Page 1 MODEL: MX-M6570 MX-M7570 DIGITAL MULTIFUNCTIONAL SYSTEM User's Manual Click to jump to the table of contents of the desired chapter. BEFORE USING THE MACHINE Functions of the machine and procedures for placing originals and loading paper COPIER Using the copy function...
Page 2 HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. The following explanation assumes that Adobe Acrobat Reader is being used (Some buttons do not appear in the default state.). (1) (2) (3) Return to top page button Return to previously displayed page button If an operation does not proceed as expected, click this...
Page 3 SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 4: Table Of Contents
BEFORE USING THE MACHINE User Control ......1-48 BEFORE USING THE MACHINE •...
Page 5 STORING ADDRESSES THROUGH GLOBAL Sharp OSA ....... 1-199 ADDRESS SEARCH ......1-151 •...
Page 6 BEFORE USING THE MACHINE REMOVING MISFEEDS REMOVING MISFEEDS ..... . 1-205 MAINTENANCE REGULAR MAINTENANCE....1-206 •...
Page 7: Part Names And Function
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE BEFORE USING THE MACHINE PART NAMES AND FUNCTION EXTERIOR (3) (4) (10) (11) (12) (13) Output tray (exit tray cabinet) Exit tray unit (right tray) Received faxes and printed papers are delivered to this Set this tray as the output tray if needed.
Page 8 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE (16) (17) (14) (15) (18) (19) (20) (21) (22) (23) (24) (25) (14) Saddle Stitch Finisher (large stacker) (20) Finisher (large stacker) This staples and folds paper. A punch module can also This staples paper. A punch module can also be installed be installed to punch holes in output paper.
Page 9: Interior
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE INTERIOR The main power switch Right side cover release lever Use this switch to turn on the power for the machine. To remove a paper misfeed, pull and hold this lever up to When using the fax or Internet fax functions, always keep open the right side cover.
Page 10: Automatic Document Feeder And Document Glass
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Document feeding cover Original size detector Open this cover to remove an original misfeed. This unit detects the size of an original placed on the document glass. Original guides ►...
Page 11: Side And Back
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE SIDE AND BACK USB connector (A type) This is used to connect a USB device such as a USB This connector is for use only by service technicians. memory device to the machine. Connecting a cable to this connector may cause the Supports USB 2.0 (Hi-Speed).
Page 12: Operation Panel
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE OPERATION PANEL This section describes the names and functions of the respective parts of the operation panel. Data notification indicator [Power] button Use this button to turn the machine's power on and off. The indicator lights solidly or blinks to indicate the status ►...
Page 13 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE You can change the angle of the touch panel. DATA NOTIFICATION INDICATOR AND ERROR INDICATOR The data notification indicator and the error indicator lights solidly or blinks to indicate the status of the machine. Error indicator (red) Data notification indicator (green) Pattern 1...
Page 14: Turning On The Power
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE TURNING ON THE POWER This section describes how to turn on/off the machine's power and how to restart the machine. Operate two power switches: the main power switch inside the front cover, located in the lower left corner, and the [Power] button on the operation panel.
Page 15: Touch Panel
In addition to tapping, equivalent to conventional touching, the touch panel of the machine can be operated by long touching, flicking and sliding. Operation types Tapping Sliding Easy Easy Sharp OSA Scan File retrieve Scan File retrieve Touch the panel with your Slide the scroll bar (with your Others No.
Page 16 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Operation on respective screens Key (tapping) A. Tap to select an item. The selected key turns into a different color. B. Tap numeric keys to enter numbers. C. Tap to increase or decrease the value. Long touching causes the value to be increased or decreased until you stop touching.
Page 17 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tab (tapping) A. Tap a tab to switch what is displayed. No. of copies 2-Sided Copy Original Background Adjustment Image Orientation Blank Page Skip Skip Blank Page in Original Auto Copy Ratio Enlarge/Reduce Copy Inch Direct Entry Custom Size...
Page 18 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE TAP OPERATION SETTING You can configure settings for tap operation on the touch panel in "Settings (administrator)" – [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Key Operation Setting]. Key Operation Setting Keys Touch Sound Controls the key touch sound level, or turns the sound off.
Page 19: Home Screen
Tap a mode to change to that mode. LINE PRINTER Easy Easy Job Status Sharp OSA Copy Scan File retrieve Select functions that can ►Changing mode 10:15 AM be utilized in respective from the mode display modes.
Page 20 Bad connection of the wireless LAN device in the machine Eco mode is enabled. Waiting for the access point A maintenance notification is issued. A LAN cable is not connected. Remote operation is in progress. * Contact your dealer or nearest SHARP Service Department. 1-17...
Page 21 You can select from Easy Copy, Copy, Easy Scan, E-mail, Network Folder, FTP/Desktop, Easy Fax, Internet Fax, Fax, Print Release, Data Entry, Address Book, Address Book (Easy Scan), Address Book (Easy Fax), Document Filing, Home Screen, Exchange (E-Mail), Gmail, or the Sharp OSA Screen. Display Favorite Menus as Default You can specify to display the "Favorite"...
Page 22 CHANGING MODES Changing mode from the Home screen Changing mode from the mode display Press the [Home Screen] key. Tap on the mode display. LINE PRINTER Easy Easy Sharp OSA Job Status Copy Scan File retrieve Original Detail 8½x11 Paper...
Page 23: Preview Screen
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE PREVIEW SCREEN In the preview screen, you can view output images or images stored in the machine using the touch panel. In Easy mode In Normal mode Send and Print Preview Quick File Store Data Temporarily File Store Data in Folder...
Page 24 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Preview Setting Configure preview settings and settings such as specifying thumbnail view as the default setting for display of Document Filing and other files. In "Settings (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] →...
Page 25 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Deleting a page In the preview screen, tap to switch to edit mode. Tap the page you want to delete, and Erase Specified Range Erase Specified Original Area Delete the Page Move the Page Rotate 180 Degrees Specify Chapter Inserts Insert Blank Page...
Page 26 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Moving a page In the preview screen, tap to switch to edit mode. Tap the page you want to move, and drag to move the page. Edit End You can also move the page by tapping [Move the Page] on the action panel and then tap of the destination.
Page 27 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Setting chapter inserts When N-Up or 2-Sided is specified, you can move a page marked with to the first page. In the preview screen, tap to switch to edit mode. Tap the page you want to set chapter inserts.
Page 28 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Inserting a blank page In the preview screen, tap to switch to edit mode. , and tap for the location Select the location to insert blank Cancel and Return page. into which you want to insert a blank page.
Page 29 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Follow the on-screen instructions to Erase Specified Range Exit specify the erase range. Start Point Specify the erase range and then tap the [Execute] key. Height Width Clear Specify Range2 Specify Range3 Specify Range4 To delete the image outside the selected range, tap [Reverse Erase Range] on the action panel.
Page 30: Operation Of Frequently Used Keys
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE OPERATION OF FREQUENTLY USED KEYS Numeric keys Tap a number to enter it. To clear the entered number, tap the [C] key. No. of copies On the address screen, you can enter characters other than numbers, and a different key layout is provided. You can also move the cursor by using the [←] and [→] keys.
Page 31: Action Panel
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE ACTION PANEL Recommended functions are displayed on the action panel when you configure functions in each mode. From the action panel, you can configure functions or combine the configured function with a function displayed on the action panel.
Page 32 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Registering a function in Favorite Send and Print No. of copies No. of copies Quick File Original Store Data Temporarily Auto 8½x11 File Paper Select Store Data in Folder Auto Call Eco Program 2-Sided Copy 1-Sided→1-Sided Copy Ratio...
Page 33 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE • Favorites can be registered or edited only by authenticated users and administrators. • Unauthenticated users can call and use the favorites registered by administrators. Settings for calling Favorites and permitting/prohibiting editing can be configured in [User Control] → [Authority Group List] in "Settings (administrator)".
Page 34: Eco
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE ECO FUNCTIONS OF THE MACHINE These functions help save power consumption by managing operations of sections prone to high power consumption. The machine provides two power-saving modes. Function Description Page AUTO POWER SHUT-OFF If no operations take place, this mode will turn off the power to the operation 1-32 MODE...
Page 35: Auto Power Shut-Off Mode
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Function Custom Mode Eco Mode As soon as the remote job is finished, enter Auto power shut off mode. Sleep Mode Power Level Low Power Low Power Eco Scan On (All Modes Except Copy) Each Energy Save settings in System Settings is not applied when Custom/Eco mode is used.
Page 36: Preheat Mode
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE PREHEAT MODE This mode lowers the temperature of the fusing unit and makes the machine wait in low power consumption state. Preheat mode will activate when the set duration of time elapses in waiting status without executing a job. Compared to Auto Power Shut-Off Mode, the amount of energy saved is less and the wakeup time is shorter.
Page 37: As Soon As The Remote Job Is Finished, Enter Auto Power Shut Off Mode
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AS SOON AS THE REMOTE JOB IS FINISHED, ENTER AUTO POWER SHUT OFF MODE Printing or outputting received fax data in Auto Power Shut-Off Timer turns on the power, and then the machine returns to Auto Power Shut-Off Mode immediately after completing the print job.
Page 38 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Fix transition time. The Auto Power-Off transition time is fixed. When this setting is enabled, the [Change transition time by time of day.] option is disabled. If the Auto Power-Off is disabled, the time you have set here is disabled. Change transition time by time of day.
Page 39 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Automatic This function controls the power optimally for each time period by analyzing the use of machine based on job logs obtained during a certain time period. If the machine does not have the 4-week job log information, the machine enters the template2 (Mode3 (Energy Saving Priority1) between 8:00 and 18:00 hours).
Page 40: Eco Scan
, and select a mode or screen in which to enable Eco Scan Setting. The following modes and screens can be set. • Home Screen • Copy • Image Send • Document Filing • System Settings • Sharp OSA • Manual Finishing 1-37...
Page 41: Energy Saving Pattern List
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Energy Saving Pattern List This function analyzes machine usage and controls entry into auto power shutoff mode based on frequency of use. If you want to manage machine power by using an energy saving pattern list, select [Manual] in [System Settings] - [Eco Setting] - [Change transition time by time of day.], and select an Automatic Update Pattern from the pull-down list or one of Original Eco Patterns 1 to 4.
Page 42: Power On/Off Schedule Setting
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Power ON/OFF Schedule Setting The machine operator panel can be turned On or Off at a preset time. Up to three (3) patterns can be set. The "Setting 1", "Setting 2" and "Setting 3" are executed in this sequence if set at the same day of week or at the same clock time. Start time 9:00 12:00...
Page 43: Specific Date Operation Settings
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Specific Date Operation Settings You can configure a day on which you have high-output printing or want to perform a special operation as the "specific date" and set a specific energy saving pattern only for that specific date. The specific date operation is performed on the day configured as the specific date regardless of the setting on Auto Power-Off transition time (enabled or disabled).
Page 44: Displaying Eco Recommendation Settings (Eco Recommendation Function Display)
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE DISPLAYING ECO RECOMMENDATION SETTINGS (ECO RECOMMENDATION FUNCTION DISPLAY) When the base screen of normal mode is displayed, eco recommendation settings appear. This function does not operate in easy mode. To use the eco recommendation function display: "Settings (administrator)"...
Page 45: Motion Sensor
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE MOTION SENSOR This sensor detects the presence of a person that approaches the machine, and automatically wakes the machine from sleep mode (Motion Sensor Mode Only). Three settings are available for the detection range ( Detection range Motion sensor Near...
Page 46: User Authentication
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 47 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap the [OK] key. User Authentication If the entered user number is authenticated, the number of Please input user number. remaining pages that the user can copy or scan is displayed. Admin Login When a limitation is set for the number of pages that a user can use, the use count for the user that has logged in is displayed.
Page 48: Authentication By Login Name/Password
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME/PASSWORD This method enables users to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When starting the machine, the login screen appears. User Authentication Enter login name and password.
Page 49 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Enter the login name. User Authentication Entering using the soft keyboard Enter login name and password. If user name registration has not been performed in setting Login Name Touch to input Log-in Name Select from List mode, a user only using LDAP authentication should tap the Password...
Page 50 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap the [OK] key. User Authentication Enter login name and password. If the entered login name and password are authenticated, the number of remaining pages that the user can copy or Login Name Select from List scan is displayed.
Page 51: User Control
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE User Control You can perform user management such as registering login users and specifying the user authentication method. In "Settings (administrator)", select [User Control]. User List This is used to store, edit, and delete users when user authentication is enabled. •...
Page 52 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Users stored as factory default The following users are stored in the machine at the factory. • Administrator: The administrator account of the machine, stored as factory default. • System Administrator: The account for system maintenance, stored as factory default. This account cannot execute jobs.
Page 53 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Settings Item Description Store a user name consisting of up to 255 characters. This user name is used as the key User Name name in the authentication screen, the user name for document filing, and the sender name.
Page 54: Custom Index
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Custom Index You can change the custom index name. Tap the custom index name on the list to edit it. Delete the previously entered characters and enter a new name (up to 127 characters). Organization /Group List This is used to store user groups.
Page 55 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Perform network server access control Register the access control information for page count limits, authorities, and favorite operations can be registered on a network server in advance. By using this network server for network authentication, perform the user authentication based on the registered access control information.
Page 56 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE • If Access Control is enabled and the access control information cannot be acquired from the authentication server, user authentication will not be possible. • If a user that is registered in the machine is authenticated by network authentication, the user registration settings in the machine will be given priority for the page count limit group, authority group, favorite operations group, and my folder.
Page 57 This setting is used to select the auto login user when auto user login is enabled. Cache User Information Set whether or not automatically registered users are created. Externally authenticated users in Sharp OSA can also be automatically registered. Cache Period Select the cache period for user information.
Page 58 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Actions when the Limit of Pages for Output Jobs This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. The following settings can be configured. •...
Page 59 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Automatic Logout Setting When user authentication is enabled, this setting specifies whether or not to enable automatic logout. The time until logout can be specified up to 240 seconds in increments of 10 seconds. Case sensitivity of login name is enabled.
Page 60: Pages Limit Group
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Pages Limit Group This is used to register the page limit settings in advance for each group. The page limit for each user is specified by selecting one of these registered groups when the user is registered. •...
Page 61: Authority Group
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Authority Group This is used to store the settings relevant to user authorities in advance for each group. The authority of each user is specified by selecting one of these registered groups when the user is registered. •...
Page 62 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Item Description Image Send Approval Settings for Each Mode • E-mail • FTP • Desktop • Network Folder • Scan to Ext.Memory Dev. All allowed All prohibited All allowed All allowed All prohibited •...
Page 63 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Item Description Sharp OSA Approval Setting to Use a Sharp Allowed Prohibited Allowed Allowed Allowed Common Functions Approval Settings for 2-Sided All allowed All allowed All allowed All allowed All allowed Print Change Billing Code...
Page 64 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Item Description Paper Settings (Bypass Tray Allowed Allowed Allowed Prohibited Allowed Excluded) Paper Settings (Bypass Tray) Allowed Allowed Allowed Prohibited Allowed Operation Settings Allowed Allowed Prohibited Prohibited Prohibited Keyboard Settings Allowed Allowed Prohibited Prohibited Prohibited Device Control...
Page 65: Favorite Operation Group
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Favorite Operation Group Favorite Operation Group List The preferred operation environment can be set for each group. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by registering the language in a favorite operation group in advance, the language is automatically selected when the user logs in.
Page 66 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Item Description Keys Touch Sound Set the sound made when keys are touched. Keyboard Select Set the language that appears on the keyboard. MFP Display Pattern Setting Select the color pattern used in the touch panel. When retention is enabled in the printer driver and print data has been spooled to the Automatically print stored jobs machine, the spooled print data is automatically printed out when the user who enabled...
Page 67: User Count
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Home Screen List Home screen settings must be previously stored. Select a home screen when registering Favorite Operation Group List. Item Description Name Enter a maximum of 32 characters for the home screen name. Select the Group Name to be the Select one of the previously stored home screens as a template for the new home screen.
Page 68 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Resetting user counts Select a user in the setting screen and tap the [Clear Count] key. A count reset screen for that user will appear. The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in each case are described in the table below.
Page 69: Card Setting
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Card Setting Card Area Setting The data check during card reading can be set. Settings Item Description Check System Code only in Check the System Code only in FeliCa User Area mode. FeliCa User Area mode Check Facility Code in HID mode Checks the facility code of a HID card.
Page 70: Active Directory Linking Function
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE ACTIVE DIRECTORY LINKING FUNCTION You can join the Active Directory domain (AD domain) of the machine, and easily perform user management on the network. On a network that does not have Active Directory enabled, you must perform network device authentication for each device.
Page 71 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE User authentication in the AD domain The following methods can be used for user authentication in the AD domain. 1. Authentication by manual entry on the machine Perform authentication using the touch panel of the machine. For the authentication method, refer to "AUTHENTICATION BY LOGIN NAME/PASSWORD (page 1-45)".
Page 72 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Functions that can be used by linking with Active Directory User accessible network folders When a user who has logged in to the AD domain accesses a network folder from the machine, the user can only access a folder for which he has permission.
Page 73 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Active Directory Settings Among the items that must be set to use Active Directory on the machine, this section explains those items that can be set in the Active Directory settings of the System Settings. In "Settings (administrator)", select [System Settings] →...
Page 74: Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE BILLING CODE BILLING CODE A billing code, which is added to a recorded job log when a printing or sending job has been executed, is used to perform billing processing. Billing codes are classified into two types: main code and sub code. A billing code is recorded in the job log when it is entered and a print or send job is executed.
Page 75: Use Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE USE BILLING CODE If the use of billing code is enabled in "Settings (administrator)", the billing code entry window is displayed at the time of mode transition (at the time of printing/sending in document filing mode). Enter the main code or sub code as required.
Page 76 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap and select the main code from the Cancel and Return Select Billing Code Execute list. Add/Edit Billing Code Main Code Main Code Name MAIN001 Company 1 MAIN002 Company 2 MAIN003 Company 3 MAIN004 Company 4 MAIN005...
Page 77 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Directly entering a billing code When the billing code entry window is Billing Code displayed, tap the box in [Main Code], Please enter Billing Code. then enter the main code. Main Code AAAA Select from List Specify the code using up to 32 single-byte characters.
Page 78: Registering A New Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE REGISTERING A NEW BILLING CODE Register a new billing code. A billing code can be registered not only from the billing code entry window but also from "Settings". To register a billing code from Setting Mode Select "Settings"...
Page 79 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap [Add New] on the action panel. Add New Main Code Registration Main Code Main Code Name To return to the billing code selection window Tap the box of [Main Code], then type Cancel and Return Main Code Registration in the main code.
Page 80 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap and select a group as a public Clear (Selected:1/32) Designate Public Address destination Organization /Group List Group 1 Up to eight groups can be specified. After the settings are Group 2 completed, tap Group 3 Group 4 Group 5...
Page 81: Editing Or Deleting The Registered Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE EDITING OR DELETING THE REGISTERED BILLING CODE You can change or delete the registered billing code. The billing code can also be edited or deleted from "Settings". To edit or register a billing code from Setting mode Select "Settings"...
Page 82 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Edit the main code as required. Cancel and Return Main Code Registration Main Code For information on how to correct the code, refer to steps 4 End Registration AAAA Register " to 7 in REGISTERING A NEW BILLING CODE (page Main Code Name Next Billing Code.
Page 83 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Deleting a billing code When the billing code entry window is Billing Code displayed, tap the [Select from List] Please enter Billing Code. key of the main code. Main Code AAAA Select from List To delete a sub code, tap the [Select from List] key of the Sub Code AAAA...
Page 84: Billing Code Setting
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Billing Code Setting Configure settings for the Billing Code Setting In "Settings (administrator)" → [User Control] → [Billing Code]. Administration Settings Change the billing code setting. Use Billing Code Switch whether to enable or disable a billing code. Default Code Setting A use code is automatically assigned when no billing code is entered.
Page 85 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Correct a main code Selecting a main code from the list displays the window to correct the main code. For information on the settings, see "Settings (page 1-82)". After the setting has been completed, tap the [Submit] key; you can apply the corrected contents and complete processing.
Page 86 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Search for a sub code Enter the sub code and sub code name, then tap the [Search] key; the search result is displayed. Settings Item Description Sub Code Enter the sub code. Specify the code using up to 32 single-byte characters. Enter the sub code.
Page 87: Cloud Link
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE CLOUD LINK The Cloud Link function is used to connect the machine to a cloud service on the Internet, enabling you to upload scanned data and print data stored in the cloud. Uploading scanned data Printing data stored in the cloud The machine can connect to the following cloud services: •...
Page 88 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Cloud Connect Settings Office 365 Domain Name Set this when using the OneDrive for Business Link / SharePoint Online Link function. Enter your Office 365 domain name (the ***** part of ******.onmicrosoft.com). SharePoint Online Site URL To connect to a subsite or site collection of the SharePoint Online server, enter the URL.
Page 89: Uploading Scanned Data To A Cloud Service
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE UPLOADING SCANNED DATA TO A CLOUD SERVICE This section explains how to upload data scanned on the machine to a cloud service. Tap [Google Drive], [OneDrive], or [SharePoint Online] in the home screen. •...
Page 90 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap the [Print a document] key. • The file selection screen appears. • Tap the [Narrow Down] key to filter files by file extension. Select the file extension you want to use to filter the files. •...
Page 91: Airprint
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AirPrint The procedure for printing or sending a file on the machine using AirPrint is explained here. To send a fax by AirPrint, the facsimile expansion kit is required. To enable AirPrint In "Settings (administrator)", select [System Settings] → [Network Settings] → [External Print Services Settings] → [AirPrint Settings].
Page 92 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Using AirPrint to send a fax You can send a file created in an AirPrint compatible application by fax via the machine. The sending procedure depends on the application. Refer to the manual for the application to send a file by fax. The procedure for transmission in OS X is explained as an example.
Page 93 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AirPrint Settings Set this option to use AirPrint. In "Settings (administrator)", select [System Settings] → [Network Settings] → [External Print Services Settings] → [AirPrint Settings]. AirPrint (Print), AirPrint (Scan), AirPrint (Fax Send) Select these settings to use the AirPrint functions. mDNS Enable or disable mDNS.
Page 94: Easily Connect With An Nfc-Compatible Mobile Device (Easy Connect)
• Make sure that the mobile device’s Wi-Fi function and NFC function are turned on in advance. • For NFC card readers and dedicated applications that can be used, consult your dealer or nearest SHARP Service Department. CONNECTING BY NFC You can easily connect a mobile device to the machine by holding it to the NFC touch point area.
Page 95: Connecting By Qr Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE CONNECTING BY QR CODE You can connect by displaying the QR code on the machine's touch panel and then having your mobile device (with the dedicated application already installed) read the QR code. The machine sends the information required for connection to the mobile device, and the information is saved.
Page 96: Easy Connection Setting
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Easy Connection Setting Set this option to use Easy Connection Setting. In "Settings (administrator)", select [System Settings] → [Network Settings] → [Easy Connection Setting]. This appears when an NFC card reader is connected. Enable this setting to connect to mobile devices using an NFC card reader.
Page 97: Nas
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE NAS (Network Attached Storage) is a storage device that is connected to the network. You can use part of the machine’s hard drive area as a simple file server to save files and browse saved files. Folder structure The folder structure is as follows.
Page 98: Public Folder / Nas Setting
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Saving files in NAS / browsing NAS files You can save data that you need to the machine’s hard disk, and view the data on your computer. Document scanned on the machine In document filing, tap the [Create PDF for PC Browsing] checkbox so that it is selected , and copy to the public folder to save the data.
Page 99 You can operate the machine from the same panel as the machine's operation panel that is displayed on your PC, with the same feel as operating in front of the machine. LINE PRINTER Easy The machine Sharp OSA Job Status Scan File retrieve Send as well as print No. of copies...
Page 100 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Example: RealVNC Start the VNC viewer, enter the IP address of the machine in the "VNC Server" entry box, and click the [Connect] button. Check with the administrator of the machine for its IP address. Follow the message on the operation panel of the machine to permit the connection.
Page 101: Universal Design In The Machine
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE UNIVERSAL DESIGN IN THE MACHINE The structure of the machine and the software are designed to allow all people to use the machine with ease. UNIVERSAL DESIGN RELATED TO OPERATION Adjustment of operation panel angle The angle of the entire operation panel can be adjusted to enable use even when seated.
Page 102: Universal Design Related To Vision
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Confirmation of placement of original in document feeder You can use the data notification indicator to check if an original has been correctly placed in the auto document feeder. Select "Settings (administrator)" → [System Settings] → [Common Settings] → [Device Control] → [Data Indicator Setting], then set to [Pattern 3].
Page 103: Universal Design Features
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE UNIVERSAL DESIGN FEATURES The machine has design features and settings that are compatible with universal design. Easy-to-use user interface • Simple mode This mode shows only frequently used items. Buttons and text are enlarged to increase ease of operation. Almost all regular operations can be completed using the simple mode screen.
Page 104 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Intuitive operation • Quick-view operation guide Touch the [Operation Guide] key in the home screen on the touch panel to display the operation guide. The operation guide provides simple explanations of how to use the machine. •...
Page 105: Items Recorded In The Job Log
999999, after which the count resets to 1. Account Job ID The job ID used in the Sharp OSA is recorded. Job Mode The job mode type, such as copy or print is recorded.
Page 106 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Item name Description Main items Number of Reserved Pages Number of reserved original pages of a copy, print, scan job, or other job is recorded. Number of Completed Pages Number of completed pages of a set is recorded. Result The result of a job is recorded.
Page 107: Printing A Manual From The Operation Panel
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Item name Description Common Functionality Color Setting Color mode selected by user is recorded. Special Modes Special modes selected when the job was executed is recorded. File Name The stored file name is recorded.* Data Size [KB] The size of a file is recorded.
Page 108: The Definition Of "R" In Paper Size
BEFORE USING THE MACHINE►LOADING PAPER LOADING PAPER IMPORTANT POINTS ABOUT PAPER NAMES AND LOCATIONS OF TRAYS Tray 1 Bypass tray Tray 2 Tray 5 (MX-LC18) Tray 3 Tray 4 Tray 5 (MX-LC19) THE DEFINITION OF "R" IN PAPER SIZE To indicate the landscape setting, "R" is added to the end of the name of a paper size enabled for both landscape and portrait settings.
Page 109: Applicable Paper Types
• Various types of paper are commercially available, some of which cannot be used on the machine. Before using any paper, consult the dealer or nearest SHARP Service Department. • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of Sharp standard paper.
Page 110 "SPECIFICATIONS" in the "Start Guide" and "Tray Settings (page 1-126)". • Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Before using any paper, consult the dealer or nearest SHARP Service Department. Tray 1/2 Tray 3 Tray 4...
Page 111 BEFORE USING THE MACHINE►LOADING PAPER Setting orientation of the print side The setting orientation varies for the print side of paper, depending on the tray used. For "Letter Head" and "Pre-Printed", set the paper in the reverse orientation. Place with the print side facing the direction indicated below. Tray In normal status With letter head or pre-printed paper set...
Page 112: Loading Paper In The Tray 1/2
BEFORE USING THE MACHINE►LOADING PAPER LOADING PAPER IN THE TRAY 1/2 A maximum of 1250 sheets of 8-1/2" × 11" (A4) paper can be loaded into tray 1. A maximum of 850 sheets of 8-1/2" × 11" (A4) paper can be loaded into tray 2. If you loaded paper of a different type or size from the paper previously loaded, be sure to check the settings in "Settings (administrator)".
Page 113 BEFORE USING THE MACHINE►LOADING PAPER Lift the feed roller, and place paper Indicator into the tray. line Load the paper with the print side facing up. The stack must not be higher than the indicator line (maximum of 1250 sheets for tray 1, or maximum of 850 sheets for tray 2). Indicator line Lower the feed roller, and gently push...
Page 114 BEFORE USING THE MACHINE►LOADING PAPER Attach the paper size guide and transparent sheet appropriately for the size of paper to be used. (1) Align the bottom of the paper size guide with the appropriate slot on the base of the tray. Align the paper size guide with the slot for the paper size to be used (indicated by the paper size mark).
Page 115: Loading Paper In The Tray 3/4
BEFORE USING THE MACHINE►LOADING PAPER LOADING PAPER IN THE TRAY 3/4 A maximum of 500 sheets of paper from 11" x 17" to 7-1/4" × 10-1/2"R (A3 to B5R) can be loaded into tray 3. A maximum of 500 sheets of paper from 11" x 17" to 5-1/2" × 8-1/2"R (A3 to A5R) can be loaded into tray 4. •...
Page 116 BEFORE USING THE MACHINE►LOADING PAPER A non-standard size of paper can only be loaded in tray 4. A non-standard size of paper cannot be loaded in tray 3. Fan the paper. Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.
Page 117 BEFORE USING THE MACHINE►LOADING PAPER Loading tab paper into tray 4 Remove the tab paper guide. The guide is stored inside the front cover. Pull out the tray and install the guide. Adjust the guide plates to the triangle mark position. Install the guide so that it may cover the guide plates.
Page 118 BEFORE USING THE MACHINE►LOADING PAPER See the following figure and adjust the tab position of the tab paper. Tab paper Originals Top edge 1st page Side 1 Tail edge 1st page 2nd page 3rd page 4th page 4th page 3rd page 2nd page Gently push the tray into the machine, and set the paper type to tab paper.
Page 119: Loading Paper In The Large Capacity Tray
• Large capacity tray (MX-LC19) stores a maximum of 3000 sheets of paper from 12" × 18" (A3W) to 8-1/2" × 11"R (B5). When changing the paper size, consult the dealer or nearest SHARP Service Department. Do not place heavy objects on the tray or press down on the tray.
Page 120 BEFORE USING THE MACHINE►LOADING PAPER Gently push the paper tray into the machine. Push the tray firmly all the way into the machine slowly. Forcefully inserting the paper may cause skewed feeding and paper misfeeds. Large capacity tray (MX-LC19) Press the operation button. The operation button blinks, and the tray paper table goes down to the paper loading position.
Page 121 BEFORE USING THE MACHINE►LOADING PAPER • Do not insert your hand into the space inside the paper table when you load paper. • Do not insert spare paper or objects into the space inside the tray. Gently push the paper tray into the machine.
Page 122 BEFORE USING THE MACHINE►LOADING PAPER Changing the paper size for the large capacity tray (MX-LC19) Loosen the paper guide screw. Slide the plate of the paper guide. Plate Slide the plate until the red line appears at the center of the size window of the plate.
Page 123 BEFORE USING THE MACHINE►LOADING PAPER Change the right paper guide to the paper size to be used. (1) While holding up the paper guide lock, slide the paper guide to the paper size to be used. (2) Release the paper guide lock. (3) Move the paper guide slightly to the right and left so that it locks into place.
Page 124: Loading Paper Into The Bypass Tray
• When using plain paper other than Sharp standard paper or special media other than SHARP-recommended transparency film, glossy paper, or when printing on the reverse side of paper that has been printed on one side, load paper one sheet at a time.
Page 125 Important points when using label sheets • For more information, consult the dealer or nearest SHARP Service Department. • Some labels may have to be loaded into the bypass tray in the specified orientation. Follow such instructions. If a form is already printed on the labels, and the print images and the preprinted form do not line up, adjust the application or printer driver settings to rotate the print images.
Page 126 BEFORE USING THE MACHINE►LOADING PAPER Open the bypass tray. When loading paper larger than 8-1/2" x 11"R or A4R, pull out the extension guide. Pull the extension guide all the way out. Do not place heavy objects on the bypass tray or press down on the tray. Load the paper with the print side facing down.
Page 127: How To Place The Long Paper Guide
BEFORE USING THE MACHINE►LOADING PAPER HOW TO PLACE THE LONG PAPER GUIDE The steps for attaching the optional long paper feeding tray to the bypass tray are explained below. Extend the auxiliary guide of the long paper feeding tray. Pull out the extension guide of the bypass tray.
Page 128: Paper Settings In The System Settings
BEFORE USING THE MACHINE►LOADING PAPER PAPER SETTINGS IN THE SYSTEM SETTINGS You can configure detailed settings such as the size and type of paper in a tray. In "Settings (administrator)", select [System Settings] → [Common Settings] → [Paper Settings]. Paper Settings Paper Tray Settings Paper tray and paper type settings are explained in this section.
Page 129 BEFORE USING THE MACHINE►LOADING PAPER Tray Settings Paper Tray Paper Type Size Tray 1 Plain 1/2, Pre-Printed, Recycled, Letter 8-1/2" × 11", A4 Head, Pre-Punched, Tray 2 Color, User Type 1 to 8 Plain 1/2, Pre-Printed, Auto-Inch (11" × 17", 8-1/2" × 14", 8-1/2" × 11", 8-1/2" × 11"R, 7-1/4" × Recycled, Letter 10-1/2"R), Tray 3...
Page 130 BEFORE USING THE MACHINE►LOADING PAPER Paper Tray Paper Type Size Inserter (Upper) Auto-Inch (12" × 18" (A3W), 11" × 17", 8-1/2" × 14", 8-1/2" × 11", 8-1/2" × 11"R* , 8-1/2" × 14"* , 8-1/2" × 13-1/2"* , 8-1/2" × 13-2/5"* , 7-1/4"...
Page 131 BEFORE USING THE MACHINE►LOADING PAPER Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 8 paper types can be registered. List name Description Register any name.
Page 132: How To Place The Original
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL HOW TO PLACE THE ORIGINAL SELECTING A PROCEDURE FOR PLACING THE ORIGINAL DEPENDING ON THE TYPE AND STATUS OF THE ORIGINAL Place the original in the automatic document feeder. Depending the type and status of the original, use the document glass.
Page 133 BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL Original Feeding Mode The following original feeding modes can be set to operate by default in copy, image send, and scan to HDD. When a mode is frequently used, this saves you from having to select the mode in another mode each time you need to use it. •...
Page 134: Automatic Document Feeder
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. • Place originals of different sizes together, if needed, in the automatic document feeder. In that case, use the "Others" function in each mode to set [Mixed Size Original].
