APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than which it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Using This Manual Thank you for purchasing a Brother fax machine/multi function centre. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual.
User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine.
Sending Faxes Automatic Transmission Place the original face down in the ADF. Enter the fax number using One Touch (For FAX-2850 Only), Speed Dial, Search or the dial pad. Press Fax Start. Sending a Cover Page Place the original face down in the ADF.
Storing Numbers Storing One Touch Dial Numbers (For FAX-2850 Only) Press Menu/Set, 2, 3, 1. Press the One Touch key where you want to store the number. Enter a number (up to 20 digits), and then press Menu/Set. Enter a name (or leave it blank), and then press Menu/Set.
Table of Contents ... vi PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide ... 3 FAX-2850 Control Panel Overview... 7 MFC-4800 Control Panel Overview ... 9 BASIC FAX USE Chapter 1 Setup Initial Settings...
Special Printing Features ...62 Printing From Your PC...62 Simultaneous Printing/Faxing...64 Acceptable Paper ...65 Chapter 13 Printer Driver Settings (For Windows Using the Brother MFC-4800 Printer Driver...66 Basic Tab ...66 Advanced Tab ...68 Support...75 Chapter 14 Using the Windows Control Centre (For Windows Brother MFL-Pro Control Centre ...76...
PC FAX Sending (For Windows Chapter 17 Using Automatic E-Mail Printing For Windows® 95, 98, 98SE, Me Only ... 106 Chapter 18 Using the Brother MFC with a New Power Macintosh Set up Your USB Equipped Apple ™ iMac Using Brother Printer Driver with your Apple Sending a Fax from your Macintosh Application ...
If you need further information, refer to BASIC USE or ADVANCED USE. 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine. 2 Setting the Document I Documents must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. This machine can only scan an image 20.8 cm wide, regardless of how wide the document is.
I Open the document tray by pulling it toward you ( • DO NOT use curled, wrinkled, folded, or ripped document, or document with staples, paper clips, paste, liquid paper or tape attached. DO NOT use cardboard, newspaper, or fabric. •...
Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet.
IMPORTANT: If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard.
Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones.
Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes.
FAX-2850 Control Panel Overview Liquid Crystal Display Displays messages to help you set up and operate the machine. Shift This key is used to access the “5” through “8” One Touch keys. One Touch Dial Keys These 4 keys give you access to 8 previously stored phone numbers.
Fax Keys: Receive Mode Select how the machine will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts sending a fax. Navigation Keys: Menu/Set Lets you access the menu and programming mode and stores your settings in the machine.
MFC-4800 Control Panel Overview Liquid Crystal Display Displays messages to help you set up and operate the machine. Reports/Recall Accesses the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify and System Setup List and Order Form.
Search/Speed Dial Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number. Fax Keys: Receive Mode Select how the machine will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts sending a fax.
Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for up to 9 hours. All other settings remain unaffected.
Custom Settings Volume Settings Ring Volume You can select how loud the machine rings. The ring volume can be turned off for silent reception if required. Press Menu/Set, 1, 3, 1. Press to select OFF, LOW, MED, or HIGH. Press Menu/Set when the screen displays your selection. Press Stop/Exit.
Toner Save You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF. Press Menu/Set, 1, 4. Press to select ON (or OFF). Press Menu/Set. Press Stop/Exit. Power Save Setting Power Save Mode more reduces power consumption.
Press Stop/Exit. Storing Numbers for Easy Dialling You can set up the machine to do the following types of easy dialling: One Touch (FAX-2850), Speed Dial and Groups for Broadcasting of faxes. Even if you lose electrical power, numbers stored in memory will not be lost.
When you dial a Speed dial number, the screen displays the name you have stored or if you have not stored a name, the number you have stored. Changing One Touch (FAX-2850) and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit.
Use when document has varying shades of grey; slow transmission time. Dialling a Number One Touch Dialling (For FAX-2850 Only) Insert the document face down in the ADF. Press the One Touch key of the location you want to call.
For example: For the FAX-2850, you can store “555” on One Touch Dial key 01 and “7000” on One Touch Dial key 02. If you press One Touch 01, 02 and Fax Start, you can dial “555 7000”. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad.
