ELCOM POS-4000 User Manual

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POS-4000

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application version: 1.85

manual version: 1.0.8

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Page 1 POS-4000 User manual application version: 1.85 manual version: 1.0.8...
Page 2 This manual was not subject to any spellchecking or grammar revision. This manual, as any of its parts, cannot be copied, transmitted, or redistributed without editor’s consent. © Elcom, 2004. All rights reserved.
Page 3: Table Of Contents
POS-4000 © Elcom, s. r. o. Contents Introduction ..........................7 Important points ........................7 Touch sensitive display ......................8 Basic terminology ........................8 Logo ................................8 Article group (department) ..........................8 Tax level .................................8 Sale units ................................8 Price Look Up (PLU) .............................8 Report ................................8...
Page 4 Import of tables ........................42 Export/Import PLU ........................ 42 Turn off receipt ........................43 Service Mode .......................... 43 POS-4000 register mode ......................45 Recommended daily procedure for the cash register ..............45 Register mode - operations ..................... 45 Register - window description ....................46 Sale operations ........................
Page 5 POS-4000 © Elcom, s. r. o. Finishing a sale .............................51 Finnish of purchase with second currency .....................51 Handing out from stock ..........................52 Receive on Account and Paid Out operations ....................52 Movement of goods ............................52 Leaving the register mode ..........................52 Reports ........................... 53 X mode ...........................
Page 7: Introduction
© Elcom, s. r. o. Introduction We would like to thank you for purchasing our electronic point of sale system, the POS-4000. Prior to using the system, please carefully read this user manual, so that you will become fa- miliar with the system’s functionality and performance. This manual should be kept accessible for future use, as it will assist you with any queries you may have.
Page 8: Touch Sensitive Display
© Elcom, s. r. o. POS–4000 Introduction Touch sensitive display • The touch sensitive display is a very delicate device. It should not be serviced by a person with wet and/or dirty hands as damage can result. Do not use the display in humid environments.
Page 9: Relationship Between Article Groups And Plu
POS–4000 © Elcom, s. r. o. Introduction X-reports and prints actual sale values (depending on report type) without clearing processed data from ECR memory. Z-reports and prints actual sale values (depending on report type) and clears processed data from ECR memory.
Page 11: Pos-4000 Description
Despite its smaller dimensions, the technical features of POS-4000 are quite formidable. It has the capability to connect to a PC, barcode reader, and scales. The POS 4000 is capable of communicating with a PC using the serial port, modem, or it can use a LAN (Local Area Network).
Page 12: Cashier Display
Only an authorised service techni- cian should perform the exchange of memory modules. Communication adapter The POS-4000 is able to communicate with a PC via modem, standard or wireless network if equipped with proper PCMCIA devices. Wireless networking has its advantages in its speed,...
Page 13: Automatic Paper Tape Cutter
Warning: Ask your dealer for detailed instruction on connecting external devices. Keyboards Most PC or POS keyboards can be connected to the POS-4000. The Elcom Company re- commends the EK-3000 keyboards that are specifically designed for this unit. The EK-3000...
Page 14: Keyboard Programming
© Elcom, s. r. o. POS–4000 POS description The keys are marked by large and simple icons for convenient and quick orientation. The function name is written under the icon in small letters. Function keys and department keys have transparent removable covers. You can greatly facilitate operation by marking the depart- ment keys as you wish (e.g.
Page 15 POS–4000 © Elcom, s. r. o. POS description The Clear key is used to erase entered number that was incorrectly entered using the numerical keyboard. This key also can be used to cancel wrongly entered function. The Refund key is used to refund money e.g. for a defective article; it can be done during a sale or as an individual transaction.
Page 16: Pc Keyboard
PC keyboard A PC keyboard can also be connected externally to the POS-4000. Sale and registration is analogous to the POS keyboard. The keys that cannot be re-programmed are the same as in the EK-3000: Esc, Enter, Tab, Space, Shift+Tab and arrow keys. All other keys are programmable.
Page 17: Customer Display Description
(price). Alphanumerical display 2 × 20 characters—optional The alphanumerical display for the POS-4000 is capable of displaying two rows of twenty characters. Alphanumerical means that it can display both numerals and letters. Microsoft Windows CE general terms The following text explains several basic terms that appear in computer terminology.
Page 18: Tabs
Inserting the paper tapes into the printer The POS-4000 cash register requires 2.1" (54 mm) thermal paper tapes for its operation. One (on the left) is used for printing receipts and the other (right one) is used to print the hard copy journal.
