Contact Directory; Speed Dial - Polycom SoundPoint IP 500 User Manual

Contact Directory

In addition to a directory of missed, placed,
or received calls, the telephone can store a
local directory of 200 or more contacts*.
Users can add, delete, edit, dial, search,
or instant-message any contact in this list
through just a few key strokes.
To add or edit a contact:
1. Press
Directory.
2. Press Add to enter another contact
into the telephone's database or
highlight an existing entry then press
Edit.
3. Enter first and/or last name from the
keypad. Press the 1/A/a soft key to
select between numeric and upper/
lower case alphanumeric modes.
Press the Encoding soft key to access
special characters in other languages.
4. Enter the Contact number. This is a
required field and it must be unique
(not already in the directory).
5. Speed Dial Index, Ring Type and
Divert Contact may be left blank.
6. Use
Sel
Enabled and Disabled settings for
the last four fields.
Del

Speed Dial

Menu
Pre-assigned numbers can be associated
Messages
1 2 ABC DEF 3
1 2 3
with line keys for rapid automated dialing.
Do Not Disturb
ABC DEF
Speed Dial entries are consecutively placed
4 5 6
GHI JKL MNO
4 5 6
next to assigned line keys on the telephone.
JKL MNO
7 8 9
TUV WXYZ
7 8 9
To assign Joe to a Speed Dial key:
Hold
TUV WXYZ
0
OPER 1. Press
#
0
Directory.
OPER
2. Press the Add soft key to enter Joe's
contact details (see Contact Direc-
tory) or highlight Joe's existing
directory entry and press Edit.
3. Enter Speed Dial Index as "1". This
Directories Conference and select Contact
Services
Call Lists
Buddy Status
My Status
Redial
and to switch between
Sel
Del
Menu
Messages
Do Not Disturb
Hold
and select Contact
Directories Conference
Services
Call Lists
Buddy Status
My Status
Redial
7. Press Save to confirm or Cancel to
abandon the changes then press
Exit to return to the idle display.
To search for a particular contact:
1. Press More and then Search from
the Contact Directory menu.
2. Using the dial pad, enter the first
few characters for First or Last
names.
3. Press Search to search for contacts.
4. Successful matches can be dialed
1 2 3
ABC DEF
1 2 3
from the resulting screen.
ABC DEF
4 5 6
GHI JKL MNO
To send a text message to a contact
4 5 6
from the Contact Directory menu:
GHI JKL MNO
7 8 9
1. Press the More soft key and then
PQRS TUV WXYZ
7 8 9
press InstMsg.
PQRS TUV WXYZ
2. See Voicemail and Voice
0
OPER
* #
0
and Text Messaging for
OPER
further details.
*Limit depends on Server configura-
tion. Contact your System Adminis-
trator for full details.
assigns Joe to the first available
line key on the display.
4. Press Save to confirm or Cancel to
abandon the change then press Exit
to return to the idle display.
Idle screen is now as shown:
1 2 3
ABC DEF
1 2 3
ABC DEF
Directories
4 5 6
GHI JKL MNO
4 5 6
Services
GHI JKL MNO
Call Lists
7 12 8 9
PQRS TUV WXYZ
Conference
7 8 9
Transfer
PQRS TUV WXYZ
Redial
Sel Sel
Del Del
Menu
Messages
Do Not Disturb
Hold Hold
Sel Sel
Del Del
Menu
Messages
Do Not Disturb
1 ABC 2 3 DEF
1 2 3
ABC DEF
Hold Hold
4 5 6
GHI JKL MNO
4 5 6
GHI JKL MNO
PQRS TUV WXYZ
Sel
Sel
Del
Del
Menu
Messages
Do Not Disturb