Page 135 BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL Allowed original sizes Minimum original size Maximum original size Standard size Standard size (Minimum size that can be automatically detected) (Maximum size that can be automatically detected) 5-1/2" (longitudinal) × 8-1/2" (transversal) 11"...
Page 136: Document Glass
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL DOCUMENT GLASS This section describes the steps for setting the original on the document glass. • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder. Allowed original sizes Maximum original size Standard size...
Page 137 BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL Close the automatic document feeder. After placing the original, close the automatic document feeder. If the unit is left open, parts outside of the original will be copied in black, causing excessive use of toner. •...
Page 138: Stopping/Deleting A Job, Priority Processing And Checking The Status
The job status screen is divided into the following four tabs, enabling you to select a job list by tapping a desired tab. LINE PRINTER Easy Easy LINE PRINT- Job Status Sharp OSA Job Status Back Copy Scan File retrieve 10:15 AM 10:15 AM...
Page 139 BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS Back Print Scan Internet Fax Job Queue Progress / Sets Status User_1_User_1_User ---/0004 Encrypt PDF User_2_User_2_User ---/0004 Spooling Spool Job Queue Complete • Spool list (Only displayed when a print-from computer job is received) Lists print jobs up to the transfer to the machine from a computer.
Page 140: Stopping/Deleting A Job In Progress Or Reserved
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS STOPPING/DELETING A JOB IN PROGRESS OR RESERVED Tap the job status display and tap the tab for the job that you wish to stop or delete. Tap the [Job Queue] key. Print Image Sending Print Scan...
Page 141: Priority Processing Of A Reserved Job
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS PRIORITY PROCESSING OF A RESERVED This function gives priority to processing of copied, faxed or image send jobs arising later to jobs already in a queue for printing or sending. Priority processing operation varies, as follows, depending on the job type.
Page 142 BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS Changing the job order If there is a job in progress, an interrupt job can be performed, or a job can be moved down in the queue to change the job order.
Page 143: Checking A Reserved Job Or The Job In Progress
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS In print tab, you can switch the display in the "Job Queue" screen between the number of printed copies and remaining copies to be printed for each job. Print Scan Internet Fax...
Page 144: Checking Completed Jobs
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS CHECKING COMPLETED JOBS Tap the job status display and tap the tab for the job whose contents you wish to check. Tap the [Complete] key. Print Scan Internet Fax Start Job Queue Progress / Sets Status...
Page 145: Reading The Job List
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS READING THE JOB LIST The meaning of each job icon and message displayed in "Status" is as follows: Icons indicating the job type Print job (RGB/CMYK) Copy job Scan to E-mail job Scan to FTP job Scan to Network Folder job...
Page 146 BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS Messages displayed in "Status" Job in progress Display Status "Printing" Print job in progress "Copying" Copy job in progress "Connecting" Connecting "Sending" Sending "Receiving" Receiving "Processing" Processing "Tel" Speaking with the other party using an extension telephone "Stopped"...
Page 147 "failed" An abnormal condition occurred when delivery confirmation is set * If the receiving machine is a SHARP machine, the receiving machine will return "dispatched" if the fax was received normally, or "processed" if reception failed. When delivery confirmation is set for Internet Fax, the disposition feeld value indicated on the delivery confirmation return e-mail appears.
Page 148: Address Book
BEFORE USING THE MACHINE►ADDRESS BOOK ADDRESS BOOK ADDRESS BOOK "Contacts" and "Group" can be stored in the address book. For a contact, more than one address can be stored, including fax, e-mail, Internet fax and direct SMTP addresses. Registering addresses stored as "Contacts" as well as directly entered addresses as "Group" enables you to easily send messages to multiple destinations simply by specifying a group.
Page 149: Address Book Screen
BEFORE USING THE MACHINE►ADDRESS BOOK ADDRESS BOOK SCREEN To display the address book, tap the [Address Book] key on the base screen in image send mode such as fax, e-mail, or Internet fax. You can also display it by tapping the [Address Book] icon in the home screen. "Contacts" and "Group" registered are enabled for alphabetical search and selected condition-based advanced search.
Page 150 BEFORE USING THE MACHINE►ADDRESS BOOK Selecting "Contacts" or "Group" Tap a "Contacts" or "Group", and the tapped "Contacts" or "Group" is selected. After selection, tap To add "Contacts" and "Group", refer to the following. STORING ADDRESSES THROUGH DIRECT ENTRY (page 1-150) ►...
Page 151 BEFORE USING THE MACHINE►ADDRESS BOOK Narrowing by frequent Use Tap the [Frequent Use] key and select an address in the screen that appears. Addresses registered as "Frequent Use" addresses are shown. Global Address Search Address Sort Sending History Call by Search Number Direct TX Add New Send Same Image...
Page 152 BEFORE USING THE MACHINE►ADDRESS BOOK Narrowing by index Search by alphabet to narrow down addresses. For example, tap "A" on the index bar to display "Contacts" stored with search text starting with "A". Sending History Address Call by Search Number Sort Direct TX Add New...
Page 153: Storing Addresses Through Direct Entry
BEFORE USING THE MACHINE►ADDRESS BOOK STORING ADDRESSES THROUGH DIRECT ENTRY Store new names or addresses in the address book by directly entering them. In the address book screen, tap [Add New] on the action panel, or tap the [Address Control] icon in the home screen. Enter basic information.
Page 154: Storing Addresses Through Global Address Search
BEFORE USING THE MACHINE►ADDRESS BOOK STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH Store the results of searching the global address book as new addresses in the address book. Global address search requires an LDAP server. Disable Destination Registration Using Global Address Search In "Settings (administrator)", select [System Settings] →...
Page 155 BEFORE USING THE MACHINE►ADDRESS BOOK Select the server from the list of Cancel and Return Enter Search Start Initials servers. Search Start If an authentication screen appears, enter your user name and password, and tap the [OK] key. ► AUTHENTICATION BY LOGIN NAME/PASSWORD (page 1-45) After selecting a server, tap Tap the entry field to enter the search...
Page 156: Storing Addresses From Fax Or Image Send Logs
BEFORE USING THE MACHINE►ADDRESS BOOK STORING ADDRESSES FROM FAX OR IMAGE SEND LOGS As a new registration, add an address you have entered via fax or image send operations to the address book. FTP and desktop addresses cannot be stored in the address book from transmission logs. In fax or image send mode, tap [Sending History] on the action panel.
Page 157: Storing Groups
BEFORE USING THE MACHINE►ADDRESS BOOK Tap the [OK] key. STORING GROUPS Register "Group" by selecting addresses from those already stored as "Contacts". In this case of registration, only reference to addresses already stored takes place, and so, the total number of registered addresses (maximum 6000) in the address book does not increase.
Page 158 BEFORE USING THE MACHINE►ADDRESS BOOK Tap the address to be registered in the "Group", and then tap the key. Registered Address You can select more than one address. test@test.com Preview Start Info. Repeat steps 3 through 5 to register addresses. After address registration is completed, tap key.
Page 159: Editing/Deleting Addresses In Address Book
BEFORE USING THE MACHINE►ADDRESS BOOK EDITING/DELETING ADDRESSES IN ADDRESS BOOK You can edit or delete "Contacts" or "Group" information stored in the address book as well as addresses listed under "Contacts" and "Group". Editing/deleting contacts and groups In the address book screen, select a contact or group you wish to edit, and tap [Edit] on the action panel.
Page 160 BEFORE USING THE MACHINE►ADDRESS BOOK Editing/deleting addresses Select a contact or group you wish to edit, and tap [Edit] on the action panel. In the address book screen, select the contact or group that has the address you want to edit, and tap [Edit] on the action panel. Only one contact or group can be selected.
Page 161: Setting The Scope For Publicizing Contacts And Groups
BEFORE USING THE MACHINE►ADDRESS BOOK SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS "Contacts" and "Group" stored in the address book can be shared within a specified group or stored as personal contacts that only you are allowed to access. If no publicity scope is specified, stored "Contacts"...
Page 162: Deleting The Transmission History
BEFORE USING THE MACHINE►ADDRESS BOOK If you have logged in as the administrator, select any user name desired from the user list. To register a user: In "Settings (administrator)", select [User Control] → [User Control] → [User List] → [User Registration]. DELETING THE TRANSMISSION HISTORY You can delete the fax or image send transmission history.
Page 163: Register An Address Book In The Web Page
BEFORE USING THE MACHINE►ADDRESS BOOK REGISTER AN ADDRESS BOOK IN THE WEB PAGE Transmission destinations (contacts) such as fax and Scan to E-mail addresses, and groups of transmission destinations, can be stored in the address book. For the procedure for storing contacts and groups using the machine's touch panel, see "ADDRESS BOOK (page 1-145)".
Page 164 BEFORE USING THE MACHINE►ADDRESS BOOK Item Description To store a new fax number, select [New Address] and enter the fax number in the fax Fax Number number entry field. To search for a fax number stored as a global address, click this key and select the fax Global Address Search number from the list.
Page 165: Category Setting
BEFORE USING THE MACHINE►ADDRESS BOOK Item Description Use PASV mode Send data to an FTP server in PASV mode. Enable Hyperlink to FTP server to When sending data to an FTP server, send the data to the e-mail address that is specified be e-mailed in the hyperlink to the FTP server.
Page 166: Peripheral Devices
BEFORE USING THE MACHINE►PERIPHERAL DEVICES PERIPHERAL DEVICES PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional. However, some models include certain peripheral devices as standard equipment. (As of February, 2018) Product name Product Description...
Page 167 MX-FX15 Enables Fax. Internet fax expansion kit MX-FWX1 Enables Internet Fax. Application integration module MX-AMX1 Sharp OSA (page 1-199) Sharpdesk 1 license kit MX-USX1 This software enables integrated management of documents and computer files. Sharpdesk 5 license kit MX-USX5 Sharpdesk 10 license kit...
Page 168: Inner Finisher
BEFORE USING THE MACHINE►PERIPHERAL DEVICES INNER FINISHER This device outputs sorted paper while staggering each set of paper. As needed, it staples each set. PART NAMES The following describes the parts that appear when the finisher is open. Output tray Lever Stapled and offset output is delivered to this tray.
Page 169: Supplies
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SUPPLIES The finisher requires the following staple cartridge: Staple cartridge (approx. 5000 staples per cartridge x three cartridges) MX-SCX1 INNER FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the operation procedure to replace the staple cartridge.
Page 170 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Remove the empty staple cartridge from the staple case. Insert a new staple cartridge into the staple case as shown. Push the staple cartridge in until it clicks into place. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right.
Page 171: Finisher
BEFORE USING THE MACHINE►PERIPHERAL DEVICES FINISHER This device outputs sorted paper while staggering each set of paper. As needed, it staples each set. You can also perform stapling manually. To punch holes in printed paper, install an optional hole punch module. PART NAMES Output tray (upper tray) Top cover...
Page 172: How To Staple Manually
BEFORE USING THE MACHINE►PERIPHERAL DEVICES HOW TO STAPLE MANUALLY You can perform stapling manually. Make sure the manual staple key is lit green. Place the paper that you want to staple in the insertion slot. When you place the paper, the manual staple key blinks green.
Page 173: Supplies
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SUPPLIES The finisher requires the following staple cartridge: Staple cartridge (approx. 5000 staples per cartridge x three cartridges) MX-SC11 FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the operation procedure to replace the staple cartridge.
Page 174 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Insert a new staple cartridge into the staple case. Push the staple cartridge in until it clicks into place. Push the staple case firmly back in. Push the staple case in until it clicks into place. Close the front cover.
Page 175: Finisher (Large Stacker)
BEFORE USING THE MACHINE►PERIPHERAL DEVICES FINISHER (LARGE STACKER) This device outputs sorted paper while staggering each set of paper. As needed, it staples each set. To punch holes in printed paper, install an optional hole punch module. PART NAMES Staple compiler Middle output tray This temporarily stacks paper to be stapled.
Page 176: Supplies
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SUPPLIES The finisher (large stacker) requires the following staple cartridge: Staple cartridge (approx. 5000 staples per cartridge x three cartridges) MX-SCX2 FINISHER (LARGE STACKER) MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the operation procedure to replace the staple cartridge.
Page 177 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Remove the empty staple cartridge. When staples remain, the staple cartridge cannot be removed. Insert a new staple cartridge into the staple case. Push the staple case in until it clicks into place. Install a staple case. Push the staple case in until it clicks into place.
Page 178 BEFORE USING THE MACHINE►PERIPHERAL DEVICES DISCARDING STAPLE WASTE When a finisher is used for stapling, staple waste is produced. The staple waste is collected in the staple waste box. Follow the steps below to discard staple waste. Open the front cover. Grasp the tab of the staple waste box, gently pull out the box, and discard the staple waste.
Page 179 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Close the front cover. 1-176...
Page 180: Saddle Stitch Finisher
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SADDLE STITCH FINISHER This includes the offset function that outputs sorted paper while staggering each set of paper, the staple sort function that staples each set of prints, the saddle stitch function that automatically staples the center of the sheets and folds the sheets in half, and the paper folding function that folds paper in half.
Page 181: How To Staple Manually
BEFORE USING THE MACHINE►PERIPHERAL DEVICES HOW TO STAPLE MANUALLY You can perform stapling manually. Make sure the manual staple key is lit green. Place the paper that you want to staple in the insertion slot. When you place the paper, the manual staple key blinks green.
Page 182: Supplies
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SUPPLIES The saddle stitch finisher requires the following staple cartridge: Finisher unit Staple cartridge (approx. 5000 staples per cartridge x three cartridges) MX-SC11 Saddle stitch unit Staple cartridge (approx. 2000 staples per cartridge x four cartridges) MX-SC12 1-179...
Page 183: Saddle Stitch Finisher Maintenance
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the operation procedure to replace the staple cartridge. Replacement the staple cartridge (finisher unit) Open the front upper cover.
Page 184 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Close the front upper cover. Make a proof copy in staple sort function to verify that stapling takes place correctly. Replacement the staple cartridge (saddle stitch unit) Before starting this procedure, remove all output from the output tray of the saddle finisher. Do not replace removed output back in the output tray.
Page 185 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Remove the staple case. Remove the empty staple cartridge. Insert a new staple cartridge into the staple case. Replace both staple cartridges. Push the staple case firmly back in. Push the staple case in until it clicks into place. 1-182...
Page 186 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Push the front lower cover back in. Close the front upper cover. Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly. 1-183...
Page 187: Saddle Stitch Finisher (Large Stacker)
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SADDLE STITCH FINISHER (LARGE STACKER) This includes the offset function that outputs sorted paper while staggering each set of paper, the staple sort function that staples each set of prints, the saddle stitch function that automatically staples the center of the sheets and folds the sheets in half, and the paper folding function that folds paper in half.
Page 188: Supplies
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SUPPLIES The saddle stitch finisher (large stacker) requires the following staple cartridge: Finisher unit Staple cartridge (approx. 5000 staples per cartridge x three cartridges) MX-SCX2 Saddle stitch unit Staple cartridge (approx. 2000 staples per cartridge x four cartridges) MX-SCX1 SADDLE STITCH FINISHER (LARGE STACKER) MAINTENANCE...
Page 189 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Squeeze the green parts of the staple case and pull the case up and then out. Remove the empty staple cartridge. When staples remain, the staple cartridge cannot be removed. Insert a new staple cartridge into the staple case.
Page 190 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Close the front cover. Make a proof copy in staple sort function to verify that stapling takes place correctly. Replacement the staple cartridge (saddle stitch unit) Before starting this procedure, remove all output from the output tray of the saddle finisher (large stacker). Do not replace removed output back in the output tray.
Page 191 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Lower the staple case release lever and remove the staple case. Pull the staple case out to the left. Replace both staple cartridges. Press the lock button to open the release lever. Remove the empty staple cartridge. Press the lock button to open the release lever.
Page 192 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Press the lock button to open the release lever. Push the staple case firmly back in. Align of the staple case with of the unit. Push the staple case in until it clicks into place. Push the saddle stitch unit in.
Page 193 BEFORE USING THE MACHINE►PERIPHERAL DEVICES DISCARDING STAPLE WASTE When a finisher is used for stapling, staple waste is produced. The staple waste is collected in the staple waste box. Follow the steps below to discard staple waste. Open the front cover. Grasp the tab of the staple waste box, gently pull out the box, and discard the staple waste.
Page 194 BEFORE USING THE MACHINE►PERIPHERAL DEVICES DISCARDING PAPER WASTE When folded paper is trimmed in trimmer settings, paper waste is generated. Paper waste is collected in the paper waste box. Follow the operation procedure to remove paper waste. Using the trimmer function trims a side drop at the time of folding, creating a neat finish. Open the front cover.
Page 195 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Close the front cover. 1-192...
Page 196 BEFORE USING THE MACHINE►PERIPHERAL DEVICES FOLDING UNIT A folding unit can be used for Z-Fold, C-Fold, Accordion Fold, Double Fold, and Half Fold. A finisher (large stacker) or saddle stitch finisher (large stacker) is required to install the folding unit. PART NAMES Top cover Output tray of folding unit...
Page 197 BEFORE USING THE MACHINE►PERIPHERAL DEVICES INSERTER Covers and insertion sheets to be inserted into printed sheets can be loaded. Using the manual finishing function, you can directly feed paper into the finisher (large stacker) or saddle stitch finisher (large stacker) to staple, punch or fold the paper. For detailed information on paper that can be loaded into the inserter, see the "SPECIFICATIONS"...
Page 198: Punch Module (Mx-Pn16B)
BEFORE USING THE MACHINE►PERIPHERAL DEVICES PUNCH MODULE (MX-PN16B) The punch module can be installed on a finisher or saddle stitch finisher to punch holes in paper to be output. A finisher or saddle stitch finisher is required to install the punch module. DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box.
Page 199 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Close the front cover. 1-196...
Page 200: Punch Module (Mx-Pn13B)
BEFORE USING THE MACHINE►PERIPHERAL DEVICES PUNCH MODULE (MX-PN13B) The punch module can be installed on a finisher (large stacker) or saddle stitch finisher (large stacker) to punch holes in paper to be output. A finisher (large stacker) or saddle stitch finisher (large stacker) is required to install the punch module (large stacker). DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box.
Page 201 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Gently push the box back in. Close the front cover. 1-198...
Page 202: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that directly links the machine to software applications for work (external applications) over a network. When you use a machine that supports Sharp OSA, you can link controls on the operation panel and device functions such as scan send to external applications.
Page 203: External Account Application
If termination in Setting mode (Web version) fails, terminate it forcibly on the operation panel of the machine. In "Settings", select [System Settings] → [Sharp OSA Settings] and change the setting for [External Accounting Application Settings] and then restart the machine. To restart the machine, see "TURNING ON THE POWER (page...
Page 204 External count mode can be used together with the user control function of the machine. (External count mode can also be used when the user control function is disabled.) To enable the external count mode: In "Settings (administrator)", select [System Settings] → [Sharp OSA Settings] → [External Accounting Application Settings] and enable the [External Account Control] setting alone. 1-201...
Page 205: Sharp Osa Settings
Condition Settings Cookie Setting Specify how application cookies are handled when using an application in Sharp OSA. When "Hold Cookie" is selected, the machine holds cookies that are used in an application. When "Not hold Cookie" is selected, cookies are not held when an application is used.
Page 206 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Receiving Application Setting The Fax or I-Fax Receive functions can be set in the Sharp OSA applications. Settings Item Settings Forward to Application The Fax or I-Fax message reception can be controlled by Sharp OSA applications.
Page 207 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Embedded Application Settings Store and manage embedded applications that are installed in the machine. " " • [Add] key Adds a new embedded application. • List Lists the currently installed embedded applications. Install Embedded Application When you tap the [Add] key, the registration screen appears.
Page 208: Removing Misfeeds
BEFORE USING THE MACHINE►REMOVING MISFEEDS REMOVING MISFEEDS REMOVING MISFEEDS If a paper misfeed occurs, the "Paper Jam" message will appear in the touch panel and printing and scanning will stop. In this event, tap the [Check how to remove misfeeds] key in the touch panel. When the key is tapped, instructions for removing the misfeed will appear.
Page 209: Regular Maintenance
BEFORE USING THE MACHINE►MAINTENANCE MAINTENANCE This section explains how to clean the machine, replace the toner cartridge, the waste toner box, and the stamp cartridge. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Do not use a flammable spray to clean the machine.
Page 210 BEFORE USING THE MACHINE►MAINTENANCE SCANNING AREA If black lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). To clean this part, use the glass cleaner that is stored in the automatic document feeder. After using the glass cleaner, be sure to return it to its storage position.
Page 211: Cleaning The Bypass Feed Roller
BEFORE USING THE MACHINE►MAINTENANCE Replace the glass cleaner. CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. 1-208...
Page 212: Replacement Of Toner Cartridge
BEFORE USING THE MACHINE►MAINTENANCE REPLACEMENT OF TONER CARTRIDGE Always replace the toner cartridge after the "Change the toner cartridge." message appears. You should keep one set of replacement toner cartridges on hand so that you can replace a toner cartridge immediately when toner runs out. Empty toner cartridge can be replaced without interrupting a copy/print job.
Page 213 BEFORE USING THE MACHINE►MAINTENANCE Open the front cover. Pull the toner cartridge toward you. Gently pull out the toner cartridge horizontally. If the cartridge is pulled out abruptly, toner may spill out. Take out a new toner cartridge from its package and shake it five or six times.
Page 214 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 215: Replacing The Waste Toner Box
BEFORE USING THE MACHINE►MAINTENANCE REPLACING THE WASTE TONER BOX The waste toner box collects excess toner that is produced during printing. When the waste toner box becomes full, the message "Replace waste toner box." will appear. When this message appears, tap the guidance key that appears on the touch panel to view the procedure for replacing the waste toner box.
Page 216: Replacing The Stamp Cartridge
BEFORE USING THE MACHINE►MAINTENANCE REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become light, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 Open the automatic document feeder. Remove the document backplate sheet from the automatic document feeder.
Page 217 BEFORE USING THE MACHINE►MAINTENANCE Push the stamp unit back in. Push the stamp unit in until it clicks into place. Close the automatic document feeder to attach the document backplate sheet. When the automatic document feeder is closed, the document backplate sheet on the document glass attaches to the automatic document feeder.
Page 218: Character Entry
BEFORE USING THE MACHINE►CHARACTER ENTRY CHARACTER ENTRY NAMES AND FUNCTIONS OF SOFT KEYBOARD KEYS Display the soft keyboard to register the name of a file, program, folder or user. Exits the soft keyboard. Displays the entered text. Finalizes the entered characters and exits the soft Retrieves the stored words.
Page 219: Set The Keyboard Setting
BEFORE USING THE MACHINE►CHARACTER ENTRY SET THE KEYBOARD SETTING In "Settings (administrator)", select [System Settings] → [Common Settings] → [Keyboard Settings]. Keyboard Settings Default Keyboard Setting Configure settings for the keyboard used for entry on the text. Keyboard Select Change the key layout and display according to the set language. Set Keyboard Priority When an external keyboard is connected, set whether the external keyboard or the keyboard shown on the touch panel (soft keyboard) is given priority.
Page 220 Icons COPIER Functions you can use in Easy Copy mode Eco-friendly functions Functions for copying on special media OUTPUT ....... . . 2-35 BEFORE USING THE MACHINE AS A •...
Page 221 COPIER • THE ADJUST DENSITY AREA FOR COPY (GRAY SECURITY REINFORCEMENT FUNCTIONS ..2-83 BALANCE) ....... . 2-131 •...
Page 222: Before Using The Machine As A
COPIER►BEFORE USING THE MACHINE AS A COPIER BEFORE USING THE MACHINE AS A COPIER COPY MODE There are two modes for copying: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most copy jobs. If you need to select detailed settings or special functions, use normal mode.
Page 223: Normal Mode
COPIER►BEFORE USING THE MACHINE AS A COPIER NORMAL MODE Normal mode lets you select any function setting that can be used for copying. Enter the number of copies. No. of copies Send and Print Displays the functions that Original Quick File Setting keys used for Store Data Temporarily can be utilized in copy...
Page 224: Copying Sequence
COPIER►BEFORE USING THE MACHINE AS A COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. You can also restore the default copy settings before executing copying In "Settings (administrator)", select [System Settings] →...
Page 225 COPIER►BEFORE USING THE MACHINE AS A COPIER Scan the original. Tap the [Preview] key to scan the original. In Easy mode In Normal mode Original Send and Print No. of copies No. of copies Detail 8½x11 Quick File Original Store Data Temporarily Auto 8½x11 Paper File...
Page 226: Default Settings For Copying
COPIER►BEFORE USING THE MACHINE AS A COPIER Tap the [Start] key to start copying. When making only one set of copies, you do not need to specify the number of copies. • To cancel all settings, tap the [CA] key. When the [CA] key is tapped, all settings selected to that point are cleared and you will return to the base screen.
Page 227: Copy Preview
COPIER►BEFORE USING THE MACHINE AS A COPIER Item Description Output Binding Set the output binding in 2-Sided copy. Output Set the print output method and output tray that are selected by default. Output Tray Specify the output tray. Staple Configure staple settings Offset Set whether or not offset is performed in the default settings.
Page 228: Checking The Original Size
COPIER►BEFORE USING THE MACHINE AS A COPIER CHECKING THE ORIGINAL SIZE Easy mode The size of the placed original is displayed in the upper left corner of the screen. When you place the original in the automatic document feeder, the original icon appears next to the original size. Original Detail 8½x11...
Page 229 COPIER►BEFORE USING THE MACHINE AS A COPIER Orientation of placed original Place the original as shown below. If you place the original in an incorrect orientation, it may result in punching at an unexpected position or stapling. On "Preview Screen", view the image orientation or preview image. COPY PREVIEW (page 2-8) ►...
Page 230: Selecting The Paper Tray For Copying
COPIER►BEFORE USING THE MACHINE AS A COPIER SELECTING THE PAPER TRAY FOR COPYING The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (Auto Paper Select). If the original size cannot be detected correctly because it is a non-standard size or when you want to change the paper size for copying, you can select the paper tray manually.
Page 231: Basic Procedure For Making Copies
COPIER►BASIC PROCEDURE FOR MAKING COPIES BASIC PROCEDURE FOR MAKING COPIES This section explains how to select settings from the base screen of easy mode. SELECTING COPY MODE (page 2-4) ► COPYING USING THE AUTOMATIC DOCUMENT FEEDER FOR COPYING Place the original in the document feeder tray of the automatic document feeder.
Page 232: Using The Document Glass For Copying
COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Start] key to start copying. When making only one set of copies, you do not need to specify the number of copies. To make two or more sets of copies: Tap the number of copies key to specify the number of copies. Original Detail 8½x11...
Page 233 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Start] key to start copying. When making only one set of copies, you do not need to specify the number of copies. To make two or more sets of copies: Tap the number of copies key to specify the number of copies. Original Detail 8½x11...
Page 234: Automatic 2-Sided Copying
COPIER►BASIC PROCEDURE FOR MAKING COPIES AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER FOR 2-SIDED COPYING Originals Copies Originals Copies Originals Copies Automatic 2-sided copying of Automatic 2-sided copying of 1-sided copying of 2-sided 1-sided originals 2-sided originals originals • To make 2-sided copies, configure the 2-sided copy settings before scanning the original. •...
Page 235: Using The Document Glass For 2-Sided Copying
COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Preview] key. Tap the [Start] key to start copying. USING THE DOCUMENT GLASS FOR 2-SIDED COPYING Originals copy Automatic 2-sided copying of 1-sided originals Dual-side copy helps to save paper. To change the default 2-sided copy mode: In "Settings (administrator)", select [System Settings] →...
Page 236 COPIER►BASIC PROCEDURE FOR MAKING COPIES Check the paper (tray) you want to use Original Detail 8½x11 for copying, and tap the keys for any Paper other settings you want to select. 2-Sided Copy Copy Ratio Staple / Punch Select 8½x11 Tap the [Original] key and specify the orientation of the 100% original to have the orientation be correctly recognized.
Page 237: Changing The Exposure And Original Image Type
COPIER►BASIC PROCEDURE FOR MAKING COPIES CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE AUTOMATIC ADJUSTMENT OF EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied. ([Auto] is displayed.) Original Detail 8½x11...
Page 238 COPIER►BASIC PROCEDURE FOR MAKING COPIES or slide the slider to Exposure adjust the copy exposure. Auto Manual After the adjustment, tap This completes the procedure in easy mode. Lighten Darken Copies Start Preview To select more detailed settings, tap the [Detail] key to switch to normal mode.
Page 239 COPIER►BASIC PROCEDURE FOR MAKING COPIES or slide the slider to adjust Original No. of copies Change Size/Direction. the copy exposure. Exposure/Original Type Select Scan Resolution Toner Save Reduce Toner Consumption If you adjust the exposure with the original type selected to Auto Background Adjustment Manual...
Page 240: Enlarge/Reduce
COPIER►BASIC PROCEDURE FOR MAKING COPIES ENLARGE/REDUCE AUTO RATIO SELECT This section explains how to automatically select the appropriate ratio to meet the paper size when manually changing the paper tray to make a copy on paper that has a size different from the original. Copy Ratio ( 25~200 ) Auto Image...
Page 241: Manual Ratio Selection
COPIER►BASIC PROCEDURE FOR MAKING COPIES MANUAL RATIO SELECTION This section explains how to specify any ratio when making a copy on paper that has a size different from the original or changing the image size for copying. The following three methods can be used to specify the ratio. Using the preset ratio key Specify any ratio by combination of preset ratio key, for which the enlargement and reduction ratio values are pre-registered between the frequently used standard sizes, with the zoom key, which allows you to adjust the ratio in 1%...
Page 242 COPIER►BASIC PROCEDURE FOR MAKING COPIES Using the preset ratio key Tap the [Copy Ratio] key. ► COPY MODE (page 2-3) to set the ratio. Copy Ratio After the settings are completed, tap ( 25~200 ) Auto Image Check that a paper size suitable for the ratio is selected. Slightly Reduce (3% Reduction) By Paper Size...
Page 243 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specifying the image dimensions Tap the [Detail] key to change to normal mode. ► CHANGING MODES (page 1-19) Tap the [Copy Ratio] key. Tap the [by Size] key of the [Zoom] tab. Slightly Reduce No. of copies (3% Reduction) Copy Ratio Original...
Page 244: Enlarging/Reducing The Length And Width Separately
COPIER►BASIC PROCEDURE FOR MAKING COPIES ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY This section explains how to individually specify the horizontal and vertical copy ratios. When 50% is selected for the horizontal ratio and 70% is selected for the vertical ratio The following two methods can be used to specify the ratio.
Page 245 COPIER►BASIC PROCEDURE FOR MAKING COPIES Using the preset ratio key Tap the [Detail] key to change to normal mode. ► CHANGING MODES (page 1-19) Tap the [Copy Ratio] key, and then tap the [XY Zoom] tab. Tap the [X] key, and set the X Original No.
Page 246 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specifying the image dimensions Perform steps 1 to 2 in Using the preset ratio key (page 2-23). Tap the [by Size] key. Specify the X and Y dimensions of the Original No. of copies Change Size/Direction. image size and those of the output Paper Select Copy Ratio...
Page 247: Selecting The Orientation And Size Of The Original
COPIER►BASIC PROCEDURE FOR MAKING COPIES SELECTING THE ORIENTATION AND SIZE OF THE ORIGINAL When the original size is a non-standard size or is not detected correctly, manually specify the original size. Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized. •...
Page 248 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the appropriate original size key. 2-Sided Copy No. of copies Original Background Adjustment After the settings are completed, tap Image Orientation Blank Page Skip Skip Blank Page in Original Auto 8½x11 Copy Ratio Enlarge/Reduce Copy Direct Entry Inch Custom Size...
Page 249: Storing Frequently Used Original Sizes
COPIER►BASIC PROCEDURE FOR MAKING COPIES STORING FREQUENTLY USED ORIGINAL SIZES Store the frequently used non-standard original sizes. This section explains how to store, retrieve, change, and delete non-standard original sizes. • The stored original size will be retained even if the main power is turned off. •...
Page 250 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap a key ( ) for storing a No. of copies 2-Sided Copy custom original size. Original Background Adjustment Store/Delete Blank Page Skip Skip Blank Page in Original Select the size key to store/delete Tap a key that does not show a size. Copy Ratio the custom original size.
Page 251 COPIER►BASIC PROCEDURE FOR MAKING COPIES Retrieving a stored original size Perform steps 1 to 3 in Storing original sizes (Modify/Delete) (page 2-30) Tap the key of the original size that Store/Delete No. of copies Original Size you wish to retrieve. Original 2-Sided Copy Image Orientation...
Page 252: Making Copies Using The Bypass Tray
COPIER►BASIC PROCEDURE FOR MAKING COPIES MAKING COPIES USING THE BYPASS TRAY MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, labels, tab paper, and other special media. For detailed information on paper that can be loaded into the bypass tray, see "APPLICABLE PAPER TYPES (page 1-106)".
Page 253: Specifying A Type And Size Of Paper Loaded On Bypass Tray
COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Start] key to start copying. SPECIFYING A TYPE AND SIZE OF PAPER LOADED ON BYPASS TRAY Tap the [Paper Select] key, and tap the bypass tray key. ► SELECTING THE PAPER TRAY FOR COPYING (page 2-11) Tap the [Type and Size] key, and tap the key that meets the type of the loaded paper.
Page 254: Output
COPIER►BASIC PROCEDURE FOR MAKING COPIES OUTPUT Configure the output settings for copies using Sort, Group, Offset, Separator Page, Staple, Punch, or Fold. Also specify the output destination of copies. You can tap the [Output] key in normal mode to configure settings for all output functions. Settings for the staple and punch functions can also be configured from simple mode.
Page 255 COPIER►BASIC PROCEDURE FOR MAKING COPIES Separator Page This function inserts separator pages for every specified number of copies or for every job before they are output. INSERTING SEPARATOR PAGES BETWEEN COPIES OR JOBS (page 2-53) ► Sort/Group Select the sorting method when copying the scanned original. "Sort"...
Page 256: Changing Output Destination
COPIER►BASIC PROCEDURE FOR MAKING COPIES CHANGING OUTPUT DESTINATION Specify the destination to output copies. Tap the [Detail] key to change to normal mode. ► SELECTING COPY MODE (page 2-4) Tap the [Original] key and specify the orientation of the original to have the orientation be correctly recognized. ►...
Page 257: Sort/Group Setting
COPIER►BASIC PROCEDURE FOR MAKING COPIES SORT/GROUP SETTING This section explains how to select the sorting method when outputting the scanned original. Enables the sort mode when the original is placed in the automatic document feeder, and enables the group Auto mode when the original is placed on the document glass.
Page 258: Staple Settings
COPIER►BASIC PROCEDURE FOR MAKING COPIES STAPLE SETTINGS Specify whether or not the set of output will be stapled. Staple Position Original Staple Orientation Left Right Does not staple. 1 Staples Portrait orientation 2 Staples Stapleless Staple 1 Staples Landscape orientation 2 Staples Stapleless Staple •...
Page 259 COPIER►BASIC PROCEDURE FOR MAKING COPIES Staple ON (excluding booklet) Tap the [Staple / Punch] key. ► COPY MODE (page 2-3) Tap the [Original] key and specify the orientation of the original to have the orientation be correctly recognized. ► Specifying the orientation of the original (page 2-28) Select the number of staples and Staple / Punch staple position.
Page 260 COPIER►BASIC PROCEDURE FOR MAKING COPIES Saddle Stitch Tap the [Staple / Punch] key. ► COPY MODE (page 2-3) Tap the [Original] key and specify the orientation of the original to have the orientation be correctly recognized. ► Specifying the orientation of the original (page 2-28) Select After the settings are completed, tap Select binding edge and original settings.
Page 261 COPIER►BASIC PROCEDURE FOR MAKING COPIES Stapling each set of sorted copies The setting procedure in normal mode is explained. Tap the [Detail] key to change to normal mode. ► SELECTING COPY MODE (page 2-4) Tap the [Original] key and specify the orientation of the original to have the orientation be correctly recognized. ►...
Page 262 COPIER►BASIC PROCEDURE FOR MAKING COPIES Saddle stitching for sorted copies This function staples each set of copies at two positions in the center of paper, folds them in half, and outputs them. For saddle folding, it trims a side drop, offering a good-looking output image. The setting procedure in normal mode is explained.
Page 263 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Left Binding/Tablet] or [Right Original No. of copies Change Size/Direction. Binding] key to select an original and N-Up Booklet Put Multiple Pages in A Page Select Output Binding Edge. Margin Shift configure the cover sheet setting. Shift Position to Have Margin Select Original Type.
Page 264: Punch Settings
COPIER►BASIC PROCEDURE FOR MAKING COPIES PUNCH SETTINGS This function punches copies and outputs them to the tray. Example Original 1 Punch Positions Original 2 Punch Positions Punch Position Original Orientation Left Right Does not punch. Portrait orientation Landscape orientation • To change the default punch settings: In "Settings (administrator)", select [System Settings] →...
Page 265 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Staple / Punch] key. ► COPY MODE (page 2-3) Tap the [Original] key and specify the orientation of the original to have the orientation be correctly recognized. ► Specifying the orientation of the original (page 2-28) Select punching and set the position.
Page 266: Fold Setting
COPIER►BASIC PROCEDURE FOR MAKING COPIES FOLD SETTING This function is used to fold copies before delivery to the output tray. Folding types Usable paper Print Side Fold Orientation Folding image Saddle stitch finisher: 12" × 18", 11" × 17", 8-1/2" × 14", B B B 8-1/2"...