IMPORTANT: Do not pick up the handset, or press Hook to listen for a dial tone. Insert the document face down in the ADF. Enter the fax number using One Touch (FAX-2850), Speed Dial, Search or the dial pad. Press Fax Start.
Dual Access You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you get a OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan.
Receiving a Fax Receive Mode Settings Select Receive Mode There are four different receive modes for the machine. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the screen displays the setting you want to use. You’ll need to connect an external telephone to select Fax/Tel (F/T) or Manual Mode.
To Select or Change Your Receive Mode Press Receive Mode. The screen displays your current selection. Press the key again and the next selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Receive Mode setting. If you are changing the Receive Mode while in another operation, the screen returns to that operation.
Now, when a call comes in and the machine is set to Fax/Tel (F/T) Mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax.
Receiving a Fax Printing a Reduced Incoming Document (Auto Reduction) If you choose ON, the machine reduces an incoming document automatically, so that it fits on one page of A4 recording paper, regardless of the size of the original document. Press Menu/Set, 2, 1, 5.
Reception into Memory As soon as the multi-purpose sheet feeder becomes empty during fax reception, the screen will display “CHECK PAPER”; please put some paper in the multi-purpose sheet feeder. (See Brother Quick Setup Guide.) If the MEMORY RECEPTION switch is ON at this time…...
You can use your FAX/MFC to make voice telephone calls, by dialling manually or by using Search, One Touch (FAX 2850) or Speed Dial memory. When you dial an auto dial number, the screen displays the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.
Redial/Pause as many times as needed to increase the length of the pause. On Hook Dialling Dial the number by using the dial pad or One Touch Dial key (FAX 2850), or Speed Dial and # then two-digit Speed Dial number.
Tone/Pulse (Not available in New Zealand) If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.
Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup: Press Menu/Set, 2, 4, 1. —OR— Press Menu/Set, 2, 4, 2. Customizing the Transmission Verification Report You can use the Transmission Report as confirmation that you sent a fax.
TX means Transmit; RX means Receive. Prints a Transmission Verification Report for your last transmission. Lists settings for GENERAL SETUP, SETUP RECEIVE, SETUP SEND, REPORT SETTING, REMOTE FAX OPT and MISCELLANEOUS. You can print an accessories order form to your Brother dealer for service.
The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the One Touch (FAX-2850) or Speed Dial memory, if you have used this feature to start the call. The cover page indicates the fax is from your Station ID, and the number of pages you’re sending.
Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 11.) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.
Delayed Batch Transmission Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. If you set Batch Transmission to ON, all delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.
The easiest way to broadcast is to first combine frequently used One Touch (FAX-2850) and Speed Dial numbers as a Group, which uses up a One Touch key (FAX-2850) or a Speed Dial #. (Remember, you can have up to six Groups and Quick Dial numbers can be included in more than one Group).
(For example, press Search/Speed Dial, 07.) —OR— Storing the Group on a One Touch key. For the FAX-2850, press a One Touch key where you wish to store the Group number, and then press Menu/Set. (For example, press One Touch key 2.) Use the dial pad to enter the Group number, and then press Menu/Set.
Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop/Exit. Eject the document by pressing Stop/Exit again. Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory. If the machine is idle, Press Menu/Set, 2, 6.
The screen prompts you to enter the password. Enter a 4-digit password, followed by Menu/Set. This is the same as the security password of the machine already stored. The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security is now switched ON.
PASSWORD. After 2 seconds the display will then return to displaying SECURE MODE. You must then start from Step 1 to switch OFF Memory Security. If you forget the Memory Security password, please contact your Brother dealer for service or the help number given with the warranty documentation.
Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine (either into the machine’s EXT socket or into the back of the connector that plugs into the telephone wall socket). An extension phone is another phone on the same phone number as the machine, but plugged into a different telephone wall socket.
Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is 9 1 for New Zealand). The preset Deactivation Code is # 5 1 (# 9 1 for New Zealand). If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from the Deactivation Code from # 5 1 (# 9 1 for New Zealand) to 1 1 1.
