Steelcase RoomWizard User Manual
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Steelcase RoomWizard User Manual

Steelcase RoomWizard User Manual

Synchronized mode
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RoomWizard
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User Guide for
Synchronized Mode
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Summary of Contents for Steelcase RoomWizard

  • Page 1 RoomWizard ™ User Guide for Synchronized Mode ®...
  • Page 2 RoomWizard User Guide for Synchronized Mode Part number 370-0172-03 ©2009 Steelcase Corporation All rights reserved...
  • Page 3 PolyVision is a registered trademark of Steelcase, Inc. RoomWizard is a trademark of Steelcase, Inc. All other registered trademarks and trademarks used herein are the property of their respective owners.

  • Page 4: Table Of Contents

    Interacting with the RoomWizard Front Panel ........

  • Page 5: Overview

    (Microsoft Exchange or Lotus Domino) for reserving rooms. Other manuals in this series include the User Guide for RoomWizard in Classic Mode, which describes using RoomWizard as a stand alone device with its own web-based room reservation system, and the System Manager Guide, for IT professionals and facility managers who install and manage RoomWizard systems.
  • Page 6 RoomWizard’s appliance-like design makes it easy to use. We believe that the best way to get a quick and effective understanding of how RoomWizard works is to take the virtual tour at www.steelcase.com/roomwizard by clicking on “Launch Demo.” Overview...

  • Page 7: What Is Roomwizard

    Because RoomWizard interacts with your corporate calendar system, you use your calendar system as usual to find an available room and make a reservation. On the day of your meeting, the RoomWizard’s timeline indicates that the room is reserved. During your meeting, RoomWizard displays the meeting’s host and purpose.

  • Page 8: The Roomwizard Information Appliance

    Just press the “Adjust” button on the RoomWizard touch screen and enter a new end time. If a meeting finishes early, you can use the RoomWizard touch screen to let others know. As you walk out •...

  • Page 9: Making A Reservation

    You can reserve meeting rooms using your corporate calendar system (Microsoft Exchange, Lotus Domino) just as you always have. Because RoomWizard is part of your corporate network, when you arrive at the room in time for your meeting, RoomWizard displays your meeting’s host and purpose, and also provides information about the meeting room schedule for the entire day.

  • Page 10: The Roomwizard Touch Screen

    It prominently displays whether a room is available or if a meeting is in progress. While a reservation is in progress, RoomWizard displays the meeting purpose and host using the information that was entered in your corporate calendar system.

  • Page 11: Interacting With The Roomwizard Front Panel

    RONT ANEL The RoomWizard touch screen provides direct interaction with your corporate calendar system. When you interact with the touch screen, dialogues and information appear. However, when simply left alone for a few seconds, the touch screen will always revert back to the original display and no changes are saved unless you confirm them.

  • Page 12: Getting Introductory Information

    Getting Introductory Information A button labeled “i” is located on the lower right corner of the RoomWizard front panel. Press this button to view introductory information and “how to” instructions for RoomWizard and to see the web address for this RoomWizard’s web page.
  • Page 13 Room details give you quick access to information about the meeting room’s features and accessories. Room details are entered by your system manager when they set up the RoomWizard system. Details include: Room name: The name assigned to this meeting room.

  • Page 14: Changing The Current Reservation

    Notes: Notes to invitees, such as reminders or meeting goals. RoomWizard provides quick access to the names of invitees who are due to attend the current meeting reservation. These names are available if they were entered when the reservation was made using the corporate calendar system.
  • Page 15 If you decide during a reservation that your meeting will take more or less time than you originally anticipated, you can adjust your reservation from the RoomWizard touch panel to let others know of the change. You can extend your reservation unless there is a schedule conflict with another reservation.

  • Page 16: Making An Impromptu Reservation

    Making an Impromptu Reservation When a room is not currently in use, RoomWizard displays “Available” and the green LEDs on each side of the appliance are visible from long distances down the hall. You can claim an available room for immediate use from the RoomWizard touch screen. If you do, RoomWizard communicates with your calendar system and indicates that the room is reserved so others looking for a room will not interrupt your meeting.

  • Page 17: One-Click Publishing

    RoomWizard touch screen.* One-Click Publishing RoomWizard is a web-based system and so is the CopyCam Image Capture system. As a result, the One-Click Publishing option provides a web-based communication link between a meeting room’s RoomWizard and the CopyCam whiteboard in the room.

  • Page 18: One-Click Publishing, Impromptu Meetings, And Exchange Synchronized Systems

    One-Click Publishing, Impromptu Meetings, and Exchange Synchronized Systems When you press “Use Now” on the RoomWizard touch screen to reserve a room for immediate use, there is no opportunity to enter reservation information as there would be if you had made the reservation using your corporate calendar system.

  • Page 19: The Start Button

    When you arrive at the room to begin your meeting, you may see a green “Start” button pulsing on the RoomWizard screen. This is an option that your system manager may choose to employ. Simply press the “Start” button to begin your meeting, and the button will disappear.

  • Page 20: The Start Early Button

    “Details,” “Adjust,” and “End” buttons for that reservation. RoomWizard also adds a number button on the touch screen for each overlapping reservation. You can press a number to see reservation details immediately without waiting for the screen to cycle.

  • Page 21: Proper Cleaning Of The Touch Screen

    ROPER LEANING OF THE OUCH CREEN We recommend using computer LCD cleaner wipes on the RoomWizard touch screen. DO NOT use any spray cleaners directly on screen. ECHNICAL UPPORT For technical support, contact Steelcase USA Technical Support: Phone: 1.800.334.4922 •...

  • Page 22: Roomwizard Touch Screen Summary

    To terminate the current reservation: Press the “End” button. * To extend or shorten the current reservation: Press the “Adjust” button.* To grab an available room: Press the “Use Now” button. * * These touch screen functions may be disabled by your system administrator RoomWizard Touch Screen Summary...

  • Page 23: Warranty

    Steelcase warrants the RoomWizard appliance to be free from defects in material and workmanship under normal use and care for two (2) years from the date of shipment except as noted below. Steelcase will repair or replace, at its option, any RoomWizard product or part thereof which fails as a result of such a defect during the warranty period.
  • Page 24 Warranty...
  • Page 25 NDEX Symbols and One-Click Publishing 18 how to identify 18 “i” button 12 Room capacity 13 room details 12 Adjust 15 Room name 13 Available room 16, 19 Start button 19 capture handwritten notes 7 Start Early 20 CopyCam 5, 17, 18 system information 12 Demo 6 technical support 21...
  • Page 26 Index...

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