Page 267 COPIER►BASIC PROCEDURE FOR MAKING COPIES Folding types Usable paper Print Side Fold Orientation Folding image A B C Open Right Inside A B C Open Left C-Fold 8-1/2" × 11"R, A4R A B C Open Right Outside A B C Open Left A B C Open Right...
Page 268 COPIER►BASIC PROCEDURE FOR MAKING COPIES Folding types Usable paper Print Side Fold Orientation Folding image A B C D Open Right Double Fold 8-1/2" × 11"R, A4R Inside A B C D Open Left A B C D Open Right Double Fold 8-1/2"...
Page 269 COPIER►BASIC PROCEDURE FOR MAKING COPIES • To change the default fold setting: In "Settings (administrator)", select [System Settings] → [Copy Settings] → [Initial Status Settings] → [Fold]. • You can view the specified folding type in "PREVIEW SCREEN (page 1-20)". •...
Page 270 COPIER►BASIC PROCEDURE FOR MAKING COPIES Detail Type for each Folding Type Saddle Fold Specify "Print Side" and "Multiple Fold". Original No. of copies Change Size/Direction. 2-Sided Copy Output Output Tray N-Up Detail (Saddle Fold) Put Multiple Pages in A Page Print Side Margin Shift Shift Position to Have Margin...
Page 271 COPIER►BASIC PROCEDURE FOR MAKING COPIES Accordion Fold Specify "Fold Orientation". Original No. of copies Change Size/Direction. 2-Sided Copy Output Output Tray N-Up Detail (Accordion) Put Multiple Pages in A Page Fold Orientation Margin Shift Shift Position to Have Margin Open Right Open Left Erase Erase Shadow Around...
Page 272: Inserting Separator Pages Between Copies Or Jobs
COPIER►BASIC PROCEDURE FOR MAKING COPIES INSERTING SEPARATOR PAGES BETWEEN COPIES OR JOBS This function inserts separator pages between each set of copies or between each job. When you insert separator pages between sets of copies, you can specify whether to insert the separator page before or after each set.
Page 273 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Separator Page] key. Original No. of copies Change Size/Direction. Output 2-Sided Copy Output Tray N-Up Output Tray Put Multiple Pages in A Page Upper Tray Right Tray Margin Shift Middle Shift Position to Have Margin Tray Erase Lower Tray...
Page 274: Batch Copy Functions
COPIER►BASIC PROCEDURE FOR MAKING COPIES BATCH COPY FUNCTIONS COPYING MULTIPLE ORIGINALS AS A SINGLE PAGE (N-Up) This function copies multiple original pages onto a single sheet of paper in a uniform layout. Select 2-Up to copy two original pages onto one sheet, 4-Up to copy four original pages onto one sheet, or 8-Up to copy eight original pages onto one sheet.
Page 275 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the number of originals you want N-Up to copy collectively, and select the 2-Up 4-Up 8-Up layout key. If needed, the images will be rotated. 2-Up 4-Up 8-Up If you have finished selecting settings, go to step 7. Copies Start Preview...
Page 276: Copying Each Facing Page Of A Bound Document (Dual
COPIER►BASIC PROCEDURE FOR MAKING COPIES COPYING EACH FACING PAGE OF A BOUND DOCUMENT (DUAL PAGE COPY) This function copies the left and right half of an original successively. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document The facing pages are copied onto Book or bound document...
Page 277 COPIER►BASIC PROCEDURE FOR MAKING COPIES Place the original on the document glass. ► DOCUMENT GLASS (page 1-133) Align the center of the original with the appropriate size mark Size mark Centerline of B4 Centerline of A3 Centerline of original original 11"...
Page 278: Copying Both Sides Of A Card As Asingle Page (Card Shot)
COPIER►BASIC PROCEDURE FOR MAKING COPIES COPYING BOTH SIDES OF A CARD AS A SINGLE PAGE (CARD SHOT) This function copies the front and reverse sides of a card on one sheet, not on separate sheets. This function is convenient for making copies for identification purposes and helps save paper. Front Back Example of an 8-1/2"...
Page 279 COPIER►BASIC PROCEDURE FOR MAKING COPIES Place a card face down on the document glass, and tap the [Start] key. ► DOCUMENT GLASS (page 1-133) Place a card face up on the document glass, and tap the [Start] key to scan the reverse side.
Page 280: Repeating The Same Image On One Sheet (Repeat Layout)
COPIER►BASIC PROCEDURE FOR MAKING COPIES REPEATING THE SAME IMAGE ON ONE SHEET (REPEAT LAYOUT) This function copies multiple same original images on one sheet. You can set any of the following three types of repeat copy. Repeat method Description The maximum repeat count to copy images on a sheet is calculated automatically according Auto Repeat to the original size, paper size, and copy ratio being selected from the base screen.
Page 281 COPIER►BASIC PROCEDURE FOR MAKING COPIES Copy by automatically calculating the repeat count (Auto Repeat) Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-131) ►...
Page 282 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Start] key to start copying. Copy by specifying a repeat count (Fixed Repeat) Perform steps 1 to 3 in Copy by automatically calculating the repeat count (Auto Repeat) (page 2-62). Tap the [Fixed Repeat] key. Tap the [Original] and [Paper Select] keys to select an original size and a paper size, respectively.
Page 283 COPIER►BASIC PROCEDURE FOR MAKING COPIES Repeat a photo size original in actual size (Photo Repeat) Perform steps 2 to 3 in Copy by automatically calculating the repeat count (Auto Repeat) (page 2-62). Tap the [Photo Repeat] key. Place the original on the document glass. Tap the [Original] key and select an original size.
Page 284: Other Functions
COPIER►OTHER FUNCTIONS OTHER FUNCTIONS Other functions are set from the base screen of normal mode. SELECTING COPY MODE (page 2-4) ► Other functions cannot be selected in easy mode. OUTPUT AND LAYOUT EDITING FUNCTIONS MAKING COPIES IN PAMPHLET FORMAT (BOOKLET) Copies made by "Booklet"...
Page 285 COPIER►OTHER FUNCTIONS • To make Booklet copies of a book or other bound original, use the book copy function. ► COPYING A PAMPHLET (BOOK COPY) (page 2-71) • When Booklet is selected, 2-sided copying mode is automatically selected. When settings are selected that prevent 2-sided copying, the booklet function cannot be used.
Page 286 COPIER►OTHER FUNCTIONS When inserting a cover, tap the [Cover Setting] key, and tap the [On] key. After the settings are completed, tap and [Back] keys in sequence. To change the cover input tray: Tap the [Paper Tray] key to display the tray selection screen. Tap the cover input tray on the tray selection screen.
Page 287: Copying Multiple Originals On Each Booklet Page (Booklet 2-Up/4-Up)
COPIER►OTHER FUNCTIONS COPYING MULTIPLE ORIGINALS ON EACH BOOKLET PAGE (BOOKLET 2-Up/4-Up) This function copies two or four original pages equally on one page of pamphlet copy paper. This function is convenient for arranging minimum number of copies into an attractive booklet or pamphlet format. Originals Booklet 2-Up •...
Page 288 COPIER►OTHER FUNCTIONS Tap the [1-Sided], [2-Sided Booklet] or N-Up Others Put Multiple Pages in A Page [2-Sided Tablet] key as appropriate for Paper Select Booklet Change Paper Feed Tray Select Output Binding Edge. Original the original. Change Size/Direction. Select Original Type. Erase Erase Shadow Around 1-Sided...
Page 289 COPIER►OTHER FUNCTIONS Tap [Border], and select the border. Booklet Others Copy Like A Pamphlet N-Up Margin Shift A line can be inserted between pages arranged on a sheet. Shift Position to Have Margin Select Original Type to Arrange in 1 Page. After the settings are completed, tap twice, and [Back] Layout...
Page 290: Copying A Pamphlet (Book Copy)
COPIER►OTHER FUNCTIONS COPYING A PAMPHLET (BOOK COPY) This function makes a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the center to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 291 COPIER►OTHER FUNCTIONS Select a binding position. Output Others Erase Book Copy When not inserting a cover, tap the and [Back] keys in Erase Shadow Around Select Original Binding Edge. sequence. Then, go to step 5. Left Binding Right Binding Preview Cover Setting Proof Copy Start...
Page 292: Splitting A Pamphlet Original By Page (Book Divide)
COPIER►OTHER FUNCTIONS SPLITTING A PAMPHLET ORIGINAL BY PAGE (BOOK DIVIDE) This function splits a saddle-stitch original such as a catalogue or a pamphlet page by page, and copies in sequence. • Book Divide must be specified before scanning the original. •...
Page 293: Paper, And Time Saving Functions
COPIER►OTHER FUNCTIONS PAPER, AND TIME SAVING FUNCTIONS SKIPPING BLANK PAGES IN AN ORIGINAL (BLANK PAGE SKIP) If the scanned original contains blank pages, this function skips them to copy only non-blank pages. The machine detects blank pages, enabling you to skip useless copies without checking an original. The blank pages are not copied.
Page 294 COPIER►OTHER FUNCTIONS Tap the [Skip Blank Page] or [Skip Original Others Change Size/Direction. Blank and Back Shadow] key. Blank Page Skip 2-Sided Copy N-Up Put Multiple Pages in A Page After the settings are completed, tap and [Back] keys in Erase Erase Shadow Around sequence.
Page 295: Adjusting The Background By Making Light Areas Of The Original Darker Or Lighter (Background Adjustment)
COPIER►OTHER FUNCTIONS ADJUSTING THE BACKGROUND BY MAKING LIGHT AREAS OF THE ORIGINAL DARKER OR LIGHTER (BACKGROUND ADJUSTMENT) You can adjust the background by making light areas of the original darker or lighter. Level [+] [+] makes the background darker. [-] makes the background lighter.
Page 296 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-131) ► DOCUMENT GLASS (page 1-133) To cancel all settings: Tap the [CA] key. Tap the [Start] key to start copying.
Page 297: Making A Proof Copy (Proof Copy)
COPIER►OTHER FUNCTIONS MAKING A PROOF COPY (PROOF COPY) This function makes a proof copy before printing the specified number of copies. Check the preview image with a proof copy. If necessary, change the settings. Using this function stores the scanned original in the machine, saving you the trouble of re-scanning the original in the changed setting.
Page 298 COPIER►OTHER FUNCTIONS To cancel all settings: Tap the [CA] key. Set the number of copies (number of Send and Print No. of copies No. of copies sets) using the numeric keys. Quick File Original Store Data Temporarily Auto 8½x11 Program Registration Paper Select Register Current Settings Auto...
Page 299: Checking The Number Of Scanned Original Sheets (Original Count)
COPIER►OTHER FUNCTIONS CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS (ORIGINAL COUNT) This function counts the number of scanned original sheets, and displays the result before making a copy. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes. •...
Page 300: Using Two Machines To Reduce The Copy Time (Tandem Copy)
COPIER►OTHER FUNCTIONS USING TWO MACHINES TO REDUCE THE COPY TIME (TANDEM COPY) This function shares a copy job half-and-half between two machines connected to the network, enabling the reduction of the copy time. Master machine and client machine The master machine performs only scanning, and a client machine registered in the master machine performs only printing without scanning the original.
Page 301 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. When using the document glass to scan multiple original pages, change the original and tap the [Start] key. ►...
Page 302: Security Reinforcement Functions
COPIER►OTHER FUNCTIONS SECURITY REINFORCEMENT FUNCTIONS PADDING UNAUTHORIZED COPY PREVENTION DATA (HIDDEN PATTERN PRINT) Characters to prevent unauthorized copying such as pre-set or customized text are placed as invisible characters in a background pattern. When an output sheet with a pattern print is copied, the hidden characters will appear. •...
Page 303 COPIER►OTHER FUNCTIONS Tap the [On] key, and specify each Original Others Change Size/Direction. item in the [Default Settings] tab as Stamp Hidden Pattern Print Print Date and Stamp required. Default Settings Print Contents Setting 2-Sided Copy N-Up Standard Exposure Put Multiple Pages in A Page 48point Font Size Angle...
Page 304: Forcibly Printing Traceable Information (Tracking Information Print)
COPIER►OTHER FUNCTIONS FORCIBLY PRINTING TRACEABLE INFORMATION (TRACKING INFORMATION PRINT) This function forcibly prints the pre-specified traceable information to prevent an unauthorized copy. Originals Trace information area • If this function is specified together with another image compositing function, trace information is printed at the top. •...
Page 305: Output Position And Margin Adjustment Functions
COPIER►OTHER FUNCTIONS OUTPUT POSITION AND MARGIN ADJUSTMENT FUNCTIONS ADDING MARGINS (MARGIN SHIFT) This function shifts the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be Not using the Margin Using the Margin Shift...
Page 306 COPIER►OTHER FUNCTIONS Tap the image shift direction. Original Others Change Size/Direction. Output Margin Shift 2-Sided Copy Side 1 Side 2 Paper Select Change Paper Feed Tray Right Background Adjustment Left (0 ~ 2) ( 0~50 ) (0 ~ 2) inch inch Down Preview...
Page 307: Erasing Peripheral Shadows For Copying (Erase)
COPIER►OTHER FUNCTIONS ERASING PERIPHERAL SHADOWS FOR COPYING (ERASE) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the Erase Using the Erase Shadows appear here Shadows appear on the Shadows do not appear on...
Page 308 COPIER►OTHER FUNCTIONS Tap the checkbox of the edge that you Others Booklet Copy Like A Pamphlet wish to erase, and specify the erase Original Erase Change Size/Direction. Clear 2-Sided Copy position. Outer Frame Background Adjustment Check that he tapped checkbox is set to Specify Frame+Center Left Right...
Page 309: Copying Originals With No Edge Cut-Off (Full Bleed Copy)
COPIER►OTHER FUNCTIONS COPYING ORIGINALS WITH NO EDGE CUT-OFF (FULL BLEED COPY) This feature lets you copy an entire original to paper larger than the original size with no image cut-off at the edges. The punch function cannot be used. Tap the [Others] key, and tap the [Full Bleed Copy] key. "Select larger paper size than output image size of original."...
Page 310: Copying In The Center Of The Paper (Centering)
COPIER►OTHER FUNCTIONS COPYING IN THE CENTER OF THE PAPER (CENTERING) This function centers the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 311: Specifying A Paper Position (Position Image)
COPIER►OTHER FUNCTIONS SPECIFYING A PAPER POSITION (POSITION IMAGE) This function moves the scanned original to a specified position to make a copy. You can make a copy in any desired position as you can fine adjust the position. We recommend that you specify the top as the starting side of the original. Position Image is used Originals Printing paper...
Page 312 COPIER►OTHER FUNCTIONS Sets a movement distance. Original Others Change Size/Direction. Erase Tap the area indicating the movement distance on the front Position Image Erase Shadow Around Clear Please designate print start position. 2-Sided Copy or reverse side, and enter the distance using numeric keys. Side1 Side2 After the settings are completed, tap...
Page 313: Scanning Functions
COPIER►OTHER FUNCTIONS SCANNING FUNCTIONS COLLECTIVELY SCANNING A LARGE NUMBER OF ORIGINALS (JOB BUILD) This function divides the originals into sets and feeds each set through the automatic document feeder one set at a time when copying a very large number of originals. This saves you the trouble of sorting the copies. When scanning originals that are separated into sets, scan the set that has the first page first.
Page 314 COPIER►OTHER FUNCTIONS Change settings as needed. Place the original in the document Indicator feeder tray of the automatic document line feeder, and tap the [Start] key to scan the first original. • Insert the originals all the way into the document feeder tray.
Page 315 COPIER►OTHER FUNCTIONS Changing the copy settings for each set of originals As necessary, change copy settings for each set of originals. Perform the steps below before scanning the next set of originals in step 4 of "Copying in job build mode (page 2-94)".
Page 316: Scanning Originals Of Different Sizes (Mixed Size Original)
COPIER►OTHER FUNCTIONS SCANNING ORIGINALS OF DIFFERENT SIZES (MIXED SIZE ORIGINAL) This feature copies originals in different sizes at the same time even when 8-1/2" x 14" (B4) size originals are mixed with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
Page 317 COPIER►OTHER FUNCTIONS • When [Different Width] is selected, the staple function cannot be used. • The mixed size original function cannot be used to copy originals that are the same size but are placed in different orientations (8-1/2" x 11" and 8-1/2" x 11"R (A4 and A4R), etc.). To set the machine to always scan mixed originals •...
Page 318: Scanning Thin Originals (Slow Scan Mode)
COPIER►OTHER FUNCTIONS SCANNING THIN ORIGINALS (SLOW SCAN MODE) When you wish to scan thin originals using the automatic document feeder, you can use this function, which helps prevent thin originals from misfeeding. Slow Scan Mode must be specified before scanning the original. The "2-Sided→2-Sided"...
Page 319: Adjusting Resolution When Scanning (Resolution)
COPIER►OTHER FUNCTIONS ADJUSTING RESOLUTION WHEN SCANNING (RESOLUTION) This function adjusts the resolution when scanning the original, enabling the high-quality output or speed-priority output according to the application. • Resolution must be specified before scanning the original. • The resolution setting is applied when making a full-size copy. Tap the [Others] key, and tap the [Scan Resolution] key.
Page 320: Text And Image Addition Functions
COPIER►OTHER FUNCTIONS TEXT AND IMAGE ADDITION FUNCTIONS PRINTING DATES, PAGE NUMBERS, AND WATERMARKS (STAMP) This function prints information such as the "Date" or "Stamp", which is not shown on the original, on copies. You can print the following six types of information. •...
Page 321 COPIER►OTHER FUNCTIONS Combined function name Print operation Use the stamp settings to select whether or not the item is printed on inserted covers and Covers/Inserts inserts. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 322 COPIER►OTHER FUNCTIONS Setting using the [Text] tab Tap the [Direct Entry] key in the [Text] tab to display the soft keyboard. Use the soft keyboard to enter any characters. Original Others Change Size/Direction. Custom Image Stamp Combine Registered Images Cancel All Pattern Print Copies Text...
Page 323: Adding A Registered Image To An Original (Custom Image)
COPIER►OTHER FUNCTIONS ADDING A REGISTERED IMAGE TO AN ORIGINAL (CUSTOM IMAGE) This function adds an image registered in the machine to an original to make a copy. Following are two types of custom images. • Custom stamp (Stamp image) MEMO MEMO •...
Page 324 COPIER►OTHER FUNCTIONS Combined function Custom image operations Full Bleed Copy Makes a stamp copy as normal. Centering Makes a stamp copy as normal without centering. Stamp Makes a stamp copy on the Stamp menu. Multi-Page Enlargement Cannot be combined. Hidden Pattern Print Makes a stamp copy under a pattern print.
Page 325 COPIER►OTHER FUNCTIONS Set [Print Page] or [Print Position]. Original Others Change Size/Direction. Stamp Custom Image After the settings are completed, tap and [Back] keys in Print Date and Stamp Select Image to Operate. 2-Sided Copy sequence. N-Up Image Put Multiple Pages in A Page Custom Stamp Print Page...
Page 326: Inserting Covers In Copies (Covers/Inserts)
COPIER►OTHER FUNCTIONS INSERTING COVERS IN COPIES (COVERS/INSERTS) This function inserts a different type of paper into the pages corresponding to the front and back covers of a copy job. It is helpful when you want to change cover paper to make resources look better. Configure insertion sheet settings if needed.
Page 327 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover Not copied 1-sided copy Inserts a front cover at the beginning of copies, and makes a 1-sided copy on the sixth original page for back cover. Not copied 2-sided copy Inserts a front cover at the beginning of copies, and makes a 2-sided copy on the fifth and sixth original pages for back cover.
Page 328 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover 1-sided copy Not copied Makes a 1-sided copy on the first original page for front cover, and also makes a 1-sided copy on the sixth original page. Inserts cover sheets at the end of copies. 2-sided copy Not copied Makes a 2-sided copy on the first and second original pages for front cover, and...
Page 329 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover 2-sided copy 2-sided copy Makes a 2-sided copy on the first and second original pages for front cover, and also makes a 2-sided copy on the fifth and sixth original pages for back cover. 1-sided copying of 2-sided originals Setting conditions for each cover Resulting copies...
Page 330 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover 1-sided copy 2-sided copy Makes a 1-sided copy on the first original page for front cover, and also makes a 2-sided copy on the sixth original page for back cover. 2-sided copy 1-sided copy Makes a 2-sided copy on the first and second original pages for front cover, and also...
Page 331 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover Not copied 2-sided copy Inserts a front cover at the beginning of copies, and makes a 2-sided copy on the fifth and sixth original pages for back cover. 1-sided copy 1-sided copy Makes a 1-sided copy on the first original page for front cover, and also makes a...
Page 332 COPIER►OTHER FUNCTIONS Place the original in the document feeder tray of the automatic document feeder. ► AUTOMATIC DOCUMENT FEEDER (page 1-131) Tap the [Others] key, and then tap the [Covers/Inserts] key. Tap the [Front Cover] key, and then tap Original Others Change Size/Direction.
Page 333 COPIER►OTHER FUNCTIONS To change the cover input tray: Tap the [Paper Tray Settings] key to display the input tray setting screen. On the input tray setting screen, tap the [Paper Tray] key of [Front Cover] or [Back Cover]. For more information, see "SELECTING THE PAPER TRAY FOR COPYING (page 2-11)".
Page 334: Inserting Insertion Sheets In Copies (Covers/Inserts)
COPIER►OTHER FUNCTIONS INSERTING INSERTION SHEETS IN COPIES (COVERS/INSERTS) This function inserts a sheet of paper into a specific page as an insertion sheet. There are two types of insertion sheets. Insertion positions can be specified. Insert covers if needed. When inserting covers, see "INSERTING COVERS IN COPIES (COVERS/INSERTS) (page 2-107)".
Page 335 COPIER►OTHER FUNCTIONS Insertion Resulting copies sheet Insert an insertion sheet in 1-sided copy mode. Insert an insertion sheet in setting 2-sided copy mode. conditions 2-sided copy Makes a 2-sided copy of the third and fourth original pages on an insertion sheet. 2-sided original copying Insertion Resulting copies...
Page 336: Insertion Sheets
COPIER►OTHER FUNCTIONS Place the original in the document feeder tray of the automatic document feeder. ► AUTOMATIC DOCUMENT FEEDER (page 1-131) Tap the [Others] key, and then tap the [Covers/Inserts] key. Tap the [Insertion Sheet] tab. Tap the [Insertion Type A] key, and tap the insert page display key. The Insertion Type B to Type H settings are the same as the Insertion Type A settings.
Page 337 COPIER►OTHER FUNCTIONS When only inserting insertion sheet A, Original Others Change Size/Direction. tap the [Make No Copy] key. Output Covers/Inserts Cancel All Margin Shift Insertion Type A Shift Position to Have Margin When making a copy on insertion sheet A, tap the [Simplex] Copy on Insert A or [2-Sided Copy] key.
Page 338 COPIER►OTHER FUNCTIONS CHECKING, EDITING, AND DELETING THE PAGE LAYOUT OF COVERS AND INSERTION SHEETS (PAGE LAYOUT) The editing contents are different between the registered covers and insertion sheets as shown below. • For the "Cover Sheet", you can change settings such as the paper type, copy/do not copy, 1-Sided, and 2-Sided. •...
Page 339: Inserting Insertion Sheets In Between Transparency Films (Transparency Inserts)
COPIER►OTHER FUNCTIONS INSERTING INSERTION SHEETS IN BETWEEN TRANSPARENCY FILMS (TRANSPARENCY INSERTS) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 340 COPIER►OTHER FUNCTIONS Tap the [On] key. Others Original Change Size/Direction. N-Up Transparency Inserts When making a copy on insertion sheets, tap the [Also Make Put Multiple Pages in A Page Margin Shift Copy on Inserts] checkbox to set to Shift Position to Have Margin Also Make Copy on Inserts After the settings are completed, tap and [Back] keys in...
Page 341: Functions For Specific Uses
COPIER►OTHER FUNCTIONS FUNCTIONS FOR SPECIFIC USES COPYING CAPTIONS ONTO TAB PAPER (TAB COPY) Load a tab sheet in the bypass tray, and make a copy on a tab. Prepare appropriate originals for tab captions. Prepare originals that The image is shifted by match the tab positions.
Page 342 COPIER►OTHER FUNCTIONS Tab copying with a right binding Originals Placing the originals Loading tab paper Bypass tray Originals Document feeder tray Insert the originals so that the side with no tab text enters first. Side 2 Final image Document glass Load the tab paper so that the tab on the first sheet is away from you.
Page 343 COPIER►OTHER FUNCTIONS Sets an image shift width (tab width). Others Original Change Size/Direction. Proof Copy Tab Copy • Tap the numeric value display indicating the image shift Copy 1 page to check File width, and enter a shift width using numeric keys. Store Data in Folder Original Copy...
Page 344: Making A Poster-Sized Copy
COPIER►OTHER FUNCTIONS MAKING A POSTER-SIZED COPY (MULTI-PAGE ENLARGEMENT) This function separately copies an enlarged original image on multiple sheets. Original (8-1/2" x 11" (A4) size) Copy (enlarged image on 8 sheets of 11" x 17" (A3) paper) • You must select Multi-Page Enlargement before scanning the original. •...
Page 345: Multi-Page Enlargement
COPIER►OTHER FUNCTIONS Tap the key of the size you want to Others Background Adjustment enlarge the original to. Exposure Multi-Page Enlargement Select Type/Exposure Clear The image orientation appears. Inch Original Size Enlargement Size After the settings are completed, tap and [Back] keys in 22x17 (11x17x2) 8½x11 8½x14...
Page 346: Copying With Mirror Image (Mirror Image)
COPIER►OTHER FUNCTIONS COPYING WITH MIRROR IMAGE (MIRROR IMAGE) This function makes copies by inverting the original into a mirror image. Originals Mirror image copy Specify the Mirror Image before scanning an original. Tap the [Others] key, and tap the [Mirror Image] key. A checkmark appears on the icon.
Page 347: Output And Density Adjustment Functions
COPIER►OTHER FUNCTIONS OUTPUT AND DENSITY ADJUSTMENT FUNCTIONS REVERSING WHITE AND BLACK IN A COPY (B/W REVERSE) This function reverses black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
Page 348: Easy Adjustment Of The Image Quality (Quick Image Quality Adjustment)
Quick Image Quality Adjustment Select Type/Exposure Adjust Thickness and Outline. After the settings are completed, tap and [Back] keys in sequence. Smooth Sharp Touch [+] to sharpen and [-] to smoothen overall thickness and outline. Preview Proof Copy Start 8½x14 Back 8½x11...
Page 349: Adjusting The Sharpness Of An Image (Sharpness)
Original Others Change Size/Direction. the sharpness. Exposure Sharpness Select Type/Exposure Select [More Sharp] for sharper outlines, or [Less Sharp] for softer outlines. Less Sharp More Sharp After the settings are completed, tap and [Back] keys in sequence. Preview...
Page 350: The Adjust Density Area For Copy (Gray Balance)
COPIER►OTHER FUNCTIONS THE ADJUST DENSITY AREA FOR COPY (GRAY BALANCE) You can adjust the tone and density of copies. The density is divided into three ranges, and you can adjust the density of each range. If needed, you can also adjust all three density ranges at once. Black+ Gray Balance must be specified before scanning the original.
Page 351: Convenient Copy Functions
COPIER►CONVENIENT COPY FUNCTIONS CONVENIENT COPY FUNCTIONS INTERRUPT COPY This function suspends a job in progress, and preferentially prints the original specified with interrupt copy. When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. •...
Page 352 COPIER►CONVENIENT COPY FUNCTIONS Configure copy settings. To cancel interrupt copy, tap the [Cancel] key. Tap the [Start] key to start interrupt copying. When the interrupt copy job is completed, the interrupted job will resume. The interrupt copy function does not display the preview of the scanned original. 2-133...
Page 353: Send Data While Copying
COPIER►CONVENIENT COPY FUNCTIONS SEND DATA WHILE COPYING This function allows you to send a fax while making a copy, send an e-mail with an image attached, or save data in the network folder. You need to store the destination in the address book in advance. ►...
Page 354 COPIER►CONVENIENT COPY FUNCTIONS Set each copy item as required. These copy settings are used for fax transmission. However, some settings may be unavailable depending on the function. You can preview the scanned original by tapping the [Preview] key. Tap the [Start] key to start copying. After the copy, the transmission starts.
Page 355: Copy Jobs
CHECKING A RESERVED JOB OR THE JOB IN PROGRESS (page 1-140) ► CHECKING COMPLETED JOBS (page 1-141) ► LINE PRINTER Easy Job Status Sharp OSA Scan File retrieve No. of copies Send and Print No. of copies Quick File Original Store Data Temporarily Auto 8½x11...
Page 356: Programs
COPIER►CONVENIENT COPY FUNCTIONS PROGRAMS Programs are set from the base screen of normal mode. SELECTING COPY MODE (page 2-4) ► Programs cannot be stored in easy mode. Disabling of Registration/Deletion of Program In "Settings (administrator)", select [System Settings] → [Copy Settings] → [Condition Settings] → [Disabling of Registration/Deletion of Program].
Page 357 COPIER►CONVENIENT COPY FUNCTIONS • Up to 48 programs can be stored. • Program settings remains registered even when the main power has been turned off. • A program can also be stored in the home screen or favorite as a shortcut; therefore, it is helpful when retrieving it. Specify the copy function to be stored.
Page 358: Retrieving A Program
COPIER►CONVENIENT COPY FUNCTIONS Select whether or not the program will Program registration is completed. be added to the home screen or the At the same time, it can be registered Program Registration for Favorite or Home to use Select Program No. to Register as shortcut.
Page 359 COPIER►CONVENIENT COPY FUNCTIONS Tap [Delete] on the action panel. Change Name No. of copies Delete Call Program Call registered settings when touched. Register in Favorite Pre-Setting Program Register for Home Preview Proof Copy Start 8½x14 Others 8½x11 11x17 Tap the key of the program you want to delete, and tap [Delete]. Renaming a program Tap [Call Program] on the action panel.
Page 360 Icons PRINTER Eco-friendly functions Functions for printing on special media CONVENIENT PRINTING FUNCTIONS PRINTER FUNCTION OF THE MACHINE CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS ....3-26 PRINTING IN A WINDOWS ENVIRONMENT •...
Page 361 PRINTER PRINTER JOBS PRINT FUNCTIONS FOR SPECIAL PURPOSES. . . 3-52 • PRINTING SPECIFIC PAGES ON DIFFERENT CHECKING THE PRINT STATUS ... . . 3-89 PAPER (DIFFERENT PAPER) ... . . 3-52 PRINTING AN ENCRYPTED PDF FILE .
Page 362: Printer Function Of The Machine
PRINTER►PRINTER FUNCTION OF THE MACHINE PRINTER FUNCTION OF THE MACHINE To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Windows environment Printer driver type PCL6 The machine support the Hewlett-Packard PCL6 printer control languages.
Page 363: Printing In A Windows Environment
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTING IN A WINDOWS ENVIRONMENT BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory application in Windows. • The menu used to execute printing may vary depending on the application. •...
Page 364 PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Select print settings. (1) Click the [Main] tab. (2) Select the original size. • You can register up to seven user-defined sizes in the menu. To store an original size, select [Custom Paper] or one of [User1] to [User7] from the menu, and click the [OK] button.
Page 365: Printer Driver Settings Screen / Referring To Help
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTER DRIVER SETTINGS SCREEN / REFERRING TO HELP The printer driver settings screen consists of 9 tabs. Click a tab to select the settings on that tab. You can check information on each of the settings in the Help screen. Click the [Help] button at the bottom right of the screen.
Page 366: Selecting The Paper
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT (6) Print image This lets you visually check how the current settings affect the print image. Finishing settings is indicated by icons. (7) Machine image This shows the options that are installed on the machine, and the paper trays and output trays that are used. (8) [Help] button Displays the Help window of the printer driver.
Page 367: Printing When The User Authentication
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED The user information (such as login name and password) that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. •...
Page 368 PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Enter your user information. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is performed by login name, select [Login Name] and enter your login name. • When authentication is performed by login name/password, click [Login Name/Password] and enter your login name and password.
Page 369: Frequently Used Functions
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT FREQUENTLY USED FUNCTIONS SAVING SETTINGS AT THE TIME OF PRINTING Settings configured on each of the tabs at the time of printing can be saved as Favorite. Saving frequently used settings or complex settings under an assigned name makes it easy to select those settings the next time you need to use them. Settings can be saved from any tab of the printer driver properties window.
Page 370: Using Saved Settings
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT USING SAVED SETTINGS You can specify the saved favorites through just one click to apply frequently used settings or complicated settings to your printing. Select the machine's printer driver from the print window of the application, and click the [Preferences] button.
Page 371: Changing The Printer Driver Default Settings
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT CHANGING THE PRINTER DRIVER DEFAULT SETTINGS You can change the default settings of the printer driver. Changes you have made in the printer driver properties window when you execute printing from the application are returned to the default settings specified here when you exit the application. Click the [Start] button, select [Settings] →...
Page 372: Printing In A Mac Os Environment
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING IN A Mac OS ENVIRONMENT BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory application "TextEdit" in Mac OS X. • To install the printer driver and configure settings in a Mac OS environment, see the Software Setup Guide. •...
Page 373: Selecting The Paper
PRINTER►PRINTING IN A Mac OS ENVIRONMENT Select print settings. (1) Make sure that the correct printer is selected. (2) Select an item from the menu and configure the settings as needed. (3) Click the [Print] button. SELECTING THE PAPER This section explains the [Paper Feed] settings in the print settings window. •...
Page 374: Printing When The User Authentication Function Is Enabled
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED The user information (such as login name and password) that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. The menu used to execute printing may vary depending on the application.
Page 375 PRINTER►PRINTING IN A Mac OS ENVIRONMENT Enter your user information. (1) Make sure that the machine's printer name is selected. (2) Select [Job Handling]. (3) Click the [Authentication] tab. (4) Enter your user information. • When authentication is carried out using the login name/password, enter your login name in "Login Name"...
Page 376: Frequently Used Functions
PRINTER►FREQUENTLY USED FUNCTIONS FREQUENTLY USED FUNCTIONS SELECTING THE RESOLUTION The following three selections are available for "Print Mode" (resolution): 600 dpi This mode is suitable for printing data such as regular text or a table. 600 dpi (High Quality) The print quality of photos and text are high. 1200 dpi Select this mode to print photos with higher definition, and to print fine lines clearly.
Page 377: 2-Sided Printing
PRINTER►FREQUENTLY USED FUNCTIONS 2-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. 2-sided printing also helps conserve paper. Paper Print results orientation...
Page 378: Fitting The Print Image To The Paper
PRINTER►FREQUENTLY USED FUNCTIONS Mac OS (1) Select [Layout]. (2) Select [Long-Edge binding] or [Short-Edge binding]. FITTING THE PRINT IMAGE TO THE PAPER This function automatically enlarges or reduces the print image to match the size of the paper loaded in the machine. This function is convenient when enlarging a letter or A4 size document to ledger or A3 size to make it easier to view, or when printing a document on paper that is different in size from the original document.
Page 379 PRINTER►FREQUENTLY USED FUNCTIONS Windows (1) Click the [Main] tab. (2) Select the original size from [Original Size] (for example: Letter). (3) Select the actual paper size to be used for printing from [Output Size] (for example: Ledger). If the output size is larger than the original size, the printed image will be automatically enlarged. Mac OS (1) Check the paper size for the print image (for example: Letter).
Page 380: Printing Multiple Pages On One Page
PRINTER►FREQUENTLY USED FUNCTIONS PRINTING MULTIPLE PAGES ON ONE PAGE This function reduces the print image and prints multiple pages on a single sheet of paper. You can print only the first page in the original size and print multiple reduced pages on the subsequent sheets. For example, when [2-Up] (2 pages per sheet) or [4-Up] (4 pages per sheet) is selected, the following print results will be obtained, depending on the selected page order.
Page 381 PRINTER►FREQUENTLY USED FUNCTIONS Windows (1) Click the [Layout] tab. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, click the [Border] checkbox so that the checkmark appears. •...
Page 382: Printing While Skipping Blank Pages
PRINTER►FREQUENTLY USED FUNCTIONS PRINTING WHILE SKIPPING BLANK PAGES If the scanned original contains blank pages, the blank pages are skipped during printing. The machine detects blank pages and does not print them. This eliminates unnecessary printing without you having to check for blank pages before printing.
Page 383: Stapling Output/Punching Holes In Output
PRINTER►FREQUENTLY USED FUNCTIONS STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function staples the output. To create materials with more sophisticated appearance, the staple function can be used in combination with 2-sided printing. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The stapling positions and the number of staples can be selected to obtain the following stapling results.
Page 384 PRINTER►FREQUENTLY USED FUNCTIONS Windows (1) Click the [Finishing] tab. (2) Select the staple function or the punch function. • For the staple function, select the number of staples in the "Staple" menu and the staple position in the“Position”menu. • For the punch function, select the type of punch in the "Punch" menu and the punch position in the "Position" menu. In addition to the [Finishing] tab, [Staple] can also be set on the [Main] tab.
Page 385: Convenient Printing Functions
PRINTER►CONVENIENT PRINTING FUNCTIONS CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATE A PAMPHLET (BOOKLET/SADDLE STITCH) The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet.
Page 386 PRINTER►CONVENIENT PRINTING FUNCTIONS If a saddle stitch finisher is installed (4) Click the [Finishing] tab. (5) Select [Saddle Stitch] from "Staple". When a saddle finisher (large capacity) is installed and the job is not output correctly with [Saddle Stitch], select [Saddle Stitch (Reverse)].
Page 387 PRINTER►CONVENIENT PRINTING FUNCTIONS TRIMMING THE EXCESS OF FOLDED PAPER If a trimmer unit is installed, you can trim off excess edges of paper for a finer finish. Windows (1) Click the [Finishing] tab. (2) Click the [Trimming] button. (3) Set the [Trimming] checkbox to , and specify "Trimming Width".
Page 388 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Trimming]. (2) Set the [Trimming] checkbox to (3) Specify the trimming width. 3-29...
Page 389: Printing With Margin Shift Setting (Margin)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING WITH MARGIN SHIFT SETTING (MARGIN) This function shifts the print image to increase the margin at the left, the right, or the top of the paper. If a finisher or saddle finisher is installed, the staple and punch functions of the machine can also be used together. This is convenient when you wish to staple or punch the output but the binding area overlaps the text.
Page 390 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Printer Features] and then select [Output]. (2) Select "Binding Edge". (3) Select "Margin Shift". 3-31...
Page 391: Create A Large Poster (Poster Printing)
PRINTER►CONVENIENT PRINTING FUNCTIONS CREATE A LARGE POSTER (POSTER PRINTING) One page of print data is enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed or overlapping edges can be created (overlap function).
Page 392: Functions To Adjust The Size And Orientation Of The Image
PRINTER►CONVENIENT PRINTING FUNCTIONS FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ADJUST PRINT POSITION ON ODD AND EVEN PAGES SEPARATELY (PRINT POSITION) This function sets different print positions (margins) separately for odd and even pages and prints the pages. This function is available in a Windows environment.
Page 393: Rotating The Print Image 180 Degrees (Rotate 180 Degrees)
PRINTER►CONVENIENT PRINTING FUNCTIONS ROTATING THE PRINT IMAGE 180 DEGREES (ROTATE 180 DEGREES) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can be loaded in only one orientation (such as paper with punch holes). ABCD Windows (1) Click the [Main] tab.
Page 394: Enlarging/Reducing The Print Image (Zoom Setting/Enlarge Or Reduce)
PRINTER►CONVENIENT PRINTING FUNCTIONS ENLARGING/REDUCING THE PRINT IMAGE (ZOOM SETTING/ENLARGE OR REDUCE) This function enlarges or reduces the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 395 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button. 3-36...
Page 396: Adjust The Line Thickness (Width)
PRINTER►CONVENIENT PRINTING FUNCTIONS ADJUST THE LINE THICKNESS (WIDTH) Adjusting line widths used in data such as CAD This function increases the thickness of the entire line when the print lines are not clear in CAD or other special applications. When the data includes lines of varying widths, you can print all lines at the minimum width as necessary. •...
Page 397 PRINTER►CONVENIENT PRINTING FUNCTIONS Thickening fine lines in Excel When fine border lines in Excel do not print correctly, you can make the lines thicker. • This function is available in a Windows environment. • This function can be used when the PCL6 printer driver is used. •...
Page 398 PRINTER►CONVENIENT PRINTING FUNCTIONS Adjusting the thickness of text and lines You can make text and lines thicker or thinner. You can also make edges smoother or sharper. This function is available in a Windows environment. Windows (1) Click the [Detailed Settings] tab. (2) Click the [Other Settings] button.
Page 399: Print A Mirror-Image (Mirror-Image Reverse/Visual Effects)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT A MIRROR-IMAGE (MIRROR-IMAGE REVERSE/VISUAL EFFECTS) The image is reversed to create a mirror image. This function is conveniently used to print a design for a woodblock print or other printing medium. In a Windows environment, this function is only available when using the PS printer driver. Windows (1) Click the [Detailed Settings] tab.
