Xerox VersaLink Series System Administrator Manual
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Xerox VersaLink Series System Administrator Manual

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V
3.0
ERSION
J
2018
UNE
702P06231
Xerox
VersaLink
Series
®
®
Multifunction and Single Function
Printers
System Administrator Guide

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  • Page 1 ERSION 2018 702P06231 Xerox VersaLink Series ® ® Multifunction and Single Function Printers System Administrator Guide...
  • Page 2 , Xerox and Design ® , VersaLink ™ , and Xerox Extensible Interface Platform ® are trademarks of Xerox Corporation in the United States and/or other countries. Adobe ® , Adobe PDF logo, Reader ® , Adobe ® Type Manager ®...
  • Page 3 Introduction This chapter contains: • Overview ..........................4 • Configuring the Printer ......................5 • More Information........................6 Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...
  • Page 4 Use this guide to help you install, configure, and manage your printer on a network. Note: • Network features are not available when the printer is connected using USB. • Embedded fax features are not available for all printer models. Xerox ® VersaLink ®...
  • Page 5 To allow users to connect to the printer and print, provide users with the IP address or host name. 7. To send billing meter and diagnostic information to Xerox, in the Embedded Web Server, configure remote services. For details, refer to Remote Services and Billing Information.
  • Page 6 You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer. Other documentation for your printer Go to www.xerox.com/office/docs, then select your specific printer model. Recommended Media List United States: www.xerox.com/rmlna Europe: www.xerox.com/rmleu...
  • Page 7 ® Direct online store www.direct.xerox.com Third party and open source software To locate third party and open source software disclosure notices and the terms and conditions, go to www.xerox.com/office/support, then select your specific printer model. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 9: Table Of Contents

    Accessing Administration and Configuration Settings ............. 14 • Initial Setup at the Control Panel.................... 16 • Initial Setup in the Embedded Web Server ................17 • Connecting the Printer to Wireless Networks................21 Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 10: Physically Connecting The Printer

    3. If your printer has fax installed, connect it to a correctly-configured telephone line. 4. If your printer has fax installed and is intended to send or receive faxes, connect it to a telephone that is configured for fax. 5. Power on the printer. Xerox ® VersaLink ®...

  • Page 11: Using The Installation Wizard

    • Configuration Options • SMTP – Fax Number – Fax Line – Security Settings ♦ Software Update ♦ Security Options When the installation wizard appears, follow the onscreen instructions. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 12: Printing The Configuration Report

    Printing the Configuration Report 1. At the printer control panel, press the Home button. 2. Touch Device→About→Information Pages. 3. Touch Configuration Report. 4. To return to the Home screen, press the Home button. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 13: Downloading The Configuration Report From The Embedded Web Server

    If this feature does not appear, log in as a system administrator. The document is saved automatically as an XML file in the default download location on your computer hard drive. To open the Configuration Report, use an XML viewer. Xerox ® VersaLink ®...

  • Page 14: Accessing Administration And Configuration Settings

    3. In the top right area of the page, click Log In. 4. For User Accounts, click or type admin. 5. For Password Required, type the administrator password. The default password is 1111. 6. Click Log In. Xerox ® VersaLink ®...
  • Page 15 2. For User Accounts, click admin. 3. Click Change Password. 4. Type the old password. 5. Type the new password, then retype the password to verify it. 6. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 16: Initial Setup At The Control Panel

    1. At the printer control panel, press the Home button, then touch the Device button. 2. Touch General→Feature Installation. 3. Touch Enter Feature Installation Key, then type the key. 4. Touch OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 17: Initial Setup In The Embedded Web Server

    1. In the Embedded Web Server, log in as administrator, then click Home. 2. In the top right part of the window, click Details. 3. For Device Name, type a name for the printer. 4. For Xerox ® Asset Tag and Customer Asset Tag, type unique identifiers as needed.
  • Page 18 S S e e t t t t i i n n g g t t h h e e D D a a t t e e a a n n d d T T i i m m e e 1. In the Embedded Web Server, log in as administrator, then click System. 2. Click Date &Time. 3. For Date Format, select a format for the date. Xerox ® VersaLink ®...
  • Page 19 If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your printer for your purchased plan, contact your Xerox ®...
  • Page 20 4. Click Adobe Communication Protocol, then select a protocol. 5. To enable PostScript ® Wait Timeout (RAW Mode), click the toggle button. 6. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 21: Connecting The Printer To Wireless Networks

