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Canon ImageCLASS MF4690 Instructions Manual

Easy sending guide
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See also: Driver Manual , Service Manual
Easy Sending Guide
Instructions on how to set up
and use the send features

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Summary of Contents for Canon ImageCLASS MF4690

  • Page 1 Easy Sending Guide Instructions on how to set up and use the send features...

  • Page 2: Legal Notices

    Copyright Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.

  • Page 3: Introduction

    Introduction Thank you for choosing this machine. This machine provides useful features including: Sending an e-mail with a scanned document attached. ● Storing a scanned document to the USB memory connected to this machine. ● Storing a scanned document to a shared folder in a computer. ●...

  • Page 4: Table Of Contents

    Contents Legal Notices �������������������������������������������������������������������������������������������������������������� 1 Introduction ��������������������������������������������������������������������������������������������������������������� 2 Contents ��������������������������������������������������������������������������������������������������������������������� 3 What Can I Do with This Machine? ��������������������������������������������������������������������������� 4 Useful Features of This Machine �������������������������������������������������������������������������������������������������������������������4 System Environment �����������������������������������������������������������������������������������������������������������������������������������������������������5 What Is the Scan to E-Mail Feature? ������������������������������������������������������������������������������������������������������������6 What Is the Scan to USB Feature? ����������������������������������������������������������������������������������������������������������������6 What Is the Scan to File Server Feature? ���������������������������������������������������������������������������������������������������6 Setting Up the Send Feature �������������������������������������������������������������������������������������...

  • Page 5: What Can I Do With This Machine

    What Can I Do with This Machine? Useful Features of This Machine In this document, each of the following features is called as: Scan to E-mail feature: sending an e-mail with a scanned document attached. ● Scan to USB feature: storing a scanned document to the USB memory connected to this machine. ●...

  • Page 6: System Environment

    What Can I Do with This Machine? System Environment The information and setup procedures in this document are based on the network environment where: Other computers have already been communicated with Intranet or Internet. ● There are devices to which this machine is connected such as a router and hub. ●...

  • Page 7: What Is The Scan To E-Mail Feature

    What Can I Do with This Machine? What Is the Scan to E-Mail Feature? This feature allows you to scan and attach a document to an e-mail and send it directly from this machine without a computer. If a recipient’s address is registered up-front, you can do this very easily. This feature is useful when you want to send a reference material to your customers or peers as soon as possible.

  • Page 8: Setting Up The Send Feature

    Setting Up the Send Feature This section describes the settings you need to make before using the Send feature on this machine. Setting Up the Scan to E-Mail Feature You need to make various settings to use the Scan to E-Mail feature. Use the flow chart below to understand the setup procedure.

  • Page 9: Setting Up The Scan To Usb Feature

    Setting Up the Scan to USB Feature To use the Scan to USB feature, settings such as the network connection are not required. For details on how to use this feature, see “Using the Scan to USB Feature, ” (→ P. 0). Setting Up the Scan to File Server Feature To use the Scan to File Server feature, you need to set it up as described below.

  • Page 10: Checking The Information Required For The Setup

    Checking the Information Required for the Setup Make sure you have the environment and information required for the Scan to E-Mail feature. Checking the Information Required for the Scan to E-Mail Feature If you just want to send a scanned document using the Scan to E-Mail feature, you can set your e-mail account you are currently using to this machine.

  • Page 11: Checking The E-Mail Account

    Checking the E-Mail Account You can check the details of your e-mail account you are using in your e-mail software. Taking Outlook Express 6.x (e-mail software included in Windows XP) as an example, this document explains how to check the e-mail account. If you are using Windows Mail (e-mail software included in Windows Vista), you can check the e-mail account in the same way as described below.
  • Page 12 Checking the Information Required for the Setup Confirm the server names for [Outgoing mail (SMTP)]. SMTP server address When SMTP authentication is used, this check box is selected. Click [Settings] of [Outgoing Mail Server]. Confirm [Account name] (user name authorized by SMTP server) and [Password].  ...
  • Page 13 – If your provider is using POP before SMTP as the authentication method, you need the setup information of the e-mail reception feature as well. For details on the e-mail reception feature, see “Preparing to Receive E-Mails, ” (→ P. 28). –...

  • Page 14: Connecting A Network Cable

    Connecting a Network Cable To connect the network cable, follow the procedure below. Remove the seal from 10Base-T/100Base-TX port on the back of the machine. Connect one end of the Category 5 or greater twisted pair cable to 10Base-T/100Base-TX port. Connect the other end to the network router or hub.

  • Page 15: Setting The Ip Address

    Setting the IP Address Setting the IP address to the machine allows it to communicate with computers on the network. There are two ways to set the IP address: Automatic setting ● By default, the IP address is assigned to the machine automatically by the DHCP server. Therefore, all you have to do when using DHCP is just to connect the network cable and turn on the main power switch of the machine.
  • Page 16 Setting the IP Address Press [ ] or [ Press [ ] or [ Press [ ] or [ Press [ ] or [ press [OK]. If the machine is communicated with the network properly, the IP address, subnet mask and gateway address are displayed.

  • Page 17: Using The Remote Ui

    Using the Remote UI The Remote UI allows you to access and manage the machine connected to the network from a web browser. The items you can set using the Remote UI can be also set using the operation panel. This manual describes the procedures to set the items below.

  • Page 18: Starting The Remote Ui

    Using the Remote UI Starting the Remote UI To start the Remote UI, follow the procedure below. Start the web browser. Enter the IP address you confirmed in “Checking the Communication,” (→ P. 14) in the address bar, then press [Enter] on the keyboard. The Remote UI screen appears.