Page 400: Image Adjusting Function
PRINTER►CONVENIENT PRINTING FUNCTIONS IMAGE ADJUSTING FUNCTION ADJUST THE BRIGHTNESS AND CONTRAST OF THE IMAGE (IMAGE ADJUSTMENT) This function adjusts the brightness and contrast in the print settings when a photo or other image is printed. This function makes simple corrections even if image editing software is not installed on your computer. This function is available in a Windows environment.
Page 401: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING FAINT TEXT AND LINES IN BLACK (TEXT TO BLACK/VECTOR TO BLACK) When printing a color image in grayscale, text and lines that are drawn in faint colors are printed in black. This function allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale. ABCD ABCD •...
Page 402: Selecting Image Settings To Match The Image Type
PRINTER►CONVENIENT PRINTING FUNCTIONS SELECTING IMAGE SETTINGS TO MATCH THE IMAGE TYPE Preset settings are available in the machine's printer driver for various uses. The following color management settings are available. Graphics mode Select the graphics mode from "Raster" or "Vector". Bitmap compression The data compression ratio of bitmap is set.
Page 403 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Printer Features]. (2) Click the [Advanced2] tab. (3) Specify the settings. 3-44...
Page 404: Functions To Combine Text And Images
PRINTER►CONVENIENT PRINTING FUNCTIONS FUNCTIONS TO COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (WATERMARK) This function adds faint shadow-like text as a watermark in the background of the printed image. The size and angle of the watermark text can be adjusted. The watermark text can be selected from the previously registered text in the list.
Page 405 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Watermarks]. (2) Click the [Watermark] checkbox and configure watermark settings. • Configure detailed watermark settings such as selection of the text. • Adjust the size and angle of the text by dragging the slide bar 3-46...
Page 406: Printing An Image Over The Print Data (Image Stamp)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING AN IMAGE OVER THE PRINT DATA (IMAGE STAMP) This function prints a bitmap or JPEG image stored on your PC over the print data. This function prints a frequently used image or an icon of your own creation as if it is stamped on the print data. The size, position, and angle of the image can be adjusted.
Page 407: Registering A Custom Image
PRINTER►CONVENIENT PRINTING FUNCTIONS REGISTERING A CUSTOM IMAGE This function registers images used as custom images from the printer driver to the machine. • This function is available in a Windows environment. • This function can be used when the PCL6 printer driver is used. To prohibit the registration of custom images: In "Settings (administrator)", select [System Settings] →...
Page 408: Overlay A Fixed Form On The Print Data (Overlays)
PRINTER►CONVENIENT PRINTING FUNCTIONS OVERLAY A FIXED FORM ON THE PRINT DATA (OVERLAYS) This function overlays data on a fixed form you have prepared. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
Page 409 PRINTER►CONVENIENT PRINTING FUNCTIONS • When printing is started, a confirmation message will appear. The overlay file will not be created until the [Yes] button is clicked. • When you click the [Open] button, the existing overlay file is registered. Printing with an overlay file (1) Open the driver properties window from the application that is used for printing with an overlay file.
Page 410: Adding The Number Of Copies (Copies Stamp)
PRINTER►CONVENIENT PRINTING FUNCTIONS ADDING THE NUMBER OF COPIES (COPIES STAMP) You can add the number of copies to the header or footer of the print data. You can also set a copies number and print position. This function is available in a Windows environment. (1) Click the [Stamp] tab.
Page 411: Print Functions For Special Purposes
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIC PAGES ON DIFFERENT PAPER (DIFFERENT PAPER) In a Windows environment The front and back covers and specified pages of a document are printed on paper that is different from the other pages. Use this function when you wish to print the front and back covers on heavy paper, or insert colored paper or a different paper type at specified pages.
Page 412 PRINTER►CONVENIENT PRINTING FUNCTIONS • Select the insertion position, paper source, and printing method from the corresponding menus. • Click the [Add] button and your settings will appear in "Information". • When you have finished selecting settings, click the [Save] button in "Favorites" to save the settings. •...
Page 413: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
PRINTER►CONVENIENT PRINTING FUNCTIONS ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (TRANSPARENCY INSERTS) When transparency film is used for printing, this function prevents the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. As necessary, the same content as that printed on each sheet of transparency film is also printed on the corresponding sheet of inserted paper.
Page 414 PRINTER►CONVENIENT PRINTING FUNCTIONS (5) Click the [Inserts] tab. (6) Select [Transparency Inserts] and click the [Settings] button. Select the print setting, paper tray, and paper type for the front and back covers. (7) Select the transparency insert settings. When the [Printed] checkbox is selected to set to , the same content as that printed on the transparency film is also printed on the insert.
Page 415 PRINTER►CONVENIENT PRINTING FUNCTIONS INSERTING SEPARATOR PAGES BETWEEN JOBS OR COPIES You can insert separator pages between jobs or the specified number of copies. Job 1 Job 2 Job 1 Job 2 This function is available in a Windows environment. Windows (1) Click the [Finishing] tab.
Page 416: Printing A Carbon Copy (Carbon Copy)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING A CARBON COPY (CARBON COPY) This function prints an additional copy of the print image on paper that is of the same size but from a different paper tray. For example, if carbon copy print is selected when plain paper is loaded into tray 1 and colored paper is loaded into tray 2, a print result similar to a carbon copy slip is obtained with a single selection of the print command.
Page 417: Printing Text On Tabs Of Tab Paper (Tab Shift/Tab Paper Print)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING TEXT ON TABS OF TAB PAPER (TAB SHIFT/TAB PAPER PRINT) There are two methods of printing on the tabs of tab paper: "Tab Shift" and "Tab Paper Print". Tab Shift Create the text to be printed on tab paper in an application, and set the test shifting distance in [Print Position] on the [Layout] tab of the printer driver property window.
Page 418 PRINTER►CONVENIENT PRINTING FUNCTIONS Windows Tab Shift When you have finished preparing the data to be printed on tab papers in an application, take the following steps: (1) Click the [Layout] tab. (2) Click the [Print Position] button. (3) Select [Tab Shift]. (4) Specify the distance of shifting the image by directly entering a value or by clicking the button.
Page 419 PRINTER►CONVENIENT PRINTING FUNCTIONS Tab Paper Print (for PCL6 only) Open the data into which you wish to insert tab paper, and then select the settings. (1) Click the [Inserts] tab. (2) Select [Tab Paper] from "Inserts Option", and click the [Settings] button. (3) Select the tab position settings.
Page 420: Two-Sided Printing With Specific Pages Printed On The Front Side (Chapter Inserts)
PRINTER►CONVENIENT PRINTING FUNCTIONS TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (CHAPTER INSERTS) This function prints specific pages on the front side of the paper. When you specify a page (such as a chapter cover page) to be printed on the front side of the paper, it is printed on the front side of the next sheet even if it would normally be printed on the reverse side of the paper.
Page 421: Folding Paper For Printing (Fold)
PRINTER►CONVENIENT PRINTING FUNCTIONS FOLDING PAPER FOR PRINTING (FOLD) If a folding unit is installed, print paper can be folded. For example, if 8-1/2" × 11" (A4) and 11" × 17" (A3) size print images are mixed, you can fold 11" × 17" (A3) size paper to the 8-1/2"...
Page 422 PRINTER►CONVENIENT PRINTING FUNCTIONS Fold Folding types Print Side Folding results Description Orientation A B C Open Right Inside A B C Open Left For example, paper is folded in three so that it can be put into C-Fold an envelope. Copies are output sheet by sheet.
Page 423 PRINTER►CONVENIENT PRINTING FUNCTIONS Fold Folding types Print Side Folding results Description Orientation A B C D Open Right Inside A B C D Open Left For example, paper is folded in four so that it can be put into Double Fold an envelope.
Page 424 PRINTER►CONVENIENT PRINTING FUNCTIONS This function cannot be used when [Common Settings] in "Settings (administrator)" → [Device Control] → [Disabling of Duplex] is selected. • When printing data in a pamphlet layout, the "Booklet" function can be used to conveniently fold and staple printed output to create a pamphlet.
Page 425 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS Folding (1) Select [Printer Features]. (2) Select [Folding]. (3) Select the desired folding method. Folding(Z-Fold) (1) Select [Printer Features], then select [Folding(Z-Fold)]. (2) Configure Fold settings. 3-66...
Page 426: Insert Preset Data Before Or After Each Page
PRINTER►CONVENIENT PRINTING FUNCTIONS INSERT PRESET DATA BEFORE OR AFTER EACH PAGE (PAGE INTERLEAVE) This function inserts a preset data item into every page during printing. You can easily create documents with opened page spread that is made up of text on the left-hand page and a memo space on the right-hand page.
Page 427: Print The Same Image In Tile Pattern (Repeat Print)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT THE SAME IMAGE IN TILE PATTERN (REPEAT PRINT) This function prints the same image in tile pattern on a sheet. This is useful for producing name cards and stickers. • This function is available in a Windows environment. •...
Page 428: Printing Pattern Data (Hidden Pattern Print)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING PATTERN DATA (HIDDEN PATTERN PRINT) This function prints pattern data such as "DO NOT COPY" behind the print data. If paper with pattern data is duplicated, the pattern data emerges in the background, which will help to prevent information from being leaked through unauthorized document copying.
Page 429 PRINTER►CONVENIENT PRINTING FUNCTIONS • "Hidden Pattern" is a function provided for the purpose of deterring unauthorized printing. It does not guarantee the prevention of information leakage. • Text may not be completely hidden on an output sheet with a pattern print under certain machine conditions. In "Settings (administrator)", select [Security Settings] →...
Page 430: Changing The Rendering Method And Printing Jpeg Images (Use Driver To Render Jpegs)
PRINTER►CONVENIENT PRINTING FUNCTIONS CHANGING THE RENDERING METHOD AND PRINTING JPEG IMAGES (USE DRIVER TO RENDER JPEGS) In some situations, a document containing a JPEG image may not be printed correctly. This can be solved by changing the way the JPEG image is rendered. When you print an original containing JPEG images, this function allows you to select whether the images are rendered in the printer driver or the machine.
Page 431: Maximizing The Print Area On The Paper (Print Area)
PRINTER►CONVENIENT PRINTING FUNCTIONS MAXIMIZING THE PRINT AREA ON THE PAPER (PRINT AREA) By maximizing the print area, you can print on the full paper size. This function is available in a Windows environment. Even when the print area is maximized, edges may be cut off. Windows (1) Click the [Detailed Settings] tab.
Page 432: Convenient Printer Functions
PRINTER►CONVENIENT PRINTING FUNCTIONS CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (TANDEM PRINT) To use this function, two machines that can perform tandem printing are required. Two machines connected to the same network are used to run a large print job in parallel. This function reduces the printing time when you handle a large number of prints.
Page 433 PRINTER►CONVENIENT PRINTING FUNCTIONS Windows (1) Click the [Detailed Settings] tab. (2) Select [On] in "Tandem Print". The tandem print function can be used only when the printer driver has been installed using "Custom Installation" with [LPR Direct Print (Specify Address/Auto Search)] selected and with the [Yes] checkbox selected for "Do you want to use Tandem Print function?".
Page 434: Saving And Using Print Files (Document Filing)
PRINTER►CONVENIENT PRINTING FUNCTIONS SAVING AND USING PRINT FILES (DOCUMENT FILING) This function stores a print job as a file on the machine's hard drive, allowing the job to be printed from the touch panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 435 PRINTER►CONVENIENT PRINTING FUNCTIONS • When [Quick File] is selected, "Document Filing" will be set to [Hold After Print]. • When [Quick File] is selected, the password entered in "Document Filing" is cleared. • If necessary, you can select the data format from CMYK and RGB for data to be stored in the machine. Click the [Other Settings] button on the [Detailed Settings] tab and select the format from "Rip Style".
Page 436: Automatically Print All Stored Data
PRINTER►CONVENIENT PRINTING FUNCTIONS AUTOMATICALLY PRINT ALL STORED DATA When user authentication is enabled on the machine, all document filing (stored) print jobs of the user who logs in are automatically printed. After all jobs are printed, the stored jobs are deleted. To use the Print All function, the following steps are necessary: •...
Page 437: Printing And Sending Simultaneously
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING AND SENDING SIMULTANEOUSLY This function prints data created in an application from the machine and simultaneously sends the data to the addresses stored in the machine. This function allows you to complete two tasks, printing and sending, with one operation from the printer driver. •...
Page 438: Printing Without The Printer Driver
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER PRINTING WITHOUT THE PRINTER DRIVER EXTENSION OF PRINTABLE FILES When you do not have the printer driver installed on your PC, or when the application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 439 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Tap the [Select File from FTP to Print] Folder Select Scan to HDD key on the action panel. Scan to External Main Folder Quick File Folder Memory Device Select File from FTP to Print Select File from USB Memory to Print Select File from Network Folder to Print...
Page 440: Directly Printing A File In Usb Memory
(USB) Scan to External Memory Device If the screen does not appear, follow the steps below. Easy Sharp OSA Copy Perform Detail Setting (1) Tap the [HDD File retrieve] key. (2) Tap the [Select File from USB Memory to Toner Quantity Print] key on the action panel.
Page 441: Directly Printing A File In A Network Folder
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Select the print conditions. • If you have selected multiple files in step 3, you can select only the number of prints. • If you selected a PS or PCL file that includes print conditions in step 3, the print conditions in the file will be given priority.
Page 442 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Printing a file in the network folder you have configured in the machine's settings Tap the [HDD File retrieve] key. Tap the [Select File from Network Folder to Print] key on the action panel. Tap the [Open Registered Network Folder.] key on the action panel and tap the network folder that you wish to access.
Page 443 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Entering the network folder path directly Tap [Direct Input of Folder Path] in Direct Input of Direct Input of Path Folder Path step 3 of "Printing a file in the network Open Registered Path Input Network Folder.
Page 444: Directly Printing From A Computer
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM A COMPUTER SUBMIT PRINT JOB By selecting [Document Operations] → [Submit Print Job] from "Settings (Web version)" and specifying a file, you can directly print the file without using the printer driver. In addition to a file on your PC, this procedure can be used to print any file that can be accessed from your PC, such as a file on another PC connected to the same network.
Page 445: Ftp Print
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER FTP PRINT You can print a file from your PC by simply dragging and dropping the file onto the FTP server of the machine. To perform FTP print: In "Settings (administrator)", select [System Settings] → [Printer Settings] → [Print Setting from PC/Mobile Terminal], set [FTP Print] to [Enable], and then configure the port number.
Page 446 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Performing e-mail print Using your PC's e-mail software, specify the e-mail address of the machine in "Address" and send e-mail attached with a file to be printed. Control commands can be entered in the message of the e-mail to specify the number of copies and print format. Commands are entered in the format "command name = value"...
Page 447 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER • The mail text must be in a text format. If entered in Rich Text format (HTML), the commands will have no effect. • If you enter "Config" in the mail text, a list of control commands is returned. •...
Page 448: Printer Jobs
PRINTER►PRINTER JOBS PRINTER JOBS CHECKING THE PRINT STATUS When you tap the job status display, jobs are displayed in a list. To check the status of a printer job, tap the [Print] tab. When you wish to stop or delete jobs or to perform priority processing, read the following items: •...
Page 449: Changing To Another Paper Size And Printing When Paper Runs Out
PRINTER►PRINTER JOBS CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when paper is loaded in the machine.
Page 450: Printer Driver Specifications List
PRINTER►APPENDIX APPENDIX PRINTER DRIVER SPECIFICATIONS LIST For information on the setting items, refer to printer driver Help. PRINTER DRIVER SETTINGS SCREEN / REFERRING TO HELP (page 3-6) Function PCL6 Windows Mac OS Item Page (Windows) Copies 1 - 9999 1 - 9999 1 - 9999 1 - 9999 Collate...
Page 451 PRINTER►APPENDIX Function PCL6 Windows Mac OS Item Page (Windows) 2-Sided 3-18 Chapter Inserts 3-61 Booklet 3-26 Page No. 3-21 2, 4, 6, 8, 9, 16 2, 4, 6, 8, 9, 16 2, 4, 6, 9,16 2, 4, 6, 9,16 Repeat 3-68 Order 3-21...
Page 452 PRINTER►APPENDIX Function PCL6 Windows Mac OS Item Page (Windows) Color Mode Image Type Advanced Color Image Image Adjustment 3-41 Quality Font Line Width 3-37 Boldness Adjustment Mirror Image 3-40 PS Error Information PS Pass-Through Job Compression Tandem Print 3-73 Yes* Disable Blank Page Print 3-23 Custom Image Registration...
Page 453: Specifying A Billing Code Using The Printer Driver
PRINTER►APPENDIX SPECIFYING A BILLING CODE USING THE PRINTER DRIVER You can enter a billing code using the printer of the machine. For an overview of a billing code, refer to "BILLING CODE (page 1-71)". Enable billing code This setting is required only in the Windows environment. (Always usable under Mac OS environment) Click the [Start] button, select [Settings] →...
Page 454 PRINTER►APPENDIX Windows When printing starts, the billing code setting screen appears. Enter the main code and sub code, and click the [OK] button. To retain the specified billing code, set [Always Use This Billing Code] to • You can click [Get Billing Code] to get the machine's billing code list and select the billing code from the list. •...
Page 455: Authentication By Single Sign-On
PRINTER►APPENDIX AUTHENTICATION BY SINGLE SIGN-ON When the user authentication is used, you must enter your user name and password to print from a printer driver. The Single Sign-on function can be used when Active Directory authentication is used on both the machine and the computer.
Page 456 PRINTER►APPENDIX Authentication Option For the authentication method, refer to "PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED (page 3-8)". (1) Click the [Job Handling] tab. (2) In [Authentication], select [Single Sign-on]. • Single Sign-on authentication is also possible from the Job Handling dialog box and the User Authentication dialog box. •...
Page 457: Printing By Google Cloud Print
• If the machine's user authentication function is enabled, turn off "Settings (administrator)" - [User Control] - [Default Settings] - [Disable Printing by Invalid User]. • If user authentication is enabled in the Sharp OSA application, allow printing by invalid users in the application. • Configure the following settings in "Settings (administrator)"→[System Settings]→[Network Settings] to match your environment.
Page 458 • Sharp Corporation does not in any way guarantee the continuity or stability of Google Cloud Print connection functions. With the exception of instances provided for by law, Sharp Corporation bears no responsibility for any damages or loss due to the customer’s use of these functions.
Page 459 Icons FACSIMILE Functions you can use in Easy Fax mode • USING THE AUTOMATIC DOCUMENT FEEDER BEFORE USING THE MACHINE AS A FAX FOR FAXING IN DIRECT TX MODE ..4-28 •...
Page 460 FACSIMILE • FORWARDING RECEIVED DATA TO PRESET ASSUMING A SPECIFIC USAGE....4-98 DESTINATIONS (INBOUND ROUTING • SPECIFYING THE TIME FOR SETTINGS) ......4-62 COMMUNICATION .
Page 461 FACSIMILE USING AN EXTERNAL TELEPHONE CONNECTING AN EXTERNAL TELEPHONE ..4-121 • CONNECTING AN EXTENSION TELEPHONE . . . 4-121 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION TELEPHONE (REMOTE RECEPTION) ....4-122 •...
Page 462: Before Using The Machine As A Fax
FACSIMILE►BEFORE USING THE MACHINE AS A FAX BEFORE USING THE MACHINE AS A FAX The facsimile expansion kit is required in order to make use of fax functionality. BEFORE USING THE MACHINE AS A FAX To use the machine as a facsimile, connect the telephone line, and set the telephone line type. Connecting to the telephone line.
Page 463 FACSIMILE►BEFORE USING THE MACHINE AS A FAX • If you want to set the type of telephone line automatically In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Fax Settings] → [Default Settings] → [Dial Mode Setting], and tap the [Auto Select] key. •...
Page 464: Fax Mode
FACSIMILE►BEFORE USING THE MACHINE AS A FAX FAX MODE Fax mode has two modes: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most fax jobs. If you need to select detailed settings or special functions, use normal mode. All functions can be used in normal mode. EASY MODE Easy mode makes it easy to select basic settings for fax.
Page 465: Normal Mode
FACSIMILE►BEFORE USING THE MACHINE AS A FAX NORMAL MODE Normal mode lets you select any function setting that can be used for fax. Tap to display the numeric keys. Enter Fax No. Finds an address. Used to display the Address Book Fax Number Sending History Address...
Page 466: Fax Transmission Sequence
FACSIMILE►BEFORE USING THE MACHINE AS A FAX FAX TRANSMISSION SEQUENCE This section explains the basic steps for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 467 FACSIMILE►BEFORE USING THE MACHINE AS A FAX Configure the settings. Specify the original scan size, exposure, resolution, etc. If necessary, you can refer to the following functions for the setting. In Normal mode In Easy mode Address Fax Number Sending History Original Address Book Address...
Page 468 FACSIMILE►BEFORE USING THE MACHINE AS A FAX • Set the initial screen when selected from another mode In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Default Display Settings] When resending by document filing or recalling by saved program settings that do not include an address, select from the following 6 types of base screens that appear.
Page 469: Entering Destinations
FACSIMILE►ENTERING DESTINATIONS ENTERING DESTINATIONS This section explains how to enter a destination from the initial screen of easy mode. SELECTING FAX MODE (page 4-7) ► ENTERING DESTINATIONS ENTERING A DESTINATION NUMBER USING THE NUMERIC KEYS Prohibit transmission when the fax number/address is entered manually In "Settings (administrator)", select [System Settings] →...
Page 470: Retrieving A Destination From An Address Book
FACSIMILE►ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM AN ADDRESS BOOK A destination fax number is retrieved by simply tapping the one-touch key of that destination on the address book screen. (One-touch dialing) It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply tapping the key.
Page 471 FACSIMILE►ENTERING DESTINATIONS Tap a one-touch key of contact or Address group that includes the fax Sort AAA AAA Original destination. BBB BBB Auto • The destinations displayed on the list can be narrowed CCC CCC with frequent use, categories, indexes, and keywords. (In DDD DDD normal mode, you can narrow down the destinations by EEE EEE...
Page 472: The Selected Destinations
FACSIMILE►ENTERING DESTINATIONS THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination (cancel selection of the destination) if necessary. Tap the [All Destinations] key. Original Address AAA AAA Detail 8½x11 Address Book...
Page 473: Using A Search Number To Retrieve Adestination
FACSIMILE►ENTERING DESTINATIONS USING A SEARCH NUMBER TO RETRIEVE A DESTINATION The search number can be used to specify a destination stored in an address book. Tap the [Detail] key to change to normal mode. ► CHANGING MODES (page 1-19) Tap [Call Search Number] on the Address Fax Number Sending History...
Page 474: Retrieving A Destination From Aglobal Address Book
FACSIMILE►ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is configured in the setting mode (Web version), you can search for the desired destination in the global address book and obtain the fax number when performing a fax transmission. You can also add a retrieved address to the address book.
Page 475 FACSIMILE►ENTERING DESTINATIONS Enter a keyword and tap the [Search Enter Search Start Initials Start] key. Item Target Name When you tap the keyword entry box, the soft keyboard appears. The search results will appear after a brief interval. Preview Start Enter Initial and press Enter key of Speaker external keyboard or [Start Search] button.
Page 476: Using A Transmission Log To Resend
FACSIMILE►ENTERING DESTINATIONS USING A TRANSMISSION LOG TO RESEND Select a destination from a transmission log and resend the data. The destinations of the most recent 50 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination.
Page 477 FACSIMILE►ENTERING DESTINATIONS Tap the key of the fax destination that Delete All Histories Sending History you wish to redial. Select Address to Send Again. AAA AAA 1472580369 The last 50 addresses used for transmission are displayed. BBB BBB 3692580147 CCC CCC 2580147369 Direct Entry 1234567890...
Page 478: Sending By Chain Dialing
FACSIMILE►ENTERING DESTINATIONS SENDING BY CHAIN DIALING Number sequences entered using the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. For example when dialing an international number, tap the [Pause] key between the identification number of an international telephone service company (e.g., "001") and the country code (e.g., "81"...
Page 479: Basic Transmission Methods
FACSIMILE►BASIC TRANSMISSION METHODS BASIC TRANSMISSION METHODS This section explains how to enter a destination from the initial screen of easy mode. CHANGING MODES (page 1-19) ► BASIC TRANSMISSION METHODS FAX TRANSMISSION METHODS The methods that can be used to send a fax from the machine are described below. Select the method that best suits your needs.
Page 480 FACSIMILE►BASIC TRANSMISSION METHODS In the following situations, the transmission will be automatically reserved (memory transmission) • When the line is busy or a communication error occurs and automatic resending is enabled. ► WHEN A COMMUNICATION ERROR OCCURS (page 4-25) • The line of the machine will be busy if another fax is being sent, received, or if the machine is in the busy state. •...
Page 481: Original Orientation
FACSIMILE►BASIC TRANSMISSION METHODS ORIGINAL ORIENTATION When an 8-1/2" x 11" (A4) original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated.
Page 482: Automatic Reduction Of The Transmitted Image
FACSIMILE►BASIC TRANSMISSION METHODS AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE If the width of the transmitted image is larger than the width of the paper in the receiving machine, the image will be automatically reduced to fit the receiving machine's paper width. Example: Reduced sizes and reduction ratios Transmitted image Receiving machine's...
Page 483: When The Line Is Busy
FACSIMILE►BASIC TRANSMISSION METHODS WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be attempted again automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be canceled.
Page 484: Fax Dest. Confirmation Mode
FACSIMILE►BASIC TRANSMISSION METHODS FAX DEST. CONFIRMATION MODE This mode displays a destination confirmation message when a fax is sent to prevent accidental transmission to the wrong destination. Set it in setting mode. If a fax is sent while this function is enabled, an address confirmation message will appear when the [Start] key is tapped.
Page 485: Checking The Image To Be Transmitted
FACSIMILE►BASIC TRANSMISSION METHODS CHECKING THE IMAGE TO BE TRANSMITTED Check the image that will be sent in the touch panel before transmission. You can tap the [Preview] key and then scan the original to check a preview of the scanned image. As you can adjust the exposure and resolution to scan the original while checking it in the preview screen, you can send a better quality original to the destination.
Page 486: Using The Automatic Document Feeder For Faxing In Direct Tx Mode
FACSIMILE►BASIC TRANSMISSION METHODS Specify the destination fax number. • Entering a destination number using the numeric keys►page 4-11 • Retrieving a destination from an address book►page 4-12 • Using a search number to retrieve a destination►page 4-15 • Retrieving a destination from a global address book►page 4-16 •...
Page 487 FACSIMILE►BASIC TRANSMISSION METHODS Place the original in the document feeder tray of the automatic document feeder. ► AUTOMATIC DOCUMENT FEEDER (page 1-131) Specify the destination fax number, Global Address Search Address Book Address Fax Number and tap [Direct TX] on the action panel. Exposure Sending History Auto...
Page 488: Using The Document Glass For Transmission
FACSIMILE►BASIC TRANSMISSION METHODS USING THE DOCUMENT GLASS FOR TRANSMISSION Storing scanned originals in machine's memory before transmitting them is called "Memory TX". This section explains how to scan the original placed on the document glass and send the data by the memory transmission function.
Page 489 FACSIMILE►BASIC TRANSMISSION METHODS Tap the [Read-End] key. Original Place next original. (Pg.No.1) Address Fax Number Detail 8½x11 Press [Start]. A beep sounds. When finished, press [Read-End]. Address Book History Direct Entry Original Open the automatic document feeder and remove the original.
Page 490: Using The Document Glass To Send Afax In Direct Tx Mode
FACSIMILE►BASIC TRANSMISSION METHODS USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TX MODE Sending a scanned original without saving it in the machine's memory is called "Direct TX". This section explains how to scan the original placed on the document glass and directly send data. When sending a fax from the document glass in direct transmission mode, only one page can be transmitted.
Page 491 FACSIMILE►BASIC TRANSMISSION METHODS Specify the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 • Using a search number to retrieve a destination ►page 4-15 •...
Page 492: Transmission Using The Speaker
FACSIMILE►BASIC TRANSMISSION METHODS TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. • If a person answers, you will be able to hear his or her voice, but you will not be able to speak. •...
Page 493: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
FACSIMILE►BASIC TRANSMISSION METHODS SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (BROADCAST TRANSMISSION) You can send a fax to multiple destinations in a single operation when, for example, sending a report to branch offices in different regions. This function is called "Broadcasting". One operation allows you to send data to up to 500 destinations, including the reserved send jobs.
Page 494 FACSIMILE►BASIC TRANSMISSION METHODS • Prohibit Broadcast In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Scan Settings] → [Default Settings] → [Disable Fax Broadcasting]. • Sending the same image sent in Fax mode In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Scan Settings] → [Default Settings] → [Sending the same image sent in Fax mode].
Page 495: Resending To Unsuccessful Broadcast Transmission Destinations
FACSIMILE►BASIC TRANSMISSION METHODS To cancel a specified destination: Select the address you want to cancel in the address list screen, and tap the [Delete] key. Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended.
Page 496 FACSIMILE►BASIC TRANSMISSION METHODS If the broadcast transmission included destinations of different modes, the same broadcast transmission key will appear in each of those modes. After tapping the [Failed] tab, tap [Resend to All Addresses Which Failed in Sending] on the action panel to resend the image. The steps to follow after [Resend to All Addresses Which Failed in Sending] is tapped differ depending on whether or not the document filing function is used.
Page 497: Sending A Fax Directly From Acomputer (Pc-Fax)
FACSIMILE►BASIC TRANSMISSION METHODS SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A file on a computer can be sent via the machine as a fax (PC-Fax function). Faxes are sent using the PC-Fax function in the same way that documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the application.
Page 498: Set The Scanning Of The Originals
FACSIMILE►BASIC TRANSMISSION METHODS SET THE SCANNING OF THE ORIGINALS AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Send 2-Sided Original Two pages are sent as a single page (N-Up) •...
Page 499: Auto Detection
FACSIMILE►BASIC TRANSMISSION METHODS AUTO DETECTION When the original is placed, its size is automatically detected. In normal mode, the size of the placed original is shown as the "Scan Size" and the transmission size is shown as the "Send Size" in the initial screen. Address Fax Number Sending History...
Page 500: Specifying The Original Scan Size In Paper Size
FACSIMILE►BASIC TRANSMISSION METHODS SPECIFYING THE ORIGINAL SCAN SIZE IN PAPER SIZE When the original size is not standard (inch size or non-standard size) or is not detected correctly, manually specify the original size. When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. The image is sent in Mono2 only.
Page 501: Specifying The Original Scan Size Using Numeric Values
FACSIMILE►BASIC TRANSMISSION METHODS SPECIFYING THE ORIGINAL SCAN SIZE USING NUMERIC VALUES When scanning a non-standard size original such as a postcard, specify the original size by numeric values after placing the original. The width can be from 1" to 17" (25 mm to 432 mm), and the height can be from 1" to 11-5/8" (25 mm to 297 mm). When the scan size is specified by numeric values, the send size cannot be specified.
Page 502: Storing Frequently Used Original Sizes
FACSIMILE►BASIC TRANSMISSION METHODS STORING FREQUENTLY USED ORIGINAL SIZES Store the frequently used non-standard original sizes. This section explains how to store, retrieve, change, and delete non-standard original sizes. • The stored original size will be retained even if the main power is turned off. •...
Page 503 FACSIMILE►BASIC TRANSMISSION METHODS Tap a key ( ) for storing a Dual Page Scan Address Book Address Fax Number Divide into 2 Pages custom original size. N-Up Scan Size Put Multiple Pages in A Page Store/Delete Slow Scan Mode Scan Thin Paper Original Select the size key to store/delete Tap a key that does not show a size.
Page 504 FACSIMILE►BASIC TRANSMISSION METHODS Retrieving a stored original size Tap the [Detail] key to change to normal mode. ► CHANGING MODES (page 1-19) Tap the [Original] key. Tap the [Scan Size] key and tap the [Custom Size] tab. Tap the key of the original size that Slow Scan Mode Address Book Address...
Page 505: Specifying The Send Size Of The Image
FACSIMILE►BASIC TRANSMISSION METHODS SPECIFYING THE SEND SIZE OF THE IMAGE Tap this key to specify the send size as a paper size. If the specified send size is larger than the scan size, the image will be enlarged. If the specified send size is smaller than the scan size, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numeric values.
Page 506 FACSIMILE►BASIC TRANSMISSION METHODS Tap the [Image Orientation] key with Dual Page Scan Address Book Address Fax Number Divide into 2 Pages the same orientation as the placed N-Up Original Put Multiple Pages in A Page Slow Scan Mode original. Scan Thin Paper Original Scan Size Send Size 100%...
Page 507: Changing The Exposure
FACSIMILE►BASIC TRANSMISSION METHODS CHANGING THE EXPOSURE The exposure can be changed to suit the darkness of the original. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun. (However, when "Job Build" or "Preview Setting" in "Others" is used, the exposure can be changed each time a new set of originals is inserted.) Set the default contrast In "Settings (administrator)", select [System Settings] →...
Page 508: Changing The Resolution
FACSIMILE►BASIC TRANSMISSION METHODS CHANGING THE RESOLUTION The resolution can be specified to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Resolution settings Resolution Suggestion Standard Select this setting when your original consists of normal-sized text (like the text in this manual). Fine Select this setting when your original has small text or diagrams with fine lines.
Page 509: Fax Reception
FACSIMILE►FAX RECEPTION FAX RECEPTION This section explains how to enter a destination from the initial screen of easy mode. CHANGING MODES (page 1-19) ► RECEIVING A FAX RECEIVING A FAX AUTOMATICALLY When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. •...
Page 510 FACSIMILE►FAX RECEPTION The faxes are printed automatically. When printing ends, the Data Notification indicator turns off. When the job separator (upper tray) is used for output, this blinks until the output is removed. If a PIN Code entry screen appears: A PIN Code is registered to print the received fax data.
Page 511: Receiving A Fax Manually
FACSIMILE►FAX RECEPTION RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel (manually). • When answering the telephone by tapping the [Speaker] key, you will be able to hear the voice of the caller, but you will not be able to speak.
Page 512 FACSIMILE►FAX RECEPTION Receive Settings Set how the machine operates when faxes are received. In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Fax Settings] → [Receive Settings]. Number of Calls in Auto Reception Allows you to set a number of ringing tones to sound (between 0 and 15 times) until the auto receiving facsimile starts automatic fax reception.
Page 513 FACSIMILE►FAX RECEPTION A3 RX Reduce When an A3 size fax is received, this function reduces the fax to ledger (11" x 17") size. When this setting is enabled, ledger (11" x 17") size faxes are also reduced. Fax Output Settings These settings are used to select the number of copies and output tray for received faxes.
Page 514: Printing Received Data
FACSIMILE►FAX RECEPTION PRINTING RECEIVED DATA PRINTING A PIN CODE-PROTECTED FAX (Hold setting for received data print) Enable this setting to have faxes received and stored in memory without being printed. To print the faxes, a PIN Code must be entered. When this function is used, a PIN Code entry screen appears in the touch panel when a fax is received.
Page 515: Printing Received Data At A Specified Time
FACSIMILE►FAX RECEPTION • To display the received data list screen after entering the PIN Code: In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting]. •...
Page 516: Checking The Image Before Printing
FACSIMILE►FAX RECEPTION CHECKING THE IMAGE BEFORE PRINTING Check the image of received data on the touch panel before printing. This function can be used when "Settings (administrator)" - [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled*. * The factory default setting is disabled.
Page 517 FACSIMILE►FAX RECEPTION Tap the key of the received data you Print Received Data List All Received Data wish to check, and tap [Check Image] Check Image Forward to Other Address on the action panel. Delete File Displays the received data image. Store Data in Folder Cancel All •...
Page 518: Forwarding Received Data
► PRINTING A PIN CODE-PROTECTED FAX (Hold setting for received data print) (page 4-56) Make sure that the Data Notification 10:15 AM 10:15 AM indicator is blinking, and tap the [Settings] key in the home screen. Easy Easy Print Release Sharp OSA Copy Scan Toner Quantity Operation Enlarge Settings Total Count LCD Control...
Page 519: Settings Before Forwarding
FACSIMILE►FAX RECEPTION Tap the [Execute] key in [Forward Received Data] to begin forwarding. If a PIN Code entry screen appears, the "Hold Setting for Received Data Print" has been enabled. Enter the PIN Code using the numeric keys to begin forwarding. ►...
Page 520: Forwarding Received Data To Preset Destinations (Inbound Routing Settings)
FACSIMILE►FAX RECEPTION FORWARDING RECEIVED DATA TO PRESET DESTINATIONS (INBOUND ROUTING SETTINGS) You can have received faxes automatically forwarded to a fax address, Internet fax address, e-mail address, file server address, desktop address, or network folder address. Received data can be forwarded to the specified destinations without being printed.
Page 521 FACSIMILE►FAX RECEPTION Users without administrator rights can be prohibited from storing, editing, and deleting forwarding tables in this screen, and from specifying which table is used. To do so, set the checkboxes for the following items to • Disable Registration of Forward Table •...
Page 522 FACSIMILE►FAX RECEPTION When selecting senders from the "Sender Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders. Select the forwarding conditions. • To always forward received data, select [Always Forward]. •...
Page 523 FACSIMILE►FAX RECEPTION Click [Inbound Routing Settings] in the [Inbound Routing (Forwarding/Storing) Settings] in "Settings (Web version)". From the forwarding table, select [Forward to All Forward Destinations] or [Forward based on Forward Condition]. From the forwarding table, select [Always Forward] or [Forward received data only on specified days.].
Page 524: Saving Received Faxes To The Machine's Hard Disk (Inbound Routing)
FACSIMILE►FAX RECEPTION SAVING RECEIVED FAXES TO THE MACHINE'S HARD DISK (INBOUND ROUTING) Received faxes can be saved to the machine's hard disk. Saved faxes can be viewed on a computer. Set PDF, TIFF (multi) or TIFF (signal) for the saved Internet faxes. You can also receive notification of the storage result or storage folder by E-mail.
Page 525: Forwarding Received Data Manually
FACSIMILE►FAX RECEPTION Settings for saving received faxes to the hard disk In "Settings (administrator)", click [System Settings] → [Image Send Settings] → [Inbound Routing (Forwarding/Storing) Settings] → [Inbound Routing (Storage) Settings] (administrator rights are required). • Data that can be saved are received faxes and received Internet faxes. Confidential reception and polling reception faxes cannot be saved.
