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Brother DCP-9040CN Software User's Manual

Brother dcp-9040cn: users manual.
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SOFTWARE
USER'S GUIDE
MFC-9440CN
MFC-9840CDW
DCP-9040CN
DCP-9045CDN
Version A

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   Also See for Brother DCP-9040CN

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   Summary of Contents for Brother DCP-9040CN

  • Page 1

    SOFTWARE USER’S GUIDE MFC-9440CN MFC-9840CDW DCP-9040CN DCP-9045CDN Version A...

  • Page 2: Table Of Contents

    Printing Using the Brother printer driver........................2 Printing a document...........................3 Duplex printing............................4 Guidelines for printing on both sides of the paper ................4 Automatic duplex printing (MFC-9840CDW and DCP-9045CDN only) ..........4 Manual duplex printing ........................5 Simultaneous scanning, printing and faxing ....................6 Printer operation keys..........................7 Job Cancel............................7...

  • Page 3

    Organizing your items in folders ......................68 Quick links to other applications ......................68 ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit....68 You can import items from other applications ...................69 You can export items into other formats....................69 Uninstalling ScanSoft™...

  • Page 4

    Setting up a cover page........................111 Entering cover page information......................112 Sending a file as a PC-FAX using the Facsimile style user interface..........112 Sending a file as a PC-FAX using the Simple style user interface ..........114 Address Book ............................115 Brother Address Book ........................116 Setting up a member in the Address Book ..................116...

  • Page 5

    Features in the BR-Script (PostScript 3 ™ language emulation) printer driver ........151 Page Setup............................151 Copies & Pages..........................151 ® Cover Page (For Mac OS X 10.4) ....................152 Layout..............................152 Printer Features..........................154 Sending a fax (MFC-9440CN and MFC-9840CDW only) ..............155 ® For Macintosh ..........................155...

  • Page 6

    Scanning an image into your Macintosh ..................160 Pre-Scanning an image ........................161 Settings in the Scanner window ......................162 Using the Scan key (For USB cable users) ...................165 Scan to USB (Not available for DCP-9040CN)................166 Scan to E-mail ..........................170 Scan to Image ..........................171 Scan to OCR ...........................172...

  • Page 7

    Network Scanning Before using Network Scanning ......................193 Configuring network scanning ......................193 Using the Scan key..........................195 Scan to E-mail (PC).........................196 Scan to E-mail (E-mail server, MFC-9840CDW) ................197 Scan to Image ..........................198 Scan to OCR ...........................199 Scan to File............................200 Scan to FTP.............................201 Scan to FTP Manual Method......................205...

  • Page 8

    Section I ® Windows Printing Scanning ControlCenter3 Network Scanning Remote Setup (MFC-9440CN and MFC-9840CDW only) Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Firewall settings (For Network users)

  • Page 9: Printing

    • If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137. See Firewall settings (For Network users) on page 126.

  • Page 10: Printing A Document

    Printer* as your printer driver from the Print or Print Settings menu in your software application, and then click OK to begin printing. *(Where XXXX is your model name. If you are using a LAN cable to connect your machine then LAN will be in the printer driver name.) Note ®...

  • Page 11: Duplex Printing

    If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP tray. If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.

  • Page 12: Manual Duplex Printing

    Printing Manual duplex printing ® The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,...

  • Page 13: Simultaneous Scanning, Printing And Faxing

    Simultaneous scanning, printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

  • Page 14: Printer Operation Keys

    Job Cancel To cancel the current print job, press Job Cancel. If the Data LED turns Yellow, there is data in the printer’s memory. You can clear the data that is left in the printer memory by pressing Job Cancel.

  • Page 15: Printer Emulation Support

    When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto. Your machine has the following emulation modes. You can change the setting by using the control panel or a web browser.

  • Page 16: Printing The Internal Font List

    Printing Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it. For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 1. For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 1.

  • Page 17: Duplex (mfc-9840cdw And Dcp-9045cdn Only)

    Printing Duplex (MFC-9840CDW and DCP-9045CDN only) You can choose whether you want to automatically print on both sides of the paper. The setting in the printer driver will take priority over the setting made on the control panel. For MFC-9840CDW, press Menu, 4, 3.

  • Page 18: Calibration

    Printing Calibration The output density for each color may vary depending on the environment the machine is in such as temperature and humidity. Calibration helps you to improve the color density. For MFC-9440CN, press Menu, 4, 5. For MFC-9840CDW, press Menu, 4, 6.

  • Page 19: Auto Registration

    Printing Auto Registration Registration If solid areas of color or images have cyan, magenta or yellow fringes, you can use the auto-registration feature to correct the problem. For MFC-9440CN, press Menu, 4, 6, 1. For MFC-9840CDW, press Menu, 4, 7, 1.

