Brother DCP-9042CDN User Manual
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Brother DCP-9042CDN User Manual

Brother DCP-9042CDN User Manual

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USER'S GUIDE
DCP-9040CN
DCP-9042CDN
Version 0
UK/IRE/SAF

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Summary of Contents for Brother DCP-9042CDN

  • Page 1 USER’S GUIDE DCP-9040CN DCP-9042CDN Version 0 UK/IRE/SAF...
  • Page 2 Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...

  • Page 3: Compilation And Publication Notice

    Publication Notice Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
  • Page 4 EC Declaration of Conformity...

  • Page 5: Table Of Contents

    Table of Contents Section I General General information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the User’s Guides................. 2 Viewing documentation ................... 3 Control panel overview ..................6 Data LED indications ..................8 Loading paper and documents Acceptable paper and other media................
  • Page 6 Section II Copy Making copies How to copy ......................24 LCD display for Copy mode................24 Making a single copy ..................24 Making multiple copies ..................24 Stop copying ....................24 Copy options (temporary settings) ...............25 Enlarging or reducing the image copied ............25 Using the Options key ...................26 Changing copy quality ...................27 Sorting copies using the ADF ................27 Adjusting brightness, contrast and colour............28...
  • Page 7 Optional memory Memory board...................... 43 Installing extra memory ................. 43 Troubleshooting and routine maintenance Troubleshooting ....................45 Solutions to common problems ..............45 Improving the print quality ................51 Error and maintenance messages............... 62 Document jams....................66 Paper jams ....................67 Routine maintenance................... 76 Cleaning the outside of the machine .............77 Cleaning the scanner..................
  • Page 8 Specifications General ......................137 Print media......................139 Copy ........................140 Scan........................141 Print ........................142 Interfaces ......................142 Computer requirements ..................143 Consumable items .....................144 Ethernet wired network ..................145 Glossary Index...
  • Page 9 Section I General General information Loading paper and documents General setup...

  • Page 10: General Information

    General information Using the Accessing the User’s documentation Guides Thank you for buying a Brother machine! This User’s Guide does not contain all the Reading the documentation will help you information about your machine. The make the most of your machine.

  • Page 11: Viewing Documentation

    Software User’s Guide To view the documentation, from the Start and Network User’s Guide. menu, point to Brother, DCP-9040CN or DCP-9042CDN from the program group, and This format is recommended for then click User’s Guides in HTML format. viewing on your computer.
  • Page 12 Network User’s Guide and Quick Setup Guide. The PDF format is recommended for printing the manuals. Double-click Brother Solutions Center icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)
  • Page 13 General information How to find scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide: Scanning in Chapter 9 Using ControlCenter2 in Chapter 10 Network Scanning in Chapter 11 ® ®...

  • Page 14: Control Panel Overview

    Chapter 1 Control panel overview DCP-9040CN and DCP-9042CDN have similar control keys. 1 Copy keys: 5 Print keys: Options Secure Lets you temporarily change multiple copy You can print data saved in memory when you settings. enter your four-digit password. (For details...
  • Page 15 General information 7 Numeric keys Use to enter text. 8 Stop/Exit Stops an operation or exits from a menu. 9 Start: Colour Lets you start making copies in full colour. Mono Lets you start making copies in black & white.

  • Page 16: Data Led Indications

    Chapter 1 Data LED indications The Data LED (light emitting diode) will flash and turn on or off depending on the machine’s status. LED Status Machine Status Description LED is off. Ready Mode The power switch is off or there is no print data in the machine.

  • Page 17: Loading Paper And Documents

    Loading paper and documents Acceptable paper and Type and size of paper other media The machine loads paper from the installed standard paper tray or multi-purpose tray. Recommended paper Standard paper tray To get the best print quality, we suggest using Since the standard paper tray is a universal the following paper.
  • Page 18 Chapter 2 The names for the paper trays in the printer driver and this Guide are as follows: Tray and optional unit Name Standard paper tray Tray 1 Multi-purpose tray MP tray Paper capacity of the paper trays Paper size Paper types No.

  • Page 19: Handling And Using Special Paper

    • that is designed for inkjet printing exhibit degraded performance. If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.
  • Page 20 Chapter 2 Envelopes Note Most envelopes will be suitable for your • Before you print envelopes, you must ‘fan’ machine. However, some envelopes may the stack to avoid paper jams and have print-quality problems because of the misfeeds. way they have been made. A suitable •...
  • Page 21 This damage is not covered • with glue on surface as shown in the under any Brother warranty or service figure below agreement. Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

  • Page 22: Unprintable Area

    Chapter 2 Unprintable area Labels The machine will print on most types of labels designed for use with a laser machine. Labels Unprintable area for copies should have an adhesive that is acrylic-based since this material is more stable at the high The printable area begins at approximately temperatures in the fuser unit.

