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Xerox Document Centre 555 Setup Manual

“simple” scan to email
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Download this manual See also: User Manual, Quick Reference Manual
"Simple"

Scan to Email

Setup Guide

Document Centre 555/545/535
Dc04cc0336

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Summary of Contents for Xerox Document Centre 555

  • Page 1: Scan To Email

    “Simple” Scan to Email Setup Guide Document Centre 555/545/535 Dc04cc0336...
  • Page 2 821-2797 to obtain this service. The configuration information in this document is provided to assist your network administrator, IT department, or ISP. XEROX ®, The Document Company ®, the digital X ®, and all Xerox product names are trademarks of XEROX CORPORATION. Other trademarks belong to their respective owners.
  • Page 3 Lotus Domino v4.5 (SMTP only), 4.6 (SMTP & LDAP), and 5.0 (on WinNT4.0, Win2000, servers). GroupWise 5.5 and 6.0. If your email environment is not compatible, call Xerox Customer Support at 1-800-821-2797 to determine if you will be able to set up scan to email. May 2004...
  • Page 4 LDAP Server Compatibility If you don’t use an LDAP internal address book, you can skip this section. To use your company's internal address book requires an LDAP server. The following list contains other important compatibility information related to the LDAP server. The DC 555/545/535 supports: LDAPv2 (RFCs 1777, 1778, 1779, 1960, 1823, 2247) LDAPv3 (RFCs 2251, 2252, 2253, 2254)
  • Page 5 Other Network Details you need You will be able to perform the scan to email installation process when the following items are in place for the DC 555/545/535. TCP/IP enabled – You can check for this on the configuration report in the section shown in the illustration.
  • Page 6 Is TCP/IP Enabled? TCP/IP address Is HTTP Enabled? Page 4 Simple Scan to Email Setup Guide May 2004...

  • Page 7: Email Setup

    Here’s a list of information to gather before you begin Scan to Email Setup: Data Required for TCP/IP 1. DC 555/545/535 Domain Name Required to connect to the SMTP Server. Example: If your email address is Sam@123.com, your domain name will be 123.com Data to Set Up Basic Email –...
  • Page 8 You can obtain the information in this section from your Network Systems Administrator, or call Xerox at 1-800-821-2797 about Network Support Services. Provide data for one Authentication Type listed in items 11 -14. 13. Kerberos (Solaris) IP address OR Host name...
  • Page 9 14. Kerberos (Windows 2000) IP address OR Host name Authentication Port (default is 88) Domain Backup IP address OR Host name Alternate IP address OR Host name (maximum 2) Alternate Domain (maximum 2) 15. NDS (Novell 4x, 5x, 6x) NDS Directory Context NDS Directory Tree Alternate Directory Contest (maximum 2) Alternate Directory Tree (maximum 2)
  • Page 10 Now you are ready to Set Up Scan to Email The set up process is modular. After performing steps to set up the basic email function, you will then continue the process required to set up the options you choose. For basic email you must set up the following: Enable HTTP and Email on the DC 555/545/535 Use CentreWare Internet Services to Set Up SMTP...
  • Page 11 f. Press Save. g. Press Close three times. 5. To enable Scan to Email, on the touch screen: a. Press More. b. Press Configuration and Setup. c. When the warning screen displays, press Close. d. Press Optional Services. e. Press Scan to Email. f.
  • Page 12 9. Select IP Address or Host Name, and enter the IP address or host name of the SMTP server you recorded for item 2 in the "Installation Information" section earlier in this document. 10. See item 4 recorded in the "Installation Information" section earlier in this document. If you entered a port other than 25, change the default to match the port number you recorded.
  • Page 13 Use CentreWare Internet Services to Set Up the LDAP Directory NOTE: If you do not wish to set up the LDAP directory so you can use your company's internal address book, proceed to the next section. When the DC 555/545/535's home page is displayed, select the Properties link. Expand the Connectivity and Protocols folders and select LDAP Directory.
  • Page 14 3. If your network includes an alternate LDAP server and you wish to indicate it as a backup for access to your internal address book, enter item 7 recorded in the "Installation Information" section earlier in this document. 4. In the Optional Information section, enter any or all of the following: a.
  • Page 15 Use CentreWare Internet Services to Set up Email 1. When the DC 555/545/535's home page is displayed, select the Properties link. Expand the Services and Internet Messaging folders and select E-mail Settings. NOTE: While entering E-mail Settings, click Restore Settings to cancel changes and return to the previous values.
  • Page 16 The Message Body area shows the information that appears in the message body of all email jobs. You cannot change or exclude the short paragraph at the top. You can check the box(s) to indicate additional information you want shown. It is recommended that you always check the user information.
  • Page 17 Use CentreWare Internet Services to Set Up a Public Address Book NOTE: If you do not wish to set up the public address book feature, proceed to the next section. 1. In Services>Internet Messaging, select Public Address Book. 2. Click Browse and locate the CSV file (listed in item 12 in the "Installation Information" section earlier in this document) to use for the public address book.
  • Page 18 NOTE: If the CSV file only contains names and email Internet fax addresses, the file may map automatically. 7. Use the Imported Heading drop down menu to select the heading that corresponds to the data you wish to use as Display Name in the public address book. The Imported Sample box shows you the data you selected.
  • Page 19 Select the Authentication Type your authentication server uses. The bottom portion of the page changes to accommodate data related to your choice. 2. Enter the information in the following table that applies to the authentication type you selected. Click Restore Settings at any time to return all settings to their previous values.
  • Page 20 Authentication Set Up on the DC 555/545/535 NOTE: If you do not use either type of authentication skip this section. 1. On the DC 555/545/535 control panel, press Access 2. Use the keypad, to enter 1111 or the current password. Press Enter on the touch screen.
  • Page 21 If you have tried to use the email feature, and it is not working… Testing and Troubleshooting Scan to Email This is a method that provides a simulation of scan-to-email using a Telnet session. To run this test, you will need to know the SMTP server's IP address and the email address used by the DC 555/545/535 (both of these should be on your checklist that was filled out before set-up).
  • Page 22 7. Type in the line below, substituting the DC 555/545/535’s email address for dc_email_address@my_domain.com Remember that what you are typing in may not be visible on the screen. mail from: dc_email_address@my_domain.com If sucessful, you should see a reply similar to: 250 OK - mail from <dc_email_address@my_domain.com 8.

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Document centre 545Document centre 535