  • Page 20: Manual Registration

    When the machine has finished printing the registration sheet, press 2 (Set Regist.) to correct the color manually. Starting at 1 (Magenta Left) on the chart, check which colored bar has the most uniform print density and enter its number into the machine using the a and b keys.

  • Page 21: Status Monitor

    Printing Status Monitor The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. Turning on the status monitor Click the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX)/Status Monitor on your computer.

  • Page 22: Monitoring The Machine's Status

    A green icon indicates the normal stand-by condition. A yellow icon indicates a warning. A red icon indicates a printing error has occurred. There are two locations where you can display the status monitor on your PC—in the tasktray or on the desktop. Note •...

  • Page 23: Printer Driver Settings

    Printing Printer driver settings Note ® For Macintosh users, see Printing and Faxing on page 131. You can change the following printer settings when you print from your computer. Paper Size Multiple Page Orientation Copies Media Type Duplex / Booklet...

  • Page 24: Features In The Windows ® Printer Driver

    Printer Properties dialog box. Basic tab You can also change settings by clicking the illustration on the left side of the Basic tab. Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type (1). Choose the Duplex/Booklet setting (2)(MFC-9840CDW and DCP-9045CDN only).

  • Page 25: Border Line

    With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

  • Page 26

    Printing Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Label...

  • Page 27: Advanced Tab

    Printing Advanced tab Change the tab settings by clicking one of the appropriate icons: Print Quality (1) Duplex printing (2) Watermark (3) Page Setting (4) Device Options (5)

  • Page 28: Print Quality

    • Fine 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since the print data is much larger than in normal mode, processing time, data transfer time and printing time will be longer.

  • Page 29

    If you want to change the color settings such as brightness, contrast, intensity or saturation, click the Setting button to access more advanced settings. • Brightness (1) Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your image darker. • Contrast (2) Darker sections are darker while lighter sections will be lighter as you increase the contrast.

  • Page 30: Duplex Printing

    There are six types of manual duplex binding directions available for each orientation. Booklet Printing When you want to print a booklet, use this function. To make the booklet, fold the printed pages down the middle. Binding Offset...

  • Page 31: Watermark

    Watermark You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use.

  • Page 32: Watermark Setting

    You can change the watermark’s size and position on the page by selecting the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in the Watermark Style.

  • Page 33: Page Setting

    Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size if your document has an unusual size, or if you have only the standard size paper. Check Free if you want to change the size.

  • Page 34: Device Options

    Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.

  • Page 35

    The feature allows you to quickly choose driver settings by clicking a tasktray icon. You can turn the quick print setting on or off. By placing a check in the selection boxes for the following functions you can choose which will be available in the quick print setting.

  • Page 36

    Printing Administrator Administrators have the authority to limit access to functions such as scaling and watermark. • Password Enter the password into this box. • Set Password Click here to change the password. • Copies Lock Lock the copy pages selection to prevent multiple copy printing.

  • Page 37: Support Tab

    Displays the printer driver version. Brother Solutions Center (2) The Brother Solutions Center (http://solutions.brother.com) is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), user’s guides, driver updates and tips for using your printer. Print Settings (3) You can print a list of current printer settings.

  • Page 38: Accessories Tab

    This feature recognizes the paper size set from the control panel for each paper tray. Serial No. (3) By clicking Auto Detect, the printer driver will detect the serial number of the printer and display it. If it fails to receive the information, the screen will display "---------".

  • Page 39: Features In The Br-script (postscript ® 3 ™ Language Emulation) Printer Driver

    ® Features in the BR-Script (PostScript 3 ™ language emulation) printer driver For more information, see the Help text in the printer driver. Note ® The screens in this section are from Windows XP. The screens on your PC may vary depending on your operating system.

  • Page 40: Printing Preferences

    Specifies the order in which the pages of your document will be printed. Front to Back prints the document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on...

  • Page 41

    Printing Paper/Quality tab Choose the Paper Source and Color. • Paper Source You can choose Auto Select, Tray1, MP tray or Manual Feed. • Color Choose how to print color graphics either Black and White or Color.

  • Page 42: Advanced Options

    • If you don’t want to enable Image Color Management, click ICM Disabled. • If you want the calculations for color matching to be performed on the host computer before it sends the document to the printer, click ICM Handled by Host System.

  • Page 43

    You can change settings by choosing the setting in the Printer Features list (3): Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.