  • Page 23: Unprintable Area When Printing From A Computer

    Loading paper and documents Loading paper and Unprintable area when printing from a computer envelopes When using the default driver the printable The machine can feed paper from the area is smaller than the paper size, as shown standard paper tray or multi-purpose tray. below.
  • Page 24 Chapter 2 Loading plain paper in the paper tray Fan the stack of paper well to avoid paper feeding problems. Unfold the output paper tray support flap (1). Put the paper into the paper tray with the top edge of the paper in first and the print side face down.
  • Page 25 Loading paper and documents Loading envelopes or other media in Pull out the MP tray support flap (1). the multi-purpose tray (MP tray) Use the MP tray when printing envelopes, labels, and thick paper. Before loading, press the corners and sides of the envelopes to make them as flat as possible.

  • Page 26: Loading Documents

    Chapter 2 Loading documents Place your document, face up top edge first, in the ADF until you feel it touch the feed roller. You can make copies, and scan from the ADF (automatic document feeder) and from the Adjust the paper guides to fit the width of scanner glass.

  • Page 27: Using The Scanner Glass

    Loading paper and documents Using the scanner glass CAUTION You can use the scanner glass to scan or If the document is a book or is thick, DO copy the pages of a book or one page at a NOT slam the cover or press on it. time.

  • Page 28: General Setup

    General setup Paper settings Paper size You can use nine sizes of paper for printing Paper type copies: A4, Letter, Legal, Executive, A5, A6, B5, B6 and Folio. Set up the machine for the type of paper you When you change the size of paper in the are using.

  • Page 29: Tray Use In Copy Mode

    General setup Tray use in copy mode Tray use in print mode You can change the priority tray that the You can change the default tray the machine machine will use for printing copies. will use for printing from your computer. When you choose Tray#1 Only or Press Menu, 1, 5, 2.

  • Page 30: Ecology Features

    Chapter 3 Ecology features LCD contrast You can change the contrast to make the Toner save LCD look lighter or darker. You can save toner using this feature. When Press Menu, 1, 6. you set toner save to On, print appears General Setup lighter.
  • Page 31 Section II Copy Making copies...

  • Page 32: Making Copies

    Making copies How to copy Making multiple copies Load your document. LCD display for Copy mode Use the numeric keys to enter the number of copies (up to 99). Press Mono Start or Colour Start. Note (To sort your copies, see Sorting copies 1 Stack/Sort using the ADF on page 27.) 2 Copy ratio and Copy layout...

  • Page 33: Copy Options (Temporary Settings)

    Making copies Copy options To enlarge or reduce the next copy follow the instructions below: (temporary settings) Load your document. When you want to quickly change the copy Use the numeric keys to enter the settings temporarily for the next copy, use the number of copies (up to 99).

  • Page 34: Using The Options Key

    Chapter 4 Using the Options key Use the Options key to quickly set the following copy settings temporarily for the next copy. Press Menu selections Options Page Press a or b, then Press OK Press a or b, then Press OK Quality Auto* Text...

  • Page 35: Changing Copy Quality

    Making copies Changing copy quality Sorting copies using the ADF You can choose from a range of quality You can sort multiple copies. Pages will be settings. The default setting is Auto. stacked in the order 1 2 3, 1 2 3, 1 2 3, and so Auto Auto is the recommended mode for Load your document in the ADF.

  • Page 36: Adjusting Brightness, Contrast And Colour

    Chapter 4 Adjusting brightness, Contrast contrast and colour Adjust the contrast to help an image look sharper and more vivid. To temporarily change the contrast setting, Brightness follow the steps below: Adjust the copy brightness to make copies Load your document. darker or lighter.

  • Page 37: Making N In 1 Copies

    Making copies Colour adjust Press a or b to choose 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), You can change the default setting for colour 4 in 1 (L) or Off(1 in 1). saturation. Press OK. To change the default setting follow the steps Press Mono Start or Colour Start to below:...

  • Page 38: Tray Selection

    Chapter 4 Tray selection If you are copying from the ADF: Insert your document face up in the direction You can change the tray use only for the next shown below: copy. 2 in 1 (P) Load your document. Use the numeric keys to enter the number of copies (up to 99).

  • Page 39: Section Iii Software

    Section III Software Software and network features...

  • Page 40: Software And Network Features

    How to read HTML ® User’s Guides Make sure your Macintosh is turned on. Insert the Brother CD-ROM into your CD-ROM drive. This is a quick reference for using the HTML User’s Guides. Double-click the Documentation icon. Double-click your language folder, and ®...

  • Page 41: Section Iv Appendixes

    Section IV Appendixes Safety and legal Optional memory Troubleshooting and routine maintenance Menu and features Specifications Glossary...

  • Page 42: A Safety And Legal

    Safety and legal Choosing a location Place your machine on a flat, stable surface that is free of vibration. Put the machine near a standard, grounded electrical socket. Choose a location where the temperature remains between 10° C and 32.5° C and the humidity is between 20% to 80% (without condensation). Make sure cables leading to the machine DO NOT constitute a trip hazard.