Telephone Service Telephone Service for Australia Distinctive Ringing This machine feature lets you use the Distinctive Ringing subscriber service offered by Telstra’s ® FaxStream Duet, which allows you to have at least two separate telephone numbers on the phone line. Each phone number has its own Distinctive Ringing pattern, so you know which phone number is ringing.
Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification. At Home Residential customers can protect themselves from unwanted calls.
Printing Caller ID List Press Menu/Set, 2, 0, 3. Press to select PRINT REPORT. Press Menu/Set. Press Fax Start. Telephone Service...
Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.
Flowchart Sequence of Incoming Call All extension phones ring, fax machine is silent. (The answer mode should be MANUAL.) Registered FaxAbility Number Fax machine automatically receives and prints fax message. How to Turn FaxAbility OFF or ON The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat Steps 1-3;...
Caller ID (Caller IDentification) Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory.
Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your FAX/MFC. Press Menu/Set, 2, 0, 3.
Telephone Service for Some Countries Distinctive Ringing (For Singapore and Hong Kong) This FAX/MFC feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you’ll know which phone number is ringing.
Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. Press Menu/Set, 2, 0, 3.
Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling only with another Brother fax machine. Your four-digit secure code must be entered on the machine that polls for your documents.
Menu/Set, and then go to Step 4. Specify the destination fax machines, which you wish to poll by using One Touch (FAX-2850), Speed Dial, Search, a Group (see Setting Up Groups for Broadcasting, page 34) or the dial pad.
Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you have finished choosing settings and go to Step 7. Press Fax Start and wait for the fax to be polled. You can use Secure Polling only with another Brother fax machine. Chapter 9 1.DOC 2.MEMORY...
Remote Fax Options Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.
Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 Press Menu/Set, 2, 5, 3. Enter a three-digit number from 000 to 999, and press Menu/Set. cannot be changed.
Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 to enter a remote control command. Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF—Press 1.
Retrieving Fax Messages Dial the machine’s number. When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2. Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #.
Making Copies Basic Copy Operations Using the Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. Do NOT pull on the paper while copying is in progress. To cancel, press Stop/Exit .
Out of Memory Message If the memory becomes full while you’re making copies, the screen displays: If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart to make a single copy. If you were scanning a subsequent page, you’ll have the option to press Copy to copy the pages scanned so far —OR—...
Press Menu/Set. Press Copy—OR—Press Special Copy Options (2 in 1 or 4 in 1 copy) are not available with Enlarge/Reduce. Using the Options Key The Options key changes the settings for copy mode, contrast, sort and special copy options for the next copy only.
Special Copy Options You can save paper by copying either two or four pages onto one page. Insert the document face down in the ADF. Use the dial pad to enter the number of copies you want. Press Options Press to select 2 IN 1, 4 IN 1 or OFF, and then press Menu/Set.
Copy Quality – Default Settings Changing Default Settings Press Menu/Set, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set. Adjust the Copy Mode and Contrast settings. By pressing a number, you can adjust copy settings as shown in the following chart. Press to move through the selections for each setting.
Paper Type You can use the following types of paper for copying. For the best print quality, select the type of media that you use most often. THIN (64-69 gsm) PLAIN (70-95 gsm) THICK (96-120 gsm) THICKER (121-158 gsm) Press Menu/Set, 3, 3. to select your type of paper, and then press Menu/Set.
Using the machine as a Printer Special Printing Features ® Windows Printing The dedicated printer driver for Microsoft ® Windows NT Workstation Version 4.0 are available on the CD-ROM supplied with the machine. You can easily install them into your Windows supports our unique compression mode to enhance printing speed in Windows allows you to set various printer settings including economy printing mode and custom paper size.
Two-Sided Printing (Manual Duplex) The supplied printer drivers for Windows Version 4.0 support manual duplex printing. (For more information, see the Help screen for the printer driver.) Please select LPT1 port in the printer driver. The machine prints all the even-numbered pages on one side of the paper first.
Paper Tray The machine ejects paper with printed surfaces face down into the paper tray at the front of the machine. When you use transparencies, remove each sheet immediately after printing, to prevent a paper jam or curled sheets. Reset Key (For MFC-4800 Only) Press this key to clear data from the memory.