  • Page 44

    This operation may reduce the total printing speed. Note If the Cyan, Magenta or Yellow toner runs out, choosing Mono will allow you to keep printing as long as the Black toner does not run out. Gamma Correction You can adjust the brightness of documents compared to the image on the screen.

  • Page 45: Ports Tab

    You can change the BR-script emulation language level. Choose the level from the drop-down list. Ports tab If you want to change the port where your printer is connected or the path to the network printer you are using, choose or add the port you want to use.

  • Page 46: Scanning

    NUANCE™ on page 66. • If your PC is protected by a firewall, and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137. See Firewall settings (For Network users) on page 126.

  • Page 47

    • For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX LAN). (Where XXXX is your model name) Check the Display scanner dialog box on the Scan or Get Photo panel. Click Scan. The Scanner Setup dialog box appears:...

  • Page 48: Scanning A Document Into The Pc

    When scanning is finished, click Cancel to return to the PaperPort™ 11SE window. Note After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to...

  • Page 49

    Scanning a duplex document (MFC-9840CDW and DCP-9045CDN only) Put the document face up in the ADF. Check Duplex (Two-sided) Scanning and choose Long-edge binding or Short-edge binding (1). Adjust the following settings, if needed, in the Scanner Setup dialog box:...

  • Page 50

    You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. Put the document face up in the ADF, or face down on the scanner glass.

  • Page 51: Settings In The Scanner Setup Dialog Box

    In the PaperPort™ 11SE window, use the options available to refine the image. Settings in the Scanner Setup dialog box Image Type Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are listed in the table below:...

  • Page 52

    Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.

  • Page 53

    Postcard 2 148 × 200 mm Custom (User adjustable from 0.35 × 0.35 in to 8.5 × 14 in or 8.9 × 8.9 mm to 215.9 × 355.6 mm) If you choose Custom as the size, the Custom Document Size dialog box appears.

  • Page 54: Scanning A Document Using The Wia Driver (for Windows ® Xp/ Windows Vista™)

    Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning.

  • Page 55: Scanning A Document Into The Pc

    If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan on page 43.) Scanning a document using the ADF Put the document face up in the ADF.

  • Page 56

    Choose the picture type (2). Choose the Paper size from the drop-down list (4). If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting.

  • Page 57

    The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Put the document face down on the scanner glass.

  • Page 58: Brother Scanner Utility

    The Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect.

  • Page 59

    Scanning Note For Windows Vista™ the User Account Control screen appears, do the following. • For users who have administrator rights: Click Allow. • For users who do not have administrator rights: Enter the administrator password and click OK.

  • Page 60: Scanning A Document Using The Wia Driver (for Windows Photo Gallery And Windows Fax And Scan Users)

    Click File, then Import from Camera or Scanner. For Windows Fax and Scan Click File, New, then Scan. Choose the scanner you want to use. Click Import. The Scan dialog box appears: Go to Scanning a document into the PC on page 54.

  • Page 61: Scanning A Document Into The Pc

    If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 55.) Scanning a document using the ADF Put the document face up in the ADF.

  • Page 62

    The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Put the document face down on the scanner glass.

  • Page 63

    Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window.

  • Page 64: Using The Scan Key (for Usb Users)

    Using ControlCenter3 on page 70. Note • If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

  • Page 65: Scan To Usb (not Available For Dcp-9040cn)

    Scan to USB (Not available for DCP-9040CN) You can scan black and white and color documents directly to a USB Flash Memory Drive. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats.

  • Page 66

    The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove the USB flash memory drive from the machine while it is reading the data. You could lose your data or damage the USB flash memory drive.

  • Page 67

    The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove the USB flash memory drive from the machine while it is reading the data. You could lose your data or damage the USB flash memory drive.

  • Page 68

    This message will appear if the protect switch of the USB flash memory drive is on. Rename the File This message will appear if there is already a file on the USB flash memory drive with the same name as the file you are trying to save.

  • Page 69: Scan To E-mail

    • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in...

  • Page 70: Scan To Image

    • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in...

  • Page 71: Scan To Ocr

    • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in...

  • Page 72: Scan To File

    Scan to File You can scan a black and white or a color document into your PC and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter3.

  • Page 73: Using Scansoft™ Paperport™ 11se With Ocr By Nuance

    PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing. This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™...

  • Page 74: Viewing Items

    Page Thumbnails displays a close-up of a single page. You can open a PaperPort™ 11SE item by double- clicking its icon or the thumbnail in Desktop View. As long as you have the appropriate application on your PC to display it, you can also open a non- PaperPort™ SE item by double-clicking it.

