Scanner Feature ..................vii Remote UI Feature ................viii System Manager Settings ..............viii Contents ....................ix How to Use This Guide ...............xvii Symbols Used in This Manual ............
  • Page 11 Operation Panel .................. 1-5 Main Operation Panel ................1-5 Send/Fax Operation Panel (MF4690PL Only) ......1-9 LCD (Standby Mode) ................ 1-10 Copy Mode ..................1-10 Scan Mode ................... 1-10 Send/Fax Mode (MF4690PL Only) ..........1-10 Log In Mode ..................1-10 Department/User ID Management ..........1-11 Procedure before Using the Machine ........
  • Page 12 Scanning Area ..................2-4 Loading Documents ................2-5 On the Platen Glass ................2-5 In the ADF ....................2-7 Paper Requirements ................2-9 Printable Area ................... 2-11 Loading Paper ................... 2-12 Into the Multi-Purpose Tray............2-12 Setting Paper Size and Type ............2-15 3 Copying ...................
  • Page 13 Canceling Copy Jobs ................ 3-17 Checking and Deleting Jobs ............3-19 Checking and Deleting Copy Jobs ..........3-19 4 Sending Documents (MF4690PL Only) ......... 4-1 Basic Sending Method ............... 4-2 Scan Settings ..................4-4 Image Quality (Fax) ................4-4 Density .....................4-6 Send Settings (E-Mail/File Server) ..........4-7 Storing/Editing Address Book ............
  • Page 14 5 Receiving Documents (MF4690PL Only) ........5-1 Basic Receiving Method ..............5-2 Forwarding Received Documents ............. 5-4 Forwarding Documents Received in Memory ......5-4 Forwarding Documents with Forwarding Errors .....5-6 Printing or Erasing Documents with Forwarding Errors ..5-8 Canceling RX Jobs ................5-10 Checking and Deleting Jobs ............
  • Page 15 Canceling Scan Jobs ................. 7-14 Canceling Scan Jobs to a Computer .......... 7-14 Canceling Scan Jobs to a USB Memory (MF4690PL Only) ................7-15 8 PC Faxing (MF4690PL Only) ............8-1 PC Faxing ..................... 8-2 9 Remote UI ..................9-1 Remote UI ....................
  • Page 16 LCD Messages ................. 11-12 Error Codes (MF4690PL Only) ............11-22 If <LOAD CORRECT PAPER> is displayed ........11-29 Re-Loading the Paper..............11-29 Changing the Paper Size Setting ..........11-30 If a Power Failure Occurs ..............11-32 If You Cannot Solve a Problem ............11-33 12 Machine Settings ................
  • Page 17 13 Appendix ..................13-1 Specifications ................... 13-2 General ....................13-2 Copier ....................13-3 Printer ....................13-4 Facsimile (MF4690PL Only) ............13-4 Telephone (MF4690PL Only) ............13-6 Send (MF4690PL Only) ..............13-6 Index ....................13-8...
  • Page 18: How To Use This Guide

    How to Use This Guide Symbols Used in This Manual The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Indicates a warning that may lead to death or serious injury if not observed. Explains how to avoid actions that could injure you or damage your machine.
  • Page 19: Illustrations Used In This Manual

    Illustrations Used in This Manual Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the MF4690PL. The model MF4690PL is used for illustration purposes in this manual. When there is any difference between MF4660PL and MF4690PL, it is clearly indicated in the text, e.g., “MF4690PL Only”.
  • Page 20: Legal Notices

    Copyright Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
  • Page 21: Before Using The Machine

    Before Using the Machine Machine Components ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-2 Operation Panel ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-5 Main Operation Panel ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-5 Send/Fax Operation Panel (MF4690PL Only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-9 LCD (Standby Mode) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-10 Copy Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-10 Scan Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-10 Send/Fax Mode (MF4690PL Only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-10 Log In Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-10 Department/User ID Management ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
  • Page 22: Machine Components

    Machine Components ADF (Automatic Document Feeder) Holds documents and feeds them automatically into the scanning area. Slide guides Adjust to the width of the document. Document feeder tray Holds documents. Document delivery tray Receives documents. Operation panel Controls the machine. USB memory port Insert the USB memory when using scanning to USB memory option.
  • Page 23 Scanning area Scans documents from the ADF. Platen glass Place documents. Output tray extension Extends the output tray. Paper stopper Prevents the paper from falling off the output tray. Open the paper stopper from its original position for A4 paper. Slide guides for multi-purpose tray Adjusts to the width of the paper.
  • Page 24 Ethernet port Connect the network cable. USB port* Connect the USB (Universal Serial Bus) cable. Rear cover Open this cover when clearing paper jams. Power socket Connect the power cord. Telephone line jack* Connect the external telephone cable. External device jack* Connect an external device.
  • Page 25: Operation Panel

    Operation Panel Main Operation Panel MF4690PL [System Monitor] key [SCAN] key Press to check fax transmission, print, copy, or Press to switch to the Scan mode. report output status. [Additional Functions] key [View Settings] key Press to select or cancel the modes in Press to confirm settings of the copy function.
  • Page 26 [Image Quality] key [Start] key Press to select image quality for copy or fax. Press to start copying, scanning and sending faxes. [Collate/2 on 1] key Numeric keys Press to collate copies, or press to set 2 on 1 copying. Enter letters and numbers.
  • Page 27 MF4660PL [System Monitor] key [2-Sided] key Press to check print, copy, or report output Press to set two-sided copying. status. [Enlarge/Reduce] key [View Settings] key Press to enlarge or reduce copy ratio. Press to confirm settings of the copy function. [Density] key [COPY] key Press to adjust the density for copy.
  • Page 28 Log In/Out key (ID key) ] key Press to operate the machine when the ID Press to increase the value for various settings. Also press to Also press to see the next item in the management is activated. enable the ID management when you menu.
  • Page 29: Send/Fax Operation Panel (Mf4690Pl Only)

    Send/Fax Operation Panel (MF4690PL Only) [Hook] key [Address Book] key Press when you want to dial without lifting Press to search pre-registered destinations up the optional handset or the handset of the under one-touch keys or coded dial codes by external telephone.
  • Page 30: Lcd (Standby Mode)

    LCD (Standby Mode) Copy Mode Log In Mode For Department ID Management E N T E R D E P T . I D 1 0 0 % T E X T / P H O T O For User ID Management Zoom ratio E N T E R U S E R...
  • Page 31: Department/User Id Management

    Department/User ID Management If Department ID Management or User ID Management is set to <ON> in <SYSTEM SETTINGS>, you must enter your ID and password to be able to operate the machine. For details, see Chapter 8, “System Manager Settings,” in the Reference Guide. Procedure before Using the Machine Enter the department ID or the user ID with the numeric keys, then press [OK] or [Log In/Out (ID)].
  • Page 32: Procedure After Using The Machine

    Procedure after Using the Machine Be sure to press [Log In/Out (ID)]. 1-12...
  • Page 33: Optional Handset (Mf4690Pl Only)

    If you want to use the machine as a telephone and a fax machine, or if you want to receive faxes manually, install the optional handset available from your local authorized Canon dealer or the Canon help line. For how to install the handset, see “Set Up the Machine,” in the Starter Guide.
  • Page 34: Toner Cartridge

    To purchase a new Canon genuine toner cartridge, contact your local authorized Canon dealer or Canon help line.
  • Page 35: Maintaining The Toner Cartridge

    Maintaining the Toner Cartridge Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. Avoid locations subject to high temperature, high humidity, or rapid changes in temperature. Do not expose the toner cartridge to direct sunlight or bright light for more than five minutes.
  • Page 36 If there is a toner powder leakage, make sure not to inhale or touch the toner powder. If it comes in contact with your skin, rinse with cold water using soap. If you feel an irritation on your skin or inhale the powder, consult a doctor immediately. When removing the toner cartridge from the machine, make sure to remove it carefully.
  • Page 37: Checking The Toner Level

    Checking the toner level You can check the amount of toner remaining in the toner cartridge by pressing the [Toner Gauge] key. The toner level is displayed in the LCD at four levels. If the toner gauge indicates that the toner is empty, it is recommended that the toner cartridge be replaced.
  • Page 38: Timer Settings

    Timer Settings Setting the Sleep Mode When the machine remains idle for a certain period of time, it automatically enters the Sleep mode. Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <AUTO SLEEP TIME>, then press [OK].
  • Page 39 Press [ ] or [ ] to select <ON>, then press [OK]. Press [ ] or [ ] to select the desired interval, then press [OK]. You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values using numeric keys. The default setting is 5 minutes.
  • Page 40: Setting Auto Clear Time

    Setting Auto Clear Time If the machine remains idle for a certain period of time, the display returns to the standby mode (Auto Clear function). Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <AUTO CLEAR TIME>, then press [OK].
  • Page 41 Press [ ] or [ ] to select <ON>, then press [OK]. Press [ ] or [ ] to select the desired interval, then press [OK]. You can set the interval from 1 to 9 minutes (in one-minute increments). You can also enter values using numeric keys. Press [Stop/Reset] to return to standby mode.
  • Page 42: Setting Time Zone (Mf4690Pl Only)

    Setting Time Zone (MF4690PL Only) The standard time zones of the world are expressed globally in terms of the difference in hours (± up to 12 hours) from GMT (0 hours). A time zone is a region throughout which this time difference is the same.
  • Page 43: Setting Daylight Saving Time