    7. After the printer restarts, wait two minutes, then to get the network information that includes the IP address, print a Configuration Report. For details, refer to Printing the Configuration Report. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 22 • To allow a manual address for IPv6, for Manual Address, select the toggle button. • If you enabled Manual Address, for Manual Address and Gateway Address, type the IP addresses. • Click OK. To configure the TCP/IP DNS settings: Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 23 Note: The Configuration Report contains the IP address for the printer. For details, refer to Printing the Configuration Report. If the printer does not successfully connect with the wireless network, check your network information and repeat this procedure. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...
  • Page 24 5. In the Group Owner area, for SSID, type a name to appear in a list of available wireless networks and devices. 6. For Passcode, type the network passcode. 7. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 25 • The Network Mask address • The default Router/Gateway address If you are on a network managed by a network administrator, contact your network administrator to obtain the network information. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 26 It is recommended when setting a static IP address, that at the same time, you set a DHCP reservation. For details, refer to your router documentation. In IPv6 network configurations, the IPv6 address is assigned automatically. For reference: Online Support Assistant at: www.xerox.com/office/support, then select your specific printer model. Xerox ® VersaLink ®...
  • Page 27 Raw TCP/IP Printing........................ 56 • S/MIME..........................57 • SMTP ............................. 58 • SMB ............................60 • SNMP............................. 61 • SNTP ............................64 • SOAP............................65 • WSD............................66 Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 28: Connecting To A Wireless Network

    Notes: • If the printer is connected to your wired network, you can configure wireless settings in the Embedded Web Server. • Before you begin, purchase and install the Xerox ® Wireless Network Adapter. To verify the wireless status and locate the wireless IP address, print a Configuration Report. For...
  • Page 29 You can configure the settings for a wireless network by connecting a computer directly to the printer, rather than over a general wired network. 1. Ensure that the printer is not connected to a wired Ethernet network. 2. Restart the printer. Xerox ® VersaLink ®...
  • Page 30 D D i i s s a a b b l l i i n n g g W W i i r r e e l l e e s s s s N N e e t t w w o o r r k k i i n n g g f f r r o o m m t t h h e e C C o o n n t t r r o o l l P P a a n n e e l l You can disable the wireless network from the printer control panel. Xerox ®...
  • Page 31 1. In the Embedded Web Server, log in as administrator, then click Connectivity. 2. In the Connections area, click Wi-Fi. 3. Click the Enable toggle button. 4. Click OK. 5. To activate your changes, at the prompt, click Restart Now. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 32: Wi-Fi Direct

    6. Touch Group Role, then select an option. 7. If needed, touch SSID Suffix, then type a suffix. 8. To specify a passcode to log in to Wi-Fi Direct, touch Passcode, then type a passcode. 9. Touch OK. Xerox ® VersaLink ®...
  • Page 33 Network Connectivity Note: For the new settings to take effect, restart your printer. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 34: Usb

    5. To enable PostScript Wait Timeout (RAW Mode), click the toggle button. ® 6. Click OK. Note: For the new settings to take effect, restart your printer. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 35: Nfc

    ® printers only support NFC with Android-based devices. • To print wirelessly after you enable NFC, install the Xerox Print Services plug-in on your Android device. The plug-in is available from the Google Play store. • For NFC to function properly, first enable NFC, then enable Plug-in Features.

  • Page 36: Airprint

    4. In the IPP Authentication area: • To enable Basic Authentication, click the toggle button. • For User Name, Password, and Retype Password, type the login credentials for the printer. 5. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 37 4. In the Supplies area, click Check Status. Note: The Check Status button takes you to the Supplies page in the Embedded Web Server. For details, refer to Configuring Low Supply Warning. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 38: Google Cloud Print

    11. To access the Google Cloud Print™ feature, in your Google account, click Manage Your Printer. Notes: • Once the printer is registered, the word Registered appears in the printer status. • The default printer name appears in this format: Model name (MAC address). Xerox ® VersaLink ®...

  • Page 39: Mopria

    2. In the Mobile Printing area, click Mopria™. 3. Click On or Off, as needed. 4. Click OK. Note: Mopria™ cannot be disabled when both the IPP port and Bonjour ports are enabled. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 40: Multicast Dns (Bonjour)

    • To specify a host server for the printer, for Host Name, type the name of the host server. • For Printer Name, type a name for the printer up to 63 characters long. If you leave the field blank, then multicast DNS determines the name. 7. Click OK. Xerox ® VersaLink ®...

  • Page 41: Ftp

    • Passive Mode: This option transfers data over a random port specified by the FTP server from a connection made from the printer. • Active Mode: This option transfers data over a fixed, known port from a connection made from the server. 5. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 42: Http

    Retype Password fields. – To specify IP addresses that do not go to the proxy server, for Exception List, type the IP address or range of addresses. 11. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 43 6. Touch Group Role, then select an option. 7. If needed, touch SSID Suffix, then type a suffix. 8. To specify a passcode to log in to Wi-Fi Direct, touch Passcode, then type a passcode. 9. Touch OK. Xerox ® VersaLink ®...
  • Page 44 3. Touch HTTPS. 4. Touch Enabled. Note: When Secure HTTP is enabled, all pages in the Embedded Web Server contain https:// in the URL for the webpage. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...
  • Page 45 192.168.1.2 and 192.168.1.50. Note: • When you set a static IP address, Xerox recommends that you set a DHCP reservation at the same time. For details, refer to your router documentation. • In IPv6 network configurations, the IPv6 address is assigned automatically.
  • Page 46 C C o o n n f f i i g g u u r r i i n n g g I I P P v v 4 4 S S e e t t t t i i n n g g s s 1. In the Embedded Web Server, log in as administrator, then click Connectivity. 2. In the Connections area, click Ethernet. 3. In the IPv4 area, click Edit. Xerox ® VersaLink ®...
  • Page 47 For the new settings to take effect, restart the printer. Changing the IP address disconnects the Embedded Web Server. 7. To reconnect to the Embedded Web Server, in the address field of the Web browser, type the new IP address of the printer. Xerox ® VersaLink ®...
  • Page 48 4. For Domain Name, type a unique name for your printer. If the host name registers to the DNS server successfully, the host name appears as a Verified Host Name. The default host name is XRXxxx, where xxx is the MAC address of the printer. Xerox ® VersaLink ®...
  • Page 49 5. Click Authentication Method, then select an option. 6. For Certificate Verification, click the toggle button. 7. For the login credentials, type values for User Name (Device Name), Password, and Retype Password. 8. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 50: Ipp