  • Page 43: Important Information

    We DO NOT advise using an extension lead. If any cables become damaged, disconnect your machine, and contact your Brother dealer. DO NOT place any objects on the machine, or obstruct the air vents. This product should be connected to an adjacent grounded AC power source within the range indicated on the rating label.
  • Page 44 After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover of the machine, DO NOT touch the shaded parts shown in the illustration. The fuser unit is marked with a caution label. DO NOT remove or damage the label.

  • Page 45: Iec60825-1+A2:2001 Specification

    Safety and legal If moving your machine, use the handholds provided. First making sure to disconnect any cables. To prevent injuries when moving or lifting this machine, make sure to use at least two people. IEC60825-1+A2:2001 Specification This machine is a Class 1 laser product as defined in IEC60825-1+A2:2001 specifications. The label shown below is attached in countries where required.

  • Page 46: Wiring Information (U.k. Only)

    Wiring information (U.K. only) If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse. Always replace the fuse cover. Never use a plug that does not have a cover. If in any doubt, call a qualified electrician.

  • Page 47: Eu Directive 2002/96/Ec And En50419

    Safety and legal EU Directive 2002/96/EC and EN50419 European Union Only This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment, you must dispose of it separately at an appropriate collection point, and not place it in the normal domestic unsorted waste stream.
  • Page 48 11 DO NOT place anything in front of the machine that will block printed pages. 12 Wait until pages have exited the machine before picking them up. 13 Unplug this product from the power socket and refer all servicing to Brother Authorised Service Personnel under the following conditions: When the power cord is damaged or frayed.

  • Page 49: Legal Limitations For Copying

    Safety and legal Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.

  • Page 50: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the U.S.

  • Page 51: B Optional Memory

    Optional memory Memory board Installing extra memory This machine has 64 MB of standard memory Turn off the machine’s power switch. and one slot for optional memory expansion. You can expand the memory up to 576 MB by Disconnect the interface cable from the installing 144 pin small outline dual in-line machine, and then unplug the power memory modules (SO-DIMMs).
  • Page 52 Put the DIMM covers (2 and 1) back on. Plug the machine’s power cord back into the electrical socket first, and then connect the interface cable. Turn on the machine’s power switch. Note To make sure that you have installed the SO-DIMM properly, you can print the User Settings List that shows the current memory size.

  • Page 53: Troubleshooting And Routine Maintenance Troubleshooting

    If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/.
  • Page 54 ® ® (For Windows XP and Windows Server 2003) Click the Start button and select Printers and Faxes. Right-click Brother DCP-XXXX Printer. Make sure that Use Printer Offline is unchecked. ® (For Windows 2000) Click the Start button and select Settings and then Printers. Right-click Brother DCP-XXXX Printer.

  • Page 55: Scanning Difficulties

    Scanning difficulties Difficulties Suggestions TWAIN errors appear while Make sure that the Brother TWAIN driver is chosen as the primary source. In scanning. PaperPort™ 11SE, click File, Scan or Get Photo and choose the Brother TWAIN driver. Network scanning does not work.

  • Page 56: Print Quality Difficulties

    Print quality difficulties Difficulties Suggestions Printed pages are curled. Low quality thin or thick paper or not printing on the recommended side of the paper could cause this problem. Try turning over the stack of paper in the paper tray. Make sure that you choose the Paper Type that suits the media type you are using.
  • Page 57 Connection Settings. Click the Add button. To add port 54925, for network scanning, enter the information below: 1. In Description of service: Enter any description, for example “Brother Scanner”. 2. In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”.
  • Page 58 Click the Add port... button. To add port 54925 for network scanning, enter the information below: 1. In Name: Enter any description, for example “Brother Scanner”. 2. In Port number: Enter “54925 ”. 3. Make sure UDP is selected. Then click OK.

