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Brother FAX-2800 Owner's Manual

Brother fax-2800: owners manual
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FAX-2800
MFC-4800
®
version B

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  Summary of Contents for Brother FAX-2800

  • Page 1 FAX-2800 MFC-4800 ® version B...
  • Page 2 If You Need to Call Customer Service Please complete the following information for future reference: Model Number: FAX-2800, MFC-4800 (Circle your model number) Serial Number*: Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this Owner’s Manual with your sales receipt as a...
  • Page 3: Brother Numbers

    Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.
  • Page 4: Ordering Accessories And Supplies

    FAX/MFC. Calls must be made from within that country. For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother.
  • Page 5: Compilation And Publication Notice

    OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
  • Page 6 BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end- use purchaser of the accompanying product (referred to in this warranty as “this...
  • Page 7 BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period your Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale).
  • Page 8 Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of...
  • Page 9: Quick Reference Guide

    Automatic Transmission Place the original face down in the ADF. Enter the fax number using One Touch (For FAX-2800 Only), Speed Dial, Search or the dial pad. Press Fax Start. Sending a Cover Page Place the original face down in the ADF.
  • Page 10: Storing Numbers

    Hook and listen for a dial tone. When you hear the dial tone, press the One Touch key of the location you want to call (FAX-2800) —OR—Press Search/Speed Dial, press #, then press the two- digit Speed Dial number. (If you...
  • Page 11: Table Of Contents

    Test Sheet Procedure and Product Registration (For USA Only) ... 1-2 To Complete Your MFC-4800 Registration On-Line (For MFC-4800 Only): ... 1-2 FAX-2800 Control Panel Overview... 1-3 MFC-4800 Control Panel Overview ... 1-5 About Fax Machines ... 1-7 Custom Features ... 1-7 Do You Have Voice Mail on the Phone Line? ...
  • Page 12 Installing FAX/MFC, External Two-Line TAD and Multi-Line Connections (PBX) ... 2-13 If You are Installing the FAX/MFC to Custom Features on a Your Phone Line... 2-14 Custom Features on a Single Line ... 2-14 On-Screen Programming... 3-1 User-Friendly Programming... 3-1 Menu Selection Table...
  • Page 13 Setting F/T Ring Time (For FAX/TEL Mode Only)... 5-3 Easy Receive ... 5-3 Printing a Reduced Incoming Fax (Auto Reduction) ... 5-4 Setting the Print Density... 5-4 Advanced Receiving Operations... 5-5 Operation from Extension Telephones... 5-5 For FAX/TEL Mode Only ... 5-5 Changing Remote Codes...
  • Page 14 Auto Dial Numbers and Dialing Options ... 7-1 Storing Numbers for Easy Dialing ... 7-1 Storing One Touch Dial Numbers (For FAX-2800 Only) .. 7-1 Storing Speed Dial Numbers ... 7-2 Changing One Touch (For FAX-2800 Only) and Speed Dial Numbers ... 7-2 Setting Up Groups for Broadcasting ...
  • Page 15 Disclaimer ... 8-6 Remote Fax Options... 9-1 Fax Forwarding/Paging ... 9-1 Programming a Fax Forwarding Number... 9-1 Programming Paging Number... 9-1 Setting Fax Storage ... 9-2 Backup Print ... 9-2 Changing Remote Retrieval Access Code ... 9-3 Remote Retrieval... 9-3 Using Remote Retrieval Access Code...
  • Page 16 Simultaneous Printing/Faxing ... 12-3 Choosing Acceptable Paper... 12-4 Printer Operations... 12-4 Reset Key... 12-4 Printer Driver Settings (For Windows Using the Brother MFC-4800 Printer Driver ... 13-1 Features in the PCL Printer Driver (For Windows Basic Tab... 13-2 Paper Size ... 13-3 Multiple Page...
  • Page 17 Using the Windows ® (For Windows Brother MFL-Pro Control Center... 14-1 AutoLoad the Brother Control Center... 14-2 How to Turn Off AutoLoad... 14-2 Using the Scan Keys ... 14-2 Using the Control Panel Keys ... 14-3 Scan Image ... 14-3 Scan/OCR ...
  • Page 18 Global Settings ... 14-5 Setting Up the Scanner Configurations ... 14-6 To access the Scanner Configurations Screen... 14-6 Perform an Operation from the Control Center Screen... 14-6 Scan to File... 14-7 Scanner Settings ... 14-7 Destination Folder ... 14-8 Scan to E-mail ... 14-8 Scanner Settings ...
  • Page 19 Custom ... 15-6 PreScanning an Image ... 15-7 Setting Up and Using PC FAX (For Windows Introduction... 16-1 Brother Resource Manager ... 16-1 MFC Remote Setup ... 16-2 PC FAX Sending (For Windows Setting Up User Information... 16-3 Setting Up Sending ... 16-4 Outside line access...
  • Page 20 Main Features ... 17-1 To Access the On-Line Documentation... 17-1 To Install Automatic E-mail Printing Using the Brother MFC with a New Power Macintosh G3, G4 or iMac™/iBook ... 18-1 Set up Your USB Equipped Apple G3,G4, iMac™ or iBook with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1...
  • Page 21 Trademarks... 19-7 Troubleshooting and Routine Maintenance ... 20-1 Troubleshooting ... 20-1 Error Messages ... 20-1 Document Jam ... 20-5 Paper Jam... 20-5 Paper is Jammed in the Multi-purpose Sheet Feeder... 20-6 Paper is Jammed near the Drum Unit or in the Fuser Unit ... 20-6 If You Are Having Difficulty with Your FAX/MFC ...
  • Page 23: Introduction

    Introduction Using This Manual Thank you for purchasing a Brother fax machine or multi-function center (FAX/ MFC). This FAX/MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your MFC. However, you can use your FAX/MFC to its fullest potential by taking a few minutes to read this manual.
  • Page 24: Test Sheet Procedure And Product Registration (For Usa Only)

    (For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your FAX/MFC, and then fax it to Brother's Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed.
  • Page 25: Fax-2800 Control Panel Overview

    FAX-2800 Control Panel Overview Liquid Crystal Display (LCD) The LCD displays messages to help you set up and operate your FAX. Shift Accesses the second number stored on each One Touch key (5-8). One Touch Keys: These 4 keys give you instant access to 8 previously stored auto dial numbers.
  • Page 26 Fax Keys: Receive Mode Use to select how the FAX will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts an operation, such as sending a fax. Navigation Keys: Menu/Set Lets you access the Menu and Programming mode and stores your settings in the FAX.
  • Page 27: Mfc-4800 Control Panel Overview