    13. If you enabled Connection Timeout, for Timeout, type the number of seconds in the field. 14. Click OK. Note: For the new settings to take effect, restart your printer. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 51: Ldap

    • Predefined: This option instructs the printer to use specific credentials when the printer accesses the LDAP server. If you select Predefined, for Login Name and Password, type the credentials. Xerox ® VersaLink ®...
  • Page 52 6. To specify a login name as a search parameter, for Login User Name, type the login name for the authorized user. 7. To add a text string to a user name, for Use Added Text String, click the toggle button. Xerox ® VersaLink ®...
  • Page 53 The filter defines a series of conditions that the LDAP search must fulfill to return the needed information. For example, to find users only, type (ObjectClass=Person)&(cn= LDAP*). 7. To add a custom filter for fax address returns, for Fax Address Book Filter, click the toggle button. Xerox ® VersaLink ®...
  • Page 54 Ensure that the date and time on the printer is within 5 minutes of the date and time on the authenticating server. Xerox recommends that you assign the printer to the same time server that the LDAP server uses. For configuration details, refer to SNTP.

  • Page 55: Lpd

    10. Click Parameter Text String Encoding, then select an option. 11. To use TCP-MSS, enable the toggle button, then for IPv4 Subnet 1, IPv4 Subnet 2, and IPv4 Subnet 3, type the IP addresses and port numbers. 12. Click OK. Xerox ® VersaLink ®...

  • Page 56: Raw Tcp/Ip Printing

    8. For TBCP Filter, enable the toggle button. 9. To use TCP-MSS, enable the toggle button, then for IPv4 Subnet 1, IPv4 Subnet 2, and IPv4 Subnet 3, type the IP addresses and ports. 10. Click OK. Xerox ® VersaLink ®...

  • Page 57: S/Mime

    • Click Message Encryption Algorithm, then select an option. 4. In the Email area, to hide recipient addresses, for Send to Each Address but Hide Recipients Addresses, click the enable toggle button. 5. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 58: Smtp

    If you select STARTTLS (If available), the printer attempts to use STARTTLS. If your server does not support STARTTLS, SMTP communication is not encrypted. • If your email server requires encryption but does not offer a STARTTLS command to the printer, the email process fails. Xerox ® VersaLink ®...
  • Page 59 – Cancel Sending: This option cancels the email submission. – Retry on Device: This option makes a second attempt to send the email using the On Device authentication. 2. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 60: Smb

    • For Primary WINS Server Address, type the IP address for your primary WINS server. • For Secondary WINS Server Address, type the IP address for your secondary WINS server. Note: If DHCP is configured, WINS IP addresses are overridden. 6. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 61: Snmp

    4. For Send Authentication Error Traps, click the toggle button. 5. Click SNMPv1/v2. 6. If needed, for Community Name Read Only, type an SNMP GET name. 7. If needed, for Community Name Read/Write, type an SNMP SET name. Xerox ® VersaLink ®...
  • Page 62 2. In the Protocols area, click SNMP. 3. For Port, select the toggle button. 4. Click SNMPv3. 5. For Enable (Read), select the toggle button. 6. To enable write access, for Write, select the toggle button. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 63 • Click User Name, then select an option. • For Traps to Be Received, to enable specific traps, for each trap, select the toggle button. • Click OK. 10. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 64: Sntp

    5. For Time Server Address, type the IP address or host name for the time server. 6. For Time Synchronization Interval, type the synchronization interval in hours. 7. Click OK. Note: For the new settings to take effect, restart your printer. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 65: Soap

    To enable SOAP: 1. In the Embedded Web Server, log in as administrator, then click Connectivity→SOAP. 2. For Port, click the enable toggle button. 3. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 66: Wsd

    11. For Maximum IP Packet TTL, type a value for the maximum number of hops. 12. To load balance the number of subscribers, for Maximum Number of Subscribers, type a number. The default is 50. 13. Click OK. Xerox ® VersaLink ®...
  • Page 67 Security Certificates........................ 85 • Managing Disk Drives......................90 • Managing Network Security Settings ..................91 • Setting System Timeouts......................96 • USB Port Security ........................97 For reference: www.xerox.com/security Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 68: Setting Access Rights