  • Page 59: Improving The Print Quality

    Troubleshooting and routine maintenance Improving the print quality If you have a print quality problem, print a test page first (Menu, 3, 2, 3). If the printout looks good, the problem is probably not the machine. Check the interface cable or try the machine on another computer.
  • Page 60 The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 101.) The fuser unit may have a smudge mark. Call Brother or your dealer for service. Coloured lines across the page One of the toner cartridges may be damaged.
  • Page 61 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Coloured spots at 75 mm Dust, paper powder, glue, and so on may stick to the surface of the photosensitive drum (OPC) and cause black or white spots to appear on printed documents.
  • Page 62 Examples of poor print Recommendation quality Ghost Make sure that you use paper that meets our specifications. Rough- surfaced paper or thick paper may cause the problem. (See Acceptable paper and other media on page 9.) Make sure that you choose the correct media type in the printer driver or in the machine’s Paper Type menu setting.
  • Page 63 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Colour misregistration Make sure that the drum unit is installed properly. (See Replacing the drum unit on page 101.) Make sure that the belt unit is installed properly. (See Replacing the ABCDEFGHIJKLMNOPQRSTUVWXYZ.
  • Page 64 Make sure that the drum unit is installed properly. (See Replacing the drum unit on page 101.) If the problem continues, call your Brother dealer. Insufficient gloss Change to the recommended type of paper. (See Recommended paper on page 9.)
  • Page 65 Guide on the CD-ROM.) Make sure that the release lever of the fuser unit is in the closed position. If the problem continues, call your Brother dealer. Poor fixing when printed on ’ Choose Thick paper mode in the printer driver or in the machine thick paper Paper Type menu setting.
  • Page 66 Examples of poor print Recommendation quality Curled or wave Make sure that you choose the correct media type in the printer driver or in the machine’s Paper Type menu setting. (See Acceptable paper and other media on page 9 and Basic tab in the Software User’s Guide on the CD-ROM.) Check the paper type and quality.
  • Page 67 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Envelope creases Open the back cover. Pull down the two grey levers, one on the left-hand side and one on the right-hand side to the envelope position, as shown in the illustration below.
  • Page 68 Examples of poor print Recommendation quality White lines or ribbing down the Choose Thin Paper mode in the printer driver and re-send the print page on duplex print job. If the problem is not solved after printing a few pages, follow these steps: ABCDEFGHIJKLMNOPQRSTUVWXYZ.
  • Page 69 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Toner scatter or toner stain on CAUTION the edge of duplex pages We recommend that you place the drum unit and toner cartridges on a ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. clean, flat surface with a piece of disposable paper underneath them in ABCDEFGHIJKLMNOPQRSTUVWXYZ.

  • Page 70: Error And Maintenance Messages

    Change Belt Unit It is time to replace the belt unit. Replace the belt unit. (See Replacing the belt unit on page 108.) It is time to replace the paper Call your Brother dealer to purchase a new Change PF Kit feeding kit for the MP tray. PF Kit MP.
  • Page 71 15 minutes with the power on. The fuser unit is too hot. It is time to replace the fuser unit. Call your Brother dealer to purchase a new fuser Fuser Unit End unit. The machine has a mechanical Turn off the machine’s power switch and then...
  • Page 72 Error Message Cause Action Low Temperature The temperature of the machine Increase room temperature to allow the machine is too cold. to operate. The belt unit is not installed. Install the belt unit. (See Replacing the belt unit No Belt Unit on page 108.) The drum unit is not installed.
  • Page 73 (See Replacing a toner cartridge on page 96.) Turn off the machine’s power switch. Wait a few seconds, then turn it on again. If the problem continues, call your Brother dealer. The machine has a mechanical Turn off the machine's power switch and then Scan Unable XX problem.

  • Page 74: Document Jams

    Document jams Document is jammed under the document cover If the document is jammed, follow the steps Take out any paper from the ADF that is below. not jammed. Document is jammed in the top of the Lift the document cover. ADF unit Pull the jammed document out to the The document may get jammed if it is not...

  • Page 75: Paper Jams

    Troubleshooting and routine maintenance Paper jams Remove any jammed paper from in and around the MP tray. To clear paper jams, please follow the steps in this section. HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot.
  • Page 76 Paper is jammed in Paper Tray 1 Paper is jammed inside the machine If the LCD shows Jam Tray 1, follow these If the LCD shows Jam Inside, follow these steps: steps: Jam Tray 1 Jam Inside Pull the paper tray completely out of the Pull the paper tray completely out of the machine.
  • Page 77 Troubleshooting and routine maintenance Press the front cover release button and Hold the green handle of the drum unit. then open the front cover. Lift the drum unit up and then pull it out until it stops.
  • Page 78 Release the grey lock lever (1) that is on CAUTION the left side of the machine. Lift the front of the drum unit up and pull the drum Make sure that you use the drum unit unit completely out of the machine using handles when carrying it.
  • Page 79 Troubleshooting and routine maintenance The jammed paper may be pulled out Put the drum unit back in the machine as with the toner cartridge and drum unit follows. assembly, or this may release the paper Make sure that the grey lock so you can pull it out of the paper tray lever (1) is in the up position and opening.
  • Page 80 Push the drum unit in until it stops. Note When you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the machine. Close the front cover of the machine. Put the paper tray firmly back in the machine.
  • Page 81 Troubleshooting and routine maintenance Paper is jammed at the back of the Pull down the two green levers, one on the left-hand-side and one on the right- machine hand-side, as shown in the illustration If the LCD shows Jam Rear, follow these below, and then fold down the fuser steps: cover (1).
  • Page 82 Using both hands, gently pull the Put the drum unit and toner cartridge jammed paper out of the fuser unit. assembly back in the machine. Close the fuser cover (1) and lift the two green levers at the left and right hand sides.
  • Page 83 Paper is jammed underneath If the paper is not caught in the paper tray, open the back cover. Paper Tray 1 or in the fuser unit (DCP-9042CDN only) If the LCD shows Jam Duplex, follow these steps: Jam Duplex Pull the paper tray completely out of the machine and check inside the machine.