  • Page 75: Organizing Your Items In Folders

    The Send To Bar at the bottom of the Desktop View shows icons for those linked applications. To use a link, drag an item onto one of the icons to start that application. A typical use of the Send To Bar is to choose an item and then fax it.

  • Page 76: You Can Import Items From Other Applications

    Scanning You can import items from other applications As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them to PaperPort™ 11SE (MAX) files in several different ways: ® Print to the Desktop View from another application, such as Microsoft Excel.

  • Page 77: Controlcenter3

    Scan directly to a file, E-mail, word processor or graphics application of your choice. (1) Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own application needs. (2) Access the Copy features available via your PC. (3) Access the ‘PC-FAX’...

  • Page 78

    ControlCenter3 Modern Classic Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. ® ® • For the Modern user interface, you need to install Adobe Flash Player 8 or greater.

  • Page 79: Switching The User Interface

    From the SKIN SELECT dialog, you can choose your preferred user interface. Turning the Auto Load feature off Once you start ControlCenter3 from the Start menu, the icon will appear on the task tray. You can open the ControlCenter3 window by double-clicking the icon.

  • Page 80: Scan

    COPY Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.

  • Page 81: Pc-fax (mfc-9440cn And Mfc-9840cdw Only)

    These buttons are for sending or receiving faxes using the Brother PC-FAX application. Send Lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 109.) Receive Activates the PC-FAX Receive Software.

  • Page 82: Scan

    To change the default settings, right-click the Image button, click ControlCenter Configuration and click the Software Button tab. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.

  • Page 83

    Choose File Type from the drop-down list. You can delete an application that you have added by clicking the Delete button in the Software Button tab. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on...

  • Page 84: Ocr (word Processing Program)

    ControlCenter3 OCR (Word Processing program) Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab.

  • Page 85: E-mail

    Delete button. When you first start ControlCenter3 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list.

  • Page 86: File

    File The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab.

  • Page 87: Custom Scan

    E-mail addresses chosen from your E-mail address book. Scan to File Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.

  • Page 88: Customizing A User-defined Button

    Scan to Image General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.

  • Page 89

    ControlCenter3 Scan to OCR General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.

  • Page 90

    ControlCenter3 Scan to E-mail General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.

  • Page 91

    ControlCenter3 Scan to File General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.

  • Page 92: Copy

    ControlCenter3 COPY The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1 printing. To use the Copy buttons, configure the printer driver by right-clicking the button and choosing the ControlCenter Configuration.

  • Page 93

    ControlCenter3 In the printer driver settings dialog box, you can choose advanced settings for printing. Note • You must configure each of the copy buttons before they can be used. • The Print Options screen will vary depending on your model.

  • Page 94: Pc-fax (mfc-9440cn And Mfc-9840cdw Only)

    Send The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 109.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 95: Receive/view Received

    ControlCenter3 Receive/View Received The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX receiving function is activated and starts to receive fax data from your Brother machine.

  • Page 96: Address Book

    ControlCenter3 Address Book The Address Book button lets you add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 116.) Setup By clicking the Setup button, you can configure the user settings of the PC-FAX application.

  • Page 97: Device Setting

    For details, see Remote Setup on page 107. Quick-Dial (MFC-9440CN and MFC-9840CDW only) The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC.

  • Page 98: Status Monitor

    ControlCenter3 Status Monitor The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 14) User’s Guide The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML...

  • Page 99: Network Scanning

    30 clients try to connect at a time, 5 of those clients will not be shown on the LCD. • If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137.

  • Page 100

    Network Scanning Do one of the following: For Windows 2000 and Windows Vista™, select your Brother machine from the list and click the properties button. For Windows XP, right-click the Scanner Device icon and choose Properties. The Network Scanner Properties dialog box appears.

  • Page 101

    Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like (Max. 15 characters).

  • Page 102: Using The Scan Key

    Using the Scan key Note • If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

  • Page 103: Scan To E-mail (e-mail Server, Mfc-9840cdw Only)

    • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration.

  • Page 104

    Network Scanning Note If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout. Press a or b to choose your E-mail Server.

  • Page 105: Scan To Image

    • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in...

  • Page 106: Scan To Ocr

    • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in...

  • Page 107: Scan To File

    Scan to File When you choose Scan to File, you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter3.

  • Page 108: Scan To Ftp

    Network Scanning Scan to FTP When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre-configure and store the details in an FTP Profile.

  • Page 109

    Network Scanning Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD of the machine and can be up to 15 characters. The Host Address is the domain name of the FTP server. Enter the Host Address (for example ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).

  • Page 110

    Network Scanning Creating a user defined File Name In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile. From the Scan to FTP screen in Web Based Management, choose Create a User Defined File Name.

