What Is Roomwizard - Steelcase RoomWizard User Manual

W R W
HAT IS OOM IZARD
RoomWizard is a reservation system for meeting rooms and shared spaces of all kinds. A RoomWizard touch-
sensitive "information appliance" is mounted outside each meeting room. RoomWizard is part of your corporate
network and it includes its own web-based technology. The front panel displays up-to-the-minute information
about the room's schedule for that day, plus it enables you to view details and make changes in real time using
the touch screen.
Because RoomWizard interacts with your corporate calendar system, you use your calendar system as usual to
find an available room and make a reservation. On the day of your meeting, the RoomWizard's timeline indicates
that the room is reserved. During your meeting, RoomWizard displays the meeting's host and purpose.
You can also interact directly with each RoomWizard outside a meeting room. The touch screen provides direct
access to information about the day's reservations and enables you to reserve an available room in real time.
A RoomWizard holds and manages the reservations for one room. Each RoomWizard also communicates using
web-based technology to form a complete reservation system: with other RoomWizards, with your corporate
calendar system, with email, and even with electronic whiteboard systems in the meeting rooms (Microsoft
Exchange calendar systems).
With the One-Click Publishing option, RoomWizard interacts with PolyVision whiteboards in the meeting room to
help you preserve and distribute meeting notes. These whiteboard systems can capture handwritten notes on
the whiteboard and save them to a built-in server. You can enjoy the convenience of returning to your office after
a meeting with the meeting notes waiting for you in emails sent to you from RoomWizard. Meeting participants
are not bothered with copying meeting notes.
Your captured whiteboard notes serve for archival purposes, to forward the notes to others, for incorporation into
the next presentation, or to print for use in the next meeting. RoomWizard with One-Click Publishing ensures that
you and all meeting participants can receive meeting notes immediately in email.

What is RoomWizard?

?
7