    Setting Daylight Saving Time In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time. ” Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <DAYLIGHT SV.TIME>, then press [OK].
  • Page 44 Press [ ] or [ ] to select <MONTH>, then press [OK]. Press [ ] or [ ] to select the month, then press [OK]. Press [ ] or [ ] to select <WEEK>, then press [OK]. Press [ ] or [ ] to select the week, then press [OK].
  • Page 45 Press [ ] or [ ] to select <DAY>, then press [OK]. Press [ ] or [ ] to select the day, then press [OK]. Press [ ] or [ ] to select <END DATE/TIME>, then press [OK]. Press [ ] or [ ] to select <MONTH>, then press [OK].
  • Page 46 Press [ ] or [ ] to select the month, then press [OK]. Press [ ] or [ ] to select <WEEK>, then press [OK]. Press [ ] or [ ] to select the week, then press [OK]. Press [ ] or [ ] to select <DAY>, then press [OK].
  • Page 47: Document And Paper

    Document and Paper Document Requirements ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-2 Scanning Area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-4 Loading Documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-5 On the Platen Glass ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-5 In the ADF ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-7 Paper Requirements ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-9 Printable Area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-11 Loading Paper ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-12 Into the Multi-Purpose Tray ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-12 Setting Paper Size and Type ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-15...
  • Page 48: Document Requirements

    Document Requirements Platen Glass Type – Plain paper Plain paper (Multipage documents of – Thick documents the same size, thickness and weight or – Photographs one page documents.) – Small documents (e.g., index cards) – Special types of paper (e.g., tracing paper* , transparencies* , etc.)
  • Page 49 Do not place the document on the platen glass or in the ADF until the glue, ink or correction fluid on the document is completely dry. To prevent document jams in the ADF, do not use any of the following: –...
  • Page 50: Scanning Area

    Scanning Area Make sure your document's text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.
  • Page 51: Loading Documents

    Loading Documents On the Platen Glass Lift up the platen glass cover. Place your document face down.
  • Page 52 Align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark. Gently lower the platen glass cover. The document is ready for scanning. –...
  • Page 53: In The Adf

    In the ADF Fan the document stack and even the edges. Adjust the slide guides to the width of the documents.
  • Page 54 Neatly place the documents face up in the document feeder tray. The document is ready for scanning. – Do not add or remove documents while they are being scanned. – When scanning is complete, remove the documents from the document delivery tray to avoid paper jams.
  • Page 55: Paper Requirements

    Paper Requirements Paper cassette Multi-purpose tray Size (W x L) A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, ISO-C5 (162 x 229 mm)), Oficio, Brazil-Oficio, Mexico-Oficio, Folio, Government-LTR, Government-LGL, Foolscap, LTR, LGL (76 x 127 to 216 x 356 mm) Weight 60 to 163 g/m Quantity...
  • Page 56 Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in their original packaging in a cool, dry location. Store paper at 18°C–24°C, 40%–60% relative humidity. Use only the transparencies designed for laser printers. Canon recommends you to use Canon type transparencies with this machine. 2-10...
  • Page 57: Printable Area

    Printable Area The shaded area indicates the approximate printable area of A4 paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use. 2-11...
  • Page 58: Loading Paper

    Loading Paper To load paper in the paper cassette, see “Set Up the Machine,” in the Starter Guide. Into the Multi-Purpose Tray Use the multi-purpose tray when you want to copy or print on the different paper which is in the paper cassette. Load paper one by one in the multi-purpose tray. –...
  • Page 59 When setting paper, gently insert the paper into the multi-purpose tray with the print side up. When you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds first in the multi-purpose tray. When setting an envelope, gently insert the envelope into the multi-purpose tray with the print side up and the right edge (i.e., closer to the stamp) first.
  • Page 60 Slide the paper guides so that they fit to both sides of the paper. If the paper guides are not adjusted correctly for the size of the paper, the quality of your printouts may be adversely affected. Specify the size and the type of the paper you load. For details on how to specify the paper size and type, see “Setting Paper Size and Type, ”...
  • Page 61: Setting Paper Size And Type

    Setting Paper Size and Type The default setting is <A4> and <PLAIN PAPER>. When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multi-purpose tray except for selecting the paper cassette or multi-purpose tray in step 3 and 6.
  • Page 62 Press [ ] or [ ] to select <PAPER SIZE>, then press [OK]. Press [ ] or [ ] to select the paper size, then press [OK]. You can select from the following paper sizes: <A4>, <B5>, <A5>, <EXECUTIV>, <COM10>, <MONARCH>, <DL>, <ISO-C5>, <OFICIO>, <B-OFI>, <M- OFI>, <FOLIO>, <G-LTR>, <G-LGL>, <FLSP>, <LTR>, <LGL>...
  • Page 63 Press [ ] or [ ] to select the paper type, then press [OK]. You can select from the following paper types: <PLAIN PAPER> or <PLAIN PAPER L>* for Plain paper (64 g/m to 90 g/m <HEAVY PAPER> or <HEAVY PAPER H>* for Heavy paper (Paper cassette: 105 g/m to 128 g/m , Multi-...
  • Page 64: Copying

    Copying Basic Copying Method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3-2 Scan Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3-4 Image Quality ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-4 Density ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-5 Zoom Ratio ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-7 Collate Copy ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-10 2 on 1 Combination ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-12 Two-Sided Copying ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-14 Printing a Sample Page ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-16 Canceling Copy Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-17 Checking and Deleting Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
  • Page 65: Basic Copying Method

    Basic Copying Method Follow this procedure to make a copy. Set a Document Enter the Copy Mode Place the document on the platen Press [COPY] glass or load it in the ADF. The COPY indicator lights up and the machine enters the copy standby mode.
  • Page 66: Start Copying

    Enter the Copy Quantity Start Copying Use the numeric keys to enter the Press [Start]. desired copy quantity (1 to 99). 1 0 0 % T E X T / P H O T O You enter a wrong number: You want to cancel copying: Press [Clear], and enter a new number.
  • Page 67: Scan Settings

    Scan Settings Before pressing [Start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings return to the default values if the Auto Clear function is activated or if you press [Stop/Reset]. Image Quality Press [COPY].
  • Page 68: Density

    Density You can adjust the density to the most appropriate level for the document either automatically or manually. Adjusting Automatically Press [COPY]. Press [Density] repeatedly to select <AUTO DENSITY>, then press [OK]. The image quality is automatically set to <TEXT>.
  • Page 69: Adjusting Manually

    Adjusting Manually Press [COPY]. Press [Density] repeatedly to select the manual mode. Press [ ] or [ ] to adjust the copy density, then press [OK]. D E N S I T Y - L T D K + ]: to make dark documents lighter ]: to make light documents darker –...
  • Page 70: Zoom Ratio

    Zoom Ratio Preset Zoom You can enlarge or reduce documents from one standard paper size to another. Press [COPY]. Press [Enlarge/Reduce].
  • Page 71 Press [ ] or [ ] to adjust the copy density, then press [OK]. – 200% MAX. – 141% A5 → A4 – 100% – 70% A4 → A5 – 50% MIN. When <PAPER SIZE GROUP> in the <COPY SETTINGS> menu is set to <INCHES> or <AB>, the preset copy ratios change as follows: INCHES: 50%, 64%, 78%, 100%, 129%, 200% AB: 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200%...
  • Page 72: Zoom Designation

    Zoom Designation You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. Press [COPY]. Press [Enlarge/Reduce] twice. Enter the copy ratio with the numeric keys, then press [OK]. Z O O M 5 0 - 2 0 0 % 1 0 0 %...
  • Page 73: Collate Copy

    Collate Copy You can copy documents collated into sets arranged in page order. This feature can be used together with both “Two-Sided Copying” (see p. 3-14) and “2 on 1 Combination” (see p. 3-12). Set documents. Place the first page on the platen glass if you are not using the ADF. Press [COPY].
  • Page 74 Use the numeric keys to enter the desired copy quantity (1 to 99). Press [Start]. When the documents are loaded in the ADF, collate copying starts and no further operation is required. Place the next page of the document on the platen glass, then press [Start]. Repeat this step to scan all pages.
  • Page 75: On 1 Combination

    2 on 1 Combination 2 on 1 combination automatically reduces two documents to fit on the selected paper size. This feature can be used together with both “Collate Copy” (see p. 3-10) and “Two-Sided Copying” (see p. 3-14). Set documents. Place the first page on the platen glass if you are not using the ADF.
  • Page 76 Use the numeric keys to enter the desired copy quantity (1 to 99). Press [Start]. When you set the document on the platen glass, press [Start] for each document. When scanning is complete, press [OK]. – If you press [OK] without scanning the second document, only the first document will be printed on the left side of the paper.
  • Page 77: Two-Sided Copying

    Two-Sided Copying Two-sided copying enables you to make two-sided copies from one-sided documents. This feature can be used together with both “Collate Copy” (see p. 3-10) and “2 on 1 Combination” (see p. 3-12). Paper used to make two-sided copies must conform to the following specifications: –...
  • Page 78 Press [ ] or [ ] to select <BOOK TYPE> or <CALENDAR TYPE>, then press [OK]. <BOOK TYPE>: The front and back sides of the copy will have the same top-bottom orientation. <CALENDAR TYPE>: The front and back sides of the copy will have opposite top-bottom orientations. For the landscape oriented documents, the front and back sides of the copy will have the opposite top- bottom orientation when <BOOK TYPE>...
  • Page 79: Printing A Sample Page

    Printing a Sample Page This machine provides you to print a sample page. You can use this function to test how the printouts will look with current settings. – The paper size must be A4 or LTR. – The paper type must be Plain Paper (64 to 80 g/m –...
  • Page 80: Canceling Copy Jobs

    Canceling Copy Jobs Cancel an ongoing job as follows. Press [Stop/Reset]. When the <STOP KEY PRESSED> message appears, press [OK]. When scanning using the ADF: S T O P K E Y P R E S S E D P R E S S K E Y 3-17...
  • Page 81 When scanning using the platen glass: S T O P K E Y P R E S S E D When the <CANCEL?> message appears, press [ ] to select <YES>. C A N C E L ? < Y E S >...
  • Page 82: Checking And Deleting Jobs