  • Page 19: Using The Scan To E-Mail Feature

    Using the Scan to E-Mail Feature To set up and use the Scan to E-Mail feature, you need to make settings based on the flow below. Setting up the E-Mail Send Feature (→ P. 9) Using the Remote UI, you make settings to send e-mails. Setting up the E-Mail Reception Feature (→...

  • Page 20: Setting Up The E-Mail Send Feature

    Using the Scan to E-Mail Feature Setting Up the E-Mail Send Feature To set up this feature, follow the procedure below using the Remote UI. Start the Remote UI. Login in Administrator Mode. For details on starting the Remote UI, see “Starting the Remote UI, ” (→ P. 7). Click [Device].
  • Page 21 Using the Scan to E-Mail Feature Click [Change]. 20 20...
  • Page 22 Using the Scan to E-Mail Feature Set up the E-Mail Send feature. ① SMTP server: ② E-mail address: What is it? SMTP authentication: The method in which the SMTP server checks the user name and password before sending e-mails. Many Internet service providers use this method.
  • Page 23 Specify an authentication method. When the SMTP authentication is used ● ① SMTP Authentication(SMTP AUTH): Select [ON]. ② User name: ③ Password: Make sure the settings are correct, and then press [OK]. Turn off the main power switch of the machine. Wait for 10 seconds, and then turn on the switch.

  • Page 24: Registering E-Mail Addresses

    Using the Scan to E-Mail Feature Registering E-Mail Addresses Using the Remote UI, register e-mail addresses. Start the Remote UI. Login in Administrator Mode. For details on starting the Remote UI, see “Starting the Remote UI, ” (→ P. 7). Click [Address]. Select [One-touch Speed Dial] or [Coded Dial] from the menu. Click [None] or the number next to [None].
  • Page 25 From [Type], select the e-mail address you want to send to. ① Name: Enter a recipient’s name (max. 6 characters, including spaces). ② E-mail address: Enter the recipient’s e-mail address. (In this step, please enter your e-mail address so that you can check if the E-Mail is Delivered.) For details on how to check it, see “Checking If the E-Mail Is Delivered, ”...

  • Page 26: Sending E-Mails

    Using the Scan to E-Mail Feature Sending E-Mails To check if the e-mail is delivered to the recipient’s address, follow the procedure below. When you use the Scan to File Server feature, you can operate it in the same way as described below. In that case, the destination is the shared folder in the computer.
  • Page 27 Specify the address with a one-touch key (01 to 08) or a coded dial code (000 to 191). If the address has been registered to a one-touch key: ● One-touch key: press the one-touch key (0 to 08). If the address has been registered to a coded dial code: ●...

  • Page 28: Checking If The E-Mail Is Delivered

    Using the Scan to E-Mail Feature The e-mail with the scanned document attached is sent to the destination. If you want to make advanced settings such as a file format and resolution, press [OK] instead of [Start]. For details, see “Send Settings (E-Mail/File Server), ” (→ P. 4-7) of “Scan Settings, ” in Chapter 4, “Sending and Receiving, ”...

  • Page 29: Preparing To Receive E-Mails

    Preparing to Receive E-Mails If the provider uses POP before SMTP as the authentication method to send e-mails or if you want this machine to receive e-mails, you need another POP  e-mail account for this machine in addition to the e-mail account you are currently using.
  • Page 30 Using the Scan to E-Mail Feature For details, see “Setting Up E-Mail, ” (→ P. 6-6) of Chapter 6, “Network, ” in the Reference Guide. Receiving E-Mails Using This Machine When this machine receives the e-mail, it prints out the e-mail that looks like below.

  • Page 31: Using The Scan To Usb Feature

    Using the Scan to USB Feature To store a scanned document to your USB memory, follow the procedure below. Before Using the Scan to USB Feature Note the followings so you can use an appropriate USB memory. Supported file systems of a USB memory are FAT 6 and FAT 2. ●...
  • Page 32 Using the Scan to USB Feature Insert the USB memory straight into the USB memory port. Inserting the USB memory diagonally or inserting the USB memory that does not comply with USB specifications may damage the USB memory port. Place a document on the platen glass or load it in the ADF. Press [SEND/FAX] repeatedly to select <USB MEMORY: B&W>...
  • Page 33 Press [Start]. If you place a document on the platen glass, press [ press [OK] or [Start]. Once <USB STORE COMPLETE/OK TO REMOVE USB> message appears, remove the USB memory. To scan another document, press [OK] or [Clear], and then repeat the procedure from step 2. If you want to make advanced settings such as a file format and resolution, press [OK] instead of [Start].
  • Page 34 Using the Scan to USB Feature If the scanned document is not stored: ● The error message on the display helps you determine the cause of the problem. For details on the messages, see “LCD Messages, ” (→ P. 0-) of Chapter 0, “Troubleshooting, ” in the Reference Guide.

  • Page 35: Troubleshooting

    Troubleshooting Cannot Get Connected to a Network Did you set the correct Ethernet type and communication mode? You may need to set the Ethernet type and communication mode, depending on the router or hub to which the machine is connected. Please see the manuals of the devices to which the machine is connected, or consult with the network manager.
  • Page 36 CANON INC. 0-2, Shimomaruko -chome, Ohta-ku, Tokyo 46-850, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 042, U.S.A. CANON CANADA INC. 690 Dixie Road Mississauga, Ontario L5T P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-6 85 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.

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