Acceptable Paper To achieve high quality printing using the machine, it’s very important to select the right kind of paper. Paper Type Paper Size Cut sheet A4, Letter, Legal, B5, A5, Executive, Custom size 70-216 x 127-356 mm (2.75-8.5 x 5-14 inches) Envelopes DL, C5, COM-10, Monarch Post Card...
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper.
Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.
Print Quality Resolution You can change the resolution as follows: N 300 dpi N 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting (For Windows Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images).
Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page...
Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature.
Device Options Set one of the following Printer Functions: • Quick Print Setup • Administrator (For Windows • Print Date & Time Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon.
Administrator (For Windows The administrator selection permits the Copy, Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed. Chapter 13 ®...
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque.
Brother Solution Centre and Driver Update Web sites. Brother Solutions Centre The Brother Solutions Centre is a Web site offering information about your Brother product including FAQ’s, User Guides, Driver updates and Tips for using the machine.
Using the Windows Brother MFL-Pro Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF. This allows you to access the most frequently used scanning applications only with a few mouse clicks.
Uncheck the AutoLoad Pop-Up option. Using the Scan Keys with Windows PC If you have connected a Macintosh, the scan keys will not work with your computer. (See Using the Brother MFC with a New Power Macintosh ™ iMac /iBook...
PC and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use the Scan keys, make sure the Brother Control Centre application is running on your PC. (For details about how to configure the Brother Control Centre buttons to launch the application of your choice using the Scan keys, see Brother MFL-Pro Control Centre, page 76.)
Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Centre automatically will create a link and a scanning application button for Outlook.
Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother ® MFC printer driver—OR—you can direct the copy output to any standard Windows printer driver installed on the PC.
Restore Defaults button. Perform an Operation from the Brother Control Centre Screen If you see this screen it means you left-clicked a button in the Brother Control Centre window without first placing an document in the ADF. Place the document in the Brother machine’s ADF, then click OK to return to the Brother Control Centre screen.
FlashPix (*.FPX) HFX Fax Files (*.HFX) To Search your system for the directory and folder you want, click the Browse… button. Click OK to save your settings. Using the Windows ® -Based Brother MFL-Pro Control Centre (For Windows ® Only)
Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click this checkbox to convert all files that have been processed through OCR to color.
Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.
Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC-4800 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.
The Brother PC-FAX Properties screen appears: Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To return to the factory default settings, click the Restore Defaults button. Using the Windows ® -Based Brother MFL-Pro Control Centre (For Windows ® Only)
Using ScanSoft ™ ® ScanSoft Paper Port for Brother is a document management application. You will use ® PaperPort to view scanned documents. PaperPort system that will help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing.
Page View displays each item ® MAX files and other files) appear Explorer to manage the folders and items shown in Desktop View. ™ ® PaperPort for Brother and ScanSoft as a full page ® item or a ® ® Help for more ™...
™ Using ScanSoft TextBridge (Converting Image Text to Text You Can Edit) Software by: ™ ® ScanSoft TextBridge OCR is automatically installed when you install PaperPort computer. ® PaperPort can quickly convert the text on a PaperPort text) into text that you can edit with a word processing application. PaperPort character recognition application ScanSoft ®...
Accessing the Scanner To choose TWAIN-32 Brother MFL Pro Scanner as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. ® From the PaperPort window, select Acquire from the File drop-down menu or select the TWAIN or Scan button.
True Gray mode is used for documents containing photographic images or graphics. This mode requires the most memory and longest transfer time. Brightness Adjusting the brightness settings to obtain the best image. The Brother Multi-Function Link Suite offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.
Markups pull-down menu and the Crop option in the Options pull-down menu to refine the image. Using ScanSoft You can crop the prescanned image ™ ® PaperPort for Brother and ScanSoft ® window. ™ ® TextBridge...
® (For Windows Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi- ® Function Link Pro Suite software. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-ROM that is included with the machine.
PC FAX Sending (For Windows The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book.
Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.
Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons.
The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. In the Address Book dialog box, click the The Brother Address Book Member Setup dialog box will appear: In the Brother Address Book Member Setup dialog box, type the member’s information.