    Checking and Deleting Jobs System monitor enables you to monitor the status of the copy jobs currently being processed. Checking and Deleting Copy Jobs Press [System Monitor] repeatedly to select <COPY STATUS>, then press [OK]. Press [ ] or [ ] to scroll through the job list, and check the status of the copy jobs.
  • Page 83 Press [ ] or [ ] to select the desired job, then press [OK]. Press [ ] or [ ] to select <CANCEL>, then press [OK]. Press [ ] to select <YES>. If you do not want to cancel the job, press [ ] to select <NO>.
  • Page 84: Sending Documents (Mf4690Pl Only)

    Sending Documents (MF4690PL Only) Basic Sending Method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-2 Scan Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-4 Image Quality (Fax) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-4 Density ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-6 Send Settings (E-Mail/File Server) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-7 Storing/Editing Address Book ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-11 Storing/Editing One-Touch Keys/Coded Dial Codes ∙∙∙∙∙∙∙∙∙∙∙∙∙4-12 Storing/Editing Group Addresses ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-29 Specifying Destinations ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
  • Page 85: Basic Sending Method

    Basic Sending Method Follow this procedure to send faxes and e-mails, or to send documents to a file server. For network connection, see “Set the Machine for Network Usage,” in the Starter Guide. For advanced sending features, see Chapter 4, “Sending and Receiving (MF4690PL Only),”...
  • Page 86: Specify The Destination

    Specify the Destination Send the Document Specify the fax number or e-mail Press [Start]. address with the numeric keys. When you set the documents on the platen glass, press ] or [ ] to select the document size, then press You can also specify the fax number or e-mail addresses [Start] for each document.
  • Page 87: Scan Settings

    Scan Settings You can adjust the image quality (Fax) and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. When you send e-mail or send documents to a file server, you can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type according to the type of document you are sending.
  • Page 88 Press [Image Quality] repeatedly to select the resolution, then press [OK]. <FINE>: for fine-print documents (the resolution is twice that of <STANDARD>). (200 x 200 dpi) <PHOTO>: for documents that contain photographs (the resolution is twice that of <STANDARD>). (200 x 200 dpi) <SUPER FINE>: for documents that contain fine print and images (the resolution is four times that of <STANDARD>).
  • Page 89: Density

    Density Press [SEND/FAX] repeatedly to select the sending method, then press [OK]. Press [Density]. Press [ ] or [ ] to adjust the density, then press [OK]. D E N S I T Y - L T D K + ]: to make dark documents lighter.
  • Page 90: Send Settings (E-Mail/File Server)

    Send Settings (E-Mail/File Server) You can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the e-mail or file server address. Set documents. Place the first page on the platen glass if you are not using the ADF. When you scan documents for E-mail (Color) using the platen glass, you can only send one page for each job.
  • Page 91 Press [OK] repeatedly until <FILE FORMAT> is displayed. Press [ ] or [ ] to select the file format, then press [OK]. E-mail (B&W): <PDF>, <TIFF (B&W)> E-mail (Color): <JPEG>, <PDF (COMPACT)> File server (B&W): <PDF>, <TIFF (B&W)> File server (Color): <JPEG>, <PDF (COMPACT)> Press [ ] or [ ] to select <ON>...
  • Page 92 Press [ ] or [ ] to select the resolution, then press [OK]. E-mail (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, <200X100dpi> E-mail (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>, <150X150dpi> File server (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, <200X100dpi> File server (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>, <150X150dpi> If <PDF (COMPACT)>...
  • Page 93 Press [ ] or [ ] to select the original type, then press [OK]. <TEXT/PHOTO>: For documents that contain text and photos. <TEXT>: For text documents. <PHOTO>: For documents that contain fine text or photos. If you have selected <PDF (COMPACT)> as the file format in step 5, the original type is automatically set to <TEXT/PHOTO>.
  • Page 94: Storing/Editing Address Book

    Storing/Editing Address Book This machine provides you with various ways to specify the destination besides using the numeric keys. You can register fax numbers, e-mail addresses and file server addressed to the Address Book. Once you have registered destinations using these functions, you can specify the destinations by simply pressing one or a combination of keys: Using One-Touch Keys (p.
  • Page 95: Storing/Editing One-Touch Keys/Coded Dial Codes

    Storing/Editing One-Touch Keys/ Coded Dial Codes Registering Fax Numbers Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK].
  • Page 96 Press [ ] or [ ] to select <FAX>, then press [OK]. Press [ ] or [ ] to select <TEL NUMBER ENTRY>, then press [OK]. Enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R E N T R Y...
  • Page 97 Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. If you want to specify the following optional settings (<LONG DISTANCE>, <TX SPEED>, and <ECM>) for the fax number you are registering, proceed to the next step. If you do not need to set these options, skip to step 18.
  • Page 98 Press [ ] or [ ] to select <LONG DISTANCE>, then press [OK]. Press [ ] or [ ] to select the most effective transmission option, then press [OK]. <DOMESTIC>: Normally select this option. <LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1>...
  • Page 99 Press [ ] or [ ] to select <ECM>, then press [OK]. Press [ ] or [ ] to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK]. To register another one-touch key or coded dial code, repeat the procedure from step 4.
  • Page 100 Registering E-Mail Addresses Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK]. Press [ ] or [ ] to select a one-touch key (01 to 07) or coded dial code (000 to 191) for which you want to register the address, then press [OK].
  • Page 101 Press [ ] or [ ] to select <E-MAIL>, then press [OK]. Press [ ] or [ ] to select <E-MAIL ADDRESS>, then press [OK]. Enter the address you register (max. 120 digits) with the numeric keys, then press [OK]. To register another one-touch key or coded dial code, repeat the procedure from step 4.
  • Page 102 Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. N A M E C a n Press [Stop/Reset] to return to the standby mode. 4-19...
  • Page 103 Registering File Server Addresses Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK]. 4-20...
  • Page 104 Press [ ] or [ ] to select a one-touch key (01 to 07) or coded dial code (000 to 191) for which you want to register the address, then press [OK]. You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.
  • Page 105 Press [ ] or [ ] to select <NAME>, then press [OK]. Use the numeric keys to enter the destination’s name (up to 16 characters), then press [OK]. Press [ ] or [ ] to select <FILE PATH>, then press [OK]. Use the numeric keys to specify the folder to which the job is to be sent (up to 120 characters), then press [OK].
  • Page 106 Use the numeric keys to enter the login name, then press [OK]. You can enter up to 24 characters for the login name. Press [ ] or [ ] to select <PASSWORD>, then press [OK]. Use the numeric keys to enter the password, then press [OK]. You can enter up to 14 characters.
  • Page 107 Editing One-Touch Keys/ Coded Dial Codes Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK]. Press [ ] or [ ] to select the one-touch key (01 to 07) or coded dial code...
  • Page 108 Press [ ] or [ ] to select <TEL NUMBER ENTRY> or <E-MAIL ADDRESS>, then press [OK]. You can edit <HOST NAME>, <NAME>, <FILE PATH>, <LOGIN NAME>, and <PASSWORD> when you edit file server addresses. Go back to the wrong digit with [ ] when you edit a fax number.
  • Page 109 Press [ ] repeatedly to go back to the character you want to change, then press [Clear]. To delete the entire entry, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK]. If you are editing a one-touch key or coded dial code under which a fax number is registered, you can also change the optional settings.
  • Page 110 Deleting One-Touch Keys/ Coded Dial Codes Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK]. Press [ ] or [ ] to select the one-touch key (01 to 07) or coded dial code...
  • Page 111 Press [ ] or [ ] to select <TEL NUMBER ENTRY> , <E-MAIL ADDRESS> or <HOST NAME>, then press [OK]. Press and hold [Clear] to delete the entire entry, then press [OK]. If you delete the fax number, e-mail address or file server address, the registered name is cleared automatically.
  • Page 112: Storing/Editing Group Addresses

    Storing/Editing Group Addresses The destinations must be registered in one-touch keys, or coded dial codes beforehand. Registering Group Addresses Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].
  • Page 113 Press [ ] or [ ] to select <SELECT ADD/TEL NO>, then press [OK]. Select the destinations you want to register in the group (max. 198 destinations) until all destinations are registered, then press [OK]. To enter a destination stored under a one-touch key, press the desired one-touch key. To enter a destination stored under a coded dial code, press [Coded Dial], then enter the three-digit code with the numeric keys.
  • Page 114 Enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. To register another group, repeat the procedure from step 4. N A M E C a n o n G r o u p Press [Stop/Reset] to return to the standby mode.
  • Page 115: Adding New Destination To Group

    Adding New Destination to Group Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to edit, then press [OK].
  • Page 116 Press [ ] or [ ] to select <SELECT ADD/TEL NO>, then press [OK]. Select the destination you want to add to the group, then press [OK]. For details on specifying a destination from Address Book, see “Registering Group Addresses, ” on p. 4-29. Press [Stop/Reset] to return to the standby mode.
  • Page 117: Deleting Destination From Group

    Deleting Destination from Group Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to edit, then press [OK]. To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.
  • Page 118 Press [ ] or [ ] to display the destination you want to delete from the group, then press [Clear]. Repeat this step if you want to delete another destination. Press [OK]. Press [Stop/Reset] to return to the standby mode. 4-35...
  • Page 119: Changing Group Name

    Changing Group Name Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to edit, then press [OK]. To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.
  • Page 120 Press [ ] repeatedly to go back to a wrong character, then press [Clear]. To delete the entire name, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK]. Press [Stop/Reset] to return to the standby mode. 4-37...
  • Page 121: Deleting Group Addresses

    Deleting Group Addresses Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to delete, then press [OK]. To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.
  • Page 122 Press [Clear] repeatedly until all destinations are deleted, then press [OK]. When you delete all destinations, the registered name is cleared automatically. Press [Stop/Reset] to return to the standby mode. 4-39...
  • Page 123: Specifying Destinations

