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List (Importing Data)
The List function enables you to produce multiple labels with variable information from a single,
formatted label (main document) and a structured data source.
The data source (or database) is a collection of organized, related data. It is often set up in the form of
a table, containing fields (columns) and records (rows). A field is one category of information for each
record, while the record is the combination of all the field information for one label.
For example, if you are going to print asset tags, they might include the asset number, serial number,
department, and brand. The data for each asset would be in a row and the columns would be for the
asset number, serial number, department, and brand.
When the merge is run, the system creates an output label for each record (row) in the data source.
The data in each column is placed in a different area on the label.
Setting up the Data Source
The data source must be a .csv file created in a spreadsheet or database program on a computer and
imported to the M610 Label Printer printer using a USB drive. You can also create the .csv file directly
on the printer. If you have created the .csv file on a computer, you must import the file to the printer
before you can use the List function. See
information on importing files using a USB drive.
To create the data source directly on the printer:
1. Press LIST.
2. Select Create.
3. Enter the number of fields (columns) the data source will contain.
In our asset tag example, you would have four fields: asset number, serial number,
department, and brand.
4. Select Continue.
The number of defined fields displays as blue and yellow squares at the top of the screen. The
blue field is the current field. The gray square displays the record number as data is entered
into the data source.
5. Use the navigation keys to select a field where you want to enter data.
The selected field will turn blue, indicating it is the active field in which the data is being
entered.
The data entry area of the selected field displays on the bottom half of the screen.
M610 Label Printer User Manual
Number of
defined fields
(columns)
Field data
entry area
"Using Files from an External Source" on page 70
Editing Labels on the Printer
List (Importing Data)
for
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