    MFC-4800 Control Panel Overview Liquid Crystal Display (LCD) The LCD displays messages to help you set up and operate your MFC. Reports Accesses the Reports menu so you can select a report to print: Help List, Auto Dial, Fax Activity, Transmission Verification and User Settings.
  • Page 28 Dial Pad Use to dial phone and fax numbers and as a keyboard for entering information into the MFC. (For Canada Only): The # key lets you switch the dialing type during a telephone call from PULSE Hold Lets you place telephone calls on hold. Search/Speed Dial Lets you look up numbers stored in the dialing memory.
  • Page 29: About Fax Machines

    FAX/MFC is set to answer after four, your Voice Mail will keep your FAX/ MFC from receiving faxes. If you set Voice Mail and the Brother FAX/MFC to answer at the same number of rings, there is no way of knowing which one will answer first.
  • Page 30: Ecm (Error Correction Mode)

    Assembly and Connections ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the fax machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.
  • Page 31: Assembly And Connections

    (For MFC 4800 Only) Drum Unit Assembly (With free Starter Toner Cartridge) If an item is missing, call Brother Customer Service at 1-800-284-4329 (in Note USA), 1-800-853-6660 (in Canada) or 1-514-685-6464 (in Montreal). See Ordering Accessories and Supplies Whenever you transport the FAX/MFC, use the packing materials that came with FAX/MFC.
  • Page 32: Choosing A Location

    Choosing a Location Place your FAX/MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the FAX/MFC near a telephone jack and a standard, grounded power outlet. Make sure nothing blocks the flow of air from the fan on the right side of the FAX/MFC.
  • Page 33: Assembly

    Assembly Installing the Drum Unit Assembly (with Toner Cartridge) Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. To prevent damage to the drum, do NOT expose it to light for longer than a few minutes.
  • Page 34 Open the top cover of the FAX/MFC. Holding the drum unit by its handles, insert it into the FAX/MFC. Close the top cover. 2 - 4 A S S E M B L Y A N D C O N N E C T I O N S...
  • Page 35: Setting Up The Fax/Mfc

    Setting Up the FAX/MFC Follow the instructions below to connect the handset, power cord, and telephone line. Connect the Handset. Connect the curled handset cord to the bottom of the handset and the left side of the FAX/MFC. Connect the power cord. WARNING This FAX/MFC must be grounded using a three-prong plug.
  • Page 36 Attach the plastic document and paper supports to the multi-purpose sheet feeder. Pull out the paper tray and the extension. If your paper size is Letter or A4, unfold the paper stopper by pulling it toward you. 2 - 6 A S S E M B L Y A N D C O N N E C T I O N S (For legal paper) (For A4 or letter paper)
  • Page 37: Loading Paper

    Push down the paper lever. Load the paper (with the lever down). Make sure the print side is toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper, or up to 10 envelopes.
  • Page 38: Paper Capacity Of Feeder

    Paper Capacity of Feeder Multi-purpose Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of 20 lb. (75 g/m ) or 50 sheets of 42 lb. (158 g/m envelopes Output Tray: Approx. 50 sheets of 20 lb. (75 g/m Basis Weight Caliper Moisture Content...
  • Page 39: Connecting An External Telephone

    If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your Brother machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line.
  • Page 40: Connections

    Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service). Connections The external TAD must be plugged into the left side of the FAX/MFC, into the jack labeled EXT. Your FAX/MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).
  • Page 41: Outgoing Message (Ogm) On External Tad

    Your FAX/MFC will work best on a dedicated line.
  • Page 42: Converting Telephone Wall Outlets

    Converting Telephone Wall Outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.
  • Page 43: Multi-Line Connections (Pbx)

    (For Canada only) The FAX/MFC may be used with either pulse or tone dialing telephone service . A S S E M B L Y A N D C O N N E C T I O N S Two Line Phone Fax Machine 2 - 13...
  • Page 44: Custom Features On A Your Phone Line

    If you have Voice Mail, Call Waiting, RingMaster, an answering service, or an alarm system custom feature on one phone line, it may create a problem with the operation of your fax machine. (See page 20-9.) 2 - 14 A S S E M B L Y A N D C O N N E C T I O N S...
  • Page 45: On-Screen Programming

    On-Screen Programming User-Friendly Programming We have designed your FAX/MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your FAX/MFC has to offer. Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your FAX/MFC.
  • Page 46: Navigation Keys

    Navigation Keys You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls: Press 1 for General Setup Menu—OR— Press 2 for Fax Menu—OR— Press 3 for Copy Menu—OR— You can scroll more quickly through the each menu level by pressing then set an option by pressing Menu/Set when that option appears on the LCD.
  • Page 47 To access the menu, press Main Menu Submenu 1. GENERAL 1. PAPER SIZE SETUP 2. DATE/TIME 3. STATION ID 4. VOLUME Menu/Set. to accept Menu Options Selections LETTER — LEGAL — — — — 1. RING HIGH 2. BEEPER HIGH 3.
  • Page 48 To access the menu, press Main Menu Submenu 1. GENERAL 5. AUTO SETUP DAYLIGHT (Continued) 6. TONER SAVE 7. SLEEP MODE 8. TONE/ PULSE (Canada Only) 9. LOCAL LANGUAGE (Canada Only) 2. FAX 1. SETUP RECEIVE 3 - 4 O N - S C R E E N P R O G R A M M I N G Menu/Set.
  • Page 49 To access the menu, press Main Menu Submenu 2. FAX 1. SETUP (Continued) RECEIVE (Continued) 2. SETUP SEND Menu/Set. to accept Menu Options Selections 6. PRINT DENSITY 7. POLLING 1. CONTRAST AUTO S.LIGHT S.DARK 2. FAX STANDARD RESOLUTION FINE S.FINE PHOTO 3.
  • Page 50 To access the menu, press Main Menu Submenu 2. FAX 2. SETUP (Continued) SEND (Continued) 3. SET AUTO DIAL 4. SETUP REPORTS 5. REMOTE FAX OPT 3 - 6 O N - S C R E E N P R O G R A M M I N G Menu/Set.
  • Page 51 To access the menu, press Main Menu Submenu 2. FAX 5. REMOTE (Continued) FAX OPT (Continued) 6. REMAINING JOBS 0. TEL SERVICE 3. COPY 1. COPY MODE 2. CONTRAST Menu/Set. to accept Menu Options Selections 4. PRINT — — — 1.
  • Page 52: Initial Setup