  • Page 111

    If you want to start scanning, press Black Start or Color Start and go to Step n. If you want to change the file name, go to Step l. Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start and go to Step n.

  • Page 112: Scan To Ftp Manual Method

    Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. Note If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

  • Page 113

    If you want to start scanning, press Black Start or Color Start and go to Step q. If you want to change the file name, go to Step o. Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start and go to Step q.

  • Page 114: Remote Setup (mfc-9440cn And Mfc-9840cdw Only)

    PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN), and Remote Setup.

  • Page 115: Remote Setup (mfc-9440cn And Mfc-9840cdw Only)

    Remote Setup Program, click the Start button, All Programs, Brother, MFC-XXXX, and Remote Setup. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. See Firewall settings (For Network...

  • Page 116: Brother Pc-fax Software (mfc-9440cn And Mfc-9840cdw Only)

    The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.

  • Page 117: Sending Setup

    Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). For PC-Fax send, this number will be applied and Dial Prefix set in the function menu will be ignored.

  • Page 118: Setting Up A Cover Page

    Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Include header To add header information to the top of the fax pages, check Include header. User interface Choose the user interface from two choices: Simple style or Facsimile style. Simple style Facsimile style...

  • Page 119: Entering Cover Page Information

    Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. Choose the recipient information you want to add to the cover page.

  • Page 120

    Click Start to send the fax. Note • If you want to cancel the fax, click Stop. • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start.

  • Page 121: Sending A File As A Pc-fax Using The Simple Style User Interface

    Choose Brother PC-FAX as your printer, and then click Print. The Simple style user interface appears: Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 110.) Enter the fax number using any of the following methods: Enter the fax number in the To: field.

  • Page 122: Address Book

    PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address. For the address book file, you must enter the path and file name of the database file which contains the address book information.

  • Page 123: Brother Address Book

    In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box appears: In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to save the information.

  • Page 124: Speed Dial Setup

    Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons.

  • Page 125: Setting Up A Group For Broadcasting

    Enter the name of the new group in the Group Name field. In the Available Names box, choose each member to be included in the group, and then click Add >>. Members added to the group appear in the Group Members box.

  • Page 126: Exporting The Address Book

    Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail. (A vCard is an electronic business card that contains the sender’s contact information.) If you are creating a vCard, you must first click on the address...

  • Page 127: Importing To The Address Book

    From the Available Items column, choose the data fields you want to import, and click Add >>. Note From the Available Items list choose the fields in the same order they are listed in the import text file. Choose Tab or Comma based on the file format you are importing from Divide Character.

  • Page 128: Pc-fax Receiving

    (http://solutions.brother.com) for more information. • If your PC is protected by a firewall and is unable to use PC-FAX receive, you may need to configure the firewall settings to allow communication through port number 54926 and 137. See Before using the Brother software on page 126.

  • Page 129: Enabling Pc-fax On Your Machine

    In addition to enabling PC-FAX, you can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. Press Menu, 2, 5, 1.

  • Page 130: Setting Up Your Pc

    The PC-Fax RX Setup dialog box appears: In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. In File Format, choose .tif or .max as the received document format. The default format is .tif.

  • Page 131: Configuring The Network Pc-fax Receiving Settings

    The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (See the Quick Setup Guide). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below.

  • Page 132: Viewing New Pc-fax Messages

    Double-click any new faxes to open and view them. Note The name title of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example ‘Fax 2-20-2006 16;40;21.tif’.

  • Page 133: Firewall Settings (for Network Users)

    Internal Port number 54925 54926 Add Port number 137 if you still have trouble with your network connection after you added port 54925 and 54926. Port number 137 also supports printing and Remote Setup over the network. ® For Windows XP SP2 users Click the Start button, Control Panel, Network and Internet Connection and then Windows Firewall.

  • Page 134: Firewall Settings (for Network Users)

    Add port 54926 for Network PC-Fax by entering the information below: 1 In Description of service: Enter any description, for example "Brother PC-Fax". 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: - Enter "Localhost".

  • Page 135: For Windows Vista™ Users

    When the User Account Control screen appears, do the following. Users who have administrator rights: Click Continue. For users who do not have administrator rights: Enter the administrator password and click OK. Make sure that Windows Firewall on the General tab is set to On.

  • Page 136

    3 Make sure UDP is selected. Then, click OK. Make sure that the new setting is added and is checked, and then click OK. If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK.

  • Page 137

    Section II ® ® Apple Macintosh Printing and Faxing Scanning ControlCenter2 Network Scanning Remote Setup...

