Changing The Current Reservation - Steelcase RoomWizard User Manual

RoomWizard can display:
Reservation: Lists the meeting host and purpose.
Created: The date and time the reservation was created.
Modified: The date and time the reservation was modified.
Email: The email address of the meeting host.
Phone: The phone number of the meeting host.
Notes: Notes to invitees, such as reminders or meeting goals.
RoomWizard provides quick access to the names of invitees who are due to attend the current meeting
reservation. These names are available if they were entered when the reservation was made using the corporate
calendar system. The meeting host is indicated by "Host" following the name. Email addresses are listed instead
of names if no name is available.
To view the names and phone number (if available) of invitees to the current reservation (Microsoft Exchange
calendar systems only):
1 Press "Details" on the touch screen.
2 Press the "Invitees" button.
note: NOTE:
If the meeting is "private," Invitee details are not available.
If your corporate calendar system supports the feature, invitees who accepted the meeting invitation are
indicated by check mark, and invitees who did not accept the invitation are indicated by "x."
To return the display to today's timeline and the current status:
Press the "OK" button.
•
Or
Do nothing and the display will automatically return to today's timeline and the current meeting status.
•

Changing the Current Reservation

During a reservation, you may decide to end the meeting early or extend the room reservation longer than
originally planned. The RoomWizard touch screen enables you to adjust the current reservation and thus keep
the calendar system up to date so anyone looking for a room knows the room's schedule and your meeting is
less likely to be interrupted. (If you need to change a future reservation, use the calendar system from your
computer.)
If you complete your meeting earlier than planned, you can end the reservation as you leave the meeting room
and free up the room for others to use.
14 The RoomWizard Touch Screen