    Initial Setup Getting Started Setting Paper Size You can use three sizes of paper for printing your faxes and copies — letter, legal and A4. When you change the kind of paper you have loaded in the FAX/MFC, you will need to change the setting for paper size so your FAX/MFC can fit the incoming fax on the page.
  • Page 53: Setting Station Id

    Setting Station ID You can store your name, fax number, and telephone number to be printed on all fax pages that you send. (See Press Menu/Set, 1, 3. Enter your fax number (up to 20 digits), and then press Menu/Set. You must enter a fax number to proceed.
  • Page 54: Inserting Spaces

    The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page,...
  • Page 55: Setting The Ring Volume

    Setting the Ring Volume Press Menu/Set, 1, 4, 1. Press to select OFF, LOW, Press Stop/Exit. —OR— You can adjust the ring volume when your FAX/MFC is idle. You can turn the ring or you can select a ring volume level. Press to adjust the volume level.
  • Page 56: Setting The Handset Volume

    Setting the Handset Volume Press Menu/Set, 1, 4, 4. Press to select HIGH Press Stop/Exit. —OR— You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, LOW. Press to adjust the volume level. The LCD shows the setting you are choosing.
  • Page 57: Setting Volume Amplify

    WARNING It is important that you do NOT choose users are hearing-impaired. Otherwise, the default setting of damage the hearing of some users. Setting Volume Amplify Please carefully read Choosing the Handset Volume on page 4-5 before you do the following steps: Press Menu/Set, 1, 4, 5.
  • Page 58: Turning On Automatic Daylight Savings Time

    Turning On Automatic Daylight Savings Time You can set the FAX/MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Press Menu/Set, 1, 5. Press to select and then press Menu/Set.
  • Page 59: Setup Receive

    Setup Receive Basic Receiving Operations Choosing the Receive Mode There are four different receive modes for your FAX/MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use. How it works FAX ONLY The FAX/MFC...
  • Page 60: To Select Or Change Your Receive Mode

    To Select or Change Your Receive Mode Press Receive Mode. The LCD shows your active setting. Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time and shows the new Receive Mode. If you are changing the Receive Mode while in another operation, the LCD returns to that operation.
  • Page 61: Setting F/T Ring Time (For Fax/Tel Mode Only)

    Setting F/T Ring Time (For FAX/TEL Mode Only) If you set the receive mode to FAX/TEL, you’ll need to determine how long the FAX/MFC will send you its special double-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the FAX/MFC rings, for 20, 30, 40 or 70 seconds;...
  • Page 62: Printing A Reduced Incoming Fax (Auto Reduction)

    Press Menu/Set, 2, 1, 3. to select ON, and then press Menu/Set. Press Stop/Exit. Printing a Reduced Incoming Fax (Auto Reduction) You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper in your FAX/MFC. ON lets the FAX/MFC choose the level of reduction for you.
  • Page 63: Advanced Receiving Operations

    Advanced Receiving Operations Operation from Extension Telephones If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your FAX/MFC take over by using the Fax Receive Code. When you press the Fax Receive Code receive a fax.
  • Page 64: Printing A Fax In Memory

    When someone polls your FAX/MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the polling function.
  • Page 65: Canceling A Scheduled Job

    Press Fax Start. The LCD shows DIALING. Your FAX/MFC will poll each number or group number in turn for a document. Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking Job Status Press Menu/Set, 2, 6.
  • Page 66: Setup Send

    Setup Send Before You Begin Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder. Using the ADF (Automatic Document Feeder) Documents must be between 5.8 and 8.5 inches wide and between 3.9 and 14.1 inches long.
  • Page 67: Sending Faxes With Multiple Settings

    Enter the fax number you want to call. You can enter the digits using the dial pad, or you can enter a One Touch (FAX-2800) or Speed Dial number or you can call using Search. (See When you hear the fax tone, press Fax Start.
  • Page 68: Manual And Automatic Fax Redial

    Manual and Automatic Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time. If you’re sending a fax automatically and the line is busy, the FAX/MFC will automatically redial (up to three times at 5 minute intervals).
  • Page 69: Checking Job Status

    To change the default setting, press Menu/Set. Go to Step 5—OR—For the next fax transmission only, press NEXT FAX ONLY, and then press Menu/Set. For the next fax only, press Menu/Set. Press 1 if you want to select additional settings. The LCD returns to the menu—OR—Press 2 if you are finished choosing settings, and then go SEND to Step 6.
  • Page 70: Basic Sending Operations

    Basic Sending Operations Contrast If your document is very light or very dark, you might want to set the contrast. S.LIGHT to send a very light document. Use document. Place the original face down in the ADF. Press Menu/Set, 2, 2, 1. Press to select AUTO, S.DARK, and then press Menu/Set.
  • Page 71: Composing Electronic Cover Page

    Composing Electronic Cover Page The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch (FAX-2800 Only) or Speed Dial memory. If you’re dialing manually, the name is left blank.
  • Page 72: Cover Page For Next Fax Only

    Cover Page For Next Fax Only Make sure the Station ID is set up (see page 4-2). This feature does not work without the Station ID. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.
  • Page 73: Using A Printed Cover Page

    Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. Press Menu/Set, 2, 2, 8. Press to select PRINT Press Fax Start. Your FAX/MFC prints a copy of your cover page. Press Stop/Exit.
  • Page 74: Delayed Timer

    Delayed Timer You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or you can override it in Delayed Fax. (See , page 6-9.) Delayed FAX Press Menu/Set, 2, 2, 3. Enter the time that you want delayed faxes to be sent (in 24-hour format), and then press Menu/Set.
  • Page 75: Delayed Batch Transmission

    Setting Up Polled Transmit Polled Transmit is when you set up your FAX/MFC to wait with a document so another fax machine can retrieve it. Place the original to be retrieved face down in the ADF. Press Menu/Set, 2, 2, 7.
  • Page 76: Auto Dial Numbers And Dialing Options