  • Page 138: Printing And Faxing

    Printer operation key Job Cancel To cancel the current print job, press Job Cancel. If the Data LED turns Yellow, there is data in the printer’s memory. You can clear the data that is left in the memory by pressing Job Cancel.

  • Page 139: Printer Emulation Support

    When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto. Your machine has the following emulation modes. You can change the setting by using the control panel or a web browser.

  • Page 140: Printing The Internal Font List

    Printing and Faxing Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 1. For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 1.

  • Page 141: Duplex (mfc-9840cdw And Dcp-9045cdn Only)

    Printing and Faxing Duplex (MFC-9840CDW and DCP-9045CDN only) You can choose whether you want to automatically print on both sides of the paper. The setting in the printer driver will take priority over the setting made on the control panel.

  • Page 142: Calibration

    Printing and Faxing Calibration The output density for each color may vary depending on the environment the machine is in such as temperature and humidity. Calibration helps you to improve the color density. For MFC-9440CN, press Menu, 4, 5. For MFC-9840CDW, press Menu, 4, 6.

  • Page 143

    Printing and Faxing Frequency You can set the interval time you want to carry out the auto registration. For MFC-9440CN, press Menu, 4, 6, 2. For MFC-9840CDW, press Menu, 4, 7, 2. For DCP-9040CN, press Menu, 3, 6, 2. For DCP-9045CDN, press Menu, 3, 7, 2.

  • Page 144: Manual Registration

    When the machine has finished printing the registration sheet, press 2 (Set Regist.) to correct the color manually. Starting at 1 (Magenta Left) on the chart, check which colored bar has the most uniform print density and enter its number into the machine using the a and b keys.

  • Page 145: Status Monitor

    Hiding or showing the window After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Brother Status Monitor. To show the window, click the Status Monitor icon in the dock or click the Status Monitor in the DeviceSettings tab of ControlCenter2.

  • Page 146: Color Calibration

    Printing and Faxing Color Calibration This can help you to improve color density by letting the printer driver use the color calibration data stored in your machine. Get device data Go to menu bar, Control, Color Calibration and choose Get device data. The printer driver will attempt to...

  • Page 147: Features In The Printer Driver (for Macintosh ® )

    X 10.4. The screens on your Macintosh will vary depending on your operating system version. Page Setup You can set the Paper Size, Orientation and Scale. Copies & Pages You can set the number of Copies and what Pages will be printed.

  • Page 148: Cover Page (for Mac Os ® X 10.4)

    Cover Page Type Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box. Layout Pages per Sheet Choose how many pages will appear on each side of the paper.

  • Page 149

    Select Layout. Choose Long-edged binding or Short-edged binding in Two-Sided. ® • For Mac OS X 10.2 Select Duplex. Check the Duplex check box. Choose Use Duplex Unit and then choose Flip on Long Edge or Flip on Short Edge.

  • Page 150: Secure Print

    Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.

  • Page 151: Print Settings

    You can change the Color/Mono settings as follows: • Auto The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. The total printing speed may become slower.

  • Page 152

    Reverse Print Check Reverse Print to reverse the data from top to bottom. Toner Save Mode You can conserve toner using this feature, when you set Toner Save Mode to On, print appears lighter. The default setting is Off. Note We do not recommend Toner Save Mode for printing Photo or grayscale images.

  • Page 153

    If you want to change the color settings such as brightness, contrast, intensity or saturation, click the Setting button to access more advanced settings. • Brightness (1) Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your image darker. • Contrast (2) Darker sections are darker while lighter sections will be lighter as you increase the contrast.

  • Page 154: Removing The Printer Driver For Macintosh

    Restart the Macintosh Log on as an ‘Administrator’. Run the Print Center (from the Go menu, choose Applications, Utilities), then choose the printer you want to remove and remove it by clicking the Delete button. Drag the CLaser06 folder (from the Macintosh HD (Startup Disk), choose Library, Printers, Brother) into the Trash and then empty the Trash.

  • Page 155: Using The Br-script3 Driver (post Script ® 3 ™ Language Emulation Printer Driver)

    3 ™ language emulation printer driver) Note • To use the BR-Script3 printer driver, you need to set the Emulation to BR-Script 3 by using the control panel before connecting the interface cable. (See Printer Emulation Support on page 132.) •...

  • Page 156

    Open the Printer Setup Utility icon. For Mac OS X 10.2 X users, open the Print Center icon. Click Add. ® ® For Mac OS 10.2.4 to 10.3 users, go to e. For Mac OS 10.4 or greater users, go to f. Choose USB.

  • Page 157

    Printing and Faxing Choose the model name and make sure that Brother in Printer Model (Print Using) and the model name which shows BR-Script in Model Name (Model) are selected, and then click Add. ® For Mac OS 10.2.4 to 10.3 users: ®...