    2. For the user role for which you want to configure permissions, click Edit. 3. For Control Panel Permissions, select Custom Permissions. 4. Click Setup. The Custom Permissions Setup page opens. 5. Click Address Book. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 69 7. Click OK. 8. On the Custom Permissions Setup page, click Personalization. 9. For Customize Features Within Apps, click Allow. 10. Click OK. 11. Click Close. 12. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 70: Configuring Authentication Settings

    • Convenience: For the Convenience level, users swipe a pre-programmed identification card at the control panel. To use this method, purchase and install a USB card reader and use an authentication server that supports the Xerox ® Convenience Authentication API.
  • Page 71 5. If a confirmation message appears that prompts you to restart the printer, click Change. User Database The user database stores user credential information. The printer uses this information for local authentication and authorization, and for Xerox Standard Accounting. When you configure local ®...
  • Page 72 7. If you are prompted to restart the printer, click Restart Later. 8. To configure a network login method, in the Device Website Login Method area: a. If Network is not currently selected, for Network, click Select. Xerox ® VersaLink ®...
  • Page 73 The Convenience login method uses a USB card reader. To use the USB card reader, ensure that you install the cardreader_sig.jar plug-in. To obtain the plug-in, follow these steps: 1. Open a Web browser and navigate to www.xerox.com/support. 2. In the search field, type the name of your printer model.
  • Page 74 You can adjust the settings for user logins from the printer control panel, including: • Login name case-sensitivity • Number of failed login attempts that are allowed • If the login name appears on the user interface Xerox ® VersaLink ®...
  • Page 75 3. For Maximum Length, type the maximum number of characters allowed for passwords to access the printer. 4. To specify if a password can contain a user name, click Password Contains User Name, then select an option. Xerox ® VersaLink ®...
  • Page 76 Security 5. To specify if passwords require numbers or non-alphanumeric characters, click Password Complexity, then select an option. 6. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 77: Configuring Authorization Settings

    7. If you clicked Custom Permissions: • Click Setup. • For each application that you want to edit, click the application, select the needed access, then click OK. • When finished, click Close. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 78 3. Click Add New Role from Existing. 4. Click the menu, then select the role that you want to copy. 5. To add members to the role, click Yes. 6. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 79 7. For Role Name, type a name for the new Role. 8. For What makes this role unique?, type a short description of the new Role. 9. In the Printing Permissions area, select the level of functionality that you want to assign to the Role. Xerox ® VersaLink ®...
  • Page 80 To remove a member from a Role, use the steps for adding a member to a Role, then move the user to a different role. For details, refer to Adding Members to a Role. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 81 1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Setup LDAP Permissions Groups. 2. Select New LDAP Server, then click OK. For details on settings for LDAP, refer to Adding LDAP Server Information. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 82: Enabling Firmware Verification

    Security Enabling Firmware Verification Firmware verification ensures that the Xerox device firmware is certified for your printer. To enable firmware verification: 1. In the Embedded Web Server, log in as administrator, then click System→Security. 2. In the Security area, click Firmware Verification.

  • Page 83: Configuring Feature Enablement

    1. In the Embedded Web Server, log in as administrator, then click System→Security. 2. In the Security area, click Feature Enablement. 3. For Unique Function Code, enter the function code. 4. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 84: Enabling A Software Option

    Server. 2. In the Security area, click Software Option. 3. For Software Option, type the authorization key that was provided with your purchased software kit. 4. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 85: Security Certificates

    For protocols such as HTTPS, the printer is the server, and must prove its identity to the client Web browser. For protocols such as 802.1X, the printer is the client, and must prove its identity to the authentication server, typically a RADIUS server. For features that use these protocols, perform the following tasks: Xerox ® VersaLink ®...
  • Page 86 Security • Install a device certificate on the printer. Note: When the printer uses HTTPS, a Xerox ® Device Certificate is created and installed on the printer automatically. • Install a copy of the CA certificate that was used to sign the device certificate of the printer on the other device.
  • Page 87 C C r r e e a a t t i i n n g g a a n n d d I I n n s s t t a a l l l l i i n n g g a a X X e e r r o o x x D D e e v v i i c c e e C C e e r r t t i i f f i i c c a a t t e e If you do not have a server functioning as a certificate authority, install a Xerox ®...
  • Page 88 E E n n a a b b l l i i n n g g C C e e r r t t i i f f i i c c a a t t e e P P a a t t h h V V a a l l i i d d a a t t i i o o n n 1. In the Embedded Web Server, log in as administrator, then click System→Security. 2. In the Certificates area, click Certificate Path Validation. 3. Select On, then click OK. Xerox ® VersaLink ®...
  • Page 89 2. In the Certificates area, click Smart Card. 3. Select On – PKI Only, then click OK. 4. In the Certificates area, click Smart Card Certificate Verification. 5. Select On, then click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 90: Managing Disk Drives

    2. In the Disk Overwrite area, click Edit and Overwrite Now. 3. In the Manual Overwrite area, click Overwrite Now. 4. At the confirmation message, click Overwrite Now. 5. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 91: Managing Network Security Settings

    Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol (IP) communications by authenticating and encrypting each IP data packet. It allows you to control IP communication by creating protocol groups, policies, and actions. Xerox ® VersaLink ®...
  • Page 92 1. In the Embedded Web Server, log in as administrator, then click Connectivity→HTTP. 2. To enable HTTPS, in the HTTPS (SSL) area, click the enable toggle button. 3. If needed, edit the settings for HTTPS Port Number, Maximum Connections, and Connection Timeout. Xerox ® VersaLink ®...
  • Page 93 • For Port Number, type the port number. • Click Port Type, then select an option. • Click Protocol, then select an option. • Click OK. 5. Click Close. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...
  • Page 94 Log files are text files of recent printer activity that are created and stored in the printer. Log files are used to monitor network activity or troubleshoot network problems. A Xerox customer support representative can interpret the encrypted format log files.
  • Page 95 3. Click Device Log. • In the Download Device Log area, read the text, then click Accept. This action generates a device log file and downloads it to your computer. • When the Device Log window returns, click OK. Xerox ® VersaLink ®...

  • Page 96: Setting System Timeouts

    Standby mode. 3. In the Reset Device Website area, for Device Website Timeout, type the number of minutes that the printer remains idle before the Embedded Web Server goes into Standby mode. 4. Click OK. Xerox ® VersaLink ®...

  • Page 97: Usb Port Security

    2. To enable or disable a USB port, for USB Port, click the toggle button. 3. Click OK. Note: Disabling a USB port also disables a USB card reader connected to the port. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 99 Setting System Defaults and Policies for Printing ..............100 • General Printer Settings ......................102 • UNIX, Linux, and AS/400 Printing ..................107 • Configuring Defaults for Printer Reports................109 Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...
  • Page 100 Printing Setting System Defaults and Policies for Printing Note: This document describes a superset of all features available on the Xerox VersaLink ® ® Series platform of printers. Not all features described in this document are available on all printers.
  • Page 101 To select an optimization for directly interpreted images: 1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies. 2. In the Printer Settings area, click Direct Printing Quality Optimization. 3. Select an option, then click OK. Xerox ® VersaLink ®...
  • Page 102 3. To set the level of restriction on the paper tray, click Tray Mode, then select an option. 4. If you selected Dedicated for Tray Mode, configure the paper size, type, and color. 5. To allow the printer to select which paper tray to use, for Auto Select, click the Enable toggle button. Xerox ® VersaLink ®...
  • Page 103 1. In the Embedded Web Server, log in as administrator, then click System→Measurements. 2. Click Units, then select Inches or Millimeters. 3. Click Paper Size Preference, then select Inch or Metric. 4. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 104 • Click OK. 3. To limit the types of jobs to personal, secure, or saved, in the Printer Settings area: • Click Allowed Print Job Types. • Select an option, then click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 105 You can set this option in the print driver and in the Embedded Web Server. Note: Enable Banner page printing in the print driver and at the control panel or the Embedded Web Server, otherwise a banner page does not print. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 106 Override, enable the toggle button. 7. To enable the printer to detect when the client provides a banner page, for Detect Client Banner Pages, enable the toggle button. 8. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 107 P P r r i i n n t t e e r r M M a a n n a a g g e e r r Before you begin: Ensure that you have root or superuser privileges to install Xerox ®...
  • Page 108 A A S S / / 4 4 0 0 0 0 Xerox provides Work Station Customization Object (WSCO) files to support AS/400 or Iseries, V5R2 or later systems. The WSCO file provides printer-specific PCL codes. The host print transform uses these codes to select the correct tray, 2-sided printing option, font size and type, and orientation.
  • Page 109 Select an option, then click OK. • To configure the printer to print a job deletion report when a job is deleted, click Job Deletion Report. Select On, then click OK. 3. Click Close. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 111 Modifying the Default Settings for the Copy App..............114 • Configuring General Settings and Policies for the Copy App ..........117 • Configuring Presets for Original Page Sizes ................119 Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 112 Copying Setting System Defaults and Policies for Copying Note: This document describes a superset of all features available on the Xerox ® VersaLink ® Series platform of printers. Not all features described in this document are available on all printers.
  • Page 113 2. In the Common area, click Resolve Original Size Detection Error. 3. Click Copy, Fax, or Scan, then select an option. 4. In the Default Scan Size area, select an option. 5. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 114 Setting Policies for Image Management. 3. To change the default level to lighten or darken an image, in the Defaults area, click Lighten/ Darken. Select an option, then click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 115 3. To insert a comment on the copy output, in the Defaults area, click Annotations – Comment. Configure the desired options, then click OK. 4. To insert page numbers on the copy output, in the Defaults area, click Annotations – Page Numbers. Configure the desired options, then click OK. Xerox ® VersaLink ®...
  • Page 116 5. To insert a date stamp on the copy output, in the Defaults area, click Annotations – Date Stamp. Configure the desired options, then click OK. 6. To insert a Bates stamp on the copy output, in the Defaults area, click Bates Stamp. Configure the desired options, then click OK. Xerox ® VersaLink ®...
  • Page 117 S S e e t t t t i i n n g g P P o o l l i i c c i i e e s s f f o o r r A A n n n n o o t t a a t t i i o o n n s s If your printer has a disk drive installed, the printer can insert annotations on the output pages. You can embed text, such as comments, date stamps, and watermarks. You can enable or disable Xerox ® VersaLink ®...
  • Page 118 Annotations – Date Stamp. Select the desired options, then click OK. 5. To allow editing and repositioning of a Bates stamp on the output, in the General Settings and Policies area, click Annotations – Bates Stamp. Select the desired options, then click OK. Xerox ® VersaLink ®...
  • Page 119 1. In the Embedded Web Server, log in as administrator, then click Apps→Copy. 2. In the Presets area, click a preset size. 3. Select a unit of measure. 4. Select a page dimension. 5. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 121 Enabling WSD Scan Services....................127 • Scanning to USB ........................128 • Scanning to My Folder on the Printer ..................129 • Configuring Scan To Desktop....................130 Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 122: Scanning Setup Overview