    Dialing Options Storing Numbers for Easy Dialing You can set up your FAX/MFC for easy dialing: One Touch (for FAX-2800 only), Speed Dial and Groups for Broadcasting faxes. If you loose electrical power, auto dial numbers in memory will...
  • Page 77: Storing Speed Dial Numbers

    FAX/MFC has 100 Speed Dial locations. (For USA Only) For the MFC-4800, Speed Dial #01 has been pre-programmed for the Brother fax-back system. Speed Dial #02 has been pre-programmed for the CallManage long distance plan. You can override them if you wish.
  • Page 78: Setting Up Groups For Broadcasting

    One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch or Speed Dial number. You can have up to six Groups, or you can assign up to 107 numbers (FAX-2800) or 99 (MFC-4800) to one large Group.
  • Page 79: Dialing Options

    (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.) To hang up, replace the handset. Search You can search for names you have stored in One Touch (FAX-2800) and Speed Dial memories. (See 7-1 and Storing Speed Dial Numbers Press Search/Speed Dial.
  • Page 80: Speed Dialing

    If you are sending a fax, press Fax Start after entering the Speed Dial number. Note If you picked up the handset, press Fax Start when the receiving fax machine answers with fax tones. One Touch Dialing (For FAX-2800 Only) Pick up the handset—OR—...
  • Page 81: Access Codes And Credit Card Numbers

    , page 7-2.) Storing Speed Dial Numbers For the FAX-2800, you can store “555” on One Touch key 3 and “7000” on One Touch key 4. If you press One Touch 3, 4, and Fax Start, you can dial “5557000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad.
  • Page 82: Broadcasting

    Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include Groups, One Touch locations (for FAX-2800 only), Speed Dial locations plus up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can "broadcast"...
  • Page 83: Pause

    Pause Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Hold Press Hold to place a call on Hold. You can replace the handset without disconnecting the call.
  • Page 84: Telephone Services

    Note What Does Brother’s “Distinctive Ring” Do? The Brother machine has a Distinctive Ring feature that allows you to use your FAX/MFC to take full advantage of the telephone company’s Distinctive Ring service. You can dedicate the new phone number on your line to receiving only faxes.
  • Page 85: Do You Have Voice Mail

    The FAX/MFC will answer only calls to its registered number. The first two rings are silent on the fax machine. This is because the fax must «listen» to the ring pattern (compare it to the pattern that was “registered”).
  • Page 86: Very Important

    «Neutral». When the FAX/MFC is in this «neutral» mode, the Distinctive Ring Feature can be activated. The distinctive ring feature is actually an answering mode. So, do not activate distinctive ring; otherwise, the fax machine will answer calls for all the numbers. Registering the Distinctive Ring Pattern Set the FAX/MFC to Press Menu/Set, 2, 0, 1.
  • Page 87: Viewing Caller Id List

    Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your FAX/MFC. Press Menu/Set, 2, 0, 2.
  • Page 88: Callmanage (For Usa Only)

    CallManage or its carrier. This CallManage long distance plan requires no monthly fees, no prepayments, and no monthly minimums. The IP $aver™ feature is accessed by pressing One Touch key 2 (FAX-2800) or Speed Dial #02 (MFC-4800). Calls made without the use of the IP $aver™ will be processed over a traditional PSTN worldwide fiber optic network that provides flat, low long distance rates.
  • Page 89: Sending A Fax Using Callmanage (For Domestic And International Long Distance Calls Only!)

    (For Domestic and International Long Distance Calls Only!) Place the original face down in the ADF. Press One Touch key 2 (FAX-2800) or Speed Dial #02 (MFC-4800). Dial the complete long distance or international fax number as usual, using One...
  • Page 90: Remote Fax Options

    LCD shows FORWARD?, and then press Menu/Set. The LCD prompts you to enter the number of the fax machine where faxes will be forwarded. Enter the forwarding number (up to 20 digits), and then press Menu/Set. Press Stop/Exit.
  • Page 91: Setting Fax Storage

    If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your FAX/MFC telephone number followed by # #, and then press Menu/Set. For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # —OR—...
  • Page 92: Changing Remote Retrieval Access Code

    Press Stop/Exit. Remote Retrieval You can call your FAX/MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid.
  • Page 93: Remote Commands

    FAXFWD:ON mode. You can turn FAX STORAGE to ON or OFF. Enter the number of a remote fax machine to receive stored fax messages. (See page 9-5.) If you hear one long beep, you can erase fax message(s) from the memory.
  • Page 94: Retrieving Fax Messages

    As soon as you hear two short beeps, use the dial pad to press 9 6 2. Using the dial pad, enter the number of the remote fax machine where you want your fax messages forwarded (up to 20 digits) followed by # #.
  • Page 95: Printing Reports

    Printing Reports FAX/MFC Settings and Activity Two reports require initial setup in the Menu table: Transmission Verification Report and FAX Activity Report Interval. For initial setup: Press Menu/Set, 2, 4, 1 . —OR— Press Menu/Set, 2, 4, 2. Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax.
  • Page 96: Setting The Fax Activity Report Interval

    Prints the Menu Table so you can see at-a- glance how to quickly program every menu selection. Lists names and numbers stored in Speed Dial and One Touch Dial (FAX-2800) memory, in numerical order. Lists information about the last 200 incoming and outgoing faxes. TX means Transmit; RX means Receive.
  • Page 97: To Print A Report

    To Print a Report Press Reports. to select the report you want, and then press Menu/Set. Press —OR— Enter the number of the report you want to print. For example, press 1 to print the Help List. P R I N T I N G R E P O R T S 10 - 3...
  • Page 98: Making Copies

    Making Copies Using the FAX/MFC as a Copier You can use the FAX/MFC as a copy machine, making up to 99 copies at a time. The scannable area of your FAX/ MFC begins at approximately one- sixth inch (4mm) from the edge of the paper.
  • Page 99: Out Of Memory Message

    Out of Memory Message If the memory becomes full while you are making copies, the LCD shows a message: If the OUT OF MEMORY message appears while you are scanning your originals, press Stop/Exit to cancel. You will need to clear some faxes from memory before you can continue.
  • Page 100: Using Enlarge/Reduce Key

    Using Enlarge/Reduce Key AUTO sets the FAX/MFC to calculate automatically the reduction ratio that fits the size of your paper. 1% increments. Press Enlarge/Reduce Place the original face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Enlarge/Reduce.
  • Page 101: Using The Options Key