  • Page 158: Features In The Br-script (postscript ® 3 ™ Language Emulation) Printer Driver

    Printing and Faxing ® Features in the BR-Script (PostScript 3 ™ language emulation) printer driver Page Setup You can set the Paper Size, Orientation and Scale. Copies & Pages You can set the number of Copies and what Pages will be printed.

  • Page 159: Cover Page (for Mac Os ® X 10.4)

    Cover Page Type Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box. Layout Pages per Sheet Choose how many pages will appear on each side of the paper.

  • Page 160

    Select Layout. Choose Long-edged binding or Short-edged binding in Two-Sided. ® • For Mac OS X 10.2 Select Duplex. Check the Duplex check box. Choose Use Duplex Unit and then choose Flip on Long Edge or Flip on Short Edge. ® Manual duplex (For Mac OS X 10.3 or greater)

  • Page 161: Printer Features

    Printing and Faxing Printer Features Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper...

  • Page 162: Sending A Fax (mfc-9440cn And Mfc-9840cdw Only)

    For Macintosh ® You can send a fax directly from a Macintosh application. Note Fax documents will be sent in Black and White only. ® Create a document in a Macintosh application. Click File, then Print. The Printer dialog box appears:...

  • Page 163

    Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.

  • Page 164

    Printing and Faxing Working with vCards ® You can address a fax number using a vCard (an electronic business card) from the Mac OS Address Book application. Click Address Book. ® Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field.

  • Page 165

    Printing and Faxing When you are finished addressing your fax, click Print. Note The vCard used must contain a work fax or home fax number.

  • Page 166: Scanning

    TWAIN Scanner driver with any applications that support TWAIN specifications. Note If you want to scan from a machine on a network, choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2.

  • Page 167: Scanning An Image Into Your Macintosh

    You can scan a whole page, or scan a portion after pre-scanning the document. Scanning a whole page Put the document face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box:...

  • Page 168: Pre-scanning An Image

    The PreScan button is used to preview and also lets you crop any unwanted areas from the image. When you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to scan the image.

  • Page 169: Settings In The Scanner Window

    Although using 24 Bit Color creates an image with the most accurate colors reproduction, the image file size will be about three times larger than a file created using the 8 Bit Color option. It requires the most memory and has the longest transfer time.

  • Page 170: Document Size

    Postcard 2 Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215 × 355 mm.) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image.

  • Page 171

    You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.

  • Page 172: Using The Scan Key (for Usb Cable Users)

    Using ControlCenter2 on page 177. Note • If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

  • Page 173: Scan To Usb (not Available For Dcp-9040cn)

    Scan to USB (Not available for DCP-9040CN) You can scan black and white and color documents directly to a USB Flash Memory Drive. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats.

  • Page 174

    The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove a USB flash memory drive from the machine while it is reading the data. You could lose your data or damage the card. For MFC-9840CDW and DCP-9045CDN Put a USB flash memory drive into your machine.

  • Page 175

    The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove a USB flash memory drive from the machine while it is reading the data. You could lose your data or damage the card. Changing the default setting For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 1.

  • Page 176

    This message will appear if the protect switch of the USB flash memory drive is on. Rename the File This message will appear if there is already a file on the USB flash memory drive with the same name as the file you are trying to save.

  • Page 177: Scan To E-mail

    • If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in...

  • Page 178: Scan To Image

    • If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration.

  • Page 179: Scan To Ocr

    Press OK. Note If you want to scan a document using the duplex scanning feature, put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout. Press Black Start or Color Start.

  • Page 180: Scan To File

    • If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration.

  • Page 181: Using Presto

    NewSoft Presto! PageManager Features OCR: In one step you can scan an image, recognize the text, and edit it with a word processor. Image Editing: Enhance, crop and rotate images, or open them with an image-editing program of your choice.

  • Page 182: Newsoft Technical Support

    Company name: SoftBay GmbH Postal Address: Carlstraße 50, D-52531, Übach-Palenberg Telephone: 0900 1 409640 (For callers from within Germany, this is not a toll-free call, Callers will be charged at Euro 0.59 per minute) E-mail Address: de.nsc@newsoft.eu.com URL: http://de.newsoft.eu.com Company name:...

  • Page 183

    Scanning Italy Company name: Postal Address: Not Open Telephone: 0899399878 (For callers from within Italy, this is not a toll-free call, Caller will be charged at Euro 0.80 per minute) E-mail Address: it.nsc@newsoft.eu.com URL: http://it.newsoft.eu.com Spain Company name: Postal Address:...

