Phone Books Management - Aastra 6869i User Manual

Personalizing your phone

Phone books management

This section includes important information on your phone books.
Selection
If your phone is connected to an Aastra 400 communications system, then the follow-
ing phone books can be selected:
System phone book:
The system phone book contains the contacts of the users on the Aastra 400 commu-
nication system and your private contacts, to which only you have access. It is inte-
grated into the Aastra 400 communication system by your system administrator.
With the help of quickdial and dialling by name in the system phone book, you can
search for and call both a contact in the Aastra 400 communication system and in
your private phone book.
Local phone book:
Aside from the system phone book, your phone also has a local phone book. This can
be assigned to a function key.
The local phone book is not supported by the Aastra 400 communication system. This
implies that contacts saved in this local phone book are only available on your Aastra
SIP phone. The search function in the system phone book (quickdial and dialling by
name) does not search in the local phone book.
Private contacts:
We recommend using the following products to manage your private contacts:
• Aastra Self Service Portal (see chapter
• Aastra OfficeSuite
• External directories, such as Microsoft Exchange (provided your Aastra 400 com-
munication system is synchronised with external directories).
Note:
Searching using the phone books is explained in more detail in the chapter
from the phone book (directory
68
"Aastra Self Service
lookup)", page 26.
Portal", page 7).
"Dialling
Aastra 6867i / Aastra 6869i
eud-1630/1.1 – R3.2 – 10.2014