If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. In the Brother Address Book dialog box, click the The Brother Address Book Group Setup dialog box appears: Type the name of the new group in the Group Name field.
Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: If you are creating a Vcard, you must first select the member. From the Address Book select File, point to Export, and then click Text—OR—Click Vcard and go to Step 5.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: From the Address Book select File, point to Import, and then click Text—OR—Click Vcard and go to Step 5. Select the data fields you wish to Import from the Available Items column and click Add>>.
Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking (See Sending a File as a PC FAX Using the Simple Style, page 105.) The Brother PC-FAX Cover Page Setup dialog box will appear: You can enter information in each box.
From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: Enter a telephone number by using any of the following methods: A.
From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers by clicking To: button.
Netscape Navigator? or MS Internet Mail, do not support. I Automatic E-Mail Printing can be configured for a multiple user account: In Brother Automatic E-Mail Printing you can set up more than one e-mail account on a single PC so you can print e-mail in each account automatically.
Before you can connect the machine to your Macintosh USB cable that is no longer than 6 feet ( 1.8 meters). To work with the machine, your USB-Equipped Apple 8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.) Using Brother Printer Driver with your ®...
If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print. Option Setup allows you to change Duplex. Using the Brother MFC with a New Power Macintosh ® , click File menu and select Page Setup. You can ®...
Sending a Fax from your Macintosh Application You can send a fax directly from your Macintosh application using the following steps: Create a document in a Macintosh application. To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is greyed.
From: and To: boxes in the Facsimile dialog box. If you click Send Fax without addressing your fax, the following error message appears: Click OK to return to the Address Book dialog box. Using the Brother MFC with a New Power Macintosh ® ™ ™...
Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member To add a new member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box appears: Click New.
Click OK. The Print/Facsimile dialog box reappears: If you are ready to send your fax, click Send Fax. (Follow the steps on page 109 for sending a fax.) Using the Brother MFC with a New Power Macintosh ® ™ ™...
Run your PaperPort software. You will see the PaperPort your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing the “Select Source”, then click the PaperPort icon. Afterward, for each document you scan choose “Acquire Image”...
True Grey—also is used for documents containing photographic images or graphics. This mode is more exact because it uses up to 256 shades of grey. It requires the most memory and longest transfer time. ® ™ ™ Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook...
Adjust Image Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.
To scan a portion of the prescanned image, click and drag the mouse to crop Insert document face down in the ADF of the Brother MFC again. Adjust the settings for Resolution, Color Type (Grey Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box, as needed.
You must wait and allow the machine to resume printing when it is ready. Open, then close, the cover. Try to re-transmit or call the other party to see what happened. Then contact your Brother dealer for service. ACTION...
Check the number and try again. Set up the One Touch or Speed Dial number. (See Storing One Touch Dial Numbers (For FAX- 2850 Only), page 14 and Storing Speed Dial Numbers, page 15.) - If you have installed the Windows after setting the True Type mode to “Print as Graphics”...
Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam The documents were not inserted or fed properly, or were too long. Open the control panel. Carefully pull the document toward the front of the machine.
I Clearing a Paper Jam in the Multi-purpose Sheet Feeder. If paper is jammed inside the Multi-purpose Sheet Feeder, push down the paper lever to pull the jammed paper upwards out of the feeder. Also, open the top cover and check that a torn piece of paper does not remain inside the machine.
Try again and see if there is an improvement. If a copy looks worse, then call your Brother dealer for service. Sometimes you may see vertical streaks/black lines on the faxes you receive. Either the machine’s primary corona wire for printing may be dirty, or the sending party’s fax scanner may be dirty.
DIFFICULTY Sending Faxes Poor transmitting quality Try changing your resolution to FINE or SUPERFINE. (See Fax Resolution, page 16.) Make a copy to verify the machine’s scanner operation. Transmission verification There is probably temporary noise or static on the phone line. Try prints “Results:NG”...
Windows . You can ignore this message or you can turn it off by deselect the AutoLoad PopUp check box in the Brother Control Center chapter. (See How to Turn Off AutoLoad, page 77.) Check to see if the CHECK PAPER or PAPER JAM message appears on the LCD.