Page 526 FACSIMILE►FAX RECEPTION Tap the key of the received data you Print Received Data List All Received Data wish to forward, and tap [Forward to Check Image Forward to Other Address Other Address]. Delete File • Tap to show a list of received data. The list view or Store Data in Folder thumbnails view can be changed depending on the setting mode.
Page 527: Saving Received Data
FACSIMILE►FAX RECEPTION SAVING RECEIVED DATA You can save received faxes in the document filing folder. This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled* in "Settings (administrator)". * The factory default setting is disabled.
Page 528: Others Function
FACSIMILE►OTHERS FUNCTION OTHERS FUNCTION This section explains how to enter a destination from the initial screen of normal mode. CHANGING MODES (page 1-19) ► STORING FAX OPERATIONS (PROGRAM) This function collectively stores various settings as one program. The stored program can be retrieved using an easy operation.
Page 529 FACSIMILE►OTHERS FUNCTION • The settings stored in a program will be retained even after the program is used for transmission. The same settings can be used repeatedly for transmission. • The following contents cannot be stored in programs: • Tapping the [Speaker] key, Quick File, File, page move and unspecified erase during preview, Metadata Entry, Send Settings, and Own Name Select.
Page 530: Sending Originals Collectively
FACSIMILE►OTHERS FUNCTION SENDING ORIGINALS COLLECTIVELY SENDING TWO PAGES AS A SINGLE PAGE (N-UP) Reduce two original pages to the equal size and sent them as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. For the standard size (8-1/2"...
Page 531 FACSIMILE►OTHERS FUNCTION Tap the [Others] key, and tap the Others Global Address Search [N-Up] key. Sending History Erase Dual Page Scan Book Divide Fax Own Number Call Search Number Card Shot Timer A checkmark appears on the icon. Sending Direct TX Own Name Transaction Memory Box...
Page 532: Sending Both Sides Of A Card As Asingle Page (Card Shot)
FACSIMILE►OTHERS FUNCTION SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (CARD SHOT) Send the front and reverse sides of a card as a single page, without the need to send each side separately. When using this function, the original must be placed on the document glass. Transmitted image Originals Send...
Page 533 FACSIMILE►OTHERS FUNCTION Tap the [On] key, and specify the Exposure Others Specify Send Exposure original size as required. Card Shot After the settings are completed, tap and [Back] keys in (1 ~ 8 1/2) 2 1/8 inch sequence. (1 ~ 8 1/2) 3 3/8 inch Reset...
Page 534: Sending A Large Number Of Pages (Job Build)
FACSIMILE►OTHERS FUNCTION SENDING A LARGE NUMBER OF PAGES (JOB BUILD) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. You can also send a fax by placing originals in both the automatic document feeder and on the document glass.
Page 535 FACSIMILE►OTHERS FUNCTION Tap the [Job Build] key. Address Book Address Fax Number Sending History Exposure Call Search Number A checkmark appears on the icon. Auto Resolution Direct TX Super Fine Verification Stamp Original Call Program Job Build Call Registered settings Send Same Image as Fax Address Slow Scan Mode...
Page 536: Sending Originals Of Different Sizes (Mixed Size Original)
FACSIMILE►OTHERS FUNCTION SENDING ORIGINALS OF DIFFERENT SIZES (MIXED SIZE ORIGINAL) This feature lets you scan and transmit originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 537 FACSIMILE►OTHERS FUNCTION Tap the [Mixed Size Orig.] key. Sending History Address Book Address Fax Number A checkmark appears on the icon. Exposure Call Search Number Auto Resolution Direct TX Super Fine Verification Stamp Original Call Program Job Build Call Registered settings Send Same Image as Fax Address Slow Scan Mode...
Page 538: Sending An Original As Separate
FACSIMILE►OTHERS FUNCTION SENDING AN ORIGINAL AS SEPARATE PAGES SENDING AN ORIGINAL AS TWO SEPARATE PAGES (DUAL PAGE SCAN) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages.
Page 539 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 • Using a search number to retrieve a destination ►page 4-15 • Retrieving a destination from a global address book ►page 4-16 •...
Page 540: Splitting A Pamphlet By Page And Transmitting The Pages Successively (Book Divide)
FACSIMILE►OTHERS FUNCTION SPLITTING A PAMPHLET BY PAGE AND TRANSMITTING THE PAGES SUCCESSIVELY (BOOK DIVIDE) The opened pages of a saddle-stitch pamphlet are split by page according to actual page order. When using this function, you do not need to sort the original pages to be sent. This function can be enabled when the original size setting is set to [Auto].
Page 541 FACSIMILE►OTHERS FUNCTION Select the binding edge of the Erase Others Erase Shadow Around pamphlet original. Resolution Book Divide Change Original Resolution Select Original Binding Edge. Check the preview image displayed in the screen, and make Back sure that the binding edge is correct. Left Binding After the settings are completed, tap and [Back] keys in...
Page 542: Scanning Originals
FACSIMILE►OTHERS FUNCTION SCANNING ORIGINALS ERASING PERIPHERAL SHADOWS ON THE IMAGE (ERASE) This function erases the parts of the image where shadows tend to form, but does not detect shadows and erase only the shadows. Scanning a thick book Not using the erase Using the erase function function...
Page 543 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 • Using a search number to retrieve a destination ►page 4-15 • Retrieving a destination from a global address book ►page 4-16 •...
Page 544 FACSIMILE►OTHERS FUNCTION Tap the [Start] key to start scanning of the original. • A beep will sound to indicate that scanning and transmission have ended. • When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key.
Page 545: Sending A Thin Original (Slow Scan Mode)
FACSIMILE►OTHERS FUNCTION SENDING A THIN ORIGINAL (SLOW SCAN MODE) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When slow scan mode is selected, 2-sided scanning is not possible. Place the original in the document feeder tray of the automatic document feeder.
Page 546 FACSIMILE►OTHERS FUNCTION Tap the [Slow Scan Mode] key. Address Book Address Fax Number Sending History Exposure Call Search Number A checkmark appears on the icon. Auto Resolution Direct TX Super Fine Verification Stamp Original Call Program Job Build Call Registered settings Send Same Image as Fax Address Slow Scan Mode...
Page 547: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
FACSIMILE►OTHERS FUNCTION CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (ORIGINAL COUNT) Count the number of scanned original sheets and display the count before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. The count result is displayed with the number of scanned original sheets, not the number of scanned original pages. For example, when a 2-sided original is transmitted, the number "1"...
Page 548 FACSIMILE►OTHERS FUNCTION When scanning is completed, check AAA AAA Address Sending History 0pages of original (Pg.No.1) have been scanned. the number of original sheets. Call Search Number Exposure Send the scanned data?" Auto Resolution Direct TX Super Fine The number that is displayed is the number of scanned Verification Stamp Original original sheets, not the number of scanned original pages.
Page 549: Stamping Scanned Originals (Verification Stamp)
FACSIMILE►OTHERS FUNCTION STAMPING SCANNED ORIGINALS (VERIFICATION STAMP) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of verification stamp An "O" mark is stamped in fluorescent pink.
Page 550: Operating Fax Transmission And Reception Remotely
FACSIMILE►OTHERS FUNCTION OPERATING FAX TRANSMISSION AND RECEPTION REMOTELY CALLING A FAX MACHINE AND INITIATING RECEPTION (POLLING) When you connect to another machine and receive a document from it, this is called "Polling". The document reception from another machine is called "Polling Reception". You can enter multiple destination numbers.
Page 551 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 • Using a search number to retrieve a destination ►page 4-15 • Retrieving a destination from a global address book ►page 4-16 •...
Page 552: Initiating Polling Reception Manually
FACSIMILE►OTHERS FUNCTION INITIATING POLLING RECEPTION MANUALLY Use the manual polling reception when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure there is no original in the machine when using the polling reception function. •...
Page 553: Sender-Related Features
FACSIMILE►OTHERS FUNCTION SENDER-RELATED FEATURES ADDING YOUR SENDER INFORMATION TO FAXES (FAX OWN NUMBER SENDING) Your sender information (date, time, sender name, sender fax number or destination name, number of pages) is automatically added to the top of each fax page you transmit. Outside scanned image Load (factory default setting)
Page 554: Temporarily Changing The Sender Information (Own Name Select)
FACSIMILE►OTHERS FUNCTION • To set the date and time: In "Settings", select [System Settings] → [Common Settings] → [Clock Adjust]. • To store a sender name and sender fax number: In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Own Name and Destination Set] →...
Page 555 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 • Using a search number to retrieve a destination ►page 4-15 • Retrieving a destination from a global address book ►page 4-16 •...
Page 556: Assuming A Specific Usage
FACSIMILE►OTHERS FUNCTION ASSUMING A SPECIFIC USAGE SPECIFYING THE TIME FOR COMMUNICATION Specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. This function is helpful when you wish to perform reserved, broadcast or other transmissions during your absence or at night or other times when telephone rates are low.
Page 557 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 • Using a search number to retrieve a destination ►page 4-15 • Retrieving a destination from a global address book ►page 4-16 •...
Page 558: Changing The Print Settings For The Transaction Report (Transaction Report)
FACSIMILE►OTHERS FUNCTION Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning has ended, and the machine stands by for transmission. •...
Page 559 FACSIMILE►OTHERS FUNCTION Tap the [Others] key, and tap the [Transaction Report] key. Tap the key of the print settings. Others After the settings are completed, tap and [Back] keys in Transaction Report sequence. Do not Print Print at Error Always Print Preview Print Original Image Start...
Page 560: Polling Memory Functions
FACSIMILE►OTHERS FUNCTION POLLING MEMORY FUNCTIONS SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (POLLING MEMORY) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box.
Page 561: Scanning A Document Into Polling Memory
FACSIMILE►OTHERS FUNCTION SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). If another document remains in the memory box (Public Box), the newly scanned document is added to the previous document.
Page 562: Checking The Document In The Public Box
FACSIMILE►OTHERS FUNCTION Tap the [Once] key or [Unlimited] key to specify the number of times. To repeat transmitting an original, tap the [Unlimited] key. After the settings are completed, tap Tap the [Start] key to start scanning of the original. •...
Page 563: Deleting A Document From The Public Box
FACSIMILE►OTHERS FUNCTION DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the memory box (public box) when it is no longer required. Tap the [Others] key, and tap the [Memory Box] key. Tap the [Polling Memory] tab. Tap the [Public Box] key from the folder list. Tap [Empty out Box] on the action panel.
Page 564: Performing F-Code Communication
FACSIMILE►PERFORMING F-CODE COMMUNICATION PERFORMING F-CODE COMMUNICATION This section explains how to enter a destination from the initial screen of normal mode. CHANGING MODES (page 1-19) ► F-CODE COMMUNICATION F-CODE COMMUNICATION This function allows the machine to communicate with other machines that also support F-code. It enables exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) with other machines that support F-code communication.
Page 565: Creating Memory Boxes In The Machine For F-Code Communication
FACSIMILE►PERFORMING F-CODE COMMUNICATION How F-codes work A fax that is transmitted with an F-code is received in the memory box of F-code communication in the receiving machine specified by the F-code (sub-address and passcode). If the F-code sent by the transmitting machine does not match the F-code in the receiving machine, reception will not take place.
Page 566: F-Code Dialing
FACSIMILE►PERFORMING F-CODE COMMUNICATION F-CODE DIALING When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialed. Check the F-code (sub-address and passcode) stored in the memory box in the other machine before you perform an F-code transmission.
Page 567: Confidential Transmission Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION CONFIDENTIAL TRANSMISSION USING F-CODES Send a fax to a destination fax number after adding the F-code (sub-address and passcode). If necessary, the F-code confidential transmission can be used in combination with a broadcast transmission or timer transmission. It is convenient to store this function in a program. The F-code confidential transmission cannot be registered as a "Favorite"...
Page 568: Checking Faxes Received By F-Code Confidential Reception
There is no way to use the machine to check a PIN Code that has been specified. Exercise care not to forget the PIN Code. Should you forget or need to verify the PIN Code, contact your dealer or nearest SHARP Service Department.
Page 569: Polling Reception Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION Tap the key of the received data you Print Received Data List All Received Data wish to check, and tap [Check Image] Check Image Sender Received Date Status Forward to Other Address 10:45 07/07 Not Checked on the action panel. Delete File Displays the received data image.
Page 570 FACSIMILE►PERFORMING F-CODE COMMUNICATION Tap the [Others] key, and tap the [Polling] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key. To cancel the Polling setting: Tap the [Polling] key to clear the checkmark. Specify the destination.
Page 571: Scanning A Document Into A Memory Box For F-Code Polling Transmission
FACSIMILE►PERFORMING F-CODE COMMUNICATION SCANNING A DOCUMENT INTO A MEMORY BOX FOR F-CODE POLLING TRANSMISSION When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code (sub-address and passcode) configured in your machine.
Page 572 FACSIMILE►PERFORMING F-CODE COMMUNICATION Tap the [Others] key, and tap the [Memory Box] key. Tap the [Polling Memory] tab. Change Number of Times Confidential Polling Memory Folder Name Times Public Box Once Start 8½x11 8½x11 Back reception memory 100% Tap the folder of the F-code memory polling box. Tap [Change Number of Times] on the action panel, and set the polling times.
Page 573: Checking The Document In The F-Code Memory Polling Box
FACSIMILE►PERFORMING F-CODE COMMUNICATION CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. By factory default, the document sent to the other machine will be deleted automatically.
Page 574: Deleting A Document Stored For F-Code Polling Transmission
FACSIMILE►PERFORMING F-CODE COMMUNICATION DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION Delete the document stored in an F-code memory polling box in order to be able to store a new document. No original can be deleted from the memory box during communication. Tap the [Others] key, and tap the [Memory Box] key.
Page 575: Relay Request Transmission Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION RELAY REQUEST TRANSMISSION USING F-CODES This function sends a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple destination machines. When the destination machines are far from your machine, sending the fax to a relay machine that is close to the destination machines can help reduce telephone charges.
Page 576 FACSIMILE►PERFORMING F-CODE COMMUNICATION Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-131) ► DOCUMENT GLASS (page 1-133) Specify the destination. • Entering a destination number using the numeric keys►page 4-11 •...
Page 577: Relay Broadcast Transmission Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received and stored in an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the destination machines programmed in the memory box. Transmission to the destination machine takes place automatically.
Page 578: F-Code Memory Box
• [ ] and [#] cannot be used in a sub-address. • A passcode can be omitted. • Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your dealer or nearest SHARP Service Department. 4-120...
Page 579: Using An External Telephone
If another type of cable is used, the telephone may not operate normally. • If the plug on the telephone line cord does not fit into the jack on your extension phone, contact your dealer or nearest SHARP Service Department. 4-121...
Page 580: Receiving A Fax After Answering Acall On The Extension Telephone (Remote Reception)
FACSIMILE►USING AN EXTERNAL TELEPHONE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION TELEPHONE (REMOTE RECEPTION) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension telephone. Dial [5], [*] and [*] buttons of the external telephone. If you are using a pulse line, set the extension to send tone signals.
Page 581: Check The Communication Status
FACSIMILE►CHECK THE COMMUNICATION STATUS CHECK THE COMMUNICATION STATUS FAX JOBS When you tap the job status display, jobs are displayed in a list. To confirm the fax job status, tap the mode display and select the fax. When you wish to stop or delete jobs or to perform priority processing, read the following items: STOPPING/DELETING A JOB IN PROGRESS OR RESERVED (page 1-137) ►...
Page 582: Checking Image Sending Activities
FACSIMILE►CHECK THE COMMUNICATION STATUS Retry jobs A retry job appears at the end of the job queue list. Transmission of the retry job starts according to the [Recall in Case of Line Busy] setting in "Settings". When the transmission is completed, the retry job moves to the completed job list and the status changes to "Send OK". Reception jobs when the inbound routing settings are enabled When the inbound routing settings are enabled, reception jobs are handled as follows depending on the print setting.
Page 583 FACSIMILE►CHECK THE COMMUNICATION STATUS Examples of messages that are printed in the result column Print Page Description The transaction was completed normally. Communication took place in G3 mode. Communication took place in G3 ECM mode. Communication took place in Super G3 mode. Forward The received data was forwarded.
Page 584 Icons SCANNER/ Functions you can use in Easy INTERNET FAX Scan mode • CHANGING THE SUBJECT, FILE NAME, AND BEFORE USING THE MACHINE AS A BODY TEXT AT THE TIME OF INTERNET NETWORK SCANNER FAX TRANSMISSION ....5-38 •...
Page 585 SCANNER/INTERNET FAX OTHER FUNCTIONS SPECIFIC FUNCTIONS ..... 5-113 • ADDING YOUR SENDER INFORMATION TO STORING SCAN OPERATIONS (PROGRAM) ..5-68 FAXES (I-FAX OWN ADDRESS SEND) .
Page 586 SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS IMAGE SEND JOBS ......5-145 COMPLETED TRANSMISSION/RECEPTION JOBS ........5-146 SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE.
Page 587: Before Using The Machine As Anetwork Scanner
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER BEFORE USING THE MACHINE AS A NETWORK SCANNER BEFORE USING THE MACHINE AS A NETWORK SCANNER FUNCTION USES OF THE NETWORK SCANNER The network scanner allows you to create an image file from the original data scanned by the machine, and send the file over a network to a PC, FTP server, or other destinations.
Page 588: Before Using The Network Scanner
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Data entry mode In data entry mode, information entered using the touch panel or automatically generated by the machine is sent to a directory on an FTP server or an application on a PC as a metadata file in XML format. Installing the application integration module is required to use the metadata delivery function.
Page 589 SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER • To store the sender's name and e-mail address that are used when a sender is not selected: In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Scan Settings] → [Condition Settings] →...
Page 590: Storing Destinations For Scan To Desktop
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER STORING DESTINATIONS FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed. To scan an image to your computer, Network Scanner Tool must be running on your computer. To install Network Scanner Tool, see the "Shapdesk Installation Guide".
Page 591: Network Scanner Mode
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER NETWORK SCANNER MODE Network scanner mode has two modes: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most image send jobs. If you need to select detailed settings or special functions, use normal mode.
Page 592: Normal Mode
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER NORMAL MODE Normal mode lets you select any function setting that can be used for network scanner. This section explains the keys on a base screen, taking as an example the E-mail base screen. Several methods are available in the Image Send mode, including Scan to E-mail and Scan to FTP.
Page 593: Image Send Sequence
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER IMAGE SEND SEQUENCE First, to place the machine in a desired image send mode, tap the appropriate icon in the Home screen. CHANGING MODES (page 1-19) ► Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
Page 594 SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Select functions. Specify the original scan size, exposure, file format, and other items. If necessary, you can refer to the following functions for the setting. In Easy mode In Normal mode Original Global Address Search Address Book...
Page 595: Default Settings For Scan Save
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Default settings for Scan Save In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Scan Settings] → [Default Settings]. Default Color Mode Settings Select a default color mode setting for both color and black & white in e-mail address, network folder, FTP and Desktop. Specify "Scanner Common"...
Page 596 SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Easy Scan Settings Set the default color mode for Easy Scan. Set [Color] for when the Color Start key is tapped, and [Black & White] for when the B/W Start key is tapped. Setup Items Setting Auto...
Page 597: Transmittable Original Sizes
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER ORIGINAL SIZE TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Maximum original size 5-1/8" (height) x 5-1/2" (width) 11-5/8" (height) x 39-3/8" (width) Using the automatic document feeder (131 mm (height) x 140 mm (width)) (297 mm (height) x 1000 mm* (width)) 11-5/8"...
Page 598: Entering Destinations
SCANNER/INTERNET FAX►ENTERING DESTINATIONS ENTERING DESTINATIONS ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM AN ADDRESS BOOK In the address book screen, simply tap the one-touch key of a registered destination to retrieve the destination. If necessary, store multiple destinations in a one-touch key. Tapping the key will retrieve all the stored destinations. The address book screen shows all destinations used in each mode.
Page 599 SCANNER/INTERNET FAX►ENTERING DESTINATIONS Tap the [Address Book] key. In Easy mode In Normal mode Original Global Address Search Address Book Address Touch to input Address Address E-mail Address Detail 8½x11 Subject Sending History Global Scan to HDD/ File Name Address Book Sending History Address Search Specified by System Settings...
Page 600: My Address
SCANNER/INTERNET FAX►ENTERING DESTINATIONS If you select an incorrect destination: Tap the key again to cancel the selection. • To select a destination from the transmission log, tap the [Sending History] key. ► USING A TRANSMISSION LOG TO RESEND (page 5-25) •...
Page 601: Viewing A List Of The Selected Destinations
SCANNER/INTERNET FAX►ENTERING DESTINATIONS VIEWING A LIST OF THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Tap the [Address Review] key. In Easy mode In Normal mode Original...
Page 602: Using A Search Number To Retrieve Adestination
SCANNER/INTERNET FAX►ENTERING DESTINATIONS USING A SEARCH NUMBER TO RETRIEVE A DESTINATION The search number can be used to specify a destination stored in an address book. Tap the [Detail] key to change to normal mode. ► CHANGING MODES (page 1-19) Tap [Call Search Number] on the Global Address Search Address Book...
Page 603: Entering An Address Manually
SCANNER/INTERNET FAX►ENTERING DESTINATIONS ENTERING AN ADDRESS MANUALLY • Prohibit sending when the fax number or address is manually entered In "Settings (administrator)", select [System Settings] → [Image Send Settings] →[Common Settings] → [Enable/Disable Settings] → [Settings to Disable Transmission] → [Disable Direct Entry]. Prohibit manual entry of fax numbers and addresses.
Page 604: Specifying A Network Folder
SCANNER/INTERNET FAX►ENTERING DESTINATIONS To enter text, see "NAMES AND FUNCTIONS OF SOFT KEYBOARD KEYS (page 1-215)" in the "BEFORE USING THE MACHINE". • You can select [Bcc] if [Image Send Settings] → [Scan Settings] → [Default Settings] → [Bcc Setting] → [Enable Bcc] is enabled in [System Settings].
Page 605 SCANNER/INTERNET FAX►ENTERING DESTINATIONS Tap the key of the network folder. Network Folder \\Server3 After the settings are completed, tap the [OK] key. You will Network Folder Name return to the screen of step 1. Tap the [OK] key again to Folder1 accept the destination.
Page 606: Retrieving A Destination From Aglobal Address Book
SCANNER/INTERNET FAX►ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the "Settings (Web version)", look up an address in a global address book and retrieve the destination address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). In normal mode, you can add an address retrieved by searching to the address book.
Page 607 SCANNER/INTERNET FAX►ENTERING DESTINATIONS of [Item], and select an item to Enter Search Start Initials be searched from [Name] or Item Target Name Scan to HDD/ [Address]. Color Enter Initial and press Enter key of Start Start external keyboard or [Start Search] button. How to search Enter the search characters (maximum of 64 characters).
Page 608: Using A Transmission Log To Resend
SCANNER/INTERNET FAX►ENTERING DESTINATIONS USING A TRANSMISSION LOG TO RESEND Select a destination from a transmission log and resend the data. The destinations of the most recent 50 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses), and/or fax are stored. Select one of these to resend to that destination. The destinations of the FTP/Desktop transmission and Scan to Network Folder are also shown in the transmission log.
Page 609 SCANNER/INTERNET FAX►ENTERING DESTINATIONS Tap the key of the destination to Delete All Histories Sending History resend. Select Address to Send Again. Direct Entry The last 50 addresses used for transmission are displayed. Direct Entry If a screen requiring you to enter the user name and Direct Entry password appears, enter the information.
Page 610: Sending Only The Url Of A Scanned File To Ascan Destination
SCANNER/INTERNET FAX►ENTERING DESTINATIONS SENDING ONLY THE URL OF A SCANNED FILE TO A SCAN DESTINATION When using Scan to E-mail, some originals and/or scan settings may result in a large file. When the file is large, there is a risk that the e-mail server may reject the file and it will not be sent. This function saves the scanned file on the machine's hard disk, and sends an e-mail providing only the file's URL information to the recipient.
Page 611 SCANNER/INTERNET FAX►ENTERING DESTINATIONS Sending only a URL to the recipient Using simple mode When [Enable Send Destination Link as Default] is enabled in the settings (administrator), the scanned data is saved in the machine's hard disk, and URL information is sent to the e-mail destination. When disabled, scanned data is sent by regular Scan to E-mail.
Page 612 SCANNER/INTERNET FAX►ENTERING DESTINATIONS • To use this function Configure in "Settings (administrator)" - [System Settings] - [Image Send Settings] - [Scan Settings] - [Condition Settings] - [Send Destination Link Settings]. • To always use this function in simple mode Configure in "Settings (administrator)" - [System Settings] - [Image Send Settings] - [Scan Settings] - [Condition Settings] - [Send Destination Link Settings] - [Enable Send Destination Link as Default].
Page 613: Transmitting An Image
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE TRANSMITTING AN IMAGE TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE An image can be sent in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. •...
Page 614 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-19) ► ENTERING AN ADDRESS MANUALLY (page 5-20) ►...
Page 615 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [B/W Start] or [Color Start] key to start scanning of the original. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place. •...
Page 616: Changing The Subject, File Name, Reply-To, And Body Text At The Time Of Scan Transmission
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT AT THE TIME OF SCAN TRANSMISSION Change the subject, file name, reply-to, and body text when performing a scan transmission. If necessary, directly enter the text. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 617 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To change the file name, tap the [File Global Address Search Address Book Address Touch to input Address Name] entry box. Sending History Subject File Name Specified by System Settings Call Search Number After the settings are completed, tap Color Mode Verification Stamp Options...
Page 618 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To change the body text, tap the [Body Text] entry box. Enter the body text. Sending History Address Book Address Touch to input Address After the settings are completed, tap Body Entry Pre-set Message Clear All •...
Page 619: Sending A Fax In Internet Fax Mode
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SENDING A FAX IN INTERNET FAX MODE Transmits a fax in Internet Fax mode. This procedure can also be used to perform a direct transmission by Direct SMTP. • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. •...
Page 620 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-19) ► ENTERING AN ADDRESS MANUALLY (page 5-20) ►...
Page 621: Changing The Subject, File Name, And Body Text At The Time Of Internet Fax Transmission
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [Read-End] key. A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. • If no action is taken for one minute after the confirmation screen is displayed, scanning automatically ends and the transmission is reserved.
Page 622 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap a pre-set text key. Others Subject Clear Direct Entry No.1 No.2 No.3 No.4 Preview No.5 Start Receive Back reception memory: 100% To cancel the selection of the subject: Tap the [Clear] key. If you wish to directly enter the text, tap the [Direct Entry] key to open the soft keyboard. Enter the subject and tap the [OK] key.
Page 623 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Enter the body text. Others After the settings are completed, tap Body Entry Pre-set Message Clear All • To select a pre-set text previously stored in the Setting mode (Web version), tap the [Pre-set Message] key. •...
Page 624: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (BROADCAST TRANSMISSION) Send the same scanned image to multiple scan, Internet fax, and fax mode destinations in a single operation. One operation allows you to send data to up to 500 destinations, including the reserved send jobs. (For example, if broadcast transmission jobs with 450 destinations are already reserved, data can be broadcasted to up to 50 destinations.) Transmission Originals...
Page 625 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-131) ► DOCUMENT GLASS (page 1-133) Specify all destinations. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ►...
Page 626: Setting Modes When Multiple Types Of Addresses Are Included In Abroadcast Transmission
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [B/W Start] or [Color Start] key ([Start] key in normal mode) to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 627 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE When Internet Fax addresses are included When Internet Fax addresses are included in the destinations, the following restrictions apply. Color Mode Fixed at black & white binary. File format (file Fixed at TIFF. compression mode) Original Transmission will take place to all addresses using the same image width as Internet Fax.
Page 628: Resending To Unsuccessful Broadcast Transmission Destinations
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE RESENDING TO UNSUCCESSFUL BROADCAST TRANSMISSION DESTINATIONS The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the image to those destinations. Tap the job status display. Tap the [Scan] tab or [Internet Fax] tab, Enter Multi Print...
Page 629 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE After tapping the [Failed] tab, tap Resend to All Addresses Details Which Failed in Sending [Resend to All Addresses Which Failed Back Number: Address Start Time Status in Sending] on the action panel to aaa@aaa.□□□ 10:05 07/07 resend the image.
Page 630: Sending An Internet Fax From A Pc (Pc-I-Fax)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SENDING AN INTERNET FAX FROM A PC (PC-I-FAX) A file on a computer can be sent via the machine as a fax (PC-I Fax function). Faxes are sent using the PC-I Fax function in the same way that documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the application.
Page 631: Image Settings
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE IMAGE SETTINGS AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-SIDED ORIGINAL) The automatic document feeder is used to automatically scan both sides of an original. Scan transmission 2-Sided Front and reverse sides are scanned Original The settings on 2-sided scanning are cleared when transmission has completed. You cannot use 2-Sided scanning when the original size is set to Long Size.
Page 632: Scan Size And Send Size (Enlarge/Reduce)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SCAN SIZE AND SEND SIZE (ENLARGE/REDUCE) When the original is placed, its size is automatically detected. In normal mode, the size of the placed original is indicated as the "Scan Size", and the size to be transmitted is indicated as the "Send Size".
Page 633: Specifying The Original Scan Size In Paper Size
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SPECIFYING THE ORIGINAL SCAN SIZE IN PAPER SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. The image is sent in Mono2 only.
Page 634: Specifying The Original Scan Size Using Numeric Values
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SPECIFYING THE ORIGINAL SCAN SIZE USING NUMERIC VALUES When scanning a non-standard size original such as a card or postcard, specify the original size using numeric values after placing the original. The width can be from 1" to 17" (25 mm to 432 mm), and the height can be from 1" to 11-5/8" (25 mm to 297 mm). When the scan size is specified by numeric values, the send size cannot be specified.
Page 635: Storing Frequently Used Original Sizes
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE STORING FREQUENTLY USED ORIGINAL SIZES Store the frequently used non-standard original sizes. This section explains how to store, retrieve, change, and delete non-standard original sizes. • The stored original size will be retained even if the main power is turned off. •...
Page 636 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap a key ( ) for storing a Address Touch to input Address Background Adjustment Address Book custom original size. Slow Scan Mode Scan Size Scan Thin Paper Original Store/Delete Blank Page Skip Select the size key to store/delete Skip Blank Page in Original Tap a key that does not show a size.
Page 637 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Retrieving a stored original size Tap the [Detail] key to change to normal mode. ► CHANGING MODES (page 1-19) Tap the [Original] key. Tap the [Scan Size] key and tap the [Custom Size] tab. Tap the key of the original size that Address Touch to input Address Background Adjustment...
Page 638: Specifying The Send Size Of The Image
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SPECIFYING THE SEND SIZE OF THE IMAGE Tap this key to specify the send size as a paper size. If the specified send size is larger than the scan size, the image will be enlarged. If the specified send size is smaller than the scan size, the image will be reduced. •...
Page 639 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [Image Orientation] key with Address Book Address Touch to input Address Background Adjustment the same orientation as the original Slow Scan Mode Original Scan Thin Paper Original Blank Page Skip image. Skip Blank Page in Original Scan Size Send Size Color Mode...
Page 640: Changing The Exposure And Original Image Type
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Optimum scanning is ensured by selecting exposure and original image type based on the original. • When using the document glass to scan multiple original pages, change the exposure setting each time you change pages. •...
Page 641 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE In Scan mode or Data entry mode Tap the [Detail] key to change to normal mode. ► CHANGING MODES (page 1-19) Tap the [Exposure] key. Tap the key assigned to the original type you wish to set based on the original type.
Page 642: Changing The Resolution
For normal text originals, 200 x 200 dpi produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600 x 600 dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible.
Page 643: Changing Format In Scan Or Data Entry Mode
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING FORMAT IN SCAN OR DATA ENTRY MODE Change the file format (file type and compression mode/compression ratio) for sending a scanned image at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed. The file type of [B/W] mode and the file type of [Color/Grayscale] mode are linked.
Page 644 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE • The file format for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. • If [PDF/Encry.] is specified for the file format, the password entry screen appears when scanning. Enter a password with up to 32 characters.
Page 645 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the key of the desired file type. After the settings are completed, tap When the [B/W] key is selected When the [Color/Grayscale] key is selected File Format File Format Color/ TIFF TIFF JPEG Grayscale PDF/A-1a PDF/A-1b PDF/A-1a PDF/A-1b...
Page 646 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [File Format] key. Tap the [Color/Grayscale] or [B/W] tab and select the format mode for scanning. • The format setting for [B/W] mode is the file format with the color mode set to [Mono2]. •...
Page 647 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To change the number of pages per file, set the [Specified Pages per File] checkbox to , and use numeric keys to specify the number of pages per file. • When the [Specified Pages per File] checkbox is , one file is created for each of the number of pages at the right.
Page 648: Changing Format In Internet Fax Mode
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING FORMAT IN INTERNET FAX MODE The format for Internet Fax mode is set in the system settings. Internet Fax Settings (page 8-64) ► CHANGING COLOR MODE Change the color mode used to scan the original. In Easy mode Tap the [B/W Start] or [Color Start] key when scanning the original.
Page 649 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [Grayscale] or [Mono2] key to set the B/W mode for automatic color selection. Specify whether Mono2 or grayscale is used when scanning black and white originals. Note that if the file format is set to JPEG, scanning will take place in grayscale.
Page 650: Setting Scan Settings Automatically (Auto Set)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SETTING SCAN SETTINGS AUTOMATICALLY (Auto Set) To automatically set scan settings appropriate for the original, tap the [Auto Set] key in the base screen of Easy Mode. Original Address E-mail Address Detail 8½x11 Blank Page Original Resolution File Format Skip...
Page 651: Other Functions
SCANNER/INTERNET FAX►OTHER FUNCTIONS OTHER FUNCTIONS STORING SCAN OPERATIONS (PROGRAM) This function collectively stores various settings as one program. The stored program can be retrieved using an easy operation. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month.
Page 652 SCANNER/INTERNET FAX►OTHER FUNCTIONS • The settings stored in a program will be retained even after the program is used for transmission. The same settings can be used repeatedly for transmission. • The following contents cannot be stored in programs: • Tapping of the [Speaker] key •...
Page 653 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • A beep will sound to indicate that scanning and transmission have ended. • When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key.
Page 654: Scanning And Sending Originals Collectively
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING AND SENDING ORIGINALS COLLECTIVELY SENDING TWO PAGES AS A SINGLE PAGE (N-Up) Reduce two original pages to the equal size and sent them as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. For the standard size (8-1/2"...
Page 655 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the mode display to switch to the initial screen of Internet Fax mode. ► CHANGING MODES (page 1-19) Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ►...
Page 656: Scanning Originals Of Different Sizes (Mixed Size Original)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING ORIGINALS OF DIFFERENT SIZES (MIXED SIZE ORIGINAL) Scan originals of different sizes at the same time; for example, when 8-1/2" x 14" (B4) size originals are mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original. This function can only be used with the combinations of original sizes as shown below.
Page 657 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Mixed Size Original] key. Otherwise, tap the [Others] key, and tap the [Mixed Size Original] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key. For mixed size originals, set "Original" to "Auto". To cancel the mixed size original setting Tap the [Mixed Size Original] key to uncheck it.
Page 658: Scanning Both Sides Of A Card Ontoa Single Page (Card Shot)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (CARD SHOT) Send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Transmission Front Example of an 8-1/2"...
Page 659 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [On] key, and specify the Others Background Adjustment original size as required. Color Mode Card Shot Contrast Adjust Contrast of Image After the settings are completed, tap and [Back] keys in (1~8 1/2) 2 1/8 Sharpness inch Adjust Outline of Image...
Page 660: Simultaneously Scanning Multiple Cards, Receipts Or Other Small Originals To Individual Files (Multicrop)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SIMULTANEOUSLY SCANNING MULTIPLE CARDS, RECEIPTS OR OTHER SMALL ORIGINALS TO INDIVIDUAL FILES (MULTICROP) This function automatically crops and scans multiple cards, receipts, or other small originals placed on the document glass to individual files. • This function can be used with Scan to E-mail, Scan to FTP/Desktop, Scan to Network Folder, and Save to External Memory Device.