  • Page 184: Controlcenter2

    Using ControlCenter2 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the icon and choose Open.

  • Page 185: Turning The Autoload Feature Off

    Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ ControlCenter. SCAN There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ® Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application.

  • Page 186: Custom Scan

    COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can ®...

  • Page 187: Scan

    ControlCenter2 SCAN There are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab. To change the default settings, click the Image button while holding the Ctrl key and choose Device Button.

  • Page 188

    You can delete an application that you have added. Just choose the Application Name and click the Delete button. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.

  • Page 189: Ocr (word Processing Application)

    Target Application pop-up menu. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.

  • Page 190: E-mail

    Delete button. When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the pop-up menu. If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list.

  • Page 191: File

    File The Scan to File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button.

  • Page 192: Custom Scan

    E-mail addresses chosen from your E-mail address book. Scan to File Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.

  • Page 193: Scan To Image

    ControlCenter2 Scan to Image General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Duplex...

  • Page 194: Scan To Ocr

    ControlCenter2 Scan to OCR General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.

  • Page 195: Scan To E-mail

    ControlCenter2 Scan to E-mail General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.

  • Page 196: Scan To File

    Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to change it.

  • Page 197: Copy / Pc-fax (pc-fax Is Mfc-9440cn And Mfc-9840cdw Only)

    ControlCenter2 COPY / PC-FAX (PC-FAX is MFC-9440CN and MFC-9840CDW only) The Copy1-Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing. To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key.

  • Page 198: Device Settings

    DEVICE SETTINGS You can configure the machine settings. Remote Setup (MFC-9440CN and MFC-9840CDW only) The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 207.

  • Page 199: Quick-dial (mfc-9440cn And Mfc-9840cdw Only)

    Macintosh Status Monitor The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as a paper jam. (See Status Monitor on page 138.)

  • Page 200: Before Using Network Scanning

    Network Scanning If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu in the main screen of ControlCenter2. If you already installed the MFL-Pro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made.

  • Page 201

    Note • To use ‘Scan To’ button features on the machine, click the check box for Register your computer with the “Scan To” functions at the machine. Then enter the name you want to be displayed on the ® machines LCD for your Macintosh .

  • Page 202: Using The Scan Key

    Using the Scan key Note • If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

  • Page 203: Scan To E-mail (pc)

    • If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in...

  • Page 204: Scan To E-mail (e-mail Server, Mfc-9840cdw)

    When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly on an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color.

  • Page 205: Scan To Image

    Press Black Start or Color Start. The machine starts the scanning process. Note • Scan type depends on the settings on the Device Button tab, Black Start or Color Start do not change the settings. • You can store the scan resolution (Scan Profile) for each E-mail address if you store the E-mail address in a One-Touch or Speed-Dial number.

  • Page 206

    • If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration.

  • Page 207: Scan To File

    Network Scanning Scan to File When you choose Scan to File, you can scan a black and white or color document and send it directly to a ® Macintosh you designate on your network. The file will be saved in the folder and file format that you have ®...

  • Page 208

    Network Scanning Scan to FTP When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server located locally on your network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre-configure and store the details in an FTP Profile.

  • Page 209

    Network Scanning Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD of the machine and can be up to 15 characters. The Host Address is the domain name of the FTP server. Enter the Host Address (for example ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).

  • Page 210

    Network Scanning Creating a user defined File Name In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile. From the Scan to FTP screen in Web Based Management, choose Create a User Defined File Name.

  • Page 211

    If you want to start scanning, press Black Start or Color Start and go to Step n. If you want to change the file name, go to Step l. Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start and go to Step n.

  • Page 212: Scan To Ftp Manual Method

    Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. Note If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

  • Page 213

    If you want to start scanning, press Black Start or Color Start and go to Step q. If you want to change the file name, go to Step o. Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start and go to Step q.

  • Page 214: Remote Setup (mfc-9440cn And Mfc-9840cdw Only)

    Lets you upload data to the machine without exiting the Remote Setup application. Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.

  • Page 215

    Import Lets you read the setting from a file. Note • To save a setting, highlight setting (for example, Set Quick-Dial) from the setting list then click Export. Each setting you export is saved as a single file. ® • If you need to change the machine that was registered to your Macintosh...

  • Page 216

    OCR ............... 68 ® ® ® BR-Script 3 mode ..........8 Presto! PageManager (Macintosh ) ...172 Print quality ............... 21 Printer driver ............. 32 PS printer driver ............32 ControlCenter2 ® Macintosh ............177 ControlCenter3 ® Windows .............. 70 Remote Setup ®...

  • Page 217

    These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

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