Scanning To An Email Address; Editing Default Scan Settings; Managing The Email Address Book; Troubleshooting Scan To Email - Xerox WorkCentre 6400S System Administrator Manual

Scanning

Scanning to an Email Address

The Email feature allows users to scan a document and send it to an Email address as an attachment.
Note: For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/WC6400docs.
The Email feature allows users to scan a document and send it as an Email attachment to one or more
Email addresses.
Before you begin:
• Configure SMTP settings. For details, see
IP Address or host name of your SMTP server.
• Create an email account for the printer. The printer uses this address as the default text in the
From: field of the email.

Editing Default Scan Settings

Note: If your printer is locked, you must log in as a system administrator. For details, see
CentreWare IS on page 17.
In CentreWare IS, click Properties > Services > Email > Defaults.
1.
Next to Scan Defaults, click Edit.
2.
Note: You can change default Email message options, scan options, file format options, and
others. For details, click the

Managing the Email Address Book

To manage the email address book, see

Troubleshooting Scan to Email

Note: Configure your printer on the network or resolve any networking issues before attempting to
use the Email feature.
1. Verify the network cable is attached and the printer is on. For details, see
page 14.
2. Verify your printer is installed on the network. For details, see
3. Verify that TCP/IP is enabled. For details, see
4. Ensure SMTP is enabled on the printer and verify the SMTP IP address or host name is correct. For
details, see SMTP on page 35.
5. Verify the mail server is configured to accept SMTP mail.
6. Verify the printer's TCP/IP Domain Name, host name, and DNS settings are properly configured.
For details, see Configuring SMTP Server Settings
104 WorkCentre 6400 Multifunction Printer
System Administrator Guide
Configuring SMTP Server Settings
Help link in CentreWare IS.
Internet Fax and Email Address Book
Enabling TCP/IP
on page 35.
on page 35. Note the
on page 161.
Physical Connection
The Installation Wizard
on page 22.
Accessing
on
on page 15.