  • Page 84: Routine Maintenance

    Routine maintenance Pull out the jammed paper slowly. WARNING Use neutral detergents. DO NOT use cleaning materials that contain ammonia, alcohol, any type of spray, or any type of flammable substance to clean the outside or inside of the machine. Doing this may cause a fire or electrical shock.

  • Page 85: Cleaning The Outside Of The Machine

    Troubleshooting and routine maintenance Cleaning the outside of the Wipe the inside of the paper tray with a dry, lint-free cloth to remove dust. machine Clean the outside of the machine as follows: Turn off the machine’s power switch. Unplug the power cord from the electrical socket.

  • Page 86: Cleaning The Laser Scanner Windows

    Cleaning the laser scanner In the ADF unit, clean the white bar (1) and the scanner glass strip (2) windows underneath it with a soft lint-free cloth moistened with a non-flammable glass cleaner. CAUTION DO NOT use isopropyl alcohol to clean the laser scanner windows.
  • Page 87 Troubleshooting and routine maintenance Hold the green handle of the drum unit. Release the grey lock lever (1) that is on Lift the drum unit up and then pull it out the left side of the machine. Lift the front until it stops.
  • Page 88 HOT SURFACE To prevent damage to the machine from static electricity, DO NOT touch the After you have just used the machine, some electrodes shown in the illustration. internal parts of the machine will be extremely hot. When you open the front cover of the machine, DO NOT touch the shaded parts shown in the illustration.
  • Page 89 Troubleshooting and routine maintenance Put the drum unit back in the machine as Note follows. When you put the drum unit in the machine, match the green guides (1) of Make sure that the grey lock the drum unit handle to the green lever (1) is in the up position and arrows (2) on both sides of the machine.

  • Page 90: Cleaning The Corona Wires

    Cleaning the corona wires Push the drum unit in until it stops. If you have print quality problems, clean the corona wires as follows: Turn off the machine’s power switch. Disconnect all cables, and unplug the power cord from the electrical socket. Press the front cover release button and then open the front cover.
  • Page 91 Troubleshooting and routine maintenance Hold the green handle of the drum unit. CAUTION Lift the drum unit up and then pull it out until it stops. We recommend that you place the toner cartridges on a clean, flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner.
  • Page 92 Unclip and fold back the white corona Clean the corona wire inside the drum wire cover (1). unit by gently sliding the green tab from left to right and right to left several times. CAUTION Note We recommended that you clean the Be sure to return the tab to the home corona wire for each of the colours.
  • Page 93 Troubleshooting and routine maintenance Holding the toner cartridges by their Push the drum unit in until it stops. coloured handles, insert them one by one back into the drum unit as shown. Make sure that you match the toner cartridge colour to the same colour label on the drum unit, and make sure that you fold down the toner cartridge handle (A) once the toner cartridge is in...

  • Page 94: Cleaning The Drum Unit

    Cleaning the drum unit Pull out the MP tray (1) and unfold the MP tray support flap (2). If you have print quality problems caused by repeating marks on the page, clean the drum unit as follows. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ.
  • Page 95 Troubleshooting and routine maintenance The following message appears on the Hold the green handle of the drum unit. LCD when the machine has finished Lift the drum unit up and then pull it out cleaning. until it stops. DRUM CLEANING COMPLETED Press Stop/Exit so that the machine returns to the Ready state.
  • Page 96 Release the grey lock lever (1) that is on CAUTION the left side of the machine. Lift the front of the drum unit and pull the drum unit We recommend that you place the drum completely out of the machine using the unit and toner cartridges separately on a green handles on the drum unit.
  • Page 97 Troubleshooting and routine maintenance Using their coloured handles to lift them out, remove all four toner cartridges To avoid print quality problems, DO NOT from the drum unit. touch the shaded parts shown in the illustrations. CAUTION To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.
  • Page 98 While holding both hands, turn the drum Turn the drum unit gear on the drum that unit upside down and place on a piece of matches that mark (for example, for a disposable paper or cloth. Make sure cyan mark, turn the drum for cyan). You that the drum unit gears (1) are on your should see the mark eventually on the left hand side.
  • Page 99 Troubleshooting and routine maintenance Turn the drum unit gear toward you by Holding the toner cartridges by their hand to return it to the home position. coloured handles, insert them one by The home position of each drum can be one back into the drum unit as shown.
  • Page 100 Put the drum unit back in the machine as Note follows. When you put the drum unit in the machine, match the green guides (1) of Make sure that the grey lock the drum unit handle to the green lever (1) is in the up position and arrows (2) on both sides of the machine.
  • Page 101 Troubleshooting and routine maintenance Push the drum unit in until it stops. Close the front cover of the machine. Plug the machine’s power cord back into the AC electrical socket first, and reconnect all cables. Turn on the machine’s power switch.

