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Gestetner 9980 Fax Manual

Gestetner 9980: user guide
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3. Receiving a Fax Message

Immediate Reception

Each page of a received fax message is
printed as soon as it is received. This
method is used for standard fax mes-
sages.
Receiver (your machine)
Sender
Display during reception
The sender's RTI or CSI appears on
the first line.
Reception resolution
This machine supports Standard
and Detail resolutions. Even if the
sender specifies the resolution as
Fine or Super Fine, this machine
will receive images as Detail. This
may cause faxes to appear slightly
different at your end than the
sender intended.
GFCYOJ0N
87

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  • Page 1: Immediate Reception

    3. Receiving a Fax Message Immediate Reception Each page of a received fax message is printed as soon as it is received. This method is used for standard fax mes- sages. Receiver (your machine) Sender Display during reception The sender's RTI or CSI appears on the first line.

  • Page 2: Memory Reception

    Receiving a Fax Message Memory Reception The machine waits until all pages of the message have been received into memory before printing the message. Receiver (your machine) Sender This method is used with the follow- ing features: • Two In One( P.99) •...

  • Page 3: Substitute Reception

    Substitute Reception If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory in- stead of printing them. This reception mode, in which a received fax mes- sage is stored in memory and not printed, is called Substitute Recep- tion.
  • Page 4 Receiving a Fax Message you ask important senders to register an RTI or CSI in ad- vance. Free The machine switches to Substi- tute Reception whether or not the sender has pro- grammed their RTI or CSI. regardless...

  • Page 5: Selecting The Reception Mode

    Selecting the Reception Mode There are two ways you can set up your machine to handle incoming calls: • Fax mode (Auto Receive Mode) • Tel mode (optional handset or ex- ternal telephone required) Fax Mode (Auto Receive Mode) When a telephone call comes in, the machine receives it automatically as a fax message.

  • Page 6: Reception Functions

    Receiving a Fax Message Reception Functions Transfer Station Transfer Stations allow you to expand the standard features of your fax ma- chine to set up complex networks. Transfer Stations must be machines of the same make. The diagram below may make the concept clearer.

  • Page 7: Transfer Result Report

    Reference P.189 “Multi-step Transfer Group settings” Sending the Transfer Result Report This machine compares the own fax number of the Requesting Par- ty with the Requesting Party's number programmed in a Quick Dial or Speed Dial, and if the lower five digits of the two numbers match, it sends the Transfer Result report to the Requesting Party.
  • Page 8 Receiving a Fax Message How to make a Remote Transfer Request (push signal) This procedure describes how to make a Transfer Rquest to this ma- chine from the requesting party's ma- chine. Note cancel progress, press the {#} key twice. Set your document and adjust any scan settings as necessary.
  • Page 9 When the Return Address is Stored in a Quick Dial A Enter the number (01-64) of the Quick Dial. When the Return Address is Stored in a Speed Dial A Press the {p} key, then enter the Speed Dial code (00-99). Specify the end receiver then press the {#} key.

  • Page 10: Jbig Reception

    Receiving a Fax Message When shipped, this feature is turned off by default. “Changing the User Parameters” How to make a Remote Transfer Request (UUI) This procedure describes how to make a Transfer Request to this ma- chine from the requesting party's ma- chine.
  • Page 11 Senders, printed out on paper from a different paper tray/unit. For example, imagine you have yel- low paper loaded in the main paper tray and white paper loaded in the optional paper supply unit. You can specify that incoming messages from Specified Senders are printed on yel- low paper, and all other messages printed on white paper so you can...

  • Page 12: Printing Functions

    Receiving a Fax Message Printing Functions Checkered Mark By default, a checkered mark is print- ed on the first page of fax messages to help you separate them. Note You can turn this feature off. P.236 “Changing the User Parame- ters”...

  • Page 13: Image Rotation

    to have multiple copies made of mes- sages from particular senders. Limitation The maximum number of copies that can be made of each message is 9. If you are using Collate with Specified Senders, the maximum number is 9. Only one set of prints is made when using the following features: •...

  • Page 14: Rotate Sort

    Receiving a Fax Message sages will be rotated automatically to fit on the paper. your machine Limitation This feature is not available with Polling Reception. Note You can choose to have received messages printed from the a speci- fied tray. P.265 “Specified Tray”...

  • Page 15: Tsi Print

    length is about 0.79” or more, and re- duces it if the excess length is within about 0.79”. When a message is split, the split mark (*) is inserted at the split position and about 0.39” of the split area is duplicated on the top of the second sheet.
  • Page 16 Receiving a Fax Message For example, if your machine has LG (8.5 14”) L installed and you receive an 11”) L size message, check the LT column of the table below. The pa- LT (8.5 per size at the top has the highest priority. In this case, since LG (8.5 14”) L is higher priority than DLT (11 Priority Table Page Reduction...

  • Page 17: Advanced Transmission Features

    4. Advanced Transmission Features Overview Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.

  • Page 18: Send Later

    Advanced Transmission Features Send Later Using this feature, you can instruct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
  • Page 19 To cancel Send Later, press [Cancel] and the display will re- turn to the Transmission Mode menu. Press [OK]. The “Transmission Mode” menu is shown on the display. A check mark is added to Send Later. Press [Exit]. The standby display is shown. Note “Send Later”...

  • Page 20: Confidential Transmission

    Advanced Transmission Features Confidential Transmission If you do not want your message to be picked up casually at the other end, use this feature. The message will be stored in memory at the other end and will not be printed until an ID is entered.
  • Page 21 The Transmission Mode menu is shown again. A check mark is added to Confidential TX. Note To cancel the Confidential Transmission, press [Cancel]. The “Transmission Mode” menu is shown on the dis- play. Override ID A Press the 0 or 1 keys to turn Override ID on.