    Specifying Destinations Follow the procedure below to send documents to registered recipients. To send documents to a file server, you can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book]. Using One-Touch Keys You can specify up to 7 destinations using one-touch keys. To use this feature, you must register destinations in one-touch keys beforehand.
  • Page 124 Press the desired one-touch key (01 to 07). If you pressed a wrong key, press [Clear] and try again. If you want to adjust the image quality and density, see “Scan Settings, ” on p. 4-4. T E L = 0 1 2 3 X X X X X X [ 0 5 ] C A N O N U S A Press [Start].
  • Page 125: Using Coded Dial Codes

    Using Coded Dial Codes You can specify up to 192 destinations using coded dial codes. To use this feature, you must register destinations in coded dial code beforehand. (See “Storing/Editing Address Book,” on p. 4-11.) Set documents. Place the first page on the platen glass if you are not using the ADF. Press [SEND/FAX] repeatedly to select the sending method, then press [OK].
  • Page 126 Enter the desired three-digit code (000 to 191) with the numeric keys. T E L = 0 1 2 3 X X X X X X [ * 0 0 1 ] C A N O N If you entered a wrong code, press [Clear], then try again from step 3. If you want to adjust the image quality and density, see “Scan Settings, ”...
  • Page 127: Using Group Addresses

    Using Group Addresses To use this feature, you must register destinations in a group address beforehand. (See “Storing/Editing Address Book,” on p. 4-11.) Set documents. Place the first page on the platen glass if you are not using the ADF. Press [SEND/FAX].
  • Page 128 Press the one-touch key or [Coded Dial] followed by the three-digit code under which the desired address group is registered. If you pressed a wrong key or code, press [Clear], and perform step 3 again. If you want to adjust the image quality and density, see “Scan Settings, ” on p. 4-4. Press [Start].
  • Page 129: Using Address Book Key

    Using Address Book Key [Address Book] search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under. To use this feature, you must register destinations in Address Book beforehand. (See “Storing/Editing Address Book,”...
  • Page 130 Press [Address Book] repeatedly to select <NAME SEARCH> or <ADD/TEL SEARCH>, then press [OK]. If no recipient is registered in Address Book, <NOT REGISTERED> is displayed. <NAME SEARCH>: searches a destination by name <ADD/TEL SEARCH>: searches a destination by address or fax number 4-47...
  • Page 131 Enter the first letter of the recipient’s name or the first part of the fax number/ address with the numeric keys. For example, if you want to search for a name that starts with the letter “C, ” press [2] (ABC). Entries starting with the letter you entered are displayed if any entries are registered.
  • Page 132 When the recipient’s name is displayed, press [OK]. If you want to adjust the image quality and density, see “Scan Settings, ” on p. 4-4. Press [Start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start] for each document.
  • Page 133: Manual Sending (Fax)

    Manual Sending (Fax) Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. – You cannot use the platen glass for manual sending. –...
  • Page 134 Press [Hook] or pick up the optional handset or handset of your external telephone. Dial the recipient's fax/telephone number. Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed. 4-51...
  • Page 135 Talk through the handset to the recipient. If you press [Hook] in step 4, you can pick up the handset when you hear the recipient's voice. If you hear a high-pitched signal instead of the recipient's voice, go to step 8. Ask the recipient to set their fax machine to receive faxes.
  • Page 136: Canceling Tx Jobs

    Canceling TX Jobs Cancel an ongoing job as follows. Press [Stop/Reset]. When the <STOP KEY PRESSED> message appears, press [OK]. When scanning using the ADF: S T O P K E Y P R E S S E D P R E S S K E Y 4-53...
  • Page 137 When scanning using the platen glass: S T O P K E Y P R E S S E D When the <CANCEL?> message appears, press [ ] to select <YES>. C A N C E L ? < Y E S >...
  • Page 138: Checking And Deleting Jobs

    Checking and Deleting Jobs System monitor enables you to view the transmission results, monitor the status of the send jobs currently being processed. Checking Transmission Results Press [System Monitor] repeatedly to select <TX/RX LOG>, then press [OK]. If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, transmission/reception result does not appear in the LCD.
  • Page 139: Checking And Deleting Sending Documents Stored In Memory

    Checking and Deleting Sending Documents Stored in Memory Press [System Monitor] repeatedly to select <TX/RX STATUS> then press [OK]. Press [ ] or [ ] to scroll through the job list. If you want to delete the job, go to step 3. Otherwise, press [Stop/Reset] to return to the standby mode. Press [ ] or [ ] to select the desired document, then press [OK].
  • Page 140: Receiving Documents (Mf4690Pl Only)

    Receiving Documents (MF4690PL Only) Basic Receiving Method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-2 Forwarding Received Documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-4 Forwarding Documents Received in Memory ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 5-4 Forwarding Documents with Forwarding Errors ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 5-6 Printing or Erasing Documents with Forwarding Errors ∙∙∙∙∙∙∙∙ 5-8 Canceling RX Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 5-10 Checking and Deleting Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
  • Page 141: Basic Receiving Method

    Basic Receiving Method Follow this procedure to set the machine for receiving faxes. For advanced receiving features, see Chapter 4, “Sending and Receiving (MF4690PL Only),” in the Reference Guide. Enter the Setting Menu Enter the Receive Mode Press [Additional Functions]. Select <TX/RX SETTINGS>...
  • Page 142: Standby Mode

    Select the Receive Mode Exit the Setting Menu Select the receive mode with [ ] or Press [Stop/Reset] to return to the ], then press [OK]. standby mode. < FaxOnly>: Answers all calls as faxes. < FaxTel>: Switches between fax and voice calls automatically if an external telephone is connected to the machine.
  • Page 143: Forwarding Received Documents

    Forwarding Received Documents You can set the machine to forward received documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. Forwarding settings can be made using the Remote UI. For instructions on forwarding settings and how to turn on and off the forward mode, see Chapter 7, “Remote UI,”...
  • Page 144 Press [ ] or [ ] to select <FORWARD>, then press [OK]. Specify the destination, then press [OK]. The machine starts to send the selected document. You can specify only one destination registered in a one-touch key or coded dial code.
  • Page 145: Forwarding Documents With Forwarding Errors

    Forwarding Documents with Forwarding Errors Press [System Monitor] repeatedly to select <FORWARD ERR. STATUS>, then press [OK]. Press [ ] or [ ] to select the desired document, then press [OK]. Press [ ] or [ ] to select <FORWARD>, then press [OK].
  • Page 146 Specify the destination, then press [OK]. The machine starts to send the selected document. – You can specify only one destination registered in a one-touch key or coded dial code. – The document is erased from memory if transferring is successful.
  • Page 147: Printing Or Erasing Documents With Forwarding Errors

    Printing or Erasing Documents with Forwarding Errors Press [System Monitor] repeatedly to select <FORWARD ERR. STATUS>, then press [OK]. Press [ ] or [ ] to select the desired document, then press [OK].
  • Page 148 Press [ ] or [ ] to select <PRINT> or <CANCEL>, then press [OK]. If <MEMORY LOCK> is <ON> in <COMMUNICATIONS> in <SYSTEM SETTINGS>, the documents cannot be printed. Press [ ] to select <YES>. If you do not want to print or erase the job, press [ ] to select <NO>.
  • Page 149: Canceling Rx Jobs

    Canceling RX Jobs Cancel an ongoing job as follows. Press [Stop/Reset]. When the <CANCEL?> message appears, press [ ] to select <YES>. C A N C E L ? < Y E S > 5-10...
  • Page 150: Checking And Deleting Jobs

    Checking and Deleting Jobs System monitor enables you to view the reception results, and monitor the status of the receive jobs currently being processed. Checking Reception Results Press [System Monitor] repeatedly to select <TX/RX LOG>, then press [OK]. If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, reception result does not appear in the LCD.
  • Page 151 Press [Stop/Reset] to return to the standby mode. 5-12...
  • Page 152: Checking And Deleting Receiving Documents Stored In Memory

    Checking and Deleting Receiving Documents Stored in Memory Press [System Monitor] repeatedly to select <TX/RX STATUS>, then press [OK]. Press [ ] or [ ] to scroll through the job list. If you want to delete the job, go to step 3. Otherwise, press [Stop/Reset] to return to the standby mode. Press [ ] or [ ] to select the desired document, then press [OK].
  • Page 153 Press [ ] to select <YES>. If you do not want to cancel the job, press [ ] to select <NO>. Press [Stop/Reset] to return to the standby mode. 5-14...
  • Page 154: Printing

    Printing Printing Documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-2 Checking and Deleting Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-4 Checking and Deleting Print Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 6-4...
  • Page 155: Printing Documents

    Select the Printer From an open document on an Select the printer icon for the application, click [File] > [Print]. machine ([Canon MF4600 Series UFRII LT], [Canon MF4600 Series PCL5e], [Canon MF4600 Series PCL6]), then click [Preferences] or [Properties] to...
  • Page 156 Print the Document After finished setting, click [OK]. Click [Print] or [OK]. When you use [Canon MF4600 Series PCL5e] and set Printing speed may be slower when sending an e-mail. the paper size as the custom size paper in the printer...
  • Page 157: Checking And Deleting Jobs

    Checking and Deleting Jobs System monitor enables you to monitor the status of the print jobs currently being processed. Make sure that the Processing/Data indicator is turned on. When the Processing/Data indicator is turned off, all print jobs are erased from the memory. Checking and Deleting Print Jobs Press [System Monitor] repeatedly to select <PRINT STATUS>, then press [OK].
  • Page 158 Press [ ] or [ ] to select the desired job, then press [OK]. Press [ ] or [ ] to select <CANCEL>, then press [OK]. Press [ ] to select <YES>. If you do not want to cancel the job, press [ ] to select <NO>.
  • Page 159: Scanning