  • Page 102: Replacing The Consumable Items

    Replacing the consumable items When the time comes to replace consumable items, the following messages will appear on the LCD. The machine will stop printing when the following maintenance messages appear on the LCD. LCD messages Consumable item Approximate life How to replace Order No.
  • Page 103 50,000 pages See Replacing the belt BU-100CL Change Belt Unit unit on page 108. Fuser unit 80,000 pages Call your Brother dealer to — Fuser Unit End purchase the fuser unit. Laser unit 100,000 pages Call your Brother dealer to —...

  • Page 104: Replacing A Toner Cartridge

    Replacing a toner cartridge Toner life end message When the following message appears on the Order Numbers: LCD, you need to replace the toner cartridge. The second line of the LCD indicates which Toner Cartridge Standard: colour you need to replace. TN-130 (BK, C, M, Y) Toner Cartridge High Yield: Toner Life End...
  • Page 105 Troubleshooting and routine maintenance Turn off the machine’s power switch. Hold the green handle of the drum unit. Press the front cover release button and Lift the drum unit up and then pull it out then open the front cover. until it stops.
  • Page 106 To avoid print quality problems, DO NOT of the use of toner or toner cartridges other touch the shaded parts shown in the than genuine Brother products due to the illustrations. incompatibility or lack of suitability of those products with this machine, any repairs required as a result may not be covered by the warranty.
  • Page 107 Troubleshooting and routine maintenance Clean the corona wire inside the CAUTION drum unit by gently sliding the green tab from left to right and right DO NOT use flammable substances near to left several times. the machine. DO NOT use any type of spray to clean the inside or outside of the CAUTION machine.
  • Page 108 Unpack the new toner cartridge. Hold Holding the toner cartridges by their the cartridge with both hands and gently coloured handles, insert them one by shake it five or six times to spread the one back into the drum unit as shown. toner evenly inside the cartridge.

  • Page 109: Replacing The Drum Unit

    Troubleshooting and routine maintenance Replacing the drum unit Push the drum unit in until it stops. Order Number: DR-130CL Drum end soon message Drum End Soon The machine uses a drum unit to create print images on paper. If the LCD shows Drum End Soon, the drum unit is near the end of its life and it is time to buy a new one.
  • Page 110 Turn off the machine’s power switch. Note Press the front cover release button and The drum unit is a consumable item, and then open the front cover. it is necessary to replace it periodically. There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of pages per...
  • Page 111 Troubleshooting and routine maintenance Hold the green handle of the drum unit. CAUTION Lift the drum unit up and then pull it out until it stops. We recommend that you place the drum unit and toner cartridges separately on a clean, flat surface with a piece of disposable paper underneath them in case you accidentally spill or scatter toner.
  • Page 112 Release the grey lock lever (1) that is on CAUTION the left side of the machine. Lift the front of the drum unit and pull the drum unit To prevent damage to the machine from completely out of the machine using the static electricity, DO NOT touch the green handles on the drum unit.
  • Page 113 Troubleshooting and routine maintenance Unpack the new drum unit and remove the protective cover. To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations. Using their coloured handles to lift them out, remove all four toner cartridges from the drum unit.
  • Page 114 Holding the toner cartridges by their Put the drum unit back in the machine as coloured handles, insert them one by follows. one back into the drum unit as shown. Make sure that the grey lock Make sure that you match the toner lever (1) is in the up position and cartridge colour to the same colour label put the drum unit in the machine.
  • Page 115 Troubleshooting and routine maintenance Push the drum unit in until it stops. Note When you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the machine. Close the front cover of the machine.

  • Page 116: Replacing The Belt Unit

    Replacing the belt unit Press Menu, 5, 5. Only the parts counters that need to be Turn off the machine’s power switch. reset appear in the menu. Press the front cover release button and Machine Info. then open the front cover. 5.Reset Menu Press a or b to choose Drum.
  • Page 117 Troubleshooting and routine maintenance Hold the green handle of the drum unit. Release the grey lock lever (1) that is on Lift the drum unit up and then pull it out the left side of the machine. Lift the front until it stops.
  • Page 118 Hold the green parts of the belt unit with CAUTION both hands and lift the belt unit up, then pull it out. Make sure that you use the drum unit handles when carrying it. DO NOT hold the sides of the drum unit. We recommend that you place the drum unit on a flat surface protected by a piece of disposable paper or cloth in case of toner...
  • Page 119 Troubleshooting and routine maintenance Unpack the new belt unit, and remove Put the drum unit back in the machine as the protective cover and paper. follows. Make sure that the grey lock lever (1) is in the up position and put the drum unit in the machine.
  • Page 120 Push the drum unit in until it stops. Note When you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the machine. Close the front cover of the machine. When you replace the belt unit with a new one, you need to reset the belt unit counter by completing the following...

