18: Watching Folders Via Distiller - Adobe ACROBAT 9 HOW-TOS Manual

48
It Isn't Polite to Share
You can use up to a
maximum of 100 watched
folders. But don't set up
watched folders to act as
a service for other users
on your system. Everyone
who creates Adobe PDF
documents needs a separate
Acrobat license.
Develop a System
Instead of generating PDF
files on a file-by-file basis—
very time-consuming
when you work with a large
number of files—set up a
folder for each joboptions
file you need to use. As you
finish working with a file,
drop it in the appropriate
watched folder. Distiller
checks the folder and
processes the files according
to your settings. Use logical
folder names; instead of
watched_5, name it Bob's
Takeout Menu if you use the
folder to process documents
for Bob's Pizza Emporium.
C h a p t e r t h r e e
18
#
Another way to take advantage of the many profiles and tools at your
disposal is to use the watched folder system in Acrobat Distiller 9. Dis-
tiller can be programmed to automatically look for PostScript files in an In
folder, convert them to PDF according to specified settings, and send the
finished documents to an Out folder. In some workflows, an automated
process like this could save you a lot of time.
Add a folder you want to use as a watched folder to your hard drive.
Then open Distiller and follow these steps to set up watched folders:
1. In Distiller, choose Settings > Watched Folders; the Watched Folders
dialog opens (Figure 18).
Figure 18
Set up the watched folders in Distiller
and add conversion settings and security if required.
2. Click Add Folder, and locate and select the folder you want to use (you
can't create a new folder with this dialog). Distiller adds In and Out
subfolders automatically.
3. You can add security, custom settings, or both to a folder. Distiller
adds an icon to the left of folders you have customized, as shown in
Figure 18. Fortunately, a key at the bottom right of the dialog identi-
fies the icons used for the folders. If you want to change settings, first
select a folder and then do the following:
Creating PDF Files in Distiller and Acrobat
Watching Folders
via Distiller
From the Library of Daniel Dadian