DIFFICULTY Printed pages have white spots Make sure that you use paper that meets the specifications. Rough in black text and graphic areas. surface or thick media can cause the problem. If you still see white spots and the display shows CHANGE DRUM SOON, replace the drum unit with a new one.
Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. Failure to pack the machine correctly may damage the machine and such damages will not be covered under warranty. Make sure you close the paper tray and the extension. Remove the line cord and unplug the machine from the AC outlet.
Wrap the machine in the plastic bag and place it in the original carton with the original packing material. Place documents (manual, printed material and CD-ROM), the drum unit and toner cartridge assembly, the telephone cord, printer cable and paper supports into the carton as shown below. Close the carton and tape it shut.
Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water.
After you have used the machine, some internal parts of the machine are extremely HOT! When you open the top cover of the machine, never touch the shaded parts shown in the diagram below. Open the top cover. Remove the drum unit assembly. Wipe the electric terminals with isopropyl alcohol on a cotton swab.
Discard the used toner cartridge according to local regulations. If you are not sure of them, consult with Brother dealer for service. Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge. When discarding used toner cartridges, keep them separate from domestic waste.
Open the top cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by the handles and gently lift the drum forward toward you. Top Cover Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
Unpack the new toner cartridge. Place the used toner cartridge into the aluminium bag and discard it according to local regulations. New Toner Cartridge Aluminum • Wait to unpack the toner cartridge until immediately before you install it into the machine. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened.
DRUM SOON, the drum unit is nearly at the end of its life. Prepare a new drum unit to replace the current one. You may need to order one from your Brother dealer. Even if the display shows CHANGE DRUM SOON, you may be able to continue to print without replacing the drum unit for a while.
For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. After you have just used the machine, some internal parts of the machine will be extremely HOT! So please be careful.
Discard the used drum unit according to local regulations. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. When discarding used drum units, keep them separate from domestic rubbish. Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminium bag and discard it according to local regulations.
Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner Cartridge, page 129.) Drum Unit Toner Cartridge Holding the new drum unit by the handles, install it. Close the top cover. Top Cover Drum Unit The machine will automatically eject the starter sheet. Do not pull or force the starter sheet from the machine.
Important Safety Information Important Information for Australia Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the telephone and AC sockets (in this order) before cleaning. Do not use liquid or aerosol cleaners.
Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: N When the power cord is damaged or frayed. N If liquid has been spilled into the product. N If the product has been exposed to rain or water.
ensure that calls are answered between 3 and 30 seconds of receipt of ringing. This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers. Not all telephones will respond to incoming ringing when connected to the extension socket. This equipment may not provide for the effective hand-over of a call to another device connected to the same line.
Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: N When the power cord is damaged or frayed. N If liquid has been spilled into the product. N If the product has been exposed to rain or water.
Authorized Service Personnel. A list of Authorized Service Centres has been included for your convenience, or you may contact the Brother Dealer for Service. This product does not have an ON/OFF switch. Therefore, it is very important that you have easy access to the main plug and the main socket to which the plug is connected, if the main power to the FAX/MFC need to be disconnected quickly.
Important Information for All Countries IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances.
For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground.
• Vertical Standard—3.85 lines/mm Fine, Photo—7.7 lines/mm Superfine, Photo (copy)—15.4 lines/mm Up to 80 pages* in memory 8 stations (FAX-2850) 100 stations 2 times at 2 minute intervals (for Australia) 2 times at 3 minute intervals (for New Zealand) 10 times at 3 minute intervals (for some countries)
*Pages refers to the “ITU-T Chart” with MMR cording and standard resolution. Printer Specifications (For MFC-4800 Only) Printer driver Windows Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability Apple 8.5/8.5.1/8.6/9.0/9.0.4/9.1 Interface...
Computer Requirement (For MFC-4800 Only) Operating System (Pentium) 95, 98, 98SE NT Workstation4.0 2000 Professional 133 MHz 150 MHz Operating System ® Apple All base models meet minimum requirements. ® Macintosh ® QuickDraw G3, G4, iMac or iBook with OS8.5, 8.5.1 (Only Printer) OS8.6/9.0/9.0.4/9.1 (Printer &...