Page 19: Usage And Storage Of Paper Tapes
Tear off surplus tape and you can begin operation. Usage and storage of paper tapes Use 2.1" (54 mm) paper tapes in the POS-4000 cash register. Following storage recommendations hold for commonly used paper tapes: • do not expose to sunlight, •...
Page 20: Ecr Mode Selection
© Elcom, s. r. o. POS–4000 POS description Figure 2.19 > Logon dialogue. Logging out is performed by pressing the Exit button on the touch sensitive display or pres- sing Cancel Esc on the POS keyboard or its PC keyboard equivalent until the login dialogue appears.
Page 21 © Elcom, s. r. o. POS description Service mode contains all the settings for the POS-4000 and unless you are very conversant with computer technology, elements within this should not be changed. If you mistakenly entered an incorrect mode, you can press Cancel Esc or its equivalent and return to the ECR mode selection dialogue.
Page 23: Pos-4000 Programming
POS-4000 Programming Initialisation When used for the first time the POS-4000 has to be initialised. Initialisation is performed by the following procedure: Press OK without entering the login name and password in the login dialogue immediately after the application launches. Select the programming mode in the Mode selection dialogue and press the RESET button afterwards.
Page 24: Recommended Programming Procedure
POS keyboard or its equivalent on PC keyboard. Recommended programming procedure The POS-4000 can be programmed in three ways (using the touch sensitive display, POS or PC keyboard) that can be combined. Firstly, programme the settings represented by the buttons in the bottom row designated as Settings.
Page 25 POS–4000 © Elcom, s. r. o. POS programming < Figure 3.2 Register group dialogue • Required subtotal – Requires pressing the subtotal button before sale ends if checked. • Refund allowed – Allows refunds if checked. • Negative PLU – Allows registration of PLUs with negative price if checked.
Page 26: Date, Time, Logo Group
© Elcom, s. r. o. POS–4000 POS programming • Apply complete quantity for piece disc/add. – Rounds down the sold quantity when applying the value discount per item if checked. • Add unknown PLU from register mode to DB – If one happens to enter a PLU that is neither in the...
Page 27: Rounding, Texts Group
POS–4000 © Elcom, s. r. o. POS programming Flag descriptions: • Print graphic logo – The logo is printed if checked. • Logo – This group allows the setting of the text logo printed at the beginning of the receipt.
Page 28 © Elcom, s. r. o. POS–4000 POS programming Figure 3.4 > Rounding, Texts group dialogue displayed decimal places. Rounding place – This column specifies to how many decimal places the item should be rounded. Rounding type – This column specifies the rounding algorithm: rounding up, down or rounding from five up.
Page 29: Print Group
POS–4000 © Elcom, s. r. o. POS programming • Total – Sets the function text for total sale value. • RA – Sets the function text for receive on account operation. • PO – Sets the function text for paid out operation.
Page 30: Movement Of Goods Group
© Elcom, s. r. o. POS–4000 POS programming Message after the break – The message that will be printed after printing interruption itself. Overwriting the row changes the message. Paper type – three types of paper are available. Producer of paper is also displayed after the paper type is selected.
Page 31: Programming Of The Groups Designated As Tables
POS–4000 © Elcom, s. r. o. POS programming Programming of the groups designated as Tables Tables are the programming mode groups that cover the data used in the register mode. Du- ring table programming, the right and bottom part of the dialogue is always the same. In the top middle is the name of programmed table.
Page 32 © Elcom, s. r. o. POS–4000 POS programming Action description POS keyboard PC keyboard until the until press the PLU items the PLU items icon is PLU items icon is se- button lected, then press selected, then press Flag descriptions: •...
Page 33: Shelf Edge Labels
POS–4000 © Elcom, s. r. o. POS programming number must be within 1 to 10. • Link – This group contains PLU codes of articles that will be connected to the current PLU. < Figure 3.8 Note: After pressing the...
Page 34: Shelf Edge Labels
© Elcom, s. r. o. POS–4000 POS programming Department pull-down menu. • Id. – Identificator. This ID number uniquely identifies the department. It is used mainly for department identification during programming using computer. Figure 3.9 > Department group pro- gramming dialogue...