    Using the Options Key Use the Options key to set the copy mode (resolution), contrast and special copy options. See the explanations below the table. Press Menu Selections Options OPT:# OF COPIES NO. OF COPIES:XX OPT:COPY MODE AUTO/TEXT/PHOTO OPT:CONTRAST OPT:SPECIAL Copy Mode (Type of Original) You can select the Copy resolution for your type of original.
  • Page 102: Special Copy Options

    Special Copy Options You can save paper by copying either two or four pages onto one page. Place the original face down in the ADF. Use the dial pad to enter the number of copies you want. Press Options and Press to select 2 IN 1...
  • Page 103: Changing Default Copy Settings

    Changing Default Copy Settings Press Menu/Set, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set. Adjust the Contrast and Quality settings. By pressing a number, you can adjust copy settings as shown in the following to scroll through the options for each setting.
  • Page 104: Using Brother Machine As A Printer

    Bi-directional Parallel Interface The Brother machine’s parallel interface enables it to send memory and printer setup information to the computer. Printing from Your PC Multi-purpose Sheet Feeder The MFC’s multi-purpose sheet feeder can feed plain paper, envelopes, and...
  • Page 105: Two-Sided Printing (Manual Duplex)

    Two-Sided Printing (Manual Duplex) ® ® The supplied printer drivers for Windows 95/98/98SE/Me and Windows NT Workstation Version 4.0 support manual duplex printing. (For more information, see the Help screen for the printer driver.) Please select LPT1 port in the printer driver. The MFC prints all the ®...
  • Page 106: Loading Envelopes In Multi-Purpose Sheet Feeder

    Loading Envelopes in Multi-purpose Sheet Feeder You can load up to 10 envelopes into the multi-purpose sheet feeder. Press down and hold the blue lever on the right as you load the envelops and slide the paper guides to fit. Make sure envelopes are inserted in the direction shown below. Paper Tray The MFC ejects paper with printed surfaces face down into the paper tray at the front of the machine.
  • Page 107: Choosing Acceptable Paper

    Choosing Acceptable Paper We recommend that you test paper, especially special sizes and types, on the MFC before purchasing large quantities. See I Avoid feeding labels with carrier sheets exposed, or your MFC will be damaged. I Avoid using coated paper, such as vinyl coated paper. I Avoid using preprinted or highly textured paper.
  • Page 108: Printer Driver Settings (For Windows ® Only)

    The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded from the Brother Solutions Center at http://solutions.brother.com Features in the PCL Printer Driver (For Windows...
  • Page 109: Basic Tab

    Basic Tab *1 Select the Paper size, Multiple Page and Orientation. *2 Select number of Copies and Media Type. P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S ®...
  • Page 110: Paper Size

    Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper.
  • Page 111: Collate

    Collate The collate selection is active if more than one copy is selected. With the collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the collate check box is not selected then each page will be printed for all the copies selected before the next page in the document is printed.
  • Page 112: Advanced Tab

    Advanced Tab Change the tab settings by selecting one of the following icons: *1 Print Quality *2 Duplex Printing *3 Watermark *4 Page Setting *5 Device Option Print Quality (*1) Resolution You can change the resolution as follows: • 300 dpi •...
  • Page 113: Print Setting

    ® Print Setting (For Windows 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.
  • Page 114: Watermark (*3)

    Watermark (*3) You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page...
  • Page 115: Watermark Text

    You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button. If you want to add a new Watermark, click the New button and select Text or Bitmap from the Watermark Style.
  • Page 116: Page Setting (*4)

    Page Setting (*4) You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.
  • Page 117: Device Options (*5)

    Device Options (*5) Set one of the following Printer Functions: Quick Print Setup A Administrator Print Date & Time P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S ®...
  • Page 118: Quick Print Setup

    Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. Administrator ®...
  • Page 119: Print Date & Time

    Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque.
  • Page 120: Support

    Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Center and Driver Update Web sites. Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ’s , User Guides, Driver updates and Tips for...
  • Page 121: Features In The Printer Driver (For Windows ® 2000)

    ® Features in the Printer Driver (For Windows 2000) ® The Windows 2000 printer driver utilizes Microsoft’s uni-driver architecture. The ® following section describes the driver features and selections available for Windows 2000. General Tab Printing Preferences In the General tab, click the Printing Preferences... button to access the Layout tab.
  • Page 122: Layout Tab

    Layout Tab *1 Orientation Select the Orientation, which is how your document will be positioned on the paper (Portrait or Landscape). Portrait Landscape ® 13 - 15 P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S O N L Y )
  • Page 123: Pages Per Sheet

    *2 Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. 2 in 1 Paper/Quality Tab *1 Paper Source The paper source is set to “Automatically Select”...
  • Page 124: Media

    *2 Media For the best print quality, select the type of media you are using: Regular Thick Paper Thicker Paper Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency.
  • Page 125: Graphic

    *2 Graphic Print Quality – You can change the resolution as follows: 600 × 600 dots per inch 300 × 300 dots per inch *3 Document Options Advanced Printing Features – You can Enable or Disable Advanced Printing Features from this selection. If you disable it, Page Order, Pages Per Sheet, Copy and Collate will be disabled.
  • Page 126: Device Settings Tab (Not Available)

    Device Settings Tab (Not Available) Form To Tray Assignment – The paper size is displayed. If you want to change the paper size, click the Advanced button in the Paper/Quality tab, and then select another paper size. ® 13 - 19 P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S O N L Y )
  • Page 127: Using The Windows -Based Brother Mfl-Pro Control Center (For Windows Only)

    Center (For Windows Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder. This allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications.
  • Page 128: Autoload The Brother Control Center

    If you don’t want the Control Center to load automatically, you can turn off AutoLoad. If the Control Center launch this software. From the Start menu, select Programs, PaperPort, and then double-click Brother SmartUI POPUP. How to Turn Off AutoLoad Left click the Control Center When the Control Center icon appears, left click on the Smart Click Control Center button.
  • Page 129: Using The Control Panel Keys

    MFC to your Windows Drivers for your version of Windows keys, make sure the Brother Control Center application is running on your PC. (For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan keys, see , page 14-4 to 14-6.)
  • Page 130: Brother Control Center Features

    Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.
  • Page 131: Copy Operations

    Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—you can ®...
  • Page 132: Setting Up The Scanner Configurations