    Scanning Scanning to a Computer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-2 Scanning to a USB Memory (MF4690PL Only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-4 Scanning to a USB memory ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 7-5 Scan Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 7-8 Canceling Scan Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 7-14 Canceling Scan Jobs to a Computer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-14 Canceling Scan Jobs to a USB Memory (MF4690PL Only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-15...
  • Page 160: Scanning To A Computer

    Scanning to a Computer Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. To check if the driver is installed, see “Installing/Uninstalling Software,” in the Starter Guide. For details on scanner driver settings, see the Scanner Driver Guide (in the User Software CD).
  • Page 161: Start Scanning

    Set Scan Function Start Scanning Press [Start]. Start MF Toolbox, then drag mark over the button you want to select. The mark will be displayed above the button you select. You want to cancel scanning: Press [Stop/Reset] on the operation panel, then click [OK] on the computer screen.
  • Page 162: Scanning To A Usb Memory

    Scanning to a USB Memory (MF4690PL Only) Follow this procedure to scan a document to your USB memory. – Do not connect anything other than USB memory to the USB memory port. – Supported file systems of USB memory are FAT16 and FAT32. –...
  • Page 163 Scanning to a USB memory Connect a USB memory into the USB memory port. Insert the USB memory straight into the USB memory port. Inserting a USB memory at an angle or inserting a USB memory that does not comply with USB specifications may damage the USB memory port.
  • Page 164 Press [Start]. If you want to set the optional settings, press [OK] instead of pressing [Start]. (See “Optional Settings, ” on p. 7-10.) When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start].
  • Page 165 – The default file format is <PDF>. – If you want to scan multipage documents, scan the documents by the ADF. – The scanned images will be saved with serial numbers from 0001_0001. – You can set the document’s name and message body text. For instructions, see Chapter 4, “Sending and Receiving (MF4690PL Only),”...
  • Page 166: Scan Settings

    Scan Settings You can adjust the scanning density and optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type according to the type of document you are scanning. Density Connect a USB memory into the USB memory port.
  • Page 167 Press [Density]. Press [ ] or [ ] to adjust the density, then press [OK]. ]: to make dark documents lighter. ]: to make light documents darker. Press [Start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [OK] or [Start].
  • Page 168 Optional Settings Connect a USB memory into the USB memory port. Set documents. Press [SEND/FAX] repeatedly to select <USB MEMORY: B&W> or <USB MEMORY: COLOR>, then press [OK]. 7-10...
  • Page 169 Press [OK] to select the optional settings. Press [ ] or [ ] to select the file format, then press [OK]. USB Memory (B&W): <TIFF (B&W)>, <PDF> USB Memory (Color): <PDF (COMPACT)>, <JPEG> Press [ ] or [ ] to select <ON> or <OFF> for <DIVIDE INTO PAGES>, then press [OK].
  • Page 170 Press [ ] or [ ] to select the resolution, then press [OK]. USB Memory (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, <200X100dpi> USB Memory (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>, <150X150dpi> If you have selected <PDF (COMPACT)> as the file format in step 5, only <300X300dpi> can be selected for sending color images attached to an e-mail message.
  • Page 171 Press [ ] or [ ] to select the original type, then press [OK]. <TEXT/PHOTO>: For documents that contain text and photos. <TEXT>: For text documents. <PHOTO>: For documents that contain fine text or photos. If you have selected <PDF (COMPACT)> as the file format in step 5, this setting is not available. The original type is automatically set to <TEXT/PHOTO>.
  • Page 172: Canceling Scan Jobs

    Canceling Scan Jobs Cancel an ongoing job as follows. Canceling Scan Jobs to a Computer Press [Stop/Reset]. When the <STOP KEY PRESSED> message appears, press [OK]. S T O P K E Y P R E S S E D P R E S S K E Y Click [OK] on the computer screen.
  • Page 173: Canceling Scan Jobs To A Usb Memory (Mf4690Pl Only)

    Canceling Scan Jobs to a USB Memory (MF4690PL Only) Press [Stop/Reset]. When the <STOP KEY PRESSED> message appears, press [OK]. When scanning using the ADF: S T O P K E Y P R E S S E D P R E S S K E Y When scanning using the platen glass: S T O P...
  • Page 174: Pc Faxing (Mf4690Pl Only)

    PC Faxing (MF4690PL Only) PC Faxing ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8-2...
  • Page 175: Pc Faxing

    How to display the print screen or items on the screen may vary depending on your application and/or OS. Start the Print Command Select the Fax From an open document on an Select the fax icon ([Canon MF4600 application, click [File] > [Print]. Series (FAX)]), then click [Print] or [OK].
  • Page 176 Set the Destination Send the Document Specify the name and fax number in Click [OK] in the Fax Sending Settings. [Sending Settings], then click [Add to Recipient List]. You want to send a fax with a cover You want to cancel sending a fax: sheet: See Chapter 4, “Sending and Receiving Click the [Cover Sheet] tab and set the...
  • Page 177: Remote Ui

    Remote UI Remote UI ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9-2...
  • Page 178 Remote UI Follow this procedure for Remote UI management. For details, see Chapter 7, “Remote UI, in the Reference Guide. Prepare the Network Startup Set up the machine for use in a Start the web browser, enter the IP network, then connect the machine address of the machine, then press and the PC to your network router or [Enter] on the keyboard.
  • Page 179 Log on Operate the Machine Select the user mode, then click [OK]. Now you can manage the machine on the web browser. For details, see Chapter 7, “Remote UI,” in the Reference Guide.
  • Page 180: Maintenance

    Maintenance Cleaning the Machine ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-2 Exterior ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-2 Interior ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-3 Fuser Roller ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-6 Scanning area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-7 Replacing the Toner Cartridge ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-10 Redistributing Toner ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-10 Replacing the Toner Cartridge with a New One ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-13 Transporting the Machine ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-16...
  • Page 181: Cleaning The Machine

    Cleaning the Machine Note the following before cleaning your Exterior machine: – Make sure no document is stored in Turn off the main power switch memory, then turn off the main power and disconnect the power cord. switch and disconnect the power cord. –...
  • Page 182: Interior

    Interior Open the toner cover (B), using the Clean the machine’s print area periodically knob which covers over on dent to prevent toner powder and paper dust (A). from accumulating inside. Turn off the main power switch and disconnect the power cord. Lift the scanning platform until it is locked (A).
  • Page 183 Hold the toner cartridge by its – To avoid exposing the toner cartridge to handle. light, place it in its protective bag or wrap it The arrow (A) on the toner cartridge should in a thick cloth. be facing away from you and pointing down. –...
  • Page 184 Push the toner cartridge to make Lower the scanning platform. sure it is properly set in the machine. Be careful not to get your fingers caught. Close the toner cover using the Reconnect the power cord and tab. turn on the main power switch. 10-5...
  • Page 185: Fuser Roller

    Fuser Roller Load a sheet of blank A4 paper in If black streaks appear with printing, the the multi-purpose tray. fuser roller in the main unit may be dirty. Should this occur, clean the fusing roller in the following procedure. The roller should also be cleaned each time the toner cartridge is replaced.
  • Page 186: Scanning Area

    Scanning area Clean the platen glass and the Keep the scanning area clean to avoid dirty underside of the ADF with a cloth copies or faxes to be sent. dampened with water. Then wipe the area with a soft, dry cloth. Platen glass Open the ADF.
  • Page 187 Clean the rollers (A) inside the ADF If your documents have black streaks or with a cloth dampened with water. appear dirty after copying them using the Then wipe the area with a soft, dry ADF, this may be caused by pencil lead cloth.
  • Page 188 Open the ADF. Close the ADF. Clean the ADF scanning area (on Be careful not to get your fingers caught. the left side of the platen glass) Reconnect the power cord and with a cloth dampened with water. turn on the main power switch. Then wipe the area with a soft, dry cloth.
  • Page 189: Replacing The Toner Cartridge

    Replacing the Toner Cartridge Redistributing Toner When the LCD displays < TONER LOW/ PREPARE NEW TONER>, the machine will not print and stores all documents in Lift the scanning platform until memory if it receives data. In this case, it is locked (A). (You will hear an redistribute toner in the toner cartridge.
  • Page 190 Remove the toner cartridge. Hold the toner cartridge by its handle. The arrow (A) on the toner cartridge should be facing away from you and pointing down. Gently rock the toner cartridge five or six times to distribute toner Do not open the drum protective shutter evenly.
  • Page 191 Insert the cartridge so that the Close the toner cover using the protrusion on the right side of the tab. toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
  • Page 192: Replacing The Toner Cartridge With A New One

    Replacing the Toner Cartridge Remove the toner cartridge. with a New One Lift the scanning platform until it is locked (A). (You will hear an audible “click.”) Remove the new toner cartridge from the protective bag. Open the toner cover (B), using the knob which covers over on dent (A).
  • Page 193 Gently rock the toner cartridge Hold the toner cartridge by its five or six times to distribute toner handle. inside. The arrow (A) on the toner cartridge should be facing away from you and pointing down. Hold the toner cartridge with one Do not open the drum protective shutter hand, and pull the seal completely on the toner cartridge.
  • Page 194 Insert the cartridge so that the Close the toner cover using the protrusion on the right side of the tab. toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
  • Page 195: Transporting The Machine

    Transporting the Machine Follow this procedure to avoid Lift the scanning platform until vibration damage to the machine when it is locked (A). (You will hear an transporting it over a long distance. audible “click.”) Turn off the main power switch. Disconnect the power cord and all the cables from the back of the machine.
  • Page 196 Open the toner cover (B), using the – To avoid exposing the toner cartridge to knob which covers over on dent light, place it in its protective bag or wrap it (A). in a thick cloth. – Do not open the drum protective shutter on the toner cartridge.
  • Page 197 Lower the scanning platform. Open the front panel of the paper cassette. Be careful not to get your fingers caught. Remove the paper from the paper Remove the dust cover from the cassette. paper cassette. 10-18...
  • Page 198 Remove the paper cassette by Make sure all the covers are closed. lifting up the front-end of the paper cassette and pulling it Grip the handles on both sides of forward. the machine and lift it carefully, as shown in the illustration below. –...
  • Page 199: Troubleshooting