    • If you are scanning to an FTP server, in the Embedded Web Server, add the FTP server to your Address Book entry. • If you are scanning to an email address, in the Embedded Web Server, configure the email server. Xerox ® VersaLink ®...

  • Page 123: Setting System Defaults And Policies For Scanning

    Scanning Setting System Defaults and Policies for Scanning Note: This document describes a superset of all features available on the Xerox ® VersaLink ® Series platform of printers. Not all features described in this document are available on all printers.

  • Page 124: Setting Up Scanning To An Ftp Server

    • Password: Enter the password corresponding to the user account on the FTP server. • Retype Password: Enter your login password again. Note: After you complete the process, scanning to the FTP server is enabled. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 125: Setting Up Scanning To An Email Address

    Common default port numbers for SMTP include 25, 465, and 587. Note: Ensure that the authentication type is compatible with your SMTP server. 6. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 126: Configuring The Scan To App

    4. Configure the settings as needed for the following areas: • Defaults • General Settings and Policies • Scan To Apps General Settings • Presets 5. When finished, close the configuration window. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 127: Enabling Wsd Scan Services

    2. In the Protocols area, click WSD (Web Services on Devices). 3. To enable WSD scan services, click the WSD Scan toggle button. 4. Click OK. 5. At the prompt, click Restart Now. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 128: Scanning To Usb

    5. Configure the settings as needed for the following categories: • Defaults • General Settings and Policies • Scan To Apps General Settings • Presets 6. For the new settings to take effect, restart your printer. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 129: Scanning To My Folder On The Printer

    • Login/Logout Settings • Defaults • General Settings and Policies • Scan To Apps General Settings • Presets 6. When you are finished, close the configuration window. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 130: Configuring Scan To Desktop

    7. Click OK. Note: The PJL settings, Print Mode settings, and TBCP Filter settings only pertain to WSD Print. The remaining settings apply to both WSD Print and WSD Scan. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 131 The Fax app scans a document then transmits it to a fax machine using a dedicated phone line. To use the Fax app, ensure that your printer has access to a functioning phone line with an assigned telephone number. Xerox ® VersaLink ®...

  • Page 132: Setting System Defaults And Policies For Faxing

    Faxing Setting System Defaults and Policies for Faxing Note: This document describes a superset of all features available on the Xerox VersaLink ® ® Series platform of printers. Not all features described in this document are available on all printers.

  • Page 133: Modifying The Default Settings In The Fax App

    • For details on setting the default scan size, refer to Resolving the Original Size Detection Error. • You can edit the sizes of the preset. For details, refer to Configuring Presets for Original Page Sizes. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...
  • Page 134 The Force Addition of Header Text setting overrides the setting for Transmission Header Text. For more details about the Force Addition of Header setting, refer to Configuring Settings for Fax Send in the Embedded Web Server. Xerox ® VersaLink ®...

  • Page 135: Creating Predefined Comments For A Fax Cover Sheet

    1. At the printer control panel, log in as administrator, then touch Home. 2. Touch Device→Apps→Fax→Cover Sheet Comments. 3. To select a comment, touch a numbered line. 4. Type the text for the comment, then touch OK. Xerox ® VersaLink ®...

  • Page 136: Configuring General Settings And Policies

    1. To include the sender fax number on outgoing faxes, click Notify of Sender Fax Number. Select On, then click OK. 2. To send multiple faxes as a batch, click Batch Send. Select On, then click OK. Xerox ® VersaLink ®...
  • Page 137 4. For batch dialing with multiple faxes, to define the time interval between calls, click Transmission Interval. Type the number of seconds to wait between the end of one call and the beginning of the next call, then click OK. Xerox ® VersaLink ®...
  • Page 138 1. In the Embedded Web Server, log in as administrator, then click Apps→Fax. 2. In the General Settings and Policies area, click Direct Fax. 3. Click Allow, then click OK. Xerox ® VersaLink ®...
  • Page 139 To allow the Remove Blank Pages option to appear on the control panel: 1. In the Embedded Web Server, log in as administrator, then click Apps→Fax. 2. In the General Settings and Policies area, click Display Remove Blank Pages. 3. Click On, then click OK. Xerox ® VersaLink ®...