    If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the Brother machine’s ADF, then click OK to return to the Control Center screen.
  • Page 133: Scan To File

    Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
  • Page 134: Destination Folder

    Destination Folder PaperPort Folder—Select this checkbox to scan the original into your PaperPort folder. Other Folder—Select this checkbox, to scan the original as another file type and/or into another directory/folder. File—If you selected Other Folder, from the pull-down list select the type of file: PaperPort Files (*.MAX) Self Viewing Files (*.EXE)
  • Page 135: Scanner Settings

    Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. E-mail Application E-mail application—From the pull-down list, select your E-mail application.
  • Page 136: Conversion Options

    Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click this checkbox to convert all files that have been processed through OCR to color.
  • Page 137: Scan To Word Processor

    Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
  • Page 138: Word Processor

    OCR and document format that you want to use: OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.
  • Page 139: User-Defined Button

    User-Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
  • Page 140: Copy

    Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings... button. Copy Settings Brother MFC-4800 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options... button.
  • Page 141: Send A Fax

    Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
  • Page 142: Fax Settings

    FAX Resolution—Fine (200 × 200) To change the fax options, click the FAX Options… button. The Brother PC-FAX Properties screen appears: Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To return to the factory default settings, click the Restore Defaults button.
  • Page 143: Textbridge ® Ocr

    Select Start, Settings, Control Panel, Add/Remove Programs and the Install/ Uninstall tab. Select PaperPort SCANNER AND USING SCANSOFT™ PAPERPORT ® ® ® for Brother is a document management application. ® to view incoming faxes and scanned documents. ® program group. See On-Line Documentation for Multi- ®...
  • Page 144: Scanner And Using Scansoft™ Paperport ® And Textbridge ® Ocr

    Viewing Items ® PaperPort provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort ® PaperPort items (MAX files) and non-PaperPort other applications).
  • Page 145: Links To Many Other Applications

    Links to Many Other Applications ® PaperPort automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon.
  • Page 146: Exporting Items In Other Formats

    Select the OK button to save your file, or Cancel to return to the PaperPort without saving it. Accessing the Scanner To choose TWAIN-32 Brother MFL Pro as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. ®...
  • Page 147: Scanning A Document Into Your Pc

    True Gray mode is used for documents containing photographic images or graphics. This mode requires the most memory and longest transfer time. Brightness Adjusting the brightness settings to obtain the best image. The Brother Multi- ® Function Link Pro offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average”...
  • Page 148: Contrast

    Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings, but it is not available when Black & White is selected as the gray Scale. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) ravels more detail in gray areas.
  • Page 149: Prescanning An Image

    PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image.
  • Page 150: Setting Up And Using Pc Fax (For Windows ® Only)

    Setting Up and Using PC FAX (For Windows Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link setup instructions are in the On-Line Documentation section of the Brother CD- ROM that is included with your MFC.
  • Page 151: Mfc Remote Setup

    MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded automatically to your PC and displayed on your computer screen.
  • Page 152: Pc Fax Sending (For Windows ® Only)

    PC FAX Sending (For Windows The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note.
  • Page 153: Setting Up Sending

    Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.
  • Page 154: User Interface

    User interface Select the User Interface for the Sending dialog box. You have a choice of the Simple Style or the Facsimile Style. Simple Style Facsimile Style ® 16 - 5 S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S O N L Y )
  • Page 155: Setting Up Speed Dial

    Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-Fax Setup dialog box by clicking the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons.
  • Page 156: The Address Book

    The Address Book From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and then click Address Book. The Brother Address Book dialog box will appear: ® 16 - 7 S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S...
  • Page 157: Setting Up A Member In The Address Book

    Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. In the Address Book dialog box, click the The Brother Address Book Member Setup dialog box will appear: In the Brother Address Book Member Setup dialog box, type the member’s...
  • Page 158: Setting Up A Group For Broadcasting

    If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. In the Brother Address Book dialog box, click the The Brother Address Book Group Setup dialog box appears: Type the name of the new group in the Group Name field.
  • Page 159: Deleting A Member Or Group

    Deleting a Member or Group Select the Member of Group you want to delete. Click the delete Click OK when the Delete OK? Dialog box appears. Exporting the Address Book You can export the Address Book to an ASCII text file (*.csv). If you wish, you can create a Vcard for selected members that will be attached to all the sender’s outgoing e-mail;...
  • Page 160: Importing To The Address Book

    Type the name of the file, and then select Save. If you selected Vcard in Step 1, the Save as type: will be Vcard (*.vcf). Note Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business card) into your Address Book.
  • Page 161: Setting Up A Cover Page

    If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). Note Setting Up a Cover Page Access the Brother PC-FAX Cover Page Setup from the FAX Sending dialog box by clicking . (See page 16-14.) The Brother PC-FAX Cover Page Setup dialog box will appear:...
  • Page 162: From

    You can enter information in each field. If you are sending a fax to multiple recipients, the recipient information will not Note be printed on the Cover Page. From You can enter information in each field. Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page form you want.
  • Page 163: Sending A File As A Pc-Fax Using The Facsimile Style

    From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S ®...
  • Page 164: Redial

    Enter the fax number by using any of the following methods: a. Enter the number using the dial pad. b. Click any of the 10 Speed Dial buttons. c. Click the Address Book button, and then select a Member or Group from the Address Book.
  • Page 165 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers by clicking To: button. If you made a mistake entering a number, click the Clear button to clear all entries.
  • Page 166: Using Automatic E-Mail Printing

    Netscape Navigator™ or MS Internet Mail, do not support. Automatic E-Mail Printing can be configured for a multiple user account: In Brother Automatic E-Mail Printing you can set up more than one e-mail account on a single PC so you can print e-mail in each account automatically.
  • Page 167: Using The Brother Mfc With A New Power Macintosh G3, G4 Or Imac™/Ibook

    USB cable that is no longer than 6 feet (1.8 meters). To work with your MFC your USB Equipped Apple up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1) Using Brother Printer Driver with Your Apple ®...
  • Page 168 To print the document: From application software such as PaperPort Setup. You can change the settings for Paper Size, Orientation and Scaling, and then click OK. From application software such as PaperPort, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Note Type, select your settings before clicking Print.
  • Page 169: Sending A Fax From Your Macintosh ® Application