  • Page 22: Personal Code Transmission

    Advanced Transmission Features Personal Code Transmission Personal Codes allow you keep track of machine usage. If everybody uses a Personal Code when they use the fax machine, the codes or the names pro- grammed for the codes will be print- ed in the Journal( reports.
  • Page 23 B Press [Yes]. Proceed to step F. Press [OK]. The “Transmission Mode” menu is shown again. A check mark is add- ed to “Personal Code”. Press [Exit]. The Personal Code screen appears. Note “Pers. Code” is shown on the display. If you set up another Personal Code Transmission advanced transmission function (except...
  • Page 24 Advanced Transmission Features Press [Yes]. The Personal Code screen appears. Note “Pers. Code” is shown on the display. If you set up another advanced transmission function (except Polling “Others” is displayed. Dial and press the {Start} key. Note You can cancel transmission of a message set up for Personal Transmission.
  • Page 25 SUB Code Transmission with the Mode Key Confidential Transmission is only possible with machines of the same make that have the Confidential Transmission feature. However, if you use the SUB/SID function, you can send and receive confidential fax- es to and from other makers' ma- chines that have the SUB/SID feature.
  • Page 26 Advanced Transmission Features Reference P.67 “Number Keys” P.73 “Dialing with Quick Dials” P.74 “Dialing with Speed Dials” Press [SUB/SID]. Enter the SUB code. Note You can enter up to 20 charac- ters. You can enter digits 0-9, #, * and spaces.
  • Page 27 If you wish to specify another destination A Press [Add]. B Repeat steps F-I. Press the {Start} key. Note You can cancel transmission of a message set up for SUB Code Transmission. P.129 “Cancel- ing a Transmission” SUB Code Transmission with the Mode Key...

  • Page 28: Sep Code Polling Reception

    Advanced Transmission Features SEP Code Polling Reception If you wish receive a message stored in the memory of another party's fax machine, use this feature. The ma- chine will receive the message with the SEP and PWD code that matches the SEP and PWD code you enter in the procedure below.
  • Page 29 Press [SEP/PWD]. Enter the SEP code. Note You can enter up to 20 charac- ters. You can enter digits 0-9, #, * and spaces. To enter a space, press [Space] (the first character can- not be a space). If you make a mistake, press the {Clear} key or {Stop} key and try again.
  • Page 30 Advanced Transmission Features B Repeat steps E-H. Press the {Start} key. Note You can cancel SUB Code Re- ception. P.129 “Canceling a Transmission”...

  • Page 31: Polling Reception

    Polling Reception Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke programs to fully exploit this feature). Receiver Sender (This machine) Transmission Request There are two types of Polling Recep-...
  • Page 32 Advanced Transmission Features Press [Mode]. The “Transmission Mode” menu appears. Enter the code for “Polling RX” with the number keys. Note If the appropriate display is not shown, press [ Prev.] or [ Next]. Depending which method you are using, choose one of the fol- lowing procedures: Default ID Polling Reception A Press the 0 or 1 key to select...

  • Page 33: File Reserve Report (Polling Reception)

    Note You can cancel Polling Recep- tion. P.129 “Canceling a Trans- mission” File Reserve Report (Polling Reception) This report is printed after Polling Re- ception has been set up. Note By default this report is turned off. Turn it on with the User Parame- ters.

  • Page 34: Polling Transmission

    Advanced Transmission Features Polling Transmission Use Polling Transmission when you want to leave a document in the ma- chine's memory for others to pick up. The message will be sent when the other party calls you up. Transmitter (This machine) There are three types of Polling Transmission.
  • Page 35 documents to them using SUB P.111 “SUB Code Transmission. Code Transmission with the Mode Key” Set your document and select any scan settings you require. Press [Mode]. The “Transmission Mode” menu appears. Enter the code for “Polling TX” with the number keys. Note If the appropriate display is not shown, press [ Prev.] or [ Next].
  • Page 36 Advanced Transmission Features “Free Poll.”. B Press[S File] to specify wheth- er to save the stored document or not. Each time you press the key, the text at the middle right corner of the display toggles between “Save” and “Use once”. Note To delete the document im- mediately after transmission,...

  • Page 37: Polling Transmission Clear Report

    the display toggles between “Save” and “Use once”. Note To delete the document im- mediately after transmission, select “Use once”. To repeat- edly send the document, se- lect “Save”. Press [OK]. The “Transmission Mode” menu is shown. A check mark is added to “Polling TX”.

  • Page 38: Transfer Request

    Advanced Transmission Features Transfer Request Transfer Request allows fax machines that have this feature to automatically distribute incoming messages onto multiple fax destinations. This feature helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation.
  • Page 39 The Transmission Mode menu ap- pears. Enter the code for “Transfer Re- quest” with the number keys. Note If the appropriate display is not shown, press [ Prev.] or [ Next]. Enter a Transfer Station and press [Recv. Stn]. Limitation You cannot specify a transfer station and a normal fax desti- nation at the same time.

  • Page 40: Specifying An End Receiver

    Advanced Transmission Features Press [Exit]. The following display is shown. Note The numbers of Transfer Sta- tions and End Receivers are dis- played. Press the {Start} key. Note You can cancel transmission of a message set up for Transfer Request. P.129 “Canceling a Transmission”...
  • Page 41 TTI Print By default, the machine adds your TTI (Transmit Terminal Identifica- tion) to each message you send so it appears on the printed fax at the other end. You can change your TTI with the RTI/TTI. P.21 “Registering your RTI and TTI”...
  • Page 42 Advanced Transmission Features sion function (except Polling Reception), “Others” is shown. Dial and press the {Start} key.

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