Page 661 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the mode display and change to the base screen of the desired mode. ► CHANGING MODES (page 1-19) Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ►...
Page 662: Scanning A Business Card, Reading The Text String, Creating A File, And Sending The File (Business Card Scan)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING A BUSINESS CARD, READING THE TEXT STRING, CREATING A FILE, AND SENDING THE FILE (BUSINESS CARD SCAN) You can scan a business card, extract the name and telephone number from the text string read by OCR, and create and send a vCard or other file.
Page 663 SCANNER/INTERNET FAX►OTHER FUNCTIONS Place the multiple business cards that you want to scan on the document glass. ► DOCUMENT GLASS (page 1-133) Cautions when placing business cards • Up to 20 business cards can be placed at once. • Separate the business cards by at least 5 mm. •...
Page 664 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [On] key, and change settings Others Original Count as needed. Business Card Scan When you have completed the settings, tap the key and English Language Setting then the [Back] key. File Format vCard (*.vcf) Also Send Image Use Full Name on Card Preview as the File Name...
Page 665 SCANNER/INTERNET FAX►OTHER FUNCTIONS File names The user can assign any file name to a file. When [Use Full Name on Card as the File Name] is enabled, the name on a scanned business card can be assigned as the file name. If you do not set a file name, the machine will assign an automatically generated file name.
Page 666: Scanning Multiple Photos At Once To Individual Files (Image Crop)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING MULTIPLE PHOTOS AT ONCE TO INDIVIDUAL FILES (Image Crop) This function automatically scans photographs placed on the document glass to individual files. This function can be used with Scan to E-mail, Scan to FTP/Desktop, Scan to Network Folder, and Save to External Memory Device.
Page 667 SCANNER/INTERNET FAX►OTHER FUNCTIONS Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-19) ► ENTERING AN ADDRESS MANUALLY (page 5-20) ►...
Page 668: Scanning Many Originals At Once (Job Build)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING MANY ORIGINALS AT ONCE (JOB BUILD) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. You can also send a fax by placing originals in both the automatic document feeder and on the document glass.
Page 669 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Job Build] key. A checkmark appears on the icon. If you are performing Scan to E-mail, tap the [Others] key and then tap the [Job Build] key. To cancel the job build setting: Tap the [Job Build] key to uncheck it. Change settings as needed.
Page 670: Scanning And Sending An Original As Separate
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING AND SENDING AN ORIGINAL AS SEPARATE PAGES SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (DUAL PAGE SCAN) The left and right sides of an original are scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document.
Page 671 SCANNER/INTERNET FAX►OTHER FUNCTIONS Place the original on the document glass. ► DOCUMENT GLASS (page 1-133) Align the center of the original with the appropriate size mark Size mark Centerline of B4 Centerline of A3 Centerline of original original 11" x 17" original The page on this side is copied first.
Page 672 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that transmission has ended. 5-89...
Page 673: Splitting A Pamphlet By Page And Transmitting The Pages Successively (Book Divide)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SPLITTING A PAMPHLET BY PAGE AND TRANSMITTING THE PAGES SUCCESSIVELY (BOOK DIVIDE) The opened pages of a saddle-stitch pamphlet are split by page according to actual page order before transmission. When using this function, you do not need to sort the original pages to be sent. This function can be enabled when the original size setting is set to [Auto].
Page 674 SCANNER/INTERNET FAX►OTHER FUNCTIONS Select the binding edge of the Blank Page Skip Others Skip Blank Page in Original pamphlet original. Erase Book Divide Erase Shadow Around Select Original Binding Edge. Background Adjustment After the settings are completed, tap and [Back] keys in Resolution Change Sending Resolution sequence.
Page 675: Adjusting Colors And Shading
SCANNER/INTERNET FAX►OTHER FUNCTIONS ADJUSTING COLORS AND SHADING ADJUSTING THE BACKGROUND BY MAKING LIGHT AREAS OF THE ORIGINAL DARKER OR LIGHTER (BACKGROUND ADJUSTMENT) You can adjust the background by making light areas of the original darker or lighter. Level [+] [+] makes the background darker.
Page 676 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Others] key, and tap the [Background Adjustment] key. or slide the slider to adjust File Format Others Select File Format the range to be suppressed. Sharpness Background Adjustment Adjust Outline of Image Adjust Original Background Darkness. Contrast Adjust Contrast of Image After the settings are completed, tap...
Page 677: Adding Contrast To The Scanned Original Before Transmission (Contrast)
SCANNER/INTERNET FAX►OTHER FUNCTIONS ADDING CONTRAST TO THE SCANNED ORIGINAL BEFORE TRANSMISSION (CONTRAST) Contrast is added for a Blurry original clear image. This function cannot be used in Internet fax mode. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 678 SCANNER/INTERNET FAX►OTHER FUNCTIONS or slide the slider to adjust Sharpness Others Adjust Outline of Image the contrast level. Resolution Contrast Change Sending Resolution Exposure Specify density of image to send. After the settings are completed, tap and [Back] keys in Color Mode sequence.
Page 679: Enhancing The Outline Of The Scanned Original Before Transmission (Sharpness)
SCANNER/INTERNET FAX►OTHER FUNCTIONS ENHANCING THE OUTLINE OF THE SCANNED ORIGINAL BEFORE TRANSMISSION (SHARPNESS) Blurry outlined Enhance the outline before transmitting. original This function cannot be used in Internet fax mode. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 680 Change Sending Resolution Exposure Specify density of image to send. After the settings are completed, tap and [Back] keys in Color Mode sequence. Less Sharp More Sharp Preview Start Back To cancel the sharpness setting: Tap the [Off] key. Tap the [Start] key to start scanning of the original.
Page 681: Removing Chromatic Colors From The Scanned Original Before Transmission (Drop Out Color)
SCANNER/INTERNET FAX►OTHER FUNCTIONS REMOVING CHROMATIC COLORS FROM THE SCANNED ORIGINAL BEFORE TRANSMISSION (DROP OUT COLOR) This function cannot be used in Internet fax mode. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 682 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 683: Adjusting Red/Green/Blue (Rgb Adjust)
SCANNER/INTERNET FAX►OTHER FUNCTIONS ADJUSTING RED/GREEN/BLUE (RGB Adjust) This function heightens or lightens any one of the three color components R (red), G (green), and B (blue). R (Red)+ G (Green)+ B (Blue)+ Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 684 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 685: Scanning Originals
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING ORIGINALS ERASING PERIPHERAL SHADOWS ON THE IMAGE (ERASE) When scanning thick originals or books, erase any peripheral shadows that may be produced on the image. Scanning a thick book Not using the erase Using the erase function function Shadows appear here...
Page 686 SCANNER/INTERNET FAX►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-131) ► DOCUMENT GLASS (page 1-133) Tap the mode display to switch to the initial screen of each mode. ►...
Page 687 SCANNER/INTERNET FAX►OTHER FUNCTIONS Specify the erase width. After the settings are completed, tap and [Back] keys in sequence. • Tap the numeric value display indicating the margin shift area on the front side or reverse side, and enter the area using the numeric keys.
Page 688: Scanning A Thin Original (Slow Scan Mode)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING A THIN ORIGINAL (SLOW SCAN MODE) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When slow scan mode is selected, 2-sided scanning is not possible. Place the original in the document feeder tray of the automatic document feeder.
Page 689 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Others] key, and tap the [Slow Others Global Address Search Scan Mode] key. Mixed Size Job Build Slow Scan Mode Sending History Original Original Call Search Number Erase Dual Page Scan Count A checkmark appears on the icon. Verification Stamp Card Shot Book Divide...
Page 690: Eliminating Blank Pages From Atransmission (Blank
SCANNER/INTERNET FAX►OTHER FUNCTIONS ELIMINATING BLANK PAGES FROM A TRANSMISSION (BLANK PAGE SKIP) If the scanned original contains blank pages, this function skips them to send only non-blank pages. The machine detects blank pages, enabling you to skip useless blank sheets without checking an original. Do not transmit blank pages.
Page 691 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Others] key, and tap the [Blank Page Skip] key. Tap the [Skip Blank Page] or [Skip Dual Page Scan Others Divide into 2 Pages Blank and Back Shadow] key. Original Blank Page Skip Erase Erase Shadow Around After the settings are completed, tap and [Back] keys in Color Mode...
Page 692: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
SCANNER/INTERNET FAX►OTHER FUNCTIONS CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (ORIGINAL COUNT) Count the number of scanned original sheets and display the count before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. •...
Page 693 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. A beep will sound to indicate that scanning has ended. Tap the [Preview] key to check the preview of an image before sending a fax. For more information, see "CHECKING THE IMAGE TO BE TRANSMITTED (page 5-67)".
Page 694: Stamping Scanned Originals (Verification Stamp)
SCANNER/INTERNET FAX►OTHER FUNCTIONS STAMPING SCANNED ORIGINALS (VERIFICATION STAMP) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp An "O" mark is stamped in fluorescent pink.
Page 695 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. A beep will sound to indicate that scanning and transmission have ended. Tap the [Preview] key to check the preview of an image before sending a fax. For more information, see "CHECKING THE IMAGE TO BE TRANSMITTED (page 5-67)".
Page 696: Specific Functions
SCANNER/INTERNET FAX►OTHER FUNCTIONS SPECIFIC FUNCTIONS ADDING YOUR SENDER INFORMATION TO FAXES (I-FAX OWN ADDRESS SEND) Your sender information (date, time, sender name, sender address, number of pages) is automatically added to the top of the file you transmit. This function cannot be used in scan mode or data entry mode. Example of the sender information printed (1) Date, time: The date and time of transmission.
Page 697: Changing The Print Settings For The Transaction Report (Transaction Report)
SCANNER/INTERNET FAX►OTHER FUNCTIONS CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (TRANSACTION REPORT) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of destination, time required, number of pages, result, etc.).
Page 698 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the key of the print settings. Others After the settings are completed, tap and [Back] keys in Transaction Report sequence. Do not Print Print at Error Always Print Preview Print Original Image Start Back Receive reception memory To cancel the transaction report settings: Tap the [Do not Print] key.
Page 699: Starting A Transmission At Aspecified Time (Timer Transmission)
SCANNER/INTERNET FAX►OTHER FUNCTIONS STARTING A TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION) Specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. This function is helpful when you wish to perform reserved, broadcast or other transmissions during your absence or at night or other times when telephone rates are low.
Page 700 SCANNER/INTERNET FAX►OTHER FUNCTIONS Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-19) ► ENTERING AN ADDRESS MANUALLY (page 5-20) ►...
Page 701 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning has ended, and the machine stands by for transmission. •...
Page 702: Adding A Signature When Sending An Image (Electronic Signature)
SCANNER/INTERNET FAX►OTHER FUNCTIONS ADDING A SIGNATURE WHEN SENDING AN IMAGE (ELECTRONIC SIGNATURE) You can add a signature when sending a scanned image. This allows the recipient to check your sender information in the electronic signature. This function is available for Scan to E-mail. To add an electronic signature to a scanned image •...
Page 703 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 704: Encrypting The Transmitted Data (Encryption)
SCANNER/INTERNET FAX►OTHER FUNCTIONS ENCRYPTING THE TRANSMITTED DATA (ENCRYPTION) You can encrypt the transmitted data to strengthen security. This function is available for Scan to E-mail. To encrypt transmitted data • In "Settings (administrator)", select [System Settings] → [Security Settings] → [S/MIME Settings] → [Condition Settings]. •...
Page 705 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 706: Sending A Scanned Document By Gmail Or Exchange
SCANNER/INTERNET FAX►OTHER FUNCTIONS SENDING A SCANNED DOCUMENT BY GMAIL OR EXCHANGE You can send e-mail from the machine using Gmail or Exchange. Sending a scanned document by Gmail or Exchange GMAIL LINK FUNCTION Gmail Connector is a function for sending scanned documents by e-mail via the Gmail server using a Google account. To use Gmail Connector, you must log in using an account that has a Gmail address in the format "***@Gmail.com".
Page 707 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap [Exit Home Edit Mode] on the action panel. You will exit home edit mode and return to the home screen. To edit the home screen, refer to "U/I Customize Guide". Sending a scanned document by Gmail link function The steps for scanning a document on the machine and sending the scanned image by Gmail are explained below.
Page 708: Exchange Link Function
SCANNER/INTERNET FAX►OTHER FUNCTIONS EXCHANGE LINK FUNCTION The Exchange Connect function uses Exchange Server and Exchange Online provided by Microsoft to send scanned files by e-mail. You can connect to "Microsoft Exchange Server 2010/2013" or "Exchange Online (Cloud Service)". Before using Exchange link function This section explains the settings that must be configured before you can use Exchange link function.
Page 709 SCANNER/INTERNET FAX►OTHER FUNCTIONS Sending a scanned document by Exchange The steps for scanning a document on the machine and sending the scanned image by Exchange are explained below. Tap the [Exchange (E-Mail)] key in the home screen. The Exchange login screen appears. Enter the user name and password used to connect to the Exchange server or the Exchange Online.
Page 710: Settings Screen
SCANNER/INTERNET FAX►OTHER FUNCTIONS SETTINGS SCREEN This section explains the settings screen of Gmail link function and Exchange link function. You can use this screen to enter recipient settings, the e-mail subject, a message, and the name of the file to be attached.
Page 711 SCANNER/INTERNET FAX►OTHER FUNCTIONS Scan settings To select advanced scan settings, tap the [Detail] key. Details screen The scan settings below can be selected. Details and restrictions on each setting can be found on the indicated pages. Refer to these pages as needed. Setting Description Page...
Page 712 • Sharp Corporation does not in any way guarantee the continuity or stability of Gmail or Exchange connection functions. With the exception of instances provided for by law, Sharp Corporation bears no responsibility for any damages or loss due to the customer’s use of these functions.
Page 713: Internet Fax Reception Functions
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS INTERNET FAX RECEPTION FUNCTIONS CHECKING THE INTERNET FAX ACTIVITY PRINTING IMAGE SENDING ACTIVITY REPORTS Print a log of recent image sending activities (date, name of destination, time required, result, and other items). The Image Sending Activity Report contains information that is useful in dealing with problems, such as the types of errors that occurred.
Page 714: Information Appearing In The Result Column
An abnormal condition occurred when delivery confirmation is set. * If the receiving machine is a SHARP machine, the receiving machine will return "dispatched" if the fax was received normally, or "processed" if reception failed. When delivery confirmation is set for Internet Fax, the disposition feeld value indicated on the delivery confirmation return e-mail appears.
Page 715: Receiving Internet Faxes
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS RECEIVING INTERNET FAXES RECEIVING INTERNET FAXES AUTOMATICALLY The Internet fax function periodically connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. In the default setting, this function checks for reception once every five minutes.
Page 716: Printing Received Data
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS PRINTING RECEIVED DATA PRINTING A PIN CODE-PROTECTED FAX (Hold setting for received data print) Enable this setting to have faxes received and stored in memory without being printed. To print the faxes, a PIN Code must be entered.
Page 717: Printing Received Data At A Specified Time
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS PRINTING RECEIVED DATA AT A SPECIFIED TIME Print received data at a specified time. For stress-free printing, you should avoid printing large numbers of pages at peak times during the day, and when you do not urgently need to print. •...
Page 718: Checking The Image Before Printing
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS CHECKING THE IMAGE BEFORE PRINTING Check the image of received data on the touch panel before printing. This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled in "Settings (administrator)".
Page 719 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Tap the image you wish to print, and Select Image to Operate. Return to Received Data List tap [Print] on the action panel. Print Forward to Other Address The machine starts printing the image. Delete •...
Page 720: Forwarding Received Data
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS FORWARDING RECEIVED DATA FORWARDING RECEIVED INTERNET FAX DATA (FAX DATA FORWARD) When the machine cannot print because it is out of paper or out of toner, received Internet faxes are forwarded to another previously registered Internet fax address (including direct SMTP). •...
Page 721: Forwarding Received Data To Preset Destinations (Inbound Routing Settings)
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS FORWARDING RECEIVED DATA TO PRESET DESTINATIONS (INBOUND ROUTING SETTINGS) Received Internet faxes are automatically forwarded to a fax destination number, an Internet fax address, an e-mail address, a file server address, a desktop address, or a network folder address. Received data can be forwarded to the specified destinations without being printed.
Page 722 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Click [Sender Address Registration] in the [Inbound Routing (Forwarding/Storing) Settings] menu in the "Settings (Web version)". Enter the sender address or fax number in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button. The sender address or number you entered will be added to the "Address to be Entered"...
Page 723 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Select the forwarding conditions. • To always forward received data, select [Always Forward]. • To specify a day and time on which received data will be forwarded, select [Forward received data only on specified days.] and select the checkbox ( ) of the desired day of the week.
Page 724: Saving Received Faxes To The Machine's Hard Disk (Inbound Routing)
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Select [Always Forward] or [Forward received data only on specified days.] from the forwarding table. The forwarding permission settings that appear here are linked to the forwarding conditions set in step 9. If you wish to use different forwarding conditions than those set in step 9, set the forwarding permission settings. •...
Page 725 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS How to save received faxes to the hard disk In "Settings (administrator)", click [System Settings] → [Network Settings] → [Public Folder / NAS Setting]. (Administrator rights required.) Select [Allowed] in "faxreceive:Use of Storage" and click the [Submit] button. Settings for saving received faxes to the hard disk In Setting mode (administrator), click [System Settings] →[Image Send Settings] →...
Page 726: Forwarding Received Data Manually
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS FORWARDING RECEIVED DATA MANUALLY Received faxes can be forwarded manually after receipt. This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled* in "Settings (administrator)". * The factory default setting is disabled.
Page 727: Saving Received Data
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS SAVING RECEIVED DATA Save received faxes in the document filing folder. This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled* in "Settings (administrator)". * The factory default setting is disabled.
Page 728: Checking The Status Of Transmission/Reception Jobs
SCANNER/INTERNET FAX►CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS IMAGE SEND JOBS When you tap the job status display, jobs are displayed in a list. To check the status of a scanner mode job, select the [Scan] tab.
Page 729: Completed Transmission/Reception
SCANNER/INTERNET FAX►CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS COMPLETED TRANSMISSION/RECEPTION JOBS A usual transmission job moves to the job list when transmission is completed. Then the status field displays "Send OK". However, Internet Fax jobs such as reception, timer transmission, retries, and forwarding are displayed in the job status screen as follows: Reception job During Internet Fax receiving, the status field displays "Receiving"...
Page 730: Scanning From A Computer
SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 731 Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu.
Page 732 SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) Preview the image. (1) Select the location where the original is placed. "Scanning Position" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. •...
Page 733 SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window.
Page 734 SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) [At the machine] Tap the [Exit] key. 10:15 AM This machine is in the PC scan mode. Do not remove the original. Scanner IP address: 0.0.0.0.0 PC Scan Exit Toner Quantity Operation Enlarge Settings Total Count...
Page 735: Metadata Delivery
SCANNER/INTERNET FAX►METADATA DELIVERY METADATA DELIVERY PREPARATIONS FOR METADATA DELIVERY METADATA DELIVERY (DATA ENTRY) When the application integration module kit is installed, metadata (data indicating the attributes of the image file and how it is to be processed) is generated based on pre-stored information and transmitted separately from an image file that is generated for sending a scanned image.
Page 736: Settings Required In The Setting Mode (Web Version)
SCANNER/INTERNET FAX►METADATA DELIVERY SETTINGS REQUIRED IN THE SETTING MODE (WEB VERSION) To configure the settings related to metadata, select [System Settings] → [Image Send Settings] → [Metadata Settings] → [Metadata Entry] in "Settings (administrator)". (Administrator rights are required.) Enable metadata delivery. Storing Metadata Sets Store the items (the metadata set) to write to the XML file that will be generated during scanning.
Page 737: Transmitting Metadata
SCANNER/INTERNET FAX►METADATA DELIVERY TRANSMITTING METADATA TRANSMITTING METADATA Select a metadata set, enter each item, and perform metadata delivery. Metadata delivery is performed using the document filing function. The [Data Entry] tab appears in the transmission settings screen of document filing mode to allow metadata delivery. In addition, perform metadata delivery using document filing in [Metadata Entry] in "Settings (Web version)."...
Page 738: Metadata Fields
SCANNER/INTERNET FAX►METADATA DELIVERY METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine These data are always included in the XML file and are automatically stored on your PC. •...
Page 739: Metadata Settings
SCANNER/INTERNET FAX►METADATA DELIVERY Metadata Settings If the Application Integration Kit is installed, you can control the metadata to be used in other applications. The stored metadata is displayed on the metadata settings page. You can add a metadata, and edit or delete an existing metadata.
Page 740 Icons DOCUMENT FILING Functions that you can use with Easy Scan DOCUMENT FILING DOCUMENT FILING......• TYPES OF DOCUMENT FILING... . •...
Page 741: Document Filing
DOCUMENT FILING►DOCUMENT FILING DOCUMENT FILING DOCUMENT FILING This function saves the original scanned on the machine, transmitted fax image, or print data from a computer on the hard drive of the machine or an external memory device as data. The stored files can be printed or transmitted as required. Editing of the stored files, for example combining, is also possible.
Page 742: Types Of Document Filing
DOCUMENT FILING►DOCUMENT FILING TYPES OF DOCUMENT FILING There are the following ways to save a file using document filing: [Quick File] and [File] in copy mode or image send mode, and [Scan to HDD] and [Scan to External Memory Device] in document filing mode. As a copy, image send, or other job is performed, this function saves the document data to the hard drive.
Page 743 DOCUMENT FILING►DOCUMENT FILING Convenient items to store When storing a job using [File] in copy mode or image send mode, or [Scan to HDD] in document filing mode, it is convenient to store the items below. These settings are not required when storing a job using [Quick File]. This is necessary if you will be assigning a user name to stored files.
Page 744 DOCUMENT FILING►DOCUMENT FILING Approximate number of pages and files that can be stored Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Number of pages* Number of files Full color original (Text and photo...
Page 745: Important Points When Using Document Filing
• Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the disclosure of sensitive information due to manipulation by a third party of any data saved using the Quick File function...
Page 746: Using Document Filing In Each Mode
DOCUMENT FILING►DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE To use Document Filing, select the action panel for each mode. To save data simultaneously with a copy or fax, tap [File] or [Quick File] on the action panel in each mode. No.
Page 747: Base Screen Of Document Filing Mode
DOCUMENT FILING►DOCUMENT FILING BASE SCREEN OF DOCUMENT FILING MODE Use to save a file temporarily. Use to search for a file in a folder. Use to save originals to Folder Select Scan to HDD My Folder Displays the functions be shared among users. Scan to External Main Folder Quick File Folder...
Page 748: Saving Files With Document Filing
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING FILING WHILE USING ANOTHER MODE QUICK FILE This function allows you to store an original in copy mode or image send mode as an image file in the Quick File folder of the machine.
Page 749: File
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Start a copy or image sending. When the function is executed, the image data of the original is stored in the Quick File folder. To prevent accidental saving of the file, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [Start] key is tapped.
Page 750 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Change to normal mode and tap [File] on the action panel to specify the file information. To select the user name, file name, folder, and property setting, see "File Information (page 6-12)". To save on the HDD: ►...
Page 751 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING File Information The procedure for detail settings is described below. Specifying a property, user name, file name, and folder makes it easier to manage and search for a file. In addition, when [Confidential] is selected for Property and a password is established, other people will not be able to view the file without permission.
Page 752 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Specifying a user name Tap the [User Name] text box. When user authentication is used, the user name that was used for login is automatically selected. In this case, this step is not necessary. The user name must first be stored by selecting [User Control] in "Settings (administrator)"...
Page 753 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Creating PDF for PC browsing Tap the [Create PDF for PC Browsing] checkbox to , and a public PDF for PC browsing will be created when the file is saved. Default Setting of PDF Format for PC Browsing You can set the initial file format of public PDF or the file for download which is created during execution of each job.
Page 754: Saving Document Data Only
(SCAN TO HDD) SAVE ON HDD Storing from Easy Scan Tap the [Easy Scan] key on the Home 10:15 AM screen. Easy Easy Print Release Sharp OSA Copy Scan Toner Quantity Operation Enlarge Settings Total Count LCD Control Job Status...
Page 755 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Storing from Document Filing Tap the [HDD File retrieve] key on the Home screen. Tap [Scan to HDD] on the action panel. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 756: Default Setting For Scan Save
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING DEFAULT SETTING FOR SCAN SAVE In "Settings (administrator)", select [System Settings] → [Document Filing Settings] → [Condition Settings] → [Image Orientation], [Default Color Mode Settings], [Default Exposure Settings], [Default Original Image Type], [Initial Resolution Setting], [Scan Complete Sound Setting], [Default Output Tray], [Erase Width Adjustment] [Card Shot Settings].
Page 757: Save In External Memory Device
Disables to store to the external memory device. Storing from Easy Scan Tap the [Easy Scan] key on the Home 10:15 AM screen. Easy Easy Print Release Sharp OSA Copy Scan Toner Quantity Operation Enlarge Settings Total Count LCD Control...
Page 758 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Storing from Document Filing Tap the [HDD File retrieve] key on the Home screen. Tap [Scan to External Memory Device] on the action panel. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 759 Print from external Device]. memory device (USB) Scan to External Memory Device Easy Sharp OSA • To select detailed settings in normal mode, select the Copu Perform Detail Setting [Perform Detail Setting] checkbox ► NETWORK SCANNER MODE (page 5-8) Toner Quantity...
Page 760 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Check the [Sending data has been completed.] message, and remove the USB memory device from the machine. 6-21...
Page 761: Using Stored Files
DOCUMENT FILING►USING STORED FILES USING STORED FILES SEQUENCE FOR USING A STORED FILE The screens and procedures differ depending on whether or not user authentication is enabled. The sequence for using a stored file depending on the situation is explained. For information on user authentication procedures, see "USER AUTHENTICATION (page 1-43)".
Page 762 DOCUMENT FILING►USING STORED FILES Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Settings Copy...
Page 763: File Selection Screen
DOCUMENT FILING►USING STORED FILES FILE SELECTION SCREEN The file selection screen can be displayed in "List" format or "Thumbnail" format to display thumbnail images of files. List display mode Switch the file display mode Switch the file key displayed for each between list and thumbnail.
Page 764: Selecting A File To Retrieve
DOCUMENT FILING►USING STORED FILES SELECTING A FILE TO RETRIEVE Tap the [HDD File retrieve] key. When user authentication is enabled and "My Folder" is configured by selecting [User Control] in "Settings (administrator)" → [User List], the custom folder specified as "My Folder" opens. Tap the key of the folder that contains Scan to HDD Folder Select...
Page 765 DOCUMENT FILING►USING STORED FILES Quick printing Prints a file with the various settings used when it was saved. Select a file and tap the [Print Now] key. To delete data after printing, set the [Print and Delete the Data] checkbox to Main Folder All Files Choose Print Settings...
Page 766: Multi-File Printing
DOCUMENT FILING►USING STORED FILES MULTI-FILE PRINTING MULTI-FILE PRINTING Select the keys of the multiple files that you wish to print. • Confidential files cannot be printed simultaneously with other files. • A file in the currently selected folder cannot be selected simultaneously with a file in a different folder. •...
Page 767: Batch Printing
DOCUMENT FILING►USING STORED FILES BATCH PRINTING Batch Print Settings In "Settings (administrator)", select [System Settings] → [Document Filing Settings] → [Condition Settings] → [Batch Print Settings]. Set whether or not the [All Users] key and the [User Unknown] key are prohibited in the user name selection screen when printing all files, whether files are sorted by date in newest or oldest order, and whether file names are sorted in ascending or descending order.
Page 768: File Transmission
DOCUMENT FILING►USING STORED FILES Tap the [Start] key to start printing. If there are no files that match the search conditions, you will return to the file list screen. It [Delete the Data] on the action panel is tapped, all files that match the current search conditions will be deleted. Delete All Quick Files All files in the Quick Save folder except for protected files can be deleted with “Settings (administrator)”...
Page 769: File Moving
DOCUMENT FILING►USING STORED FILES FILE MOVING Changes the file storage location. (The file is moved to another folder.) A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential". After selecting the desired file, follow the steps below. SELECTING A FILE TO RETRIEVE (page 6-25) ►...
Page 770 DOCUMENT FILING►USING STORED FILES Tap the [Move] key. 6-31...
Page 771: Delete File
DOCUMENT FILING►USING STORED FILES DELETE FILE Stored files that are no longer required can be deleted. A file whose property is "Protect" cannot be deleted. To delete a protected file, change its property to "Sharing" or "Confidential". After selecting the desired file, follow the steps below. SELECTING A FILE TO RETRIEVE (page 6-25) ►...
Page 772: Automatic Deletion Of File
DOCUMENT FILING►USING STORED FILES Automatic Deletion of File You can have document filing data in specified folders automatically deleted by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the disclosure of sensitive information and frees space on the hard drive.
Page 773: File Image Checking
DOCUMENT FILING►USING STORED FILES FILE IMAGE CHECKING Return to File HDD_02022018_112030 User Unknown 8½x11 Auto Color Selection Screen Displays file information. 8½x11 8½x11 8½x11 Displays file preview Displays the page images. number. Displays the total page count. Enlarge or reduce the Rotate the preview preview screen.
Page 774: File Merging
DOCUMENT FILING►USING STORED FILES FILE MERGING You can combine files that have been saved by Document Filing. • If you have only selected a single file, the [Combine File] key is not displayed. • The file name is a combination of "the first file name", "a tilde (~)", and "Serial No.". As required, change the file name at a later time.
Page 775: Retrieving And Using A File From The Job Status Screen
DOCUMENT FILING►USING STORED FILES RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 776: File Search And Retrieval
DOCUMENT FILING►USING STORED FILES FILE SEARCH AND RETRIEVAL When there are many stored files, it may take some time to locate a file. The search function of document filing mode can be used to find a file quickly. Searching is possible even when you only know part of the file name or folder name. As required, a folder can also be specified as a search range.
Page 777 DOCUMENT FILING►USING STORED FILES Select search conditions. Select File from Main Folder All Files FTP to Print Select File from Tap each text box and set the search condition. Search USB Memory to Print Select File from To search for the current folder, set the [Search Just Within Network Folder to Print User Name the Folder] checkbox to...
Page 778: Printing An External File
DOCUMENT FILING►USING STORED FILES PRINTING AN EXTERNAL FILE A file stored in the FTP server, USB memory device, or network folder of a PC can be printed. The file can also be modified before printing by changing the print settings. On the action panel, tap [Select File from FTP to Print], [Select File from USB Memory to Print] or [Select File from Network Folder to Print].
Page 779 DOCUMENT FILING►USING STORED FILES Search Use these settings to enter search conditions. A specified file can be manipulated by clicking [Print], [Send], [Move], or [Delete]. If the file to be manipulated has a password, enter the password in “PIN Code/Password of File”. Item Description User Name...
Page 780 MANUAL FINISHING MANUAL FINISHING MANUAL FINISHING ......SELECTING MANUAL FINISHING MODE ..BASE SCREEN OF MANUAL FINISHING MODE .
Page 781 MANUAL FINISHING►MANUAL FINISHING MANUAL FINISHING MANUAL FINISHING In manual finishing mode, you can set for finish on copied or printed pages. You can select the manual finishing mode if the inserter is installed. When the finisher (large stacker), saddle stitch finisher (large stacker), punch module, or folding unit is installed, finishing operations, such as stapling, punching or folding can be performed.
Page 782 MANUAL FINISHING►MANUAL FINISHING SELECTING MANUAL FINISHING MODE Change the manual finishing mode to simple mode or normal mode as explained in "CHANGING MODES (page 1-19)" BASE SCREEN OF MANUAL FINISHING MODE Selects a paper tray for finishing. Tap the [Type and Size] key to set the paper type and paper size.
Page 783 MANUAL FINISHING►PAPERS PAPERS CHECKING TYPE AND SIZE OF PAPER You can check the type and size of paper loaded in the inserter on the display to the right of [Upper Tray] or [Lower Tray] key. The paper size is automatically detected when paper is loaded. To set the paper type and size, tap the [Type and Size] key.
Page 784 MANUAL FINISHING►PAPERS PAPER LOADING ORIENTATION When using the staple, punch or the paper folding function, the original must be placed as shown below to enable stapling or punching in the desired position on the paper. STAPLE Touch panel key Orientation Result 1 Staple at Back...
Page 785 MANUAL FINISHING►PAPERS large stacker large stacker • To use the staple function, you need to mount a finisher ( ) or saddle stitch finisher ( large stacker • To use the saddle stitch function, you need to mount a saddle stitch finisher ( PUNCH Touch panel key Orientation...
Page 786 MANUAL FINISHING►PAPERS Touch panel key Orientation Result C-Fold A B C Accord- A B C ion Fold Double A B C D Fold Z-Fold A B C D • A folding unit is required to be installed in order to use paper folding functions other than saddle folds. large stacker •...
Page 787 MANUAL FINISHING►OPERATION OF MANUAL FINISHING OPERATION OF MANUAL FINISHING USING MANUAL FINISHING Change from the Home Screen or each mode to manual finishing mode, and carry out the following procedure. SELECTING MANUAL FINISHING MODE (page 7-3) ► Set the guides to the size of the paper. Grasp the guide lock lever to adjust the guide.
Page 788 MANUAL FINISHING►OPERATION OF MANUAL FINISHING Change the paper tray or output tray Output Tray Inserter Plain 1 as required. Upper Tray Upper Tray 8½x11 Plain 1 Middle Tray Lower Tray 8½x11 ► TO CHANGE THE PAPER TRAY (page 7-17) Lower Tray Type and Size ►...
Page 789 MANUAL FINISHING►OPERATION OF MANUAL FINISHING STAPLE FUNCTION When a finisher (large stacker) is installed, you can staple loaded papers into a sheaf. (Staple function) When a saddle stitch finisher (large stacker) is installed, you can staple papers in two places on the centerline and fold them before being output.
Page 790 MANUAL FINISHING►OPERATION OF MANUAL FINISHING COPIES/PAGES FUNCTION If you wish to staple multiple sets at once, use the Copies/Pages. Load sorted paper and tap the [Copies/Pages] key to enter the number of copies and the number of pages per set. C B A C B A C B A...
Page 791 MANUAL FINISHING►OPERATION OF MANUAL FINISHING If you select [All Pages] for the number of copies/number of pages, specify "1" for the number of sets to be printed. If you set more copies or pages than the number of copies or pages that can be stapled, a message is displayed and the [Start] key is disabled.
Page 792 MANUAL FINISHING►OPERATION OF MANUAL FINISHING PUNCH FUNCTION If a punch module is installed, holes can be punched in paper. • Paper sizes that are available for the punch function are 8-1/2 " × 11"R to 11" × 17" (B5R to A3). •...
Page 793 MANUAL FINISHING►OPERATION OF MANUAL FINISHING PAPER FOLDING FUNCTION When a paper folding unit is installed, you can fold papers in Z-fold and C-fold. When a saddle stitch finisher (large stacker) is installed, you can use saddle folds. The paper sizes that can be selected vary depending on the type of paper fold. Types of folds and paper sizes available Types of Folds Folding results...
Page 794 MANUAL FINISHING►OPERATION OF MANUAL FINISHING Types of Folds Folding results Paper Size Z-Fold 11" × 17", 8-1/2" × 14", 8-1/2" × 11"R, A3, B4, A4R A B C D • Special media such as transparency film and tab paper cannot be used. •...
Page 795 MANUAL FINISHING►OPERATION OF MANUAL FINISHING Setting Multiple Fold (when Saddle Fold is selected) With Saddle Fold selected, tap the Output Tray Inserter Plain 1 [Detail] key. Upper Tray Upper Tray 8½x11 Plain 1 Middle Tray Lower Tray 8½x11 Lower Tray Type and Size Staple Punch...
Page 796 MANUAL FINISHING►OPERATION OF MANUAL FINISHING TO CHANGE THE PAPER TRAY The paper tray is automatically detected when paper is loaded in the inserter. If you need to specify a paper tray when, for example, paper has been loaded into both the upper and lower trays on the inserter, tap the [Upper Tray] or [Lower Tray] key to specify the appropriate paper tray.
Page 797 SYSTEM SETTINGS Common Settings ......8-74 SETTING MODE • Device Control ......8-74 •...
Page 798 SYSTEM SETTINGS System Control ......8-100 • Job Log ....... 8-100 •...
Page 799 The setting menu appears at the top of the displayed screen. Easy Easy Print Release Sharp OSA Tap the setting in the menu that you want to configure. Copy Scan For details of the settings, see the explanation for each item.
Page 800 From the setting mode of the machine, print the IP address of the machine and enter the address on the PC’s Web browser. Tap the [Settings] key. 10:15 AM Easy Easy Print Release Sharp OSA Copy Scan Toner Quantity Operation Enlarge Settings...
Page 801 Setting, Polling Setting. • Image Send Settings → Scan Settings → Initial Status Settings, Condition Settings • Document Filing Settings • Sharp OSA Settings • Paper Settings. Operation Settings, Keyboard Settings, Enable/Disable Settings • Energy Save For the home screen settings, refer to the U/I Customize Guide.
