Managing E-Mail Messages And Folders; Folder Behavior With A Direct Connection To An E-Mail Server - Intermec 700 Series 700 User Manual

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Chapter 2 Pocket PC 2002
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Managing E-mail Messages and Folders

By default, messages are displayed in one of five folders for each service
you have created: Inbox, Deleted Items, Drafts, Outbox, and Sent Items.
The Deleted Items folder contains messages that have been deleted on the
700 Series Computer. The behavior of the Deleted and Sent Items folders
depends on the options you have chosen. In the message list, tap Tools →
Options → the Message tab, then select your options.
If you want to organize messages into additional folders, tap Tools →
Manage Folders to create new folders. To move a message to another fold-
er, in the message list, tap and hold the message and then tap Move to on
the pop-up menu.

Folder Behavior With a Direct Connection to an E-mail Server

The behavior of the folders you create depends on whether you are using
ActiveSync, SMS, POP3, or IMAP4.
S If you use ActiveSync:
E-mail messages in the Inbox folder in Outlook will automatically be
synchronized with your 700 Series Computer. You can select to syn-
chronize additional folders by designating them for ActiveSync. The
folders you create and the messages you move will then be mirrored on
the server. For example, if you move two messages from the Inbox fold-
er to a folder named Family, and you have designated Family for syn-
chronization, the server creates a copy of the Family folder and copies
the messages into that folder. You can then read the messages while
away from your desktop computer.
S If you use SMS:
Messages are stored in the Inbox folder.
S If you use POP3:
and you move e-mail messages to a folder you created, the link is broken
between the messages on the 700 Series Computer and their copies on
the mail server. The next time you connect, the mail server will see that
the messages are missing from the 700 Series Computer Inbox and de-
lete them from the server. This prevents you from having duplicate cop-
ies of a message, but it also means that you will no longer have access to
messages that you move to folders created from anywhere except the
700 Series Computer.
S If you use IMAP4:
The folders you create and the e-mail messages you move are mirrored
on the server. Therefore, messages are available to you anytime you con-
nect to your mail server, whether it is from your 700 Series Computer
or desktop computer. This synchronization of folders occurs whenever
you connect to your mail server, create new folders, or rename/delete
folders when connected.
700 Series Monochrome Mobile Computer User's Manual