Page 35: Cashiers Programming
POS–4000 © Elcom, s. r. o. POS programming < Figure 3.10 Tax levels programming dialogue Cashiers programming The cash register allows operation by up to 50 cashiers. Action description POS keyboard PC keyboard log in (you have to be authorised to enter pro-...
Page 36: Sale Units Programming
© Elcom, s. r. o. POS–4000 POS programming • Mode rights – This group’s checkboxes allow the cashier to enter the specified modes. • Operation rights – This group’s checkboxes allow the cashier to perform the checked operations. Sale units programming The cash register is, by default, capable of working with fifteen sale units.
Page 37: Foreign Currencies Programming
POS–4000 © Elcom, s. r. o. POS programming Action description POS keyboard PC keyboard log in (you have to be authorised to enter pro- gramming mode) until the until the press the Programming Programming icon is Programming icon is button...
Page 38 © Elcom, s. r. o. POS–4000 POS programming Action description POS keyboard PC keyboard log in (you have to be authorised to enter pro- gramming mode) until the until the press the Programming Programming icon is Programming icon is button...
Page 39: Promotion Programming
POS–4000 © Elcom, s. r. o. POS programming Promotion programming Enter Promotions menu from Programming main icon. For a new promotion, touch New button. First, enter name of promotion in box at top left—this is also how it will appear on the receipt, such as “Product X buy one get one free offer”.
Page 40: Keyboard Programming
© Elcom, s. r. o. POS–4000 POS programming For instance, an item might be on a multi buy, a meal deal and a bogof. In this case a group number should be given in the sequence of priority that you want the promotion to be ex- ecuted.
Page 41: Assignment Of Keys To Common Functions
POS–4000 © Elcom, s. r. o. POS programming Assignment of keys to common functions The left part of the dialogue serves for assigning keys to common functions. < Figure 3.17 Keyboard programming dialogue Using the Previous/Next buttons (or by using the Tab and Space keys on the screen but- tons) select the function you want to assign a new key to.
Page 42: Test Db
© Elcom, s. r. o. POS–4000 POS programming ted in every programming mode dialogue, except the Keyboard dialogue. Necessary text ad- justments are made by tapping the individual keys on the screen’s virtual keyboard (best done with the supplied stylus rather than the finger). The arrow keys on the virtual keyboard’s right margin serve to position the keyboard to screen’s margins.
Page 43: Turn Off Receipt
POS–4000 © Elcom, s. r. o. POS programming < Figure 3.21 PLU export/import dia- logue of the file from/to which the import/export will take place. • Import – Specifies the import parameters. Overwrite – If imported PLU already exists, it will be overwritten with imported value.
Page 45: Pos-4000 Register Mode
POS-4000 register mode The following chapters contain the description of all functions available in the cash register mode of the POS-4000. Since they are mostly fiscal ones, it is best to practice these functions in the training mode. Registration mode is available via the mode selection menu.
Page 46: Register - Window Description
© Elcom, s. r. o. POS–4000 POS register mode 3. If the appropriate flag is programmed (Programming mode, group Register), the subtotal is mandatory prior to ending the sale. You can surcharge/discount the subtotal or void the entire sale by voiding the subtotal.
Page 47: Plu List Window
POS–4000 © Elcom, s. r. o. POS register mode PLU list window The table containing the list of all the programmed PLUs in the cash register is available after pressing the PLU button in the main window. Individual elements of this window are descri- bed in figure 4.2.
Page 48: Selling Multiple Units Of One Item
© Elcom, s. r. o. POS–4000 POS register mode 16,20 enter new price using the keyboard press the PLU Price key 219p Scan the article 5 8 9 6 2 4 5 1 2 4 5 1 0 Selling multiple units of one item...
Page 49: Fractional Sale Using The Electronic Scales
POS–4000 © Elcom, s. r. o. POS register mode 0,356 enter the purchased amount (in the programmed sale unit) press the Multiply key 219p sell the article 5 8 9 6 2 4 5 1 2 4 5 1 0 Another special case of fractional article sale is sale of a portion of packaging (i.
Page 50: Corrections
© Elcom, s. r. o. POS–4000 POS register mode Generated check digit – 7t numeral; randomly generated element for the final check- sum, according to the EAN norm, Amount/Price – 8t–12t numeral; the content of this field is pre-determined by the prefix;...
Page 51: Subtotal
POS–4000 © Elcom, s. r. o. POS register mode ber is entered into a special dialogue (where it can be corrected using Backspace) and is also printed onto the receipt. Subtotal The subtotal serves as intermediate information for the customer showing sale value to date; it is also used in sale voidance (see previous chapter).