  • Page 121: Replacing The Waste Toner Box

    Troubleshooting and routine maintenance Replacing the waste toner box Press Menu, 5, 5. Only the parts counters that need to be reset appear in the menu. WARNING Machine Info. DO NOT put the waste toner box into a fire. 5.Reset Menu It could explode.
  • Page 122 Hold the green handle of the drum unit. Release the grey lock lever (1) that is on Lift the drum unit up and then pull it out the left side of the machine. Lift the front until it stops. of the drum unit and pull the drum unit completely out of the machine using the green handles on the drum unit.
  • Page 123 Troubleshooting and routine maintenance Hold the green parts of the belt unit with CAUTION both hands and lift the belt unit up, then pull it out. Make sure that you use the drum unit handles when carrying it. DO NOT hold the sides of the drum unit.
  • Page 124 Remove the waste toner box from the Put the belt unit back in the machine. machine using the green handle. Match the h mark on the belt unit to the g mark on the machine. Push down on the green area of the belt unit to lock it in place.
  • Page 125 Troubleshooting and routine maintenance Put the drum unit back in the machine as Note follows. When you put the drum unit in the machine, match the green guides (1) of Make sure that the grey lock the drum unit handle to the green lever (1) is in the up position and arrows (2) on both sides of the machine.

  • Page 126: How To Change The Lcd Language

    How to change the LCD Push the drum unit in until it stops. language You can change the LCD language. Press Menu, 1, 0. General Setup 0.Local Language Press a or b to select your language. Press OK. Press Stop/Exit. Close the front cover of the machine.

  • Page 127: Packing And Shipping The Machine

    Troubleshooting and routine maintenance Packing and shipping Make sure that you have the following parts for repacking: the machine If for any reason you must move or ship your machine, carefully re-pack in the original packing material to avoid any damage during transport.

  • Page 128: Repacking The Machine

    Repacking the machine Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it stops. Turn off the machine’s power switch. Unplug the power cord from the electrical socket. Press the front cover release button and then open the front cover.
  • Page 129 Troubleshooting and routine maintenance Release the grey lock lever (1) that is on CAUTION the left side of the machine. Lift the front of the drum unit and pull the drum unit We recommend that you place the drum completely out of the machine using the unit on a clean, flat surface with a piece of green handles on the drum unit.
  • Page 130 Hold the green parts of the belt unit with Remove the waste toner box from the both hands and lift the belt unit up, then machine using the green handle and pull it out. place it into the plastic bag included in the carton.
  • Page 131 Troubleshooting and routine maintenance Insert the original orange packing Put the drum unit back in the machine as material for locking the belt unit as follows. shown in the illustration. Make sure that the grey lock lever (1) is in the up position and put the drum unit in the machine.
  • Page 132 Push the drum unit back in until it Note stops. When you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the machine. Insert the original orange packing material for the drum unit until as shown in the illustration, and then close the...
  • Page 133 Troubleshooting and routine maintenance Two people should place the machine Put the two styrofoam pieces for the into the plastic bag and put the machine toner cartridges on the top of the on the styrofoam pieces (1) in the lower machine.

  • Page 134: Machine Information

    Machine information Put the four joints (1) into the holes of the carton using steps A and B as shown below. Checking the serial number You can see the machine’s serial number on the LCD. Press Menu, 5, 1. Machine Info. 1.Serial No.

  • Page 135: Checking The Remaining Life Of Parts

    Troubleshooting and routine maintenance Checking the remaining life of parts You can view the remaining life of these parts on the LCD. Press Menu, 5, 4. Machine Info. 4.Parts Life Press a or b to choose 1.Drum, 2.Belt Unit, 3.PF kit MP, 4.PF kit 1, 5.Fuser or 6.Laser.

  • Page 136: Menu And Features

    Menu and features On-screen Menu keys programming Your machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys. We have created step by step on-screen instructions to help you program your machine. Simply follow the steps as they guide you through the menu selections and programming options.

  • Page 137: How To Access The Menu Mode

    Menu and features How to access the menu mode Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Copy menu. Press 3 for Printer menu. Press 4 for LAN menu. Press 5 for Machine Info. menu. You can also scroll through each menu level by pressing a or b for the direction you want.

  • Page 138: Menu Table

    Menu table The factory settings are shown in bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page Sets the type of paper in 1.General 1.Paper Type 1.MP Tray Thin the MP tray.
  • Page 139 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page — Adjusts the volume level 1.General 3.Beeper of the beeper. Setup (continued) Med* High Increases the page yield 4.Ecology 1.Toner Save of the toner cartridge. Off* Conserves power. 2.Sleep Time (000-240) 005Min* Selects the tray that will...
  • Page 140 Main Menu Submenu Menu Selections Options Descriptions Page Adjusts the red colour for 2.Copy 4.Color Adjust 1.Red b -nnnno+ a copies. (continued) b -nnnon+ a b -nnonn+ a* b -nonnn+ a b -onnnn+ a Adjusts the green colour 2.Green b -nnnno+ a for copies.
  • Page 141 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page — Print the chart to manually 3.Printer 7.Manual Regist. 1.Print Chart check the registration of Software (continued) the colours. User’s Guide on Sets the correction value 2.Set Regist. 1 Magenta Left on the chart you printed 2 Cyan Left CD-ROM.
  • Page 142 Main Menu Submenu Menu Selections Options Descriptions Page — Chooses the Ethernet link 4.LAN 2.Ethernet Auto* mode. Network (continued) 100B-FD User’s Guide on 100B-HD 10B-FD CD-ROM. 10B-HD — Sets the resolution to 3.Scan to FTP Color 150 dpi* send the scanned data via Color 300 dpi the FTP server.