  • Page 140: Configuring Fax Over Ip

    2. In the SIP Settings area, click SIP. 3. Ensure that the Enable SIP Port toggle button is enabled. 4. In the Domain Filtering area, click Edit. 5. To allow specific domains, click Allow Specific Domains. Xerox ® VersaLink ®...
  • Page 141 4. If needed, for UDPTL Listening Port Number, type a new port number. 5. If needed, for TCP Listening Port Number, type a new port number. 6. If needed, for RTP Listening Port Number, type a new port number. 7. Click OK. Xerox ® VersaLink ®...

  • Page 142: Printing Fax Reports

    P P r r i i n n t t i i n n g g a a F F a a x x A A c c t t i i v v i i t t y y R R e e p p o o r r t t 1. At the printer control panel, press the Home button. 2. Touch Device→Apps→Fax. 3. Touch Activity Report. 4. To return to the Home screen, press the Home button. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 143: Configuring Presets For Original Page Sizes

    1. In the Embedded Web Server, log in as administrator, then click Apps→Fax. 2. In the Presets area, click a preset. 3. Select a unit of measure. 4. Select a page dimension. 5. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 144: Editing The Address Book

    5. To add a contact name, from the Favorites or Contacts menu, select a contact. 6. To add more group members, touch Add Member, then select a contact. 7. To save the group, touch OK. 8. To return to the Home screen, press the Home button. Xerox ® VersaLink ®...
  • Page 145 • For Members, click the Plus icon (+). • In the Add Members window, click the check box for each desired member. • To save the changes, click OK. 5. To remove group members: Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 146 5. To remove a contact marked as a Favorite, for Global Favorite or the selected feature, touch the Star icon. The contact is removed from the Global Favorite list, or the Favorite list for the selected feature. 6. To save changes, click OK. Xerox ® VersaLink ®...

  • Page 147: Configuring Basic Fax Line Settings

    – Pulse 20 pps: This option sets 20 pulse-per-second dialing pulses as the dialing method. • Click Line Type, then select PSTN or PBX. • Click Fax Name, then type a name for the printer fax. 3. Click OK. Xerox ® VersaLink ®...
  • Page 149 Accounting This chapter contains: • Xerox ® Standard Accounting ....................150 • Network Accounting ......................154 • Accounting Using an Auxiliary Device................... 156 Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...
  • Page 150 All user IDs must be assigned to one or more general accounts. Xerox ® Standard Accounting settings and account data are stored in the printer. Xerox recommends that you use the Cloning feature to back up settings. If Xerox ®...
  • Page 151 16,000,000. • To reset all the limits to their original values, for Limits, click Reset All. • To reset to zero the number of units used for an individual category, click the circular arrow icon. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 152 3. On the Download Report window, to include user names select the checkbox. 4. Click Download. The document is saved automatically as a .csv file in the default download location on your computer hard drive. 5. Click Cancel. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 153 2. In the User Accounts area, click a user name. 3. In the Accounting area, click Edit. 4. In the General Accounts area, click the Enable toggle button to select or clear a general account. 5. Click OK. Xerox ® VersaLink ®...
  • Page 154 • To prevent login information from appearing on the control panel, for Mask Input, click the Enable toggle button. 4. In the When to Prompt area, click each type of service, then select an option. 5. Click OK. Xerox ® VersaLink ®...
  • Page 155 2. Click Verify All Jobs Including Network Print and Direct Fax Jobs, then select an option. 3. If you select On with Exceptions, click Exceptions. 4. For Exceptions, select the required exceptions, then click OK. 5. Click OK. Xerox ® VersaLink ®...
  • Page 156 • To establish a time limit when the printer remains idle, for Time Out, click the Enable toggle button. • If you enabled a timeout, type the number of seconds that the printer waits for user activity before it goes into standby mode. 6. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 157 Customer Support ........................ 170 • Resetting and Restarting the Printer ..................171 • Updating the Printer Software ....................172 • Adjusting Color, Image, and Text Detection Settings............. 175 Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 158: Monitoring Alerts And Status

    • To select the alerts that you want to receive, in the Enable Alerts area, click the toggle buttons. • Click Toner Level, then select the level when you want to receive an alert. • Click OK. Xerox ® VersaLink ®...
  • Page 159 V V i i e e w w i i n n g g F F a a u u l l t t H H i i s s t t o o r r y y 1. In the Embedded Web Server, log in as administrator, then click Home. 2. For Notifications, click Settings. Xerox ® VersaLink ®...
  • Page 160 Administrator Tools 3. To view a list of recent printer errors, click Fault History. 4. Click Close. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 161: Energy Saving Settings

    Note: Set the timeouts so that the sum of both is within 60 minutes. 5. Click Auto Power Off, then select an option. 6. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...

  • Page 162: Entry Screen Defaults

    Home button. 1. In the Embedded Web Server, click Apps→Preferences. 2. In the Walkup Screen area, click the menu, then select the default screen that you want to appear when users first access the control panel. Xerox ® VersaLink ®...