    Troubleshooting Clearing Jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-2 Document Jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11-3 Paper Jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11-4 LCD Messages ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-12 Error Codes (MF4690PL Only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-22 If <LOAD CORRECT PAPER> is displayed ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-29 Re-Loading the Paper ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-29 Changing the Paper Size Setting ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-30 If a Power Failure Occurs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
  • Page 200: Clearing Jams

    Contact your local authorized Canon dealer paper cassette or multi-purpose tray if or the Canon help line for assistance if needed. necessary. Check the following if you experience repeated paper jams: –...
  • Page 201: Document Jams

    Document Jams Hold both sides of any jammed When <CHECK DOCUMENT>, <FEEDER documents and gently pull them PAPER JAM/CHECK THE FEEDER> or out. <DOCUMENT TOO LONG> appears on the LCD display, remove a jammed document from the ADF. Open the ADF cover. Close the ADF cover.
  • Page 202: Paper Jams

    Paper Jams Open the ADF and then hold both When < PAPER JAM/LIFT PANEL TO OPEN> sides of any jammed documents appears on the LCD display, remove and gently pull them out. jammed paper from the inside of the machine first, then from the paper cassette or multi-purpose tray if necessary.
  • Page 203 Remove the toner cartridge from the machine. – Do not touch the fixing assembly (A) as it becomes very hot during use. – Do not touch the transfer roller (B) as this can damage the machine. – Remove watches and any bracelets or rings Hold both sides of the jammed when touching the inside of the machine.
  • Page 204 Gently pull the jammed paper Hold the toner cartridge by its between the fixing assembly (A) handle. and transfer roller (B) until the The arrow (A) on the toner cartridge should be facing away from you and pointing down. leading edge emerges from the machine.
  • Page 205 Insert the cartridge so that the Close the toner cover using the protrusion on the right side of the tab. toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
  • Page 206 Remove the dust cover from the Remove the paper in the paper paper cassette. cassette. Open the front panel of the paper Hold both sides of the jammed cassette. paper and slowly pull it out in the direction of the arrow. –...
  • Page 207 – When feeding paper from the multi- Close the front panel of the paper purpose tray: cassette. Load the paper into the paper cassette. Set the dust cover on the paper cassette. 11-9...
  • Page 208 Open the rear cover. Hold both sides of the jammed paper and gently pull it out This operation is required only when <OPEN REAR COVER> appears on the LCD display. upward. This operation is required only when <OPEN REAR COVER> appears on the LCD display. If the jammed paper is badly folded, similar to the folds of an accordion, ease the jammed paper loose and then pull it out from the...
  • Page 209 Close the rear cover. This operation is required only when <OPEN REAR COVER> appears on the LCD display. Be careful not to get your fingers caught. To reset the machine, open the toner cover and then close it. 11-11...
  • Page 210: Lcd Messages

    LCD Messages See the table below when the LCD displays error and status messages. Message Description Action AVAILABLE MEMORY This message shows the If you need more space, wait percentage of the memory for the machine to send any currently available. documents in memory.
  • Page 211 Message Description Action CANNOT SEND – You have specified the – Specify the recipient other group dialing when the line than group dialing. CHECK SETTINGS* is off the hook. – You have specified the one- – Make sure that the line is touch key or coded dial code disconnected.
  • Page 212 Message Description Action CHANGE REG’D SIZE – The paper size is not – Set the paper size to <A4>, appropriate for printing a <OFICIO>, <B-OFI>, <M- →PAPER SETTINGS report or list. OFI>, <FOLIO>, <FLSP>, <LTR> or <LGL>, and then load paper of the same size. –...
  • Page 213 The machine may have trouble. Press [Start] to restore all PRESS START KEY settings to the default. If the message persists, contact your local authorized Canon dealer or the Canon help line. DOCUMENT TOO LONG The document fed from the – Scan the document on the platen glass.
  • Page 214 Message Description Action INITIALIZING... This message appears when Wait until the message PLEASE WAIT turning on the main power disappears. switch, or when the machine is not ready for printing. LOAD CORRECT PAPER The size of the paper in the Load the correct size paper paper cassette or multipurpose or change the paper size in...
  • Page 215 Message Description Action MEMORY FULL – The machine is full of jobs. – Print, send, or delete any documents stored in memory. – Divide the document stack or data into a few parts and try again one by one. – Send the document with low resolution.
  • Page 216 Message Description Action NO USB MEMORY A USB memory is not inserted Insert the USB memory INSERT USB MEMORY* correctly into the USB memory correctly. port when you are scanning a document to a USB memory. NOT AVAILABLE NOW* – You pressed the one-touch Register the one-touch key key or coded dial code that...
  • Page 217 Message Description Action PAPER JAM Paper jams have occurred in Clear the paper jam (See “Paper LIFT PANEL TO OPEN the machine. Jams,” on p. 11-4.) and reload <OPEN PRINTER COVER> or paper in the paper cassette or <OPEN REAR COVER> appears multipurpose tray.
  • Page 218 If the message persists, turn off the main power switch, disconnect the power cord, and contact your local authorized Canon dealer or the Canon help line. TONER COVER OPEN A cover is open. Check the cover, and make sure CLOSE COVER that it is completely closed.
  • Page 219 USB memory port may have problem. In this case, turn off the main power switch, disconnect the power cord, and contact your local authorized Canon dealer or the Canon help line. * MF4690PL Only 11-21...
  • Page 220: Error Codes (Mf4690Pl Only)

    Error Codes (MF4690PL Only) An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. For details on reports, see Chapter 11, “Appendix, ” in the Reference Guide. See the table below for individual error codes. Error Code Description Action...
  • Page 221 Error Code Description Action #0005 – The other fax machine did not – Send the document again. Contact respond within 35 seconds. the other party and have them check their fax machine. If you are making an overseas call, add a pause to the number.
  • Page 222 Error Code Description Action #0403 The same file name exists when you Press [OK] and rename the file. are scanning a document to a USB memory. #0406 Some kind of error has occurred in Make sure that the USB memory is the machine when you are scanning inserted correctly to the machine, or a document to a USB memory (e.g.,...
  • Page 223 Error Code Description Action #0752 – Some kind of error occurred in the – Try sending again before checking machine when sending a color the network conditions or settings. e-mail. – The SMTP server name or POP – Check the SMTP server name, server name for e-mail is not domain name, POP server name, correct, or the server is not...
  • Page 224 Error Code Description Action #0801 – A timeout error occurred while the – Check that the SMTP server is machine was communicating with functioning normally, or check the the SMTP server to send an e-mail network status. message. – The SMTP server returned an –...
  • Page 225 Error Code Description Action #0806 – An incorrect user name or – Change the user name or password was specified for the password. sending of a file to a file server. – An incorrect destination was – Check the e-mail address. specified for the sending of an e- mail message.
  • Page 226 Error Code Description Action #0819 You have received data that cannot Check the settings, and then ask the be processed (MIME information is sender to resend the data. incorrect). #0820 You have received data that cannot Check the settings, and then ask the be processed (BASE 64 or uuencode is sender to resend the data.
  • Page 227: If Is Displayed

    If <LOAD CORRECT PAPER> is displayed When <LOAD CORRECT PAPER> appears on the LCD display, the size of the paper in the paper cassette or multipurpose tray is different from that of the paper specified in <CASSETTE> or <MP TRAY> of the <PAPER SETTINGS> menu. You need to load the correct size paper or change the paper size in <CASSETTE>...
  • Page 228: Changing The Paper Size Setting

    Changing the Paper Size Setting Press [Additional Functions]. Press [ ] or [ ] to select <PAPER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <CASSETTE> or <MP TRAY>, then press [OK]. Press [ ] or [ ] to select <PAPER SIZE>, then press [OK].
  • Page 229 Press [ ] or [ ] to select the paper size same as paper loaded into the machine, then press [OK]. Press [Stop/Reset] to return to the standby mode. For a fax job, go to step 7. For a copy job, or report print or list print job, go to step 8. Press [OK] to resume the job.
  • Page 230: If A Power Failure Occurs

    If a Power Failure Occurs If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the speed dialing settings. Any sent or received documents stored in memory are backed up for about 30 minutes. During a power cut, functions are limited as follows: –...
  • Page 231: If You Cannot Solve A Problem

    If the machine makes strange noises, emits smoke or odd odor, turn off the main power switch immediately, disconnect the power cord, and contact your local authorized Canon dealer or the Canon help line. Do not attempt to disassemble or repair the machine yourself.
  • Page 232: Machine Settings

    Machine Settings Machine Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-2 Printing USER'S DATA LIST ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-2 Accessing the Setting Menu ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-4 Setting Menu ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-6 PAPER SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-6 VOLUME CONTROL (MF4690PL Only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-6 COMMON SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-8 COPY SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-9 TX/RX SETTINGS (MF4690PL Only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-11 ADDRESS BOOK SET.
  • Page 233: Printing User's Data List

    Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out USER'S DATA LIST. Printing USER'S DATA LIST Press [Additional Functions]. Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK].
  • Page 234 Press [ ] or [ ] to select <LIST PRINT>, then press [OK]. Press [ ] or [ ] to select <USER DATA LIST>, then press [OK]. Press [ ] to select <YES>. Printing starts, and the screen automatically returns to the standby mode. If you do not want to print the list, press [ ] to select <NO>.
  • Page 235: Accessing The Setting Menu