All other brand and product names mentioned in this User’s Guide are registered trademarks of their respective companies. Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories. These are available from most Brother dealers. Model Name...
Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, don’t have printed letters because they are used for special characters.
Menu Mode & Menu Selection Table You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls: Press 1 for General Setup Menu—OR— Press 2 for Fax Menu—OR— Press 3 for Copy Menu—OR— —OR— You can scroll more quickly through each menu level by pressing option by pressing Menu/Set when that option appears on the LCD.
To access the menu, press Stop/Exit. To exit, press Main Menu Submenu 1. GENERAL 1. DATE/TIME SETUP 2. STATION ID 3. VOLUME 4. TONER SAVE 5. POWER SAVE 6. SLEEP MODE 7. TONE/PULSE (Not available in New Zealand) Chapter 21 Menu/Set.
To access the menu, press To exit, press Stop/Exit. Main Menu Submenu 2. FAX 1. SETUP RECEIVE 2. SETUP SEND Menu/Set. Menu Options Selections to accept 1. RING DELAY 03 (Example for 02 Australia) 2. F/T RING TIME 30 (Example for 20 Australia) 3.
7. COVERPG NEXT FAX ONLY SETUP PRINT SAMPLE 8. COVERPAGE NOTE — 9. OVERSEAS MODE 1. ONE-TOUCH DIAL — (For FAX-2850 Only) 2. SPEED- DIAL — (1. SPEED-DIAL For MFC-4800 ) 3. SETUP GROUPS (2.SETUP — GROUPS For MFC-4800 ) 1.
To access the menu, press To exit, press Stop/Exit. Main Menu Submenu 2. FAX 5. REMOTE (Continued) FAX OPT 6. REMAINING JOBS 0. MISCELLANEOUS 3. COPY 1. COPY MODE 2. CONTRAST 3. PAPER TYPE Menu/Set. Menu Options Selections to accept 1.
About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals.
Delayed Transmission Sends your fax at a later time that day. Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother fax machine uses the new number to simulate a dedicated fax line.
FaxAbility A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother fax machine uses the new number to simulate a dedicated fax line.
Pulse A form of dialling on a telephone line. Print reduction Reduces the size of incoming faxes. Quick-Dial List A listing of names and numbers stored in One Touch (FAX-2850) and Speed Dial memory, in numerical order. Real Time transmission When memory is full, you can send documents in real time.
Automatic Document Feeder (ADF) ...1 Automatic Transmission ...2, 18 Beeper Volume ...12 Broadcasting ...33 Brother Control Centre ...76 Brother MFL-Pro Control Centre ... 76-77 Chain Dialling ...17 CHANGE DRUM SOON ...117, 132 CHANGE TONER ...117, 129 CHECK DRUM UNIT ...117 CHECK PAPER ...117...
Fax Tones and Handshake ...153 Fine (Resolution) ...16 Function Selection Table ...148 Glossary ...154 Grey Scale ...143 HELP ...29 Help ... ii iMac ...107 Importing ...91 Inserting Spaces ...147 International Calls ...32 Job Cancel ...35 JOURNAL ...29 JOURNAL PERIOD ...28 Journal Period ...28 ®...
Print Date & Time ...74 Print Density ...23 Printer Driver Settings ...66 Product Description ...143 Quick Print Setup ...72 QUICK-DIAL ...29 QUICK-DIAL (list) ...29 Real Time Transmission ...19 Receive Mode ...20 Reception into Memory ...24 Remote Access Code ...53 Remote Code (Changing) ...39 Remote Commands ...54 REMOTE CONTROL ACCESS CARD ..160 Remote Retrieval ...53...
Change Answer Mode Press 9 8 then for TAD, press 1. Fax/Tel (F/T), press 2. Fax, press 3. Exit Remote Operation Press 9 0. Change Remote Access Code Press Menu/Set, 2, 5, 3. Enter the 3-digit number. The cannot be changed.
Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF press 1. Turn Fax Forwarding ON press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax message forwarded and then press # #.
This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. ARL/ASA/NZ version A Printed in China...