  • Page 143: Entering Text

    Menu and features Entering text When setting certain menu selections you will need to type text characters. The numeric keys have letters printed on them. The keys: # and l do not have printed letters because they are used for special characters. Press the appropriate numeric key the required number of times to access the characters below: For setting Scan to FTP menu options Press...
  • Page 144 Special characters and symbols Press l or #, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it. The symbols and characters below will appear depending on your menu selection. Press l (space) ! "...

  • Page 145: E Specifications

    Power Source 220 - 240V 50/60Hz Power Consumption Peak: Average 1200 W Copying: Average 495 W Sleep: Average 28 W Standby: Average 95 W Dimensions 482 mm 432 mm 487 mm Weight Without Drum/Toner Unit: 28.1 kg (DCP-9040CN) 28.7 kg (DCP-9042CDN)
  • Page 146 Noise level Sound power Operating (Copying): L d = 6.9 Bell Standby: d = 4.4 Bell Sound pressure Operating (Copying): LpAm = 54.5 dBA Standby: LpAm = 30 dBA Temperature Operating: 10 to 32.5°C Storage: 5 to 35°C Humidity Operating: 20 to 80% (without condensation) Storage: 10 to 90% (without condensation)

  • Page 147: Print Media

    Maximum paper tray capacity: Up to 50 sheets of 80 g/m plain paper Up to 3 envelopes Paper Output Up to 150 sheets (face down print delivery to the output paper tray) Duplex Paper Size A4, Legal and Folio (DCP-9042CDN Manual Duplex only) Automatic Duplex...

  • Page 148: Copy

    Copy Colour/Monochrome Yes/Yes Document Size ADF Width: 148 to 215.9 mm (5.8 to 8.5 in.) ADF Height: 148 to 355.6 mm (5.8 to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Copy Width: Max.

  • Page 149: Scan

    ® Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows (resolution up to 19200 × XP/Windows Vista 19200 dpi can be chosen by using the Brother scanner utility) When using the scanner glass When using the ADF...

  • Page 150: Print

    Print Speed for Up to 7 sides/minute (3.5 pages) (Black) Duplex Printing Up to 7 sides/minute (3.5 pages) (Colour) (DCP-9042CDN only) First Print Out Time Less than 16 seconds (Black) Less than 17 seconds (Colour) The printing speed may change depending on the type of document you print.

  • Page 151: Computer Requirements

    System greater Solo/Duo, PowerPC G3 350MHz For WIA, 1200 x 1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. Third party USB ports are not supported. ® ® PaperPort™ 11SE supports Microsoft SP4 or higher for Windows...

  • Page 152: Consumable Items

    Consumable items Toner Cartridge Life Standard Toner Cartridges: TN-130BK (Black): Approx. 2,500 pages TN-130C, TN-130M, TN-130Y Approx.1,500 pages (Cyan, Magenta, Yellow): High-Yield Toner Cartridges: TN-135BK (Black): Approx. 5,000 pages TN-135C, TN-135M, TN-135Y Approx. 4,000 pages (Cyan, Magenta, Yellow): Drum Unit Life Expectancy DR-130CL: Approx.

  • Page 153: Ethernet Wired Network

    2003 and Windows Server 2003 x64 Edition Client computers with a web browser supporting Java™ ® Printing only for Windows Server 2003 ® Mac OS X 10.2.4 or greater (mDNS) BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/...

  • Page 154: F Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Scanning The document can be placed in the ADF The process of sending an electronic...

  • Page 155: Index

    Index ADF (automatic document feeder) Data LED ........... 6 using .............18 Document ® ® Apple Macintosh how to load See Software User’s Guide on the ADF ........... 18 CD-ROM. Scanner glass ........19 Drum unit checking (remaining life) ....127 cleaning ..........
  • Page 156 Jams Out of Memory message ....30 document ..........66 paper .............67 Job Cancel key ..........6 Packing and shipping the machine ..119 Page layout (N in 1) ......... 29 Paper ..........9 Labels ........9 how to load ........... 15 LCD (liquid crystal display) ....
  • Page 157 Reducing User Settings List ........22 copies ...........25 Remote setup See Software User’s Guide on the Volume, setting CD-ROM. beeper ..........21 Replacing belt unit ..........108 drum unit ..........102 toner cartridge ........96 Waste toner box ........113 waste toner box ........113 Resolution copy ............140 print .............142...
  • Page 158 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.

This manual is also suitable for:

Dcp-9040cn

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