    Accessing the Setting Menu Press [Additional Functions]. Press [ ] or [ ] to select the menu you want to access, then press [OK]. < PAPER SETTINGS> < VOLUME CONTROL>* < COMMON SETTINGS> < COPY SETTINGS> < TX/RX SETTINGS>* < ADDRESS BOOK SET.>* <...
  • Page 236 Press [ ] or [ ] to select a submenu, then press [OK]. For details on the submenu, see “Setting Menu,” on p. 12-6. To register the settings or go to a submenu item, press [OK]. When finished, press [Stop/Reset] to return to standby mode. –...
  • Page 237: Setting Menu

    Setting Menu – Depending on the country of purchase, some settings may not be available. – The menus described in this section are based on the MF4690PL. Depending on the model of your machine, some settings may not be available and the number on the top of each menu may vary. PAPER SETTINGS Setting Item Description...
  • Page 238 VOLUME CONTROL (MF4690PL Only) 4. ERROR TONE Beeps when an error (e.g., TX error) occurs. – ON (1-3) – 5. TX JOB DONE TONE Beeps when a document is sent. – ERROR ONLY (1-3) – – ON (1-3) 6. RX JOB DONE TONE Beeps when a document is received.
  • Page 239: Common Settings

    COMMON SETTINGS Setting Item Description 1. INITIAL FUNCTION Selects which standby display appears when turning on the power. – COPY – SEND* – SCAN 2. AUTO CLEAR SET. Selects which standby display appears after the Auto Clearing function is activated. INITIAL FUNCTION Sets to return standby display that is selected in <INITIAL FUNCTION>.
  • Page 240: Copy Settings

    COPY SETTINGS Setting Item Description 1. STANDARD SETTINGS Sets the default setting for copying. 1. IMAGE QUALITY Sets the document type for copying. – TEXT/PHOTO – TEXT/PHOTO+ – TEXT – PHOTO 2. DENSITY Sets the density for copying. – MANUAL (1-9) –...
  • Page 241: Copy Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-9

    COPY SETTINGS 3. PAPER SIZE GROUP Selects a paper size group for your machine. – – – INCHES 4. INIT. COPY SET. Restores all <COPY SETTINGS> to the default. Press [ ] to select <YES>. If you do not want to restore all settings, press [ ] to select <NO>.
  • Page 242: Tx/Rx Settings (Mf4690Pl Only)

    TX/RX SETTINGS (MF4690PL Only) Setting Item Description 1. TX/RX COMMON SET. Sets the features common to the fax and send functions. 1. TX SETTINGS Sets the transmission features. 1. UNIT NAME Registers your name/company name (max. 24 characters, including spaces). (See “Set the Machine for Sending Faxes (MF4690PL Only),”...
  • Page 243 TX/RX SETTINGS (MF4690PL Only) 3. IMAGE FORMAT Sets the default file format for the document you send. – – TIFF (B&W) – PDF (COMPACT) – JPEG 4. ORIGINAL TYPE Sets the default original type for the document you send. – TEXT/PHOTO –...
  • Page 244 TX/RX SETTINGS (MF4690PL Only) 7. TX TERMINAL ID Sets the options for sender information. Sender information is printed in small type at the top of each page. 1. PRINTING Selects where the sender information is printed in small type at POSITION the top of each page.
  • Page 245 TX/RX SETTINGS (MF4690PL Only) 1. TWO-SIDED PRINT Sets whether the machine prints received documents on both sides of the paper. (See Chapter 4, “Sending and Receiving (MF4690PL Only),” in the Reference Guide.) – – 2. RECEIVE REDUCTION Sets whether the received images print out at a reduced size. (See Chapter 4, “Sending and Receiving (MF4690PL Only),”...
  • Page 246 TX/RX SETTINGS (MF4690PL Only) 2. FAX SETTINGS Set the fax features. 1. RX MODE Selects the receive mode. (See “Set the Machine for Receiving Faxes (MF4690PL Only),” in the Starter Guide.) – FaxOnly – FaxTel – AnsMode – Manual 2. USER SETTINGS Specifies the basic operation settings in the fax mode.
  • Page 247 TX/RX SETTINGS (MF4690PL Only) 3. AUTO REDIAL Sets whether to redial automatically when the other line is busy or a transmission error occurs. (See Chapter 4, “Sending and Receiving (MF4690PL Only),” in the Reference Guide.) Customizes the redial operation. 1. REDIAL TIMES Sets the number of retries.
  • Page 248 TX/RX SETTINGS (MF4690PL Only) 2. FAX/TEL OPT. SET Sets the optional items in the <FaxTel> mode. (See Chapter 4, “Sending and Receiving (MF4690PL Only),” in the Reference Guide.) 1. RING START TIME Sets the time the machine takes to check whether a call is a fax or a voice call.
  • Page 249 TX/RX SETTINGS (MF4690PL Only) 4. REMOTE RX Sets whether to use remote receiving. (See Chapter 4, “Sending and Receiving (MF4690PL Only),” in the Reference Guide.) The machine enables remote receiving. REMOTE RX ID You can dial a code on remote extension to start receiving a document.
  • Page 250: Address Book Set. (Mf4690Pl Only)

    ADDRESS BOOK SET. (MF4690PL Only) Setting Item Description 1. 1-TOUCH SPD DIAL Registers the destinations on one-touch keys. Up to 7 destinations can be registered. (See “Storing/Editing One-Touch Keys/Coded Dial Codes,” on p. 4-12.) Registers fax numbers. 1. TEL NUMBER ENTRY Registers the recipient’s fax number (max.
  • Page 251 ADDRESS BOOK SET. (MF4690PL Only) 2. NAME Registers the recipient’s name (max. 16 characters, including spaces). Registers SMB addresses. 1. HOST NAME Registers the name of the file server (max. 120 characters). 2. NAME Registers the recipient’s name (max. 16 characters, including spaces).
  • Page 252 ADDRESS BOOK SET. (MF4690PL Only) 2. TX SPEED Selects the transmission speed. (33600bps, 14400bps, 9600bps, 4800bps) 3. ECM Selects whether to use ECM (Error Correction Mode). – – E-MAIL Registers e-mail addresses. 1. E-MAIL ADDRESS Registers the recipient’s e-mail address (max. 120 digits). 2.
  • Page 253: Printer Settings

    PRINTER SETTINGS Setting Item Description 1. DEFAULT PAPERSIZE Sets the default paper size when no paper source is specified. (A4, B5, A5, LGL, LTR, EXECUTIV, ISO-C5, COM10, MONARCH, DL) 2. DEFAULT PAPERTYPE Sets the default paper type for print jobs. This machine has internally defined optimal print modes for each specified paper type.
  • Page 254 PRINTER SETTINGS 1. BINDING Sets the binding position for two-sided printing. – LONG EDGE – SHORT EDGE 2. MARGIN Sets the page margin in inches or millimeters. – mm (-50.0 mm–50.0 mm) – INCHES (-01.90INCHES–01.90INCHES) 7. COLLATE Sets whether to collate the printouts automatically. –...
  • Page 255 PRINTER SETTINGS 4. POINT SIZE Specifies a point size for the default font. This item appears when the number in <FONT NUMBER> is that of a proportionally spaced scalable font. (4.00–999.75) 5. PITCH Specifies the pitch for the default font. This item appears when the number in <FONT NUMBER>...
  • Page 256 PRINTER SETTINGS The print head moves to the beginning of the next line when line feed code is received. 10. ENLARGE A4 Sets whether to expand the printable area of A4 size paper to that of Letter size in width. * This setting is applicable for A4 paper and portrait orientation for the PCL5 printing only.
  • Page 257 PRINTER SETTINGS 2. GRAPHICS Enables this function to graphics parts such as diagrams and graphs. – TONE – GRADATION – RESOLUTION 3. IMAGE Enables this function to image parts such as picture images. – TONE – GRADATION – RESOLUTION 11. RESET PRINTER Clears all print jobs in progress and resets the printer function.
  • Page 258: Timer Settings

    TIMER SETTINGS Setting Item Description 1. DATE&TIME SETTING Sets the current date and time. (See “Set Up the Machine,” in the Starter Guide.) 2. TIME ZONE SETTING* Sets the time zone of your machine’s location. (See “Setting Time Zone (MF4690PL Only),” on p. 1-22.) 3.
  • Page 259 TIMER SETTINGS 1. BEGIN DATE/TIME Sets the begin date. – 1. MONTH – 2. WEEK – 3. DAY 2. END DATE/TIME Sets the end date. – 1. MONTH – 2. WEEK – 3. DAY 12-28...
  • Page 260: Adjust./Cleaning

    ADJUST./CLEANING Setting Item Description 1. FIX.UNIT CLEANING Cleans the fuser roller. (See “Fuser Roller,” on p. 10-6.) 2. SPECIAL MODE T Sets whether to prevent blur from appearing on the printouts for copying, receiving info, and reports. When this setting is set to <ON>, the density of printouts may become light.
  • Page 261 ADJUST./CLEANING MODE2 Sets the density of printouts becomes four-levels lighter than normal condition. 6. SPECIAL MODE X Sets whether to prevent blur from appearing on the printouts for print jobs from PCL driver. When this setting is set to <ON>, the density of printouts may become light.
  • Page 262: Report Settings

    REPORT SETTINGS Setting Item Description 1. SETTINGS* Sets the report functions. (See Chapter 11, “Appendix,” in the Reference Guide.) 1. TX REPORT Sets whether the transmission report prints out. PRINT ERROR ONLY Prints a report only when a transmission error occurs. REPORT WITH TX Sets whether to print the first page of the document under the IMAGE...
  • Page 263 REPORT SETTINGS 2. TX/RX SEPARATE Sets whether an activity report is printed separately for sending and receiving or not. – – 2. LIST PRINT Prints reports/lists. 1. ACTIVITY REPORT* Prints the transaction report (max. last 40 transactions) manually. Press [ ] to select <YES>.
  • Page 264: System Settings