    Sending a Fax from Your Macintosh You can send a fax directly from your Macintosh following steps: Create a document in a Macintosh To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is grayed.
  • Page 170 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers; the right box will show the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box.
  • Page 171: Setting Up Your Address Book

    Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member To add a new member to the Address Book, in the Facsimile dialog box click Address.
  • Page 172: Adding A New Group

    Adding a New Group You can set up a group of multiple recipients. Click Group. The Group Setting dialog box appears. In the Group Name field, type a name for your Group. From the Stored Fax Numbers box select the recipients for your Group, and then click Your selection will appear in the box under the Group Name field.
  • Page 173: Using Brother Twain Scanner Driver With Your Apple ® Macintosh

    Using Brother TWAIN Scanner Driver with ® Your Apple Macintosh The Brother MFC software includes a TWAIN Scanner driver for Macintosh ® This Macintosh TWAIN Scanner driver can be used with applications that support the TWAIN specification. You can use PaperPort U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ®...
  • Page 174: Accessing The Scanner

    ® Run your PaperPort right corner of your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing Select Source and clicking the PaperPort Afterward, for each original you scan, choose Acquire Image by clicking the ®...
  • Page 175: Settings In The Scanner Window

    Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Scanning Area Set the Size to one of the following: •...
  • Page 176: Business Card Size

    Mode and Resolution to determine which settings look best. Miscellaneous Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.
  • Page 177: Prescanning An Image

    Insert original in the ADF of the Brother MFC again. Adjust the settings for Resolution, Color Type (Gray Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box, as needed.
  • Page 178: Important Information

    REN, you should contact your local telephone company to determine the maximum REN for your calling area. If your FAX-2800 or MFC-4800 damages the telephone line, the telephone company may discontinue your service temporarily. If possible, they will notify you in advance.
  • Page 179: Laser Safety

    The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning. If you are not able to solve a problem with your FAX/MFC, contact Brother Customer Service. (See Brother Numbers...
  • Page 180: Federal Communications Commission (Fcc) Declaration Of Conformity (For Usa Only)

    Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. may void the user’s authority to operate the equipment. Federal Communications Commission (FCC)
  • Page 181: Industry Canada Compliance Statement

    A shielded interface cable should be used in order to ensure compliance with the limits for a Class B digital device. Warranty You must use the IEEE-1284 shielded parallel cable provided by Brother Industries, Ltd. (See , page ii)––OR––Attach a Ordering Accessories and Supplies free filter core to your standard shielded printer cable.
  • Page 182: Important Safety Instructions

    Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not place this product on an unstable cart, stand, or table.
  • Page 183 Refer all servicing to Authorized Service Personnel. A list of Authorized Service Centers has been included for your convenience, or you may contact Customer Service for your nearest Brother Authorized Service Center. (See , page i.)
  • Page 184: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is registered trademarks of Brother Industries, Ltd. © Copyright 2000 Brother Industries, Ltd. All rights reserved. Windows, Windows NT, Microsoft, MS-DOS, Excel and Word are registered trademarks of Microsoft in the U.S.
  • Page 185: Troubleshooting And Routine Maintenance

    If this happens, your FAX/MFC often identifies the problem and displays an error message. The list below explains the most common error messages. You can correct most problems yourself. If you need additional help, call the Brother fax-back system at In USA: ERROR MESSAGE...
  • Page 186 Try to fax or receive again or call the other party to see what happened. Do not pull paper out until you see page 20-5. Turn off the power. Then call Brother Customer Service: InUSA: 1-800-284-4329 In Canada: 1-877-BROTHER In Montreal:...
  • Page 187 ERROR MESSAGE OUT OF MEMORY (When the MFC is used as a printer.) NO RESPONSE/ BUSY NOT REGISTERED T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E CAUSE Machine memory capacity has been...
  • Page 188 If the FAX/MFC cannot reset itself and return to the date and time prompt, it will display MACHINE ERROR XX. Please call Brother Customer Service and tell them the Machine Error number at: In USA: 1-800-284-4329 In Canada: 1-877-BROTHER In Montreal:...
  • Page 189: Document Jam

    T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Inside the Fax Machine...
  • Page 190: Paper Is Jammed In The Multi-Purpose Sheet Feeder

    Paper is Jammed in the Multi-purpose Sheet Feeder Push down the paper lever to pull the jammed paper upward and out of the feeder. Open the top cover and check that a torn piece of paper does not remain inside the FAX/MFC. Paper is Jammed near the Drum Unit or in the Fuser Unit Open the top cover.
  • Page 191: If You Are Having Difficulty With Your Fax/Mfc

    If your copy looks good, you probably had a bad connection, with static or interference on the phone line. If the copy looks bad, clean the scanner area. If there is still a problem, call Brother Customer Service at: 1-800-284-4329 (in USA) or 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal).
  • Page 192 DIFFICULTY Dialing does not work. The FAX/MFC does not answer when called. There is no dial tone on the handset. Transmitting quality is poor. Transmission Verification Report prints “Results:NG”. The receiving party says the picture is not clear. The receiving party says vertical streaks appear on the faxes they receive.
  • Page 193 For Example: Your Brother machine handles the Caller ID and Call Waiting/Caller ID subscriber services. However, if you subscribe to only Call Waiting or some other custom service and its signal comes...
  • Page 194 Adjust the top and bottom margins in your document to allow for this. Software Difficulties If the MFC is not connected to your PC and you have loaded the Brother software, the PC will show “MFC Connect Failure” each time you restart ® Windows .
  • Page 195 DIFFICULTY Windows I cannot print from my application software. Sometimes I get the error message OUT OF MEMORY when printing certain documents from ® Windows The MFC does not load paper. The LCD shows CHECK PAPER PAPER JAM. How can I load envelopes? What paper can I use? How can I clear paper...
  • Page 196 DIFFICULTY Vertical streaks appear in copies. Printouts are too dark or too light. Printed pages contain white stripes. White Stripes or Faint lmages Printed pages are stained with toner or have vertical stripes. Dark Stripes or Toner Stains Printed pages have white in black text and graphic areas.
  • Page 197 DIFFICULTY Print Quality Difficulties ( The whole page is printed black. Black Page Nothing is printed on the page. White page Printed pages are marked at regular intervals. Example of Regular Marks Printed pages are blurred at the center or at either edge.
  • Page 198: Packing And Shipping The Fax/Mfc