Page 52: Handing Out From Stock
© Elcom, s. r. o. POS–4000 POS register mode Handing out from stock Handing out from stock is a non-financial operation that is equivalent to finishing the sale. The only difference is that no financial transaction takes place during handing out from stock, but the “sold”...
Page 53: Reports
© Elcom, s. r. o. Reports The POS-4000 gives you an overview of your business activities in the report mode. There are essentially two types of reports: • reports in the X mode (so called X reports) that offer continuous overview for managers;...
Page 54: Z Mode
© Elcom, s. r. o. POS-3000 Reports will start the report printing) and the Clear button that will cancel the previous report se- lection displayed in the row below the report buttons. The report is selected by pressing the respective button (by tapping on the touch sensitive display or by using the Tab keys and pressing Space ).
Page 55: Plu Reports
POS-3000 © Elcom, s. r. o. Reports At the end of the report there is a total va- PLU reports lue of sales of all departments included in the report. This report offers an overview of PLU sales since the last Z report. It prints and summari-...
Page 56 © Elcom, s. r. o. POS-3000 Reports 10. Number and value of all sold returnable packaging -400.70 11. Number and value of all returned re- TAXABLE 667.30 turnable packaging 0.00% 0.00 12. Number and value of all pre-defined TAXABLE 1395.80 surcharges and discounts 10.00%...
Page 57: Hourly Report
POS-3000 © Elcom, s. r. o. Reports 4. Financial report 1415.00 A total report in Z mode should be run at CHECK the end of each day. 2021.90 CREDIT Periodical report 245.00 RA-CASH 10000.00 The periodical report gathers financial data...
Page 58: Promotion Report
© Elcom, s. r. o. POS-3000 Reports total sum of sales made to registered custo- mers. Promotion report The overview of all promotional discounts or surcharges can be found in this report. This report summarises all active promoti- ons and supplies data on their sale effect.
Page 59: Training Mode
POS-3000 © Elcom, s. r. o. Training mode It is very important to give adequate attention to the training of cash register personnel witho- ut actually adding sales to the memory. Training options You can enter the training mode by the following procedure:...
Page 60: Tutorial 1 - Plu Registration
© Elcom, s. r. o. POS-3000 Training mode Tutorial 1 – PLU registration This tutorial will introduce the cashier to the concept of PLU sale: • PLU sale without supplying amount, • PLU sale with multiplied/divided amount, • PLU sale with twice multiplied amount, and •...
Page 61: Test 1 - Plu Sale
POS-3000 © Elcom, s. r. o. Training mode < Figure 6.3 The training mode tests’ window. that, after completing a particular test, will show the cashier’s efficiency in that test expressed in per cent. By pressing that button, you will see a measure of efficiency and a dialogue that contains a detailed description of the cashier’s performance in individual tasks.
Page 63: Program Accessories For Soft 3000
© Elcom, s. r. o. Program accessories for Soft 3000 On a CD supplied with cash register POS-4000 is also software Soft 3000, which make in- formation and programming of cash registers POS – 4000 easier. It allows modification and...
Page 65: Appendix A: The List Of Optional Accessories For Pos-3000 Cash Register
POS-3000 © Elcom, s. r. o. Appendix A: The list of optional accessories for POS-3000 cash register The list of optional accessories for POS-3000 cash register Name Description Cashier display The colour display manufactured by progressive STN technology that ac- counts for good resolution and visibility from greater angles.
Page 66 © Elcom, s. r. o. POS-3000 Príloha A CD-108e CCD Manual CCD scanner BD-288 CCD Manual CCD scanner BS-960 LD Manual keyboard scanner (laser) BF-506M CCD Keyboard CCD scanner Scales VE-15TE Certified digital scales Optional RS-232/RS-422 converter RS-232/RS-422 cpnverter + adapter...
Page 67 POS-3000 © Elcom, s. r. o. Príloha A Kombinácie pre účtujúceho: EK-3000 D+ ED-2500, EK-3000 D + TDC- OCTACOM C 3000 alebo EK-3000 I + EK-3000 S. Kombinácia pre zákazníka: ED-2500 alebo ED-2000. Kombinácie pre účtujúceho: EK-3000 SN+ ED-2500, EK-3000 SN + OCTACOM D TDC-3000 alebo EK-3000 I.

ELCOM POS-4000 User Manual

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