    SYSTEM SETTINGS Setting Item Description 1. SYS. MANAGER INFO Sets the system manager information to protect the contents of <SYSTEM SETTINGS>. Once the system manager ID and system password is set, they must be entered every time you access the <SYSTEM SETTINGS>...
  • Page 265 SYSTEM SETTINGS 2. COPY LIMIT Sets if the copy limit is used. – – ON (000000-999999) 3. BLACK SCAN Sets if the scan limit is used. – LIMIT* – ON (000000-999999) 4. COLOR SCAN Sets if the color scan limit is used. –...
  • Page 266 SYSTEM SETTINGS 3. PRINT LIST Prints counter information. Press [ ] to select <YES>. If you do not want to print the list, press [ ] to select <NO>. 3. PDL JOBS W/OUT ID Sets if print jobs from computers with unknown IDs are accepted or rejected.
  • Page 267 SYSTEM SETTINGS 2. SECOND DNS Registers the secondary server address. SERVER 3. HOST NAME Registers the host name of the DNS server. 4. DOMAIN NAME Registers the domain name of the DNS server. 5. DNS DYNA. Sets whether to use the DNS server dynamic update function. –...
  • Page 268 SYSTEM SETTINGS 10. PORT NO. Sets the port number settings. 1. LPD 0~65535 (default:515) 2. RAW 0~65535 (default:9100) 3. HTTP 0~65535 (default:80) 4. SMTP RX* 0~65535 (default:25) 5. POP3 RX* 0~65535 (default:110) 6. SMTP TX* 0~65535 (default:25) 7. SNMP 0~65535 (default:161) 11.
  • Page 269 SYSTEM SETTINGS Specifies a MAC address filter to access. MAC address must be entered for each setting. – 1. PERMIT RX ADD1 – 2. PERMIT RX ADD2 – 3. PERMIT RX ADD3 – 4. PERMIT RX ADD4 – 5. PERMIT RX ADD5 2.
  • Page 270 Enables computers on the network to access the machine and modify its settings. – – 4. DEDICATED PORT Sets or browses detailed information on the machine with a Canon printer driver or utility. – – 5. ETHERNET DRIVER Specifies the type of network connection. 1. DETECT Selects the detection method of Ethernet driver.
  • Page 271 SYSTEM SETTINGS 7. E-MAIL/I-FAX* Sets detailed settings for e-mail/I-fax. 1. SMTP RX Sets whether to receive e-mail using the machine’s own SMTP receiving function. – – 2. SMTP SERVER Registers the host name of the machine with the DNS server. 3.
  • Page 272 SYSTEM SETTINGS 8. POP PASSWORD Enters the password for access to the POP server (max. 32 characters). 9. POP INTERVAL Sets the interval you want the POP server to check for incoming e-mail. If the interval is set to 0, the POP server is not checked automatically (0MIN.–99MIN.).
  • Page 273 SYSTEM SETTINGS Disables memory lock reception. Enables memory lock reception. 1. PASSWORD Registers the password that protects the authority for accessing to memory. 2. REPORT PRINT Sets whether to print a report on memory lock reception. – – 3. MEMORY RX TIME Sets whether to set a period for memory lock reception. Disables setting a period of memory lock reception.
  • Page 274 SYSTEM SETTINGS 9. ACCESS TO DEST.* Sets restriction of the access to destinations. 1. ADD. BOOK PASSWORD Sets a password to restrict editing the Address Book. (7 digits maximum) – – 2. RESTRICT NEW ADD. Sets whether to restrict registering or changing destinations for one-touch keys and coded dial codes* .
  • Page 275 SYSTEM SETTINGS 6. REST. MUTI DEST Sets whether to disable the broadcasting function. The restrict broadcast setting is not set. CONFIRMATION Sets whether to confirm to enable the broadcasting function each time you send a fax. PROHIBIT Disables the broadcasting function. 10.
  • Page 276: Appendix

    Appendix Specifications ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 13-2 General ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-2 Copier ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-3 Printer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-4 Facsimile (MF4690PL Only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-4 Telephone (MF4690PL Only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-6 Send (MF4690PL Only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-6 Index ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 13-8...
  • Page 277: Specifications

    Specifications General Type Personal Desktop Power Source 220-240 V, 50/60 Hz (Power requirements differ depending on the country in which you purchased the product.) Power Consumption Max: Less than 730 W Warm-up Time Less than 16.0 sec.* (temperature: 20°C, humidity: 65%; from when the main power switch is turned on until standby display appears) Warm-up time may differ depending on the condition...
  • Page 278: Copier

    General Environmental Temperature: 7.5°C–35°C Humidity: 5%–90% RH Conditions Display Languages ENGLISH/FRENCH/GERMAN/SPANISH/DUTCH/ITALIAN/ SLOVENE/SWEDISH/FINNISH/NORWEGIAN/ PORTUGUESE/ DANISH/HUNGARIAN/CZECH/RUSSIAN/TURKISH Acceptable Documents » p. 2-2. Acceptable Paper Stock » p. 2-9. Printable Area » p. 2-11. Scanning Area » p. 2-4. Copier Scanning Resolution TEXT/PHOTO mode: 300 dpi x 300 dpi TEXT mode, PHOTO mode, TEXT/PHOTO+ mode: 600 dpi x 600 dpi Printing Resolution...
  • Page 279: Printer

    Printer Printing Method Indirect electrostatic method (On-demand fixing) Paper Handling – Paper cassette: 250 sheets (Height: max. 25 mm) – Multi-purpose tray: 1 sheet Paper Delivery 100 sheets (64 to 80 g/m Print Speed See “Copy Speed, ” on p. 13-3. Printing Resolution 600 dpi x 600 dpi Number of Tones...
  • Page 280 Facsimile (MF4690PL Only) Fax Resolution FINE: 8 pels/mm x 7.7 lines/mm PHOTO: 8 pels/mm x 7.7 lines/mm SUPER FINE: 8 pels/mm x 15.4 lines/mm ULTRA FINE: 16 pels/mm x 15.4 lines/mm STANDARD: 8 pels/mm x 3.85 lines/mm Dialing – Speed dialing One-touch speed dialing (7 destinations) Coded dialing (192 destinations) Group dialing (198 destinations)
  • Page 281: Telephone (Mf4690Pl Only)

    Telephone (MF4690PL Only) Connection Optional handset – – External telephone/answering machine/ data modem Specifications are subject to change without notice. Send (MF4690PL Only) Send to file server Communication Protocol SMB (TCP/IP) Data Format TIFF (B&W), PDF (B&W), JPEG (Color), PDF (Compact) (Color) Resolution 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi,...
  • Page 282 Send (MF4690PL Only) E-mail Communication Protocol SMTP, POP3 Resolution 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi Data Format TIFF (B&W), PDF (B&W), JPEG (Color), PDF (Compact) (Color) Original Size A4, A5, A5R, B5, LTR, LGL, STMTR, STMT...
  • Page 283: Index

    Index Symbols & Numerics 2-Sided key 1-5 Before using the machine 1-1 2 on 1 combination 3-12 Canceling Copy job 3-17 A4 2-9 RX job 5-10 Accessing the setting menu 12-4 Scan jobs 7-14 Additional Functions key 1-5 TX job 4-53 Address Book CHANGE TONER message 10-10 E-Mail addresses 4-17...
  • Page 284 Clear key 1-6 Density Copying 3-5 Coded dial codes Scanning 7-8 Deleting 4-27 Sending 4-6 Editing 4-24 Density key 1-5 Registering 4-12, 4-17, 4-20 Storing/Editing 4-12 Department ID Management Using 4-42 After using the machine 1-12 Coded Dial key 1-9, 4-42 Before using the machine 1-11 Collate/2 on 1 key 1-6 Document...
  • Page 285 Energy Saver key 1-6 ID key 1-6 Enlarge/Reduce key 1-5 If a power failure occurs 11-32 Envelopes 2-12 If you cannot solve a problem 11-33 Error codes 11-22 Image quality Error indicator 1-6 Copying 3-4 Ethernet port 1-4 Faxes 4-4 External device jack 1-4 Image Quality key 1-6 Fax numbers...
  • Page 286 Operation panel 1-2, 1-5 Main operation panel 1-5 Machine components 1-2 Send/Fax operation panel 1-9 Machine settings 12-1 Output tray 1-2 Main operation panel 1-5 Output tray extension 1-3 Main power switch 1-3 Maintaining the toner cartridge 1-15 Maintenance 10-1 Paper Manual sending 4-50 Jams 11-4...
  • Page 287 PRINTER SETTINGS 12-4, 12-22 SCAN key 1-5 Printing 6-1 Scan mode 1-10 Printing USER’S DATA LIST 12-2 Scanner feature vii Print job Checking 6-4 Scanning 7-1 Deleting 6-4 Scanning area 1-3, 2-4 Processing/Data indicator 1-6 Scanning documents Computer 7-2 USB memory 7-4 Rear cover 1-4 Scanning platform 1-3 Recall/Pause key 1-9...
  • Page 288 Setting menu Start key 1-6 ADDRESS BOOK SET. 12-19 Stop/Reset key 1-6 ADJUST./CLEANING 12-29 Storing/Editing COMMON SETTINGS 12-8 Address Book 4-11 COPY SETTINGS 12-9 Coded dial codes 4-12 PAPER SETTINGS 12-6 Group addresses 4-29 PRINTER SETTINGS 12-22 One-touch keys 4-12 REPORT SETTINGS 12-31 System Manager settings viii SYSTEM SETTINGS 12-33...
  • Page 289 Troubleshooting 11-1 Two-sided copying 3-14 TX/RX SETTINGS 12-4, 12-11 USB memory 7-4 USB memory port 1-2 USB port 1-4 USER’S DATA LIST Printing 12-2 Using Address Book key 4-46 Coded dial codes 4-42 Group addresses 4-44 One-Touch keys 4-40 View Settings key 1-5 VOLUME CONTROL 12-4, 12-6 Zoom ratio Preset zoom 3-7...
  • Page 290 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.

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