  • Page 163: Remote Services And Billing Information

    3. To enable Remote Services Upload, click Enable. 4. To send billing and supplies information from the printer, click Upload Now. 5. To allow the printer to request data from Xerox, click Download Data. 6. Click Settings. 7. To synchronize the printer with the Xerox Remote Services datacenter, in the Schedule Upload ®...
  • Page 164 1. In the Embedded Web Server, click Home. 2. For Billing/Usage, click Details. 3. Click Billing Meters. 4. When finished viewing the information, click Close. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 165: Billing Impression Mode

    Note: A personal identification number (PIN) is required to change the billing impression mode. To obtain a PIN, contact your Xerox representative and provide the sequence and serial number information that appears on the Impression Mode page. 4. For PIN, type the number that you obtained from your Xerox representative.

  • Page 166: Cloning

    These printers support the Xerox Device Manager cloning feature. The cloning feature allows ® delivery of a clone file to the device with credentials for authentication. For more information on how to use the cloning feature, refer to Xerox ® Device Manager documentation. Xerox ®...

  • Page 167: Address Books

    The Network Address Book looks up addresses from an LDAP directory. If you do not have an LDAP server, you can use the Device Address Book. For information, refer to Device Address Book. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 168: Font Management Utility

    To download the Xerox Font Management Utility: ® 1. Open a Web browser and go to www.xerox.com/support. 2. For Search by Product, type the product name, then click Drivers & Downloads. 3. In the Utilities & Applications area, click Font Management Utility.

  • Page 169: Network Logs

    Log files are text files of recent printer activity that are created and stored in the printer. Log files are used to monitor network activity or troubleshoot network problems. A Xerox customer support representative can interpret the encrypted format log files.

  • Page 170: Customer Support

    If your network uses a proxy server, configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet. To enable Xerox Online Support: 1. In the Embedded Web Server, click Home. 2. In the Quick Links area, click Support.

  • Page 171: Resetting And Restarting The Printer

    R R e e s s t t a a r r t t i i n n g g t t h h e e P P r r i i n n t t e e r r a a t t t t h h e e C C o o n n t t r r o o l l P P a a n n e e l l 1. Ensure that the printer is in the ready state. 2. Press and release the Power button. 3. Touch Restart. 4. On the confirmation screen, touch Restart. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 172: Updating The Printer Software

    C C h h e e c c k k i i n n g g t t h h e e S S o o f f t t w w a a r r e e V V e e r r s s i i o o n n You can update your printer when Xerox releases a new version of printer software or firmware.
  • Page 173 I I n n s s t t a a l l l l i i n n g g S S o o f f t t w w a a r r e e M M a a n n u u a a l l l l y y This method explains the steps for installing software that you have downloaded from the Xerox website.
  • Page 174 Embedded Web Server is not available. 1. Ensure that the printer is in the ready state. 2. Press and release the Power button. 3. Touch Restart. 4. On the confirmation screen, touch Restart. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

  • Page 175: Adjusting Color, Image, And Text Detection Settings

    To perform a color registration adjustment automatically: 1. At the printer control panel, press the Home button. 2. Touch Device→Support→Color Registration - Automatic. 3. Touch Start. 4. At the prompt for successful completion, touch Close. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 176 You can specify the image position on both the front and back sides of the paper, for each installed paper tray. Xerox ® VersaLink ®...
  • Page 177 P P e e r r f f o o r r m m i i n n g g a a n n I I m m a a g g e e P P o o s s i i t t i i o o n n A A d d j j u u s s t t m m e e n n t t 1. At the printer control panel, press the Home button. 2. Log in as administrator. Xerox ® VersaLink ®...
  • Page 178 8. As needed, repeat steps 4 through 6 to enter more values. 9. Print another sample page, then repeat the process until you complete the registration corrections. 10. To return to the Home screen, press the Home button. Xerox ® VersaLink ®...
  • Page 179 Customization and Expansion This chapter contains: • Xerox Extensible Interface Platform ® ..................180 • Displaying or Hiding Apps on the Printer Control Panel ............183 Xerox ® VersaLink ® Series Multifunction and Single Function Printers System Administrator Guide...
  • Page 180 • To hide the soft keypad within all ConnectKey Apps, select Hide within all Apps. 9. If your Xerox EIP application requires a user password, to enable export of passwords, for Export Password to EIP Apps, select the toggle button.
  • Page 181 4. In the File Repository area, click an item in the list. If there are no repositories in the list: 1. Click the Plus icon (+), then select a protocol. 2. Enter the configuration information. 3. Click OK. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...
  • Page 182 10. Click Print Confirmation Sheet, then select the conditions for when you want a confirmation sheet to print. 11. To include user names in the job log, enable the User Name in the Job Log toggle button. Xerox ® VersaLink ®...
  • Page 183 To show or hide apps on the printer control panel: 1. In the Embedded Web Server, click Apps. 2. In the Installed Apps area, click the required app. 3. Click Show/Hide. Xerox ® VersaLink ® Series Multifunction and Single Function Printers...

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