    Packing and Shipping the FAX/MFC Whenever you transport the FAX/MFC, use the packing materials that came with your machine. Follow the steps below to pack the FAX/MFC or it may be damaged, which will void the FAX/MFC’s warranty. Close the paper tray and the extension.
  • Page 199 Pack the drum unit, toner cartridge assembly and printed materials into the original carton as shown below: If you are returning the FAX/MFC to Brother as part of the Exchange Service, Note pack only the FAX/MFC. Keep all separate parts to use with your “Exchange” machine.
  • Page 200: Routine Maintenance

    Routine Maintenance You can keep your FAX/MFC in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the FAX/MFC and do not use water. Cleaning the Document Scanner Unplug the telephone line, and then unplug the power cord.
  • Page 201: Cleaning The Printer

    T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Scanner Window Inside the Fax Machine Electrical...
  • Page 202: Cleaning The Drum Unit

    Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. Carefully turn the drum unit upside down. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.
  • Page 203: Replacing The Toner Cartridge

    HOT! Inside the Fax Machine 20 - 19 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E...
  • Page 204 Open the top cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by its handles and gently lift the drum forward toward you. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
  • Page 205 MFC. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. You can use only a genuine Brother toner cartridge (TN-250 series), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void your fax machine’s warranty.
  • Page 206 Gently turn the lever on the toner cartridge clockwise until it stops. Reinstall the drum unit into the fax machine and Top Cover close the top cover. Drum Unit 20 - 22 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E...
  • Page 207: Replacing The Drum Unit

    For best performance, use only a genuine Brother toner cartridge. The product should be used only in a clean, dust-free environment with adequate ventilation.
  • Page 208 Follow these steps to replace the drum unit: Make sure you close the document tray and the extension. Open the top cover. Remove the used Top Cover drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the...
  • Page 209 Place the used drum unit into the aluminum bag and discard it according to local regulations. New Drum Unit Aluminum Caution Do NOT remove the clear plastic starter sheet! Wait to unpack the drum unit until immediately before installing it into the FAX/ MFC.
  • Page 210 Reinstall the toner cartridge into the new drum unit. For more information, see Replacing the Toner Cartridge, Drum Unit Toner Cartridge Holding the new drum unit by its handles, install it. Close the top cover. The FAX/MFC will eject the clear plastic starter sheet automatically.
  • Page 211: Glossary

    ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in One Touch (FAX-2800) and Speed Dial memory, in numerical order.
  • Page 212 Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother FAX/MFC uses the new number to simulate a dedicated fax line. drum unit A printing device for your FAX/MFC.
  • Page 213 Next Fax Reservation Accepts the next document in the document feeder for transmission while the Memory is full. One Touch Keys on the FAX-2800 control panel where you can store numbers for easy dialing. You must use a separate key for each number.
  • Page 214 You can select certain options for each fax transmission without changing the default settings. toner cartridge An accessory that holds toner for the drum unit on Brother laser models. Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner cartridge.
  • Page 215: Specifications

    Specifications Product Description Five performance modes are available for the 5 in1 model MFC-4800: Fax, Printer, Copier, Scanner and PC Fax. The FAX-2800 is a plain paper fax model. Coding System Modem Speed Document Input Width Document Input Length Printing Width...
  • Page 216: Printer (For Mfc-4800 Only

    Drum life will be longer in print and copy modes compared to fax mode. * “Pages” refers to the “Brother Standard Chart No. 1” with MMR cording and standard resolution. Specifications and printed materials are subject to change without prior notice.
  • Page 217: Computer Requirements (For Mfc-4800 Only

    Systems Mac OS X v.10/10.1 (Printing Only) NOTE: USB is not supported under Windows All registered trademarks referenced herein are the property of their respective companies. Printer Driver can be downloaded from http://solutions.brother.com Electrical and Environment Temperature Warm-Up Power Source...
  • Page 218: Parallel Interface

    Parallel Interface Interface Connector Pin Assignment Pin No. Signal DATA STROBE DATA 1 DATA 2 DATA 3 DATA 4 DATA 5 DATA 6 DATA 7 DATA 8 ACKNLG BUSY SLCT AUTO FEED N.C. 0V (S.G.) 0V (S.G.) USB (Universal Serial Bus) Interface Pin Assignment Pin No.
  • Page 219: Index

    Bi-directional Parallel Cable 2-1 Brightness 1-3, 1-4, 1-5, 1-6 Broadcasting 7-7 setting up Groups for 7-3 Brother accessories and supplies ii Brother numbers i Customer Service i fax-back system i Frequently Asked Questions (FAQs) i test sheet, sending 1-2 warranties iii, vi...
  • Page 220 Delayed Fax, sending 6-9 dialing access codes 7-6 automatic fax redial 6-3 credit card numbers 7-6 Groups 7-7 One Touch numbers (FAX-2800) 7-5 Pulse (For Canada) 7-8 Search 7-4 Speed Dial numbers 7-5 difficulties with your machine 20-7 document Size and Resolution 6-1 drivers ®...
  • Page 221 ® Printer Driver 13-1 ) 15-1 printing 5-6, 6-8, 12-1 difficulties 20-7 PC software settings 12-1 quality 20-12 resolution S-2 specifications S-2 speed S-2 for Brother ® ) 18-3 ® ) 16-3 I - 3 I N D E X...
  • Page 222 6-5 safety instructions 19-5 Search 7-4 Sending 18-3 shipping the machine 20-14 Sleep mode 4-7 software using Brother Control Center 14-1 iMac™/Macintosh 18-1 ® ScanSoft™ Paper Port special characters 4-3 Speed Dial 1-3, 1-5 changing 7-2 dialing 7-5...
  • Page 223 Warranties Canada vi Disclaimer of Warranties iii USA iv ® Windows 12-1 World Wide Web i I - 5 I N D E X...
  • Page 224 I - 6 I N D E X...
  • Page 225: Remote Retrieval Access Card

    Remote Retrieval Access Card If you plan to receive fax messages while away from your FAX/MFC, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer.
  • Page 226 Fold Fold R - 2 R E M O T E R E T R I E V A L A C C E S S C A R D...
  • Page 227 EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE: The industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user s satisfaction.
  • Page 228 These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine or multi-function center may not be compatible with the power available in foreign countries. Using USA or CANADA...

This manual is also suitable for:

Mfc-4800Fax 2800 - b/w laser - fax