Page 802 SYSTEM SETTINGS►SETTING MODE LIST SETTING MODE LIST SETTING MODE LIST The following is a list of setting mode items, factory default settings and restrictions for each item. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 803 SYSTEM SETTINGS►SETTING MODE LIST Document Operations U: General user; A: System administrator/Administrator Setup Items Factory default setting Page ■ Document Operations* ● Document Filing  Main Folder –  Quick File Folder –  Custom Folder* – 6-39  My Folder* –...
Page 804 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Cache User Information Enabled  Cache Period Unlimited 1-54  Cache Password for Authentication Enabled  Store user authentication information for External Connect Enabled  Card Setting  Use IC Card for Authentication Disabled ...
Page 805  Card Reader Device Registration* *1 Appears when [LDAP] is set in "Authentication Settings". *2 Appears when "Settings (administrator)" - [Sharp OSA Settings] → [External Accounting Application Settings] → [Set Authentication Server (Server 1)] is enabled. *3 This setting is configured in setting mode on the web page.
Page 806 SYSTEM SETTINGS►SETTING MODE LIST System Settings Home Screen Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting Page ● Home Screen Settings  Condition Settings –  Icon* –  Background Image* – * In the machine's setting mode, this can be set with a USB memory device connected. Copy Settings U: General user;...
Page 807 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Auto Selection Setting of Tray that is Supplied the Disabled 2-11 Paper  Disabling Registration of Custom Image Disabled 2-104  Disabling sending while copying Disabled 2-134  High Quality Scan from Document Feeder Disabled 2-100 ...
Page 808 SYSTEM SETTINGS►SETTING MODE LIST Printer Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting Page ● Printer Settings  Condition Settings  Prohibit Notice Page Printing Enabled  Prohibit Test Page Printing Disabled 8-54  A4/Letter Size Auto Change Disabled ...
Page 809 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Fold* Fold Inside - Fold Multiple Sheets Together* Disabled 8-57  Quick File Disabled  PCL Settings  PCL Symbol Set Setting PC-8  PCL Font Setting Internal Font, 0: Courier ...
Page 810 SYSTEM SETTINGS►SETTING MODE LIST Image Send Settings Common Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting Page ● Common Settings  Condition Settings  Hold settings for a while after scanning has been Disabled completed  Job Auto Start Time During Scanning 60sec.
Page 811 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Enable/Disable Settings  Settings to Disable Registration • Disable Registering Destination from Operation All Invalid Panel 1-146 • Disable Registering Destination on Web Page All Invalid • Disable Registration/Delection of All Program Items Disabled 4-70 •...
Page 812 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page - Scanner Common + File Type + OCR Disabled + Black & White Compression Mode: MMR (G4) + Color/Grayscale Compression Ratio: Medium + Bk Letter Emphasis Disabled + Specified Pages per File Disabled - OCR Setting + Font...
Page 813 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Resolution Setting - Scan + Apply the Resolution Set when Stored Disabled + (No item) 200x200dpi 5-13 - E-mail + Apply the Resolution Set when Stored Disabled + (No item) 200x200dpi ...
Page 814 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Administration Settings • Advanced Settings - Disable Selection of Reply-to. Disabled 8-62 • File Naming - Unit Serial Number Disabled - Text Disabled - Sender Name Enabled - Date & Time Enabled - Session Page Counter Disabled...
Page 815 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report 8-64  Activity Report Print Select Setting •...
Page 816 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Allow/Reject Mail or Domain Name Setting All Invalid 8-68 • Add New –  Server Settings  Receive Settings • Internet Fax Receive Enabled • POP3 Server – • Port Number •...
Page 817 SYSTEM SETTINGS►SETTING MODE LIST Inbound Routing (Forwarding/Storing) Settings Setup Items Factory default setting Page ● Inbound Routing (Forwarding/Storing) Settings*  Inbound Routing Settings –  Table Registration –  Sender Settings for Received Data • Receive Line Select - Internet Fax Enabled - Fax Enabled...
Page 818 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Inbound Routing (Storage) Settings  Settings for HDD Storing of Received Data • Auto Storing of Received Data in HDD Disabled • Specifying Data to be Stored - Fax Disabled - Internet Fax Disabled...
Page 819 SYSTEM SETTINGS►SETTING MODE LIST Document Filing Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting Page ● Document Filing Settings  Condition Settings  Default Mode Settings Sharing Mode 6-12  Sort Method Setting Date 6-24  Administrator Authority Setting •...
Page 820 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Default Setting of PDF Format for PC Browsing  B/W • Compression Mode MMR (G4)  Color/Grayscale • Compression Ratio Medium  Copies Disabled • Apply the resolution at job execution Disabled •...
Page 821 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Fax Send(Incl. PC-Fax)* Disabled • Scan to HDD Enabled  Internet Fax Send* • Internet Fax Send(Incl. PC-I-Fax) Enabled  Fax Send* • Copies Disabled 6-22 • Printer Disabled •...
Page 822 SYSTEM SETTINGS►SETTING MODE LIST Sharp OSA Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting Page ● Sharp OSA Settings  Condition Settings*  Cookie Setting –  Delete Cookie – 1-202  Standard Application Settings –...
Page 823 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Polling Address – • Check Interval 1min. 1-204 • Timeout 20 seconds *1 This setting is configured in setting mode on the machine. *2 This setting can be set in Server 1. Common Settings U: General user;...
Page 824 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Enlarge Display Mode Disabled • Message Time Setting 6 sec. • Language Setting American English • Default Display Setting Home Screen • Display Favorite Menus as Default Disabled • Display Action Panel as default. Enabled •...
Page 825 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page - Default List/Thumbnail Display + Fax/I-Fax Reception Data* Thumbnail + File Retrieve of Main Folder/Quick File List 1-21 Folder + File Retrieve of Custom Folder List + File Retrieve of Direct Print List •...
Page 826 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Paper Type for Auto Paper Selection Plain 1: Enabled, Plain 2: Enabled, Recycled: 8-74 Disabled  Plain Paper Compatibility Settings Plain 1 1-106  Tandem Connection Setting • IP Address of Client Machine 0.0.0.0 •...
Page 827 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Disabling of Bypass-Tray in Duplex Copy Disabled 2-33 • Disabling of Auto Paper Selection Disabled 2-11 • Disabling Registration of Custom Image Disabled 2-105 • Disabling sending while copying Disabled 2-134 ...
Page 828 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Batch Print Settings - Selection of [All Users] is not allowed. Enabled 6-28 - Selection of [User Unknown] is not allowed. Enabled  Operation Settings • Cancel Timer Disabled 1-15 •...
Page 829 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Clock Adjust  Clock Adjust • Current Date – • Specify Time Zone – 8-76 • Date&Time Settings – • Synchronize with Internet Time Server Disabled  Daylight Saving Time Setting Disabled ...
Page 830 SYSTEM SETTINGS►SETTING MODE LIST Network Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting Page ● Network Settings  Quick Settings  Wireless Settings 8-78 • Connection Type Wired+Wireless (Access Point Mode)  IPv4 Settings • DHCP Enabled •...
Page 831 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  LDAP Settings • Name – • Search Root – • LDAP Server – • User Name – • Password – - Change Password – 8-80 • Authentication Type – •...
Page 832 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Protocol Settings  IPv4 Settings • DHCP Enabled • IPv4 Address – • Subnet Mask – • Default Gateway –  IPv6 Settings 8-81 • IPv6 Enabled • DHCPv6 Enabled •...
Page 833 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page - Primary Server – - Secondary Server – 8-82 - Port Number - Timeout 20 seconds - Sender Name – - Sender Address – - Enable SSL Disabled - SMTP Authentication Disabled 8-83 - User Name...
Page 834 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page - Access Method Read-write Access - GET Community public - SET Community – + Change SET Community Disabled - TRAP Community public - TRAP Target Address – 8-84 • SNMP v3 Settings Disabled - SNMP v3 Settings –...
Page 835 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Status – - Always Retain Prints – • E-mail – • Device Name – 8-86 • Register with Google Cloud Print – • Delete from Google Cloud Print – •...
Page 836 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Linkage with User Control Function – • Pages Limit Group pagelimit • Authority Group authority 1-70 • Favorite Operation Group favorite • My Folder myfolder  Public Folder / NAS Setting ...
Page 837 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  Restrict Device Web Page Access Via Password Disabled  User Password • Change Password Disabled • Protect Settings by Password Disabled  Administrator Password • Change Password Disabled  Port Control ...
Page 838 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Sharp OSA (Expansion Platform) - HTTPS Enabled + Port Number 10080 - HTTPS Enabled + Port Number 10443  Client Port • HTTP Enabled • HTTPS Enabled • FTP Enabled •...
Page 839 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page  SSL Settings  Condition Settings • Setting of SSL - Server Port + HTTPS Enabled + IPP-SSL Disabled + Redirect HTTP to HTTPS in Device Web Disabled Page Access - Client Port + HTTPS Enabled...
Page 840 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • IPsec Settings Disabled • IKEv1 Settings - Pre-Shared Key – - SA Lifetime (time) 28800 seconds 8-95 - SA Lifetime (size) 28800KB - IKE Lifetime 30sec. • IPsec Rules –...
Page 841 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • E-mail – • FTP – 8-97 • Desktop – • File Format TIFF(Multi)  Hidden Pattern Print Setting  Initial Status Settings • Default Settings - Hidden Pattern Print Setting All Invalid - Exposure Standard...
Page 842 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting Page • Vertical position - Print Upper Side of Paper Disabled - Print Lower Side of Paper Enabled • Horizontal position - Print Left Side of Paper Enabled - Print Right Side of Paper Disabled ...
Page 843 All Enabled  Document Filing All Enabled  Manual Finishing* Enabled  System Settings Enabled  Sharp OSA All Enabled  Energy Saving Pattern List  Automatic Update Pattern –  Original Eco Pattern –  Specific Date Operation Settings –...
Page 844 SYSTEM SETTINGS►SETTING MODE LIST System Control U: General user; A: System administrator/Administrator Setup Items Factory default setting Page ● System Control  Job Log  Job Log Operation – • Job Log – • Save Job Log - The Number of Job Log to Notify by E-mail 50000 8-100 •...
Page 845 SYSTEM SETTINGS►SETTING MODE LIST Image Quality Adjustment U: General user; A: System administrator/Administrator Setup Items Factory default setting Page ● Image Quality Adjustment  Collective Adjustment  Fusing Cleaning Mode* –  MC Cleaning Mode* – 8-104  Black Letter/Black Line Width Adjustment ...
Page 846 SYSTEM SETTINGS►SETTING MODE LIST Initial Installation Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting Page ● Initial Installation Settings  Condition Settings  Name –  Machine Code –  Machine Location –  Memo – ...
Page 847 SYSTEM SETTINGS►STATUS STATUS Status Machine Identification The Machine Identification displays the system information of the machine. It displays the model name, current status, and machine location. Item Description [Update] key Updates the information displayed. Unit Serial Number Indicates the serial number of the machine. If [Name] is not set, [Not Set] appears.
Page 848 SYSTEM SETTINGS►STATUS Item Description Displays the current status of supplies. Supply Status If staples are installed, their status is displayed. Paper Input Tray Status Displays the current status of the paper trays installed in the machine. Displays the restart screen. [Reboot the MFP] key (Administrator rights are required.) Displays the power save mode screen.
Page 849 SYSTEM SETTINGS►STATUS Network Status The Network Status screen shows the general status information and the statuses relevant to, TCP/IP, DNS, and WINS protocols. The information displayed here consists of the items that are configured in the Network Settings and their settings. For information on each item, refer to "Network Settings (page 8-78)"...
Page 850 SYSTEM SETTINGS►STATUS Data List Lists showing the settings and information registered in the machine can be printed. The two-sided or one-sided list printing setting is determined by Device Control - Data List - 1-Sided/2-Sided. List for User List name Description This list shows information needed by regular users, such as hardware statuses, software Machine Status List statuses, printer environment settings, and paper tray settings.
Page 851 • Scan Settings List • Fax Settings List • I-Fax Settings List • Document Filing Settings List • Sharp OSA Settings List Common Lists of the administrator settings for the following modes can be printed. • Paper Settings List • Machine Identification Settings List •...
Page 852 SYSTEM SETTINGS►SYSTEM SETTINGS SYSTEM SETTINGS Printer Settings Settings related to the printer function can be configured. Interface Settings Settings related to the printer function can be configured. These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Page 853 SYSTEM SETTINGS►SYSTEM SETTINGS Initial Status Settings If you print data in an environment where the printer driver is not used (that is, if you print data using the MS-DOS system or if you print data using the PC that does not have the provided printer driver installed), set the detailed printing conditions.
Page 854 SYSTEM SETTINGS►SYSTEM SETTINGS Setup Items Description • Enabled • Disabled • Saddle Fold • Z-Fold *8, *9 Fold • C-Fold • Accordion Fold • Double Fold • Half Fold Trimming Width Settings 2.0 to 20.0 mm • (Disabled) Quick File •...
Page 855 SYSTEM SETTINGS►SYSTEM SETTINGS PostScript Settings When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Setup Items Settings Setting Standard, Text/Photo, Text, Photo, Dot (High Line Screen Settings Configure image settings for PostScript.
Page 856 SYSTEM SETTINGS►SYSTEM SETTINGS Direct Print Settings (FTP) Configure these settings if you will be printing files on an FTP server by direct print. A list of available FTP servers is shown. To add an FTP server, click the [Add] button and configure the settings. FTP Server Registration Configure FTP server settings.
Page 857 SYSTEM SETTINGS►SYSTEM SETTINGS Print Setting from PC/Mobile Terminal Configure these settings to print files on a computer or mobile terminal by direct print. FTP Print Specify whether or not FTP print settings are used for direct print. Port Number Enter the port number used for direct print. 8-61...
Page 858 SYSTEM SETTINGS►SYSTEM SETTINGS Image Send Settings Scan Settings Default Address Default Address Setting A default address can be stored that makes it possible to transmit by simply pressing the [Color Start] key or the [B/W Start] key without specifying an address. If [Apply E-mail address of the user for login.] is selected, the E-mail address of the login user is set as the default destination.
Page 859 SYSTEM SETTINGS►SYSTEM SETTINGS Text You can add any text to the file name. (Up to 64 characters) Sender Name You can add the sender's name to the file name. Date & Time You can add the date and time of transmission to the file name. Session Page Counter You can add counter information to the file name.
Page 860 SYSTEM SETTINGS►SYSTEM SETTINGS Internet Fax Settings Settings related to the image send function (Internet fax, Direct SMTP, etc.) can be configured. Default Settings Configures the default settings for Internet fax. Resolution Setting Apply the Resolution Set when Stored You can apply the resolution setting that was set when the file was saved to transmission of the file. Resolution Setting Set the resolution used for file transmission.
Page 861 SYSTEM SETTINGS►SYSTEM SETTINGS Original Print on Transaction Report When a transaction report is printed, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Always Print •...
Page 862 SYSTEM SETTINGS►SYSTEM SETTINGS Send Setting These settings are used to configure the settings for Internet fax. I-Fax Reception Report On/Off Setting This setting is used to request a reception report when an Internet fax is sent. I-Fax Reception Report Request Timeout Setting The duration of time that the machine will wait for a reception report from the destination machine can be set by any number from 1 hour to 240 hours in increments of 1 minute.
Page 863 SYSTEM SETTINGS►SYSTEM SETTINGS Interval to Wait Between Recall Attempts (min.) When Line is Busy The interval between recall attempts can be set. Any number of minutes from 1 to 15 can be selected. Recall in Case of Communication Error (This setting is only effective for Direct SMTP transmission.) This determines how many times the machine will automatically attempt the call again if a fax transmission fails due to a communication error.
Page 864 SYSTEM SETTINGS►SYSTEM SETTINGS Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
Page 865 SYSTEM SETTINGS►SYSTEM SETTINGS Server Settings Receive Settings Internet Fax Receive Set whether or not Internet Fax reception is performed. POP3 Server Enter a maximum of 127 half-width characters for the name of the POP3 server to be used. Port Number Specify the port number of the POP3 server to be used.
Page 866 SYSTEM SETTINGS►SYSTEM SETTINGS Fax Data Receive/Forward (Manual) Internet Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Reception Start Tap this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed.
Page 867 SYSTEM SETTINGS►SYSTEM SETTINGS Inbound Routing (Forwarding/Storing) Settings Inbound Routing Settings The fax and Internet fax received data can be forwarded according to the stored forwarding table. When this function is enabled, you can also have the received Internet faxes forwarded to a specified e-mail address without printing them.
Page 868 SYSTEM SETTINGS►SYSTEM SETTINGS Administration Settings Stores the administration settings to be used for inbound routing. List name Settings Disable Registration of Forward Disables the registration of forward table. Table Disable Change/Delete of Disables a change of forward table. Forward Table Disabling of Forward Condition Disables a change of data forwarding conditions.
Page 869 SYSTEM SETTINGS►SYSTEM SETTINGS Inbound Routing (Storage) Settings Settings for HDD Storing of Received Data An external account application can be added and controlled. Configure settings for saving received faxes to the hard disk. Item Settings Auto Storing of Received Data in Set whether received faxes are saved to the hard disk.
Page 870 SYSTEM SETTINGS►SYSTEM SETTINGS Common Settings Device Control Various devices mounted on the machine can be set. Paper Type for Auto Paper Selection The paper types* that the Auto Paper Selection function will select can be specified. Select one of the following settings: •...
Page 871 SYSTEM SETTINGS►SYSTEM SETTINGS Disabling of Offset Disable offset output. Disabling of Stapler This setting is used to prohibit the use of staple, such as when the staple of inner finisher, finisher or saddle finisher malfunctions. Disabling of Punch This setting is used to prohibit the use of punch, such as when the punch module of finisher or saddle finisher malfunctions.
Page 872 SYSTEM SETTINGS►SYSTEM SETTINGS Clock Adjust Use this to set the date and time in the machine's built-in clock. If [System Settings] in "Settings (administrator)" → [Common Settings] → [Enable/Disable Settings] → [Disabling of Clock Adjustment] is enabled, the date and time cannot be set. Item Description If your region is ahead of GMT (Greenwich Mean Time), select [+].
Page 873 SYSTEM SETTINGS►SYSTEM SETTINGS Date Format The format used to print the date on lists and other output can be changed. If [System Settings] in "Settings (administrator)" → [Common Settings] → [Enable/Disable Settings] → [Disabling of Clock Adjustment] is enabled, the date and time cannot be set. Item Description Current Setting...
Page 874 SYSTEM SETTINGS►SYSTEM SETTINGS Custom Link Setting The stored Web addresses can be displayed in the display area of the setting menu. Click a custom link to jump to the website of the stored address. Network Settings Quick Settings Select the minimum required settings for the machine connection to the network. Wireless Settings Connection Type Use this setting to switch between [Wired Only], [Wired+Wireless (Access Point Mode)] or [Wireless (Infrastructure...
Page 875 SYSTEM SETTINGS►SYSTEM SETTINGS IPv4 Settings When using the machine on a TCP/IP (IPv4) network, use this setting to configure the IP address of the machine. DHCP Use this setting to have the IP address obtained automatically using DHCP (Dynamic Host Configuration Protocol)/BOOTP (Bootstrap Protocol).
Page 876 SYSTEM SETTINGS►SYSTEM SETTINGS Password Enter the password. Change Password To change the password, set Connection Test Tap the [Execute] button to test the connection to the SMTP server. LDAP Settings Name Enter the address book name. Search Root Enters the search defaults to search for a specific area of the LDAP directory information tree. Example: o = ABC, ou = NY, cn = Everyone Entries must be separated from each other by semicolons or commas.
Page 877 SYSTEM SETTINGS►SYSTEM SETTINGS Network Name Setting Device Name Enter a device name. Domain Name Enter the domain name. Comment Enter a comment. Protocol Settings Select the general network settings. The TCP/IP information can be set. TCP/IP IPv4 Settings When using the machine on a TCP/IP (IPv4) network, use this setting to configure the IP address of the machine. DHCP Use this setting to have the IP address obtained automatically using DHCP (Dynamic Host Configuration Protocol) v6.
Page 878 SYSTEM SETTINGS►SYSTEM SETTINGS SMB Settings Set the version of SMB protocol that is used for functions such as Scan to Network Folder. Use this setting to connect to a device that cannot automatically change the SMB protocol version, or when there is a problem in the connection with another device due to different versions.
Page 879 SYSTEM SETTINGS►SYSTEM SETTINGS Timeout Enter a timeout. The default setting is 20 seconds. This value is used for connection to the SMTP server and for data transmission according to the e-mail system specifications. Sender Name Enter a maximum of 20 full-width/half-width characters for the sender name. Sender Address Enter a maximum of 64 half-width characters for the sender address.
Page 880 SYSTEM SETTINGS►SYSTEM SETTINGS Port Number Enter a port number. The default setting is port 123. Timeout Enter a timeout. The default setting is 5 seconds. Synchronous Interval Enter an interval to synchronize to the SNTP server. Synchronize Upon Start To establish synchronization during machine startup, set to Synchronize Now When tapped, the machine is synchronized with the SNTP server time.
Page 881 SYSTEM SETTINGS►SYSTEM SETTINGS WINS WINS Settings Primary Server Enter the IP address of primary WINS server. Secondary Server Enter the IP address of secondary WINS server. Scope ID Enter the scope ID. Print Port Settings Enter a profile expiring date. LPD Settings Set this option to use LPD.
Page 882 SYSTEM SETTINGS►SYSTEM SETTINGS External Print Services Settings Google Cloud Print Settings Google Cloud Print Status "Not Set", "Registering", "Registered", or "Offline" will appear.Specify whether or not Google Cloud Print is used. Always Retain Prints The retention print function can be enabled in Google Cloud Print. When this setting is enabled, Google Cloud Print jobs are saved in the "Main Folder"...
Page 883 SYSTEM SETTINGS►SYSTEM SETTINGS LDAP Settings The following explains the LDAP settings. When you tap the [Store] key, the LDAP settings are updated with your entries. The default address book is set to Tap the [Add] key for addition. Delete To delete an item, select it and tap the [Delete] key. Settings Setup Items Setting...
Page 884 3) When using an IP address, you can use a wildcard (*) at the end of the address. (Example: "10*" (equivalent to 100.nnn.nnn.nnn to 109.nnn.nnn.nnn) If the Sharp OSA application using "HTML Browser 3.5" is set to an exception address, rule (3) cannot be used.
Page 885 SYSTEM SETTINGS►SYSTEM SETTINGS Wireless Settings It provides access to a network via a wireless LAN. Clicking the [Submit] button stores the settings. Connection Type Use this setting to switch between [Wired Only], [Wired+Wireless (Access Point Mode)] or [Wireless (Infrastructure Mode)]. Keep Wireless Access Point activated This can only be enabled when "Connection Type"...
Page 886 SYSTEM SETTINGS►SYSTEM SETTINGS Device IP Address (Access Point Mode) Enter the IP address. Channel Select the channel to be used in wireless LAN. Sending Output Configure the sending output. Bandwidth Use this setting when the communication mode is "11n". Select the bandwidth to be used. IP Address Distribution Range Setting Configure the range to be used the IP address.
Page 887 SYSTEM SETTINGS►SYSTEM SETTINGS Device Web Page Setting The following explains the access settings to Setting mode (Web version). Number of Users who can Log-in at the Same Time Enter a number of users who can access Setting mode (Web version) simultaneously. Auto Logout Time Enter a time to automatically log out when no communication continues with the machine.
Page 888 • NBT/WINS • SMB/WINS • SMTP • BMLinkS • SNTP • mDNS • WSD • Tandem Output Send • Print Release • Data Backup (Send) • Sharp OSA (Expansion Platform) • HTTP • Print Release • HTTPS • XMPP 8-92...
Page 889 SYSTEM SETTINGS►SYSTEM SETTINGS Filter Setting You can set the filter by an IP or MAC address to prevent an unauthorized access to the machine via a network. Set the IP or MAC address filter and tap the [Store] key. IP Address Filter Settings This option sets an IP address.
Page 890 SYSTEM SETTINGS►SYSTEM SETTINGS Country/Region (Required) Enter the country code. Key Length of Certificate Enter the key length of the certificate. Certificate Signing Request (CSR) When you create a certificate signing request (CSR) with [Make of Certificate Signing Request(CSR)], the content of the certificate signing request (CSR) appears.
Page 891 SYSTEM SETTINGS►SYSTEM SETTINGS IPsec Settings IPsec can be used for data transmission/reception on a network. When IPsec is used, data can be sent and received safely without the need to configure settings for IP packet encryption in a Web browser or other higher-level application. When enabling this settings, take the following notes.
Page 892 SYSTEM SETTINGS►SYSTEM SETTINGS Select to use AH authentication. Allow Communication not using AH Specify whether or not communication that does not use AH is allowed. IEEE802.1X Setting IEEE802.1X can be used to authenticate a user to allow use of the machine. IEEE802.1X protocol defines port-based authentication for both wired and wireless networks.
Page 893 SYSTEM SETTINGS►SYSTEM SETTINGS State/Province Enter the state or province. Country/Region (Required) Enter the country code. Key Length of Certificate Enter the key length of the certificate. Certificate Signing Request (CSR) When you create a certificate signing request (CSR) with [Make of Certificate Signing Request(CSR)], the content of the certificate signing request (CSR) appears.
Page 894 SYSTEM SETTINGS►SYSTEM SETTINGS Hidden Pattern Print Setting Select Hidden Pattern Print Setting. The hidden pattern print function is effective at preventing unauthorized copying as the specified text emerges in the background on output sheets. Initial Status Settings Default Settings Item Settings Hidden Pattern Print Setting A pattern print can be printed with this settings.
Page 895 SYSTEM SETTINGS►SYSTEM SETTINGS Tracking Information Print Prints the tracking information at the top or bottom of output pages when copy or print job is executed. Item Settings Tracking Information Print Setting Set this option to print the tracking information. The following information can be printed. Print Information •...
Page 896 SYSTEM SETTINGS►SYSTEM SETTINGS System Control Job Log Job Log Operation Deletes or stores log of a job executed on the machine. Set the number of jobs for [The Number of Job Log to Notify by E-mail] and click [Store]. Tap the [Delete] key to delete the job log. You can save the job log by selecting the [Job Log] in Setting mode (Web version).
Page 897 SYSTEM SETTINGS►SYSTEM SETTINGS Device Cloning Saves the machine setting information in XML format and copies the information to another machine. This function saves you the trouble of repeatedly configuring the same settings in multiple machines. To use the machine to manipulate a file, first insert the USB memory device in the machine. If you need to select settings on the Web page, use your computer to manipulate the file.
Page 898 SYSTEM SETTINGS►SYSTEM SETTINGS Storing/Calling of System Settings You can reset the current Setting mode settings to the previously stored settings or to the factory default settings. Store Current Configuration Stores the currently configured Setting mode in the machine memory. The stored settings will be retained even if the [Power] button is turned off. To retrieve the stored settings, use "Restore Configuration"...
Page 899 SYSTEM SETTINGS►SYSTEM SETTINGS E-mail Alert and Status Status Message Selects the Standard E-mail Status function or Advanced E-mail Status function settings. The E-mail Status function can periodically transmit the machine status information to the stored address. Standard Sets the E-mail status address list 1, E-mail status address list 2, and E-mail status dealer address list separately. Item Description Enter the destination e-mail address for transmission of machine status information.
Page 900 SYSTEM SETTINGS►SYSTEM SETTINGS Image Quality Adjustment Fusing Cleaning Mode in [Collective Adjustment], all Common Functions, and removal of a toner cartridge can only be executed in setting mode on the machine. Collective Adjustment Various devices mounted on the machine can be set. Fusing Cleaning Mode Use this function to clean the machine's fusing unit when dots or other dirt appear on the printed side of the paper.
Page 901 Copy Image Quality Quick Image Quality Adjustment You can easily perform copy quality adjustment in the default state. You can change the default setting ([2]) to [1 (Smooth)] or [3 (Sharp)]. Gray Balance You can adjust the gradation, and density of copies.
Page 902 Scan Image Quality RGB Adjust Set the color tone (RGB) for scanning. Sharpness Use this setting to obtain a sharp image when scanning an original. Contrast You can adjust the contrast of scanned images. Common Functions Auto Gray Calibration (for Copy)
Page 903 SYSTEM SETTINGS►SYSTEM SETTINGS Initial Installation Settings This groups together the items that were set initially when the machine was installed. The initial installation setting items are the same as the regular setting items that have the same name. For information on a setting item, see the explanation of the regular item.
Page 904 SYSTEM SETTINGS►SETTING MODE FOR FAX SETTING MODE FOR FAX The following lists the Setting mode for fax and factory default settings. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. System Settings U: General user;...
Page 905 SYSTEM SETTINGS►SETTING MODE FOR FAX Setup Items Factory default setting Page • Transaction Report Print Select Setting - Single Sending Print Out Error Report Only 4-100 - Broadcasting Print Out All Report - Receiving No Printed Report 4-100 - Confidential Reception Print Out Notice Page •...
Page 906 SYSTEM SETTINGS►SETTING MODE FOR FAX Setup Items Factory default setting Page - A3 RX Reduce Disabled • Output Tray Varies depending on the machine configuration • Number of Prints • Staple Settings 1 Staple at Back 4-55 • Paper Size 8-1/2 x 11 or 8-1/2 x •...
Page 907 The copyrights for the software components and various relevant documents included with this product that were developed or written by SHARP are owned by SHARP and are protected by the Copyright Act, international treaties, and other relevant laws. This product also makes use of freely distributed software and software components whose copyrights are held by third parties.
Page 908 Copyright (c) 1995 - 2008 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. All rights reserved. Export of this software from the United States of America may require a specific license from the United States Government. It is the responsibility of any person or organization contemplating export to obtain such a license before exporting.
Page 909 THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 910 The licence and distribution terms for any publically available version orderivative of this code cannot be changed. i.e. this code cannot simply becopied and put under another distribution licence [including the GNU Public Licence.] D3DES License --------------- Copyright (c) 1988,1989,1990,1991,1992 by Richard Outerbridge. (GEnie : OUTER; CIS : [71755,204]) Graven Imagery, 1992.
Page 911 Finally, any free program is threatened constantly by software patents. We wish to avoid the danger that redistributors of a free program will individually obtain patent licenses, in effect making the program proprietary. To prevent this, we have made it clear that any patent must be licensed for everyone's free use or not licensed at all. The precise terms and conditions for copying, distribution and modification follow.
Page 912 sections as part of a whole which is a work based on the Program, the distribution of the whole must be on the terms of this License, whose permissions for other licensees extend to the entire whole, and thus to each and every part regardless of who wrote it.
Page 913 may not impose any further restrictions on the recipients' exercise of the rights granted herein. You are not responsible for enforcing compliance by third parties to this License. 7. If, as a consequence of a court judgment or allegation of patent infringement or for any other reason (not limited to patent issues), conditions are imposed on you (whether by court order, agreement or otherwise) that contradict the conditions of this License, they do not excuse you from the conditions of this License.
Page 914 THE QUALITY AND PERFORMANCE OF THE PROGRAM IS WITH YOU. SHOULD THE PROGRAM PROVE DEFECTIVE, YOU ASSUME THE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. 12. IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMITTED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GENERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM...
Page 915 You should also get your employer (if you work as a programmer) or your school, if any, to sign a "copyright disclaimer" for the program, if necessary. Here is a sample; alter the names: Yoyodyne, Inc., hereby disclaims all copyright interest in the program `Gnomovision' (which makes passes at compilers) written by James Hacker.
Page 916 library, you must provide complete object files to the recipients, so that they can relink them with the library after making changes to the library and recompiling it. And you must show them these terms so they know their rights. We protect your rights with a two-step method: (1) we copyright the library, and (2) we offer you this license, which gives you legal permission to copy, distribute and/or modify the library.
Page 917 The precise terms and conditions for copying, distribution and modification follow. Pay close attention to the difference between a "work based on the library" and a "work that uses the library". The former contains code derived from the library, whereas the latter must be combined with the library in order to run. GNU LESSER GENERAL PUBLIC LICENSE TERMS AND CONDITIONS FOR COPYING, DISTRIBUTION AND MODIFICATION 0.
Page 918 c) You must cause the whole of the work to be licensed at no charge to all third parties under the terms of this License. d) If a facility in the modified Library refers to a function or a table of data to be supplied by an application program that uses the facility, other than as an argument passed when the facility is invoked, then you must make a good faith effort to ensure that, in the event an application does not supply such function or table, the facility still operates, and performs whatever part of its purpose remains meaningful.
Page 919 However, linking a "work that uses the Library" with the Library creates an executable that is a derivative of the Library (because it contains portions of the Library), rather than a "work that uses the library". The executable is therefore covered by this License.
Page 920 For an executable, the required form of the "work that uses the Library" must include any data and utility programs needed for reproducing the executable from it. However, as a special exception, the materials to be distributed need not include anything that is normally distributed (in either source or binary form) with the major components (compiler, kernel, and so on) of the operating system on which the executable runs, unless that component itself accompanies the executable.
Page 921 If any portion of this section is held invalid or unenforceable under any particular circumstance, the balance of the section is intended to apply, and the section as a whole is intended to apply in other circumstances. It is not the purpose of this section to induce you to infringe any patents or other property right claims or to contest validity of any such claims;...
Page 922 YOU OR THIRD PARTIES OR A FAILURE OF THE LIBRARY TO OPERATE WITH ANY OTHER SOFTWARE), EVEN IF SUCH HOLDER OR OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. END OF TERMS AND CONDITIONS How to Apply These Terms to Your New Libraries If you develop a new library, and you want it to be of the greatest possible use to the public, we recommend making it free software that everyone can redistribute and change.
Page 923 GNU GENERAL PUBLIC LICENSE Version 3, 29 June 2007 Copyright (C) 2007 Free Software Foundation, Inc. <http://fsf.org/> Everyone is permitted to copy and distribute verbatim copies of this license document, but changing it is not allowed. Preamble The GNU General Public License is a free, copyleft license for software and other kinds of works. The licenses for most software and other practical works are designed to take away your freedom to share and change the works.
Page 924 "This License" refers to version 3 of the GNU General Public License. "Copyright" also means copyright-like laws that apply to other kinds of works, such as semiconductor masks. "The Program" refers to any copyrightable work licensed under this License. Each licensee is addressed as "you". "Licensees"...
Page 925 The Corresponding Source for a work in source code form is that same work. 2. Basic Permissions. All rights granted under this License are granted for the term of copyright on the Program, and are irrevocable provided the stated conditions are met. This License explicitly affirms your unlimited permission to run the unmodified Program. The output from running a covered work is covered by this License only if the output, given its content, constitutes a covered work.
Page 926 d) If the work has interactive user interfaces, each must display Appropriate Legal Notices; however, if the Program has interactive interfaces that do not display Appropriate Legal Notices, your work need not make them do so. A compilation of a covered work with other separate and independent works, which are not by their nature extensions of the covered work, and which are not combined with it such as to form a larger program, in or on a volume of a storage or distribution medium, is called an "aggregate"...
Page 927 Corresponding Source. The information must suffice to ensure that the continued functioning of the modified object code is in no case prevented or interfered with solely because modification has been made. If you convey an object code work under this section in, or with, or specifically for use in, a User Product, and the conveying occurs as part of a transaction in which the right of possession and use of the User Product is transferred to the recipient in perpetuity or for a fixed term (regardless of how the transaction is characterized), the Corresponding Source conveyed under this section must be accompanied by the Installation Information.
Page 928 relicensing or conveying under this License, you may add to a covered work material governed by the terms of that license document, provided that the further restriction does not survive such relicensing or conveying. If you add terms to a covered work in accord with this section, you must place, in the relevant source files, a statement of the additional terms that apply to those files, or a notice indicating where to find the applicable terms.
Page 929 A "contributor" is a copyright holder who authorizes use under this License of the Program or a work on which the Program is based. The work thus licensed is called the contributor's "contributor version". A contributor's "essential patent claims" are all patent claims owned or controlled by the contributor, whether already acquired or hereafter acquired, that would be infringed by some manner, permitted by this License, of making, using, or selling its contributor version, but do not include claims that would be infringed only as a consequence of further modification of the contributor version.
Page 930 Notwithstanding any other provision of this License, you have permission to link or combine any covered work with a work licensed under version 3 of the GNU Affero General Public License into a single combined work, and to convey the resulting work.
Page 931 END OF TERMS AND CONDITIONS How to Apply These Terms to Your New Programs If you develop a new program, and you want it to be of the greatest possible use to the public, the best way to achieve this is to make it free software which everyone can redistribute and change under these terms. To do so, attach the following notices to the program.
Page 932 ---------------------------------------------------------------------------libtiff--------------------------------------------------------------------------- Copyright (c) 1988-1997 Sam Leffler Copyright (c) 1991-1997 Silicon Graphics, Inc. Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.
Page 933 SHARP copyright notice, the copyright notice of SHARP’s Licensors and any other proprietary legends of SHARP and/or its Licensors that were on the original copy of the Software. You may also transfer all your license rights in the Software, the backup copy of the Software, the related documentation and a copy of this License to another party, provided the other party reads and agrees to the terms and conditions of this License.
Page 934 The entire liability of SHARP and/or its Licensors and your exclusive remedy will be replacement of the disk which fails to meet the limited warranty provided by this Clause 6. A disk will be replaced when it is returned to SHARP or a SHARP authorized representative with a copy of the receipt.
Page 935 2018D-US1...

This manual is also suitable for:

Mx-m7570

Sharp MX-M6570 User Manual

Before Using the Machine

Part Names and Function

Turning on the Power

Touch Panel

Eco

User Authentication

User Control

Billing Code

Cloud Link

Airprint

Easily Connect with an NFC-Compatible Mobile Device (EASY CONNECT)

Nas

Public Folder / NAS Setting

Universal Design in the Machine

Items Recorded in the Job Log

Printing a Manual from the Operation Panel

Important Points about Paper

Loading Paper in the Tray 1/2

Loading Paper in the Tray 3/4

Loading Paper in the Large Capacity Tray

Loading Paper into the Bypass Tray

How to Place the Long Paper Guide

How to Place the Original

Selecting a Procedure for Placing the Original Depending on the Type and Status of the Original

Automatic Document Feeder

Document Glass

Stopping/Deleting a Job, Priority Processing and Checking the Status

Types of Job Status Screens

Stopping/Deleting a Job in Progress or Reserved

Priority Processing of a Reserved Job

Checking a Reserved Job or the Job in Progress

Checking Completed Jobs

Reading the Job List

Address Book

Address Book Screen

Storing Addresses through Direct Entry

Storing Addresses through Global Address Search

Storing Addresses from Fax or Image Send Logs

Storing Groups

Editing/Deleting Addresses in Address Book

Setting the Scope for Publicizing Contacts and Groups

Deleting the Transmission History

Register an Address Book in the Web Page

Peripheral Devices

Inner Finisher

Finisher

Finisher (Large Stacker)

Saddle Stitch Finisher

Saddle Stitch Finisher (Large Stacker)

Punch Module (MX-Pn16B)

Punch Module (MX-Pn13B)

Sharp OSA

Removing Misfeeds

Regular Maintenance

Replacement of Toner Cartridge

Replacing the Waste Toner Box

Replacing the Stamp Cartridge

Character Entry

Names and Functions of Soft Keyboard Keys

Icons Copier

Before Using the Machine as a

Copier

Selecting Copy Mode

Copying Sequence

Copy Preview

Checking the Original Size

Selecting the Paper Tray for Copying

Basic Procedure for Making Copies

Copying

Automatic 2-Sided Copying

Changing the Exposure and Original Image Type

Enlarge/Reduce

Selecting the Orientation and Size of the Original

Storing Frequently Used Original Sizes

Making Copies Using the Bypass Tray

Output

Batch Copy Functions

Other Functions

Output and Layout Editing Functions