Meeting Rooms; Scheduled Conferences - Polycom MGC-25 Getting Started Manual

MGC-25 Getting Started Guide

Meeting Rooms

Scheduled Conferences

4-2
If an external database authentication is configured for the Entry Queue and
the conference, the MCU verifies with the external database whether a
conference with that Numeric ID can be started.
For more information about Ad Hoc conferencing, see the MGC Manager
User's Guide, Volume II, Chapter 3.
Meeting Rooms are conferences created once, with no starting date or time,
that can be activated as many times as required. The Meeting Room remains
in passive mode until the first participant connects to it and activates the
conference. To start the conference you simply let the participants know the
start date and time, dial-in number and the Numeric ID of the conference. No
prior booking is required. The conference returns to passive mode once the
conference ends and remains in the MCU memory until the next activation. In
this mode you must define a Meeting Room for each of the employees in your
organization. This may require tedious work when your organization includes
many employees, and it also loads the MCU memory with all the saved
Meeting Rooms.
You can define a conference to start at a certain date and time or to start
immediately. Scheduled conferences run once and are then deleted from the
MCU memory. For scheduled conferences, the MCU reserves resources for
the conference participants, provided the participant endpoints are defined
during the conference definition. You can define conferences without
defining their participants and let